HomeMy Public PortalAbout08-14-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, AUGUST 14, 1997
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, August 14,
2 1997, in the Municipal Building in said City. Chairperson Bob Goodwin presided, with Robin Henry and Bruce
3 Metzger and Assistant City Attorney Steve Rabe in attendance. The following business was had to-wit:
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5 APPROVAL OF MINUTES
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7 President Goodwin pointed out that one of the sentences in the minutes of the regular meeting of August 7,
8 1997 had been corrected, and hearing that, Metzger moved to approve the amended minutes, second by Henry
9 and the motion was carried on a unanimous voice vote.
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11 CLAIMS FOR PAYMENT
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13 Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
14 $669,862.35 and moved to approve, second by Metzger and the motion was carried on a unanimous voice vote.
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16 REQUESTS
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18 A. Lt. Kris Wolski presented to the Board the route for the Richmond High School homecoming parade,
19 noting that Elizabeth Lee, chairperson, had provided it. He said the parade will start at 6:30 p.m.
20 Thursday, October 9, and it will be the traditional route, starting at the Municipal swimming pool,
21 traveling east on Main Street to Miller's,turning south on South West First Street and ending in front of
22 Lybolt Field. He said this is an annual event and recommended approval, stating that it has never
23 presented any traffic problems. Metzger moved to approve the request, second by Councilmember
24 Henry and the motion was carried on a unanimous voice vote.
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26 B. Fire Chief Mike Allen stated he had also received a letter from Elizabeth Lee, requesting the use of
27 the standby aerial truck for the parade. He said they have done this in the past, noting that the football
28 team rides on the apparatus,adding that their parents or guardians will be asked to sign waivers before
29 they ride. He recommended the Board approve the request. Henry so moved, second by Metzger and
30 the motion was carried on a unanimous voice vote.
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32 C. Assistant Fire Chief Jerry Purcell asked the Board's approval of the use of the fire engines and
33 personnel on duty for 12 hours,which means four hours a day for three days,August 22,23 and 24,for
34 the "Fill the Boot" campaign for muscular dystrophy. Purcell said the local Fire Department has done
35 this for 25 years and he has personally been involved for the past 10. Metzger moved to approve the
36 request,second by Henry and the motion was carried on a unanimous voice vote.
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38 D. Chief Allen recommended Joe Pierce and Michael Crawley be promoted to the rank of Lieutenant
39 after serving their probationary period. He said the promotion for Pierce would be effective August 6,
40 1997, and for Crawley, August 16, 1997. Metzger moved to approve the recommendation, second by
41 Henry and the motion was carried on a unanimous voice vote.
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43 Chief Allen also informed the Board that Brian Benedict had passed his probationary firefighter
44 requirements but had not successfully completed the E.M.T. certification class and recommended the
45 Board advance him to Firefighter First Class on the condition he successfuuly complete the E.M.T.
46 class. Henry so moved,second by Metzger and the motion was carried on a unanimous voice vote.
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48 E. Chief Allen also said he had received a request from the Fairview Neighborhood Association for a
49 fire truck at its annual picnic Saturday,August 16 at the West Side Lions Park on Ridge Street. He said
50 they wanted it for the children to sit in and become acquainted with it and also to have a sprinkle party.
51 He added that they had also invited the firefighters to the picnic which, he said, is good for mixing. He
52 said the truck will be there from noon to 2 p.m. Henry moved to approve the request, second by
53 Metzger and the motion was carried on a unanimous voice vote.
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55 Chief Allen said the Richmond Fire Department has also been asked to be at the Sports Blast which
56 will be conducted by the Richmond Parks Department from noon to 2 p.m. Saturday, August 16. He
57 said the request is to demonstrate a fire engine,some of the physical conditioning firefighters do to stay
58 fit for their job and give some safety tips. Metzger moved to approve the request, second by Henry and
59 the motion was carried on a unanimous voice vote.
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61 F. Lt. Wolski presented a request from Nancy Wise, chairperson for the annual festival event at First
62 United Methodist Church,to block the alley between South West 3rd and South West 4th Street from 6
63 a.m. to 3:30 p.m. Saturday, August 26, 1997. Lt. Wolski said the alley runs north and south between
64 their church building and the parking lot and should not pose any problem for traffic flow. Henry moved
65 to approve the request,second by Metzger and the motion was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
August 14, 1997
Page 2
1 F. President Goodwin said the directional signs cannot be acted on because they are located on state
2 highways and there is no information available. He said this item would be tabled until a later meeting.
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4 G. John Reeves appeared before the Board to request approval of the route to move a house from
5 1814 National Road West to the old Morton Lake Addition off North J and 20th Street. He said it
6 involves traveling east on National Road West to South West First Street, south on South West First
7 around the traffic circle, northeast on Sim Hodgin Parkway to Chester Boulevard, south on Chester
8 Boulevard to North J Street and east on North J Street to its final destination in the area of the 1900
9 block. Reeves said Richard Robinson is the mover. He said he has to have this Board's approval so he
10 can submit it to the State since the route is on two major highways and the state will set the date for the
11 move to take place.
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13 Reeves said he also needs to obtain liability insurance, give the Traffic Safety Division seven days'
14 notice prior to moving and give the utilities 72 hours' notice. President Goodwin reminded Reeves of the
15 permit process and of the addtional contacts he should make. Reeves said the house he is moving is a
16 historical house and he is moving it into a historical neighborhood, adding that he plans to improve it to
17 meet his standard of living. The time involved, Reeves said, is estimated to be from six hours to a
18 maximum of 10 hours. Metzger moved to approve the request subject to finalizing the insurance liability
19 requirements, notification of the Police Department seven days in advance and the proper notification of
20 all the other departments,second by Henry and the motion was carried on a unanimous voice vote.
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22 CONTRACT AND BIDS
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24 A. City Engineer Bob Wiwi referred to a letter received from Street Division Manager Bill Smith stating
25 that he recommended that the bid for the street tree contract be awarded to Townsend Tree Service as
26 the lowest, most responsive bidder. Wiwi said four bids had been received and Townsend's bid was for
27 $7,533.50, adding that the Street Tree Commission was in agreement with Smith. Metzger moved to
28 approve the recommendation,second by Henry and the motion was carried on a unanimous voice vote.
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30 B. Assistant City Attorney Steve Rabe, sitting in for Ann Cottongim of the Finance Department, read a
31 change order for the bid that was awarded to Fuller earlier for wallpaper. He said the change order is
32 from $1,404 to $1,837 and is necessary because the wallpaper that was ordered was not available in
33 the wide rolls and it will take additional labor and wallpaper using the narrow rolls. He presented a letter
34 from City Attorney Bob Bever requesting the numbers be changed. Henry so moved, second by
35 Metzger and the motion was carried on a unanimous voice vote.
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37 C. Wiwi read a letter explaining his reasoning for awarding the bid for the parking garage repairs to
38 NRS Inc. He stated that the base bid was $55,820 with alternates for improvements of the men's and
39 women's restrooms of$25,400 and a deduct of$3,960 that the City would do in-house to accommodate
40 the restroom work,which would be a total of $77,260. He said the work is scheduled to be completed in
41 the spring of 1998 and it will not prohibit any use of the parking facilities. Henry moved to approve the
42 recommendation which included the base bid of $55,820 with althernate $25,400 and the alternate to
43 be completed by the City for a deduct of $3,960, second by Metzger and the motion was carried on a
44 unanimous voice vote.
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46 D. Wiwi recommended work be approved on the South 6th and South 7th Street traffic signals which
47 was included as an alternate in the original streetscape work that Milestone Contractors did, included
48 the alternate for improving the signage to accommodate two way traffic in their bid that was approved
49 by Council at an estimated cost of $137,808.03. He recommended the work be approved and awarded
50 to Milestone. Henry so moved, second by Metzger and the motion was carried on a unanimous voice
51 vote.
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53 E.Wiwi requested the Board reject all bids on the uptown landscaping and that the project be rebid. He
54 said after reviewing the two bids received, he and Purchasing Manager Vicki Stevens found the low
55 bidder had not included a bid bond or a certified check which made the bid incomplete and the other
56 bidder had submitted a base bid substantially over the estimate. Metzger moved to approve the
57 request,second by Henry and the motion was carried on a unanimous voice vote.
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59 F. Wiwi stated that he had given the Board a document which is a report on the final acceptance and
60 recommendation for the acceptance of South 37th Street. He said the project has been completed by
61 the contractor and reviewed by the Indiana Department of Transportation as well as the City Engineer's
62 office and all items in the area are acceptable with the last day of work being July 30. Metzger moved to
63 accept the agreement,second by Henry and the motion was carried on a unanimous voice vote.
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Board of Works Minutes Cont'd
August 14, 1997
Page 3
1 GRIEVANCE HEARING
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3 A. Assistant City Attorney Steve Rabe explained that he would briefly relate the particulars of the
4 grievance then turn the hearing over to President Goodwin to continue. Rabe said Dean Snapp, a
5 third-shift officer with the Richmond Police Department had filed a grievance which he called a dispute
6 or a disagreement over a contract interpretation. Rabe said the standard protocol is to allow the officer
7 or his representative to speak and explain his point of view and to allow Police Chief Bill Shake to
8 speak and explain his as well. Rabe said the duty of this Board is to resolve this dispute and interpret
9 the contract as it pertains to this particular grievance. With that explanation, Rabe turned it over to
10 President Goodwin to conduct the hearing.
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12 President Goodwin asked Officer Snapp to step forward and explain his grievance. Officer Snapp read
13 from the grievance procedure request that he had filed with the Grievance Committee July 16, 1997
14 which ruled July 17, following the grievance hearing, that he had been aggrieved. A copy of that
15 request, along with a copy of a page taken from the F.O.P. Bargaining Unit handbook which is Article
16 22: Paid Holidays, as well as a copy of the 1997 vacation policy and a grievance procedure disposition
17 filed by the Grievance Committee, are all on file in their entirety as well as the tape of the hearing in the
18 Clerk's office, along with these minutes.
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20 John Grammer,secretary from the Indiana F.O.P. Labor Council,questioned Officer Snapp about some
21 of the points brought out by the officer. His comments, also, are on the tape of the hearing which is on
22 file in the Clerk's office.
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24 President Goodwin asked Chief Bill Shake to come forward and explain his point of view. He read from
25 a letter drafted to him and the bargaining unit which also acted as the Grievance Committee, noting his
26 reasons for denying the officer an extra vacation day. His letter is also on file in its entirety in the Clerk's
27 office.
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29 Following discussion by the Board members with Chief Shake, Officer Snapp and John Grammer and
30 hearing Rabe's account of Chief Shake's findings, Metzger moved to rule in favor of Officer Snapp and
31 grant him the additional vacation day as he had requested, second by Henry and the motion was
32 carried on a unanimous voice vote.
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34 ADJOURNMENT
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36 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
37 voice vote,the meeting was adjourned.
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44 Robert Goodwin, President
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48 ATTEST:
49 Norma Schroeder, Clerk
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