HomeMy Public PortalAbout10-09-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, OCTOBER 9, 1997
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, October 9,
2 1997, in the Municipal Building in said City. Chairperson Bob Goodwin presided, with Bruce Metzger, Robin
3 Henry and Assistant City Attorney Bob Bever in attendance. The following business was had to-wit:
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5 APPROVAL OF MINUTES
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7 The minutes of the October 2, 1997 meeting were approved on a motion by Metzger, second by Henry and
8 carried on a unanimous voice vote.
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10 CLAIMS FOR PAYMENT
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12 Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
13 $1,465,547.39 and moved to approve, second by Metzger and the motion was carried on a unanimous voice
14 vote.
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16 President Goodwin announced there are several additions to the agenda.
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18 A VISIT FROM SANTA
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20 A. Santa Claus appeared to announce that a parade is being planned on Main Steet at 11 a.m.
21 Saturday, November 29.
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24 REQUESTS
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26 A. City Attorney Bob Bever explained that the City is proceeding and almost concluding all acquisitions
27 of the Industries Road project, noting that the property is technically titled to the Richmond
28 Redevelopment Authority which has approved the last measure of condemnation on that belonging to
29 Arlis and Louise Moore, husband and wife, in the sum of $200,000. He said Assistant City Attorney
30 Steve Rabe is handling that agreement on behalf of the City.
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32 Bever said the Richmond Redevelopment Authority has approved that settlement because it is their
33 property and that $200,000 is coming out of the bond proceeds. However, Bever said, apparently,
34 technically, the invoice has to come from the Board of Works according to City Engineer Bob Wiwi.
35 That means, Bever said,the Board needs to approve the invoice to that fund for the$200,000. What he
36 is asking the Board to do, Bever said, is to accept the letter of settlement as the invoice so the Board of
37 Works can initial this request out of the bond proceeds to secure a check for $200,000 to be made
38 payable to the Moores.
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40 In answer to a question posed by Metzger, Bever said the money for the acquistion actually comes
41 from the bond proceeds and the state reimburses the City 80 percent of that project so that none is
42 coming from tax dollars. He continued,saying,the bond proceeds had different projects that were to be
43 funded by the bonding mechanism and the Industries Road project was one of those coming out of the
44 bonding. With this, and one other small tract, which it is hoped will be concluded with a nominal sum,
45 Bever said, all of the parcels will be acquired so they can continue the completion of the Industries
46 Road extension. Metzger moved to approve the agreement, second by Henry and the motion was
47 carried on a unanimous voice vote.
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49 B. President Goodwin asked Becky Ryan to come forward and explain the upcoming Main Street
50 Parade which Santa alluded to earlier in the meeting. She said the original parade date of November
51 22 had been changed to 11 a.m. Saturday, November 29. She said the origination point has always
52 been South 16th and Main Street, however, with the construction of a new Revco, that may be moved
53 to South 15th and Main. She said the route will go all the way through Main Street and end at the City
54 Building. Metzger moved to approve the change of time and date, second by Henry and the motion was
55 carried on a unanimous voice vote.
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57 C. Fire Chief Mike Allen asked the Board's approval of the promotion of Brent Walker Purcell to
58 Firefighter First Class and to remove him from his probationary status effective October 10. Metzger so
59 moved,second by Henry and the motion was carried on a unanimous voice vote.
60
61 D. Natalie Richert, representing the Y.W.C.A., brought before the Board a request to approve the route
62 of the"Take Back The Night"march starting at 8 p.m. Saturday, October 25.She said the march is part
63 of the Y.W.C.A.'s "Week Without Violence" which will end on that date. She added that men, women
64 and children are welcome to participate in the march held in remembrance of victims of violence and to
65 raise community awareness. She said the march will start at the bottom of Roosevelt Hill in Glen Miller
Park and end on the front lawn of the City Building at 10 p.m. where there will be an informal
"speakout."
Board of Works Minutes Cont'd
October 9, 1997
Page 2
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2 Richert said participants are urged to park at the City Building lot between 7:15 and 7:45 p.m. and
3 transportation to the park will be provided by volunteers. Captain John Farmer of the Traffic Safety
4 Division recommended the Board approve the request, noting the participants will be using the
5 sidewalks and obeying traffic regulations for pedestrians. Henry moved to approve the route for the
6 march,second by Metzger and the motion was carried on a unanimous voice vote.
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8 E. Captain Farmer brought before the Board a curb cut request at 1118 Parry Street to install a
9 driveway at a residence. He recommended the Board's approval. Metzger so moved, second by Henry
10 and the motion was carried on a unanimous voice vote.
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12 F. Another curb cut request was presented by Captain Farmer, this one at 1711 South E Street. He
13 explained that this was originally a single lot but is being divided into two lots and the curb cut is needed
14 for a new driveway for the new lot. He also recommended approval for this request. Metzger
15 announced that he would abstain from voting. President Goodwin moved to approve the request,
16 second by Henry and the motion was carried on a vote of two in favor with Metzger abstaining.
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18 G. Barry Whalen of the Indiana Gas Co. appeared before the Board again with Captain Farmer who
19 said the request to install meters in the alley in the first block of South 8th Street north of the service
20 alley had been reviewed by the Traffic Safety Division. Captain Farmer said the short, dead end alley is
21 owned by the City and since there was a shed in the back of it his major concern was that the Fire
22 Department has adquate access to the area. He said both Whalen and Lt. Kris Wolski checked out the
23 area and determined that the Gas Co.would be able to use a smaller meter than anticipated, along with
24 three other meters at the present time, which extend two feet from the wall into the alley leaving an
25 8-foot travel width there.
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27 Captain Farmer said that will allow for an emergency exit through the back door of Top Drawer
28 Antiques if needed. Whalen said the request is originating from the new owners of Knollenberg's store
29 to provide the meters for the new residents of that building. Captain Farmer recommended the Board
30 approve the request noting that he saw no problems as far as safety is concerned. Metzger moved to
31 approve the request,second by Henry and the motion was carried on a unanimous voice vote.
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33 CONTRACTS
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35 A. Change Order No. 2 for the Uptown Project in regard to the parking lots, called Phase II, was
36 brought before the Board by City Engineer Bob Wiwi who explained that the lots they will be making
37 improvements on are the former Kessler lot and Bullerdick lot. He said due to some site conditions
38 which were not known when the project was bid,these six items need to be considered.
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40 These include, he said, adding some bumper blocks on the Kessler lot, installing electrical conduit there
41 as well as installing irrigation pipe and increasing one of the structures there. He said it also includes
42 removing some old light pole bases at the Bullerdick lot. He added that the duct work is being done now
43 because the City plans to rebid the landscaping work in the spring of 1998, but since the asphalt work is
44 being done now the City wants to provide the means to put the irrigation system in when it is rebid other
45 than waiting until after the rebidding occurs and have to tear up the lot to put the irrigation equipment in.
46
47 Wiwi also explained the deduct,which is Item 6,saying it is a situation where the curb is being replaced
48 with bumper blocks because of site conditions. The net effect, he said, of all these changes is
49 $1,973.60. President Goodwin noted that putting in the conduit now will decrease the landscaping
50 contract which is creating problems now because the bids came in exceptionally high. Henry moved to
51 accept the change order, second by Metzger and the motion was carried on a unanimous voice vote.
52
53 B. Wiwi said the Change Order No. 2 for the streetscape project is quite lengthy, but the net effect is a
54 change of an added $820.41. He said some work that they didn't know about had to be added and the
55 contractor came up with some alternatives. He said the City has been striving to keep this project within
56 the budget and has been successful so far. Henry moved to approve the request, second by Metzger
57 and the motion was carried on a unanimous voice vote. President Goodwin said that revision changes
58 the cost of the project to$1,997,311.54.
59
60 C. Another change order, this one for the 20th Century Bridge, was brought before the Board by Wiwi
61 who explained this is the final change order for the project which has been completed. He said the
62 amount of this change order is $21,512.29 and resulted from the last check of the project made by
63 Butler, Fairman and Seufert,the consultant firm. Wiwi said INDOT will be responsible for 80 percent of
64 that cost and the City will pay 20 percent. He explained that bids are made on estimated quantity and
65 this final amount is a result of paying for what actually was used. Metzger moved to approve the
request,second by Henry and the motion was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
October 9, 1997
Page 3
1 D. Henry moved to bring the issue of the high school parking areas off the table and place it back on
2 the agenda,second by Metzger and the motion was carried on a unanimous voice vote.
3
4 Captain Farmer explained that Richmond High School has had a parking problem for years and it has
5 done nothing but accelerate over the last several years, adding that the City has instituted several
6 different residential restricted areas. He said the high school is looking at some alternative ways to
7 approach the problem of parking and has asked that some of the parking restrictions be removed from
8 Hub Etchison Boulevard. He said this is along with other requests, but those will be required to have
9 ordinance action. •
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11 Captain Farmer said he sees this as possibly adding 20 to 25 extra parking spaces on the Boulevard in
12 the area which is yellowed out now. What he is asking the Board for now, he said, is to remove the
13 restrictions on the west side of the southbound lane of the Boulevard, adding that he is not asking to
14 remove any parking restrictions on the side of the island. He said this will put all the parking on the right
15 hand curb both north and south bound. The reason for not specifying the number of spaces, Captain
16 Farmer said, is that he wants to do that on site with the street department to do some creative sizing so
17 spaces can be made for both compact and full sized cars. In addition to this request, Captain Farmer
18 said he is asking for four spaces in front of the high school office be reserved for visitors with one-hour
19 parking signs.
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21 If the Board approves the request, Captain Farmer said it would allow the high school to require every
22 student who drives to school to have a parking pass similar to the hang type used by universities and
23 this would give the high school an idea of how many students are driving. Now, he said, they have no
24 realistic way of finding out because the students aren't required to register their cars. He said once this
25 system is in effect,the high school is going to take a look at some other alternatives that may be forced
26 upon them in restricting who does and who does not drive. He added that that move is anticipated.
27
28 Captain Farmer said this move would allow the Police Department, in the event of a break in or a hit
29 and run accident,to merely check the hang tag registration with the high school and contact the student
30 directly involved. He said they now have to rely on the registration check through the computer system
31 and the vehicle may not be registered to the student who may have a step parent with a name that is
32 totally disassociated with that particular student. He said this way it would take less than 15 minutes to
33 get the name which would speed up the services. He said the loading zone area for buses would
34 remain.
35
36 Also, Captain Farmer said, the full time reserved handicapped parking spaces would be replaced with
37 temporary usage for evening only events and will be properly marked. He said any student needing a
38 handicapped parking spot during the day would have access to that spot on any of the high school
39 parking lots. Henry moved to approve the request made by Captain Farmer,second by Metzger and the
40 motion was carried on a unanimous voice vote. Captain Farmer said he would report back to the Board
41 when he has further information.
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43 ADJOURNMENT
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45 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
46 voice vote,the meeting was adjourned.
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53 Robert Goodwin, President
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59 ATTEST:
60 Norma Schroeder, Clerk
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