HomeMy Public PortalAbout08-07-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, AUGUST 7, 1997
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, August 7,
2 1997, in the Municipal Building in said City. Chairperson Bob Goodwin presided, with Robin Henry and Bruce
3 Metzger and Assistant City Attorney Steve Rabe in attendance. The following business was had to-wit:
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5 APPROVAL OF MINUTES
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7 The minutes of the regular meeting and the executive session of July 31, 1997, were approved on a motion by
8 Henry, second by Metzger and the motion was carried on a unanimous voice vote.
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10 CLAIMS FOR PAYMENT
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12 Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
13 $98,444.70 and moved to approve,second by Metzger and the motion was carried on a unanimous voice vote.
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15 UPDATE ON UPTOWN REDEVELOPMENT
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17 Tim Harvey of Cole&Associates gave the Board members an update on the progress of the work being done in
18 conjunction with the updown redevelopment. He stated that most of the work had been completed above
19 ground, adding that the largest items drawing the most interest were the canopies. He said in reviewing the
20 existing utilities they have identified numerous situations and a few locations have not been resolved. He said
21 they would be able to start storm sewer installation a week from Monday. Harvey also commented on the
22 excellent cooperation he has received in all areas, including Main Street, the merchants, the City Engineer and
23 the utilities.
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25 Harvey said the most significant change in the uptown project has been in response to a request made by Main
26 Street Richmond/Wayne County, in that, initially the plan was to work from west to east to complete the four
27 blocks by Thanksgiving. However, the request was made to start at the east end because of the larger
28 concentration of businesses in that area. Harvey said after taking the request under advisement, it was decided
29 to honor it and start on the east end. He said Cole&Associates meet with Main Street Richmond/Wayne County
30 every week and meet with the water and gas companies every day. He added that his company has also made
31 some friends during the work hours and have given some of the children hard hats as they walk by.
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33 REQUESTS
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35 A. Renee Oldham, director of Main Street Richmond/Wayne County, brought before the Board various
36 requests for the usage of several areas for Jazz Fest 1997 set for Friday, September12 and Saturday,
37 September 13, 1997. These included the City's uptown parking garage which will be the location of the
38 roof-top party;permission to serve beer and wine at that party;the city-owned lot north of the Leland for
39 the placement of a stage; the city owned lot next to Bullerdick Furniture; the closing of 10th Street
40 Saturday only and the closing of the service drive directly behind Midtown Pharmacy Saturday only.
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42 Captain John Farmer said there will be no significant drain on the Police Department during the event
43 and security will be easier to deal with on that Friday night because that is when they have the most
44 manpower because they normally have a full platoon. Henry commented that work is just beginning on
45 the lot next to Bullerdick Furniture and it will not be available for use during the event. In answer to a
46 question posed by Metzger about the request to serve alcohol, Oldham said there will be a licensed
47 bartender from the Clarion-Leland Hotel.
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49 Assistant City Attorney Steve Rabe said the City code addresses use of alcohol in the Parks
50 Department but does not prohibit serving it on any other city-owned property. Rabe did recommend that
51 it be cleared throught the Indiana Alcoholic Beverage Commission and Oldham presented a permit that
52 had been received from the Commission. Henry moved to approve the requests as presented in writing
53 by Oldham,adding that an officer needs to be available at the rooftop party,second by Metzger and the
54 motion was carried on a unanimous voice vote.
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56 B. Captain Farmer brought before the Board a request by Jeston McArter for a handicapped parking
57 space at his residence at 822 North 19th Street, noting that he recommended approval. Metzger so
58 moved,second by Henry and the motion was carried on a unanimous voice vote.
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60 C. As an informational item, President Goodwin said the street division is making sidewalk
61 improvements on the west side of the street between North D and North E Streets on Fort Wayne
62 Avenue which is being financed through the Urban Enterprise Association.
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64 D. Metzger moved to approve the 3 ornamental lights in the Fort Wayne Avenue project as requested
65 by Wiwi,second by Henry and the motion was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
August 7, 1997
Page 2
1 E.Wiwi said the lot north of the Leland is 75 percent finished and asked for the Board's approval to add
2 4 new sodium lights in the lot immediately north of the Leland and 4 ornamental lights on the east side
3 of 9th Street and 2 on 10th Street. Metzger moved to approve the lighting plan as submitted, second by
4 Henry and the motion was carried on a unanimous voice vote.
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6 F. Wiwi brought before the Board Change Order No. 1 on the uptown parking lots, noting a reduction of
7 $3,624 because the storm sewers did not have to be as deep as it was first thought and he said conduit
8 was put in to put in irrigation facilities at a future date. Henry moved to approve the change order,
9 second by Metzger and the motion was carried on a unanimous voice vote.
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11 NEW BUSINESS
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13 A. President Goodwin announced that the hearing date for a grievance filed by Police Officer Dean
14 Snapp has to be set within 30 days of the filing of the grievance. Rabe said there are no provisions for
15 an executive session which means that the grievance needs to be heard by this board in a public
16 hearing. After a brief conversation with the Board members, President Goodwin said the hearing would
17 take place immediately following the regular Board of Works meeting August 14.
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19 B. Rabe said the grievance filed by the Transit Union resulted from a misunderstanding of the City's
20 policy and is expected to be withdrawn in writing.Therefore, he said, no hearing date needed to be set.
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22 BID AWARD
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24 A. Wiwi brought before the Board a request for approval of an additional award on the street division
25 roof in the amount of$23,724 to Henry C. Smithers Roofing Company. He said the roof was in worse
26 condition than anticipated and even with alternate No. 2, which was $18,724 and an allowance of
27 $5,000, the current contractor would still be low. Metzger moved to approve the additional award,
28 second by Henry and the motion was carried on a unanimous voice vote.
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30 ADJOURNMENT
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32 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
33 voice vote,the meeting was adjourned.
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40 Robert Goodwin, President
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44 ATTEST:
45 Norma Schroeder, Clerk
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