HomeMy Public PortalAbout08-28-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. AUGUST 28. 1997
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, August 28,
2 1997, in the Municipal Building in said City. Chairperson Bob Goodwin presided, with Robin Henry and Bruce
3 Metzger and Assistant City Attorney Steve Rabe in attendance. Metzger was late for the meeting and Henry
4 left early on in the meeting after he appeared. The following business was had to-wit:
5
6 CLAIMS FOR PAYMENT
7
8 Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
9 $455,433.90 and moved to approve, second by President Goodwin and the motion was carried on a unanimous
10 voice vote.
11
12 REQUESTS
13
14 A. Fire Chief Mike Allen said the Fire Department's Award of Merit will be presented to Jason Whichard
15 for his quick thinking in alerting the occupants of 416 and 418 South 7th Street of smoke coming from
16 the roof of the duplex in the early morning of July 27, 1997. He said Whichard was unable to attend
17 today's meeting, then added that one of the definitions of merit is "character or conduct deserving
18 reward, honor or esteem. "
19
20 Chief Allen also presented the Award of Valor to Lt. Jim Davis of the Harrison, Ohio Fire Department,
21 and to Dennis Harmon and Steve McFarland. He explained that these men witnessed 11-year-old
22 Marvin Cole on fire and were able to put the fire out and administer first aid until the ambulance and fire
23 department arrived. Chief Allen said they possibly saved his life because of their actions. He added that
24 the definition of valor is "strength of mind or spirit that enables a man to encounter danger with
25 firmness."
26
27 B. Assistant City Attorney Steve Rabe said the transit union grievance would not be coming before this
28 Board due to a meeting with representatives of the union who agreed to withdraw the grievance.
29
30 C. Captain John Farmer of the Traffic Safety Division of the Richmond Police Department said he had
31 reviewed a request for barriers to be placed at the end of Chelsea Way at Kensington for a
32 neighborhood party which would center around 713 Chelsea Way and recommended approval.
33 Metzger so moved, second by President Goodwin and the motion was carried on a unanimous voice
34 vote. Captain Farmer stated that a notice will be sent to the Street Division to deliver the barricades.
35
36 D. Captain Farmer also brought before the Board a request by Carolyn Bennett at 737 South 5th Street
37 for a handicapped parking space sign, stating that it had been reviewed and he recommended
38 approval. Metzger so moved, second by President Goodwin and the motion was carried on a
39 unanimous voice vote.
40
41 QUOTES
42
43 A. President Goodwin stated two bids had been received for removing tree stumps for drainage
44 improvement at North 35th and Elm Drive. Metzger opened and read the bid made by Delucio and Son
45 for $4,800 and President Goodwin opened and read the bid made by Potter Construction for $4,200.
46 He said the bids would be given to the Engineering Department for review and the contract would
47 possibly be awarded at next week's meeting.
48
49 CHANGE ORDERS
50
51 A. City Engineer Bob Wiwi explained Phase II of the uptown parking lots, which he said also relates to
52 the uptown streetscape in the uptown redevelopment project. He said the contractor proposed not to
53 use the salvaged brick from the Promenade area and is purchasing new brick at the same price but it
54 will not increase the cost to the City. Wiwi said the City had already let a contract on the Kessler
55 parking lot to use salvaged brick and in order to match the Kessler's lot they would have to use that
56 used brick in that area.
57
58 Wiwi said Change Order No. 1 is for the extra work, increasing the brick pavers on the parking lot
59 Phase II in the amount of 773 square foot at the Kessler's lot and also needed it 344 feet at the Leland
60 lot at $6 per square foot bid price for a total increase of $6,702. He said those would be added to the
61 contract. He added that the contract for the streetscape work would be reduced by $7,652.96, which is
62 a savings to the City of the difference between those two contracts. He said the City would come out
63 ahead by these two change orders.
64
65 Wiwi said these should be treated as two separate change orders because they are two separate
contracts.
Board of Works Minutes Cont'd
August 28, 1997
Page 2
1 Metzger asked why be brick pavers did not want to use the old brick and Wiwi answered that they felt
2 they can do a better job laying new bricks rather than the old ones. He added that the old ones are over
3 25 years old and laying new brick is definitely to the City's advantage. Metzger moved to approve the
4 change order No. 1 for the uptown redevelopment of the parking lot,second by President Goodwin and
5 the motion was carried on a unanimous voice vote. Metzger moved to approve the change order No. 2
6 for the streetscape, second by President Goodwin and the motion was carried on a unanimous voice
7 vote.
8
9 CONTRACTS
10
11 A. Rabe announced the agreement for fire department service for Spring Grove would be tabled a
12 second time.
13
14 B. City Attorney Bob Bever explained the City/County GTE 9-1-1 contract which he said technically is a
15 new 9-1-1 public safety software system and installation that the County has taken a lead on. He said
16 Attorney Bob O'Maley is here on behalf of the County, noting that he and O'Maley had worked with
17 GTE,with O'Maley doing the bulk of the work. Bever said there are actually two sets of contracts for the
18 actual software system and installation for $149,880 with the County paying $112,705 and the City
19 $37,174.99 and is budgeted in the Police Department.The City will make a down payment of$3,700.
20
21 Bever said the first contract is the installation of the software itself and is a separate service agreement
22 to tie down the service costs and is for combined maintenance for the City and County. Bever said if,for
23 any reason, one or the other government units breaks off and chooses not to do it, there is a separate
24 agreement if one or the other chooses to do it on their own. Nick Fankhouser, information systems
25 coordinator with Wayne County, explained that although this attaches to the 9-1-1 system and being
26 purchased through GTE, only a part of this software is going to be used in dispatch to augment the
27 9-1-1 system. He said the City is involved because the system is also to be used for records
28 management to replace the current NCR system, adding that the money the City is putting in is for that
29 purpose. He said the portion of it that actually will connect with the 9-1-1 system is covered through the
30 9-1-1 surcharge through the County.
31
32 Bever gave the Board the two agreements. Metzger moved to approve the City's participation in the
33 software system with the County and the agreement that reflects that and the service agreement for the
34 9-1-1 system and the records management system, second by President Goodwin and the motion was
35 carried on a unanimous voice vote.
36
37 C. Bever also brought before the Board the interlocal agreement for placement of the uptown memorial
38 monument to the victims of the 1968 downtown explosion on County property. He said the County
39 agrees to use .012 acreage of County property on the southwest corner at the intersection at Main
40 Street next to the Wayne County Administration Building. He said it was no one's intention to do
41 anything adverse to that memorial. He said the County would be responsible for the maintenance and
42 care for the shrubs which will be placed around the memorial. In exchange for the spot of ground and
43 maintenance, Bever said,the City will make available to the County 12,500 bricks which were used on
44 the Promenade. Metzger moved to approve the agreement, second by President Goodwin and the
45 motion was carried on a unanimous voice vote.
46
47 ADJOURNMENT
48
49 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
50 voice vote,the meeting was adjourned.
51
52
53
54
55
56
57 Robert Goodwin, President
58
59
60
61 ATTEST:
62 Norma Schroeder, Clerk
63
64
65