HomeMy Public PortalAbout07-24-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, JULY 24, 1997
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m.Thursday, July 24, 1997,
2 in the Municipal Building in said City. President Bob Goodwin presided, with Robin Henry and Bruce Metzger
3 and Assistant City Attorney Steve Rabe in attendance. The following business was had to-wit:
4
5 APPROVAL OF MINUTES
6
7 The minutes of July 17, 1997 were held over until the next meeting because of a question Board members had
8 for City Engineer Bob Wiwi about the diameter of a pipe in the Change Order No. 14 for South 37th Street.
9
10 CLAIMS FOR PAYMENT
11
12 Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
13 $225,157.20 and moved to approve, second by Metzger and the motion was carried on a unanimous voice vote.
14
15 OLD BUSINESS
16
17 A. President Goodwin stated that Board members had discussed in an executive session prior to this
18 meeting, the information provided at the hearing last night concerning the recommendation by the Fire
19 Chief for the termination of a firefighter. He said the discussion is an ongoing one and no decision will
20 be made tonight. He also noted that the Board is calling another executive session at 4 p.m. Thursday,
21 July 31, prior to the regular meeting of the Board of Works.
22
23 REQUESTS
24
25 A. Lt. Kris Wolski of the Traffic Safety Division said the reserved handicapped parking request by
26 Roberta Stover at 1208 South 22nd Street had been reviewed and upon checking the area it was found
27 that there is adequate off-street parking. He said there is a two-car garage which is functional and a
28 double wide driveway where cars were parked. Lt. Wolski said it was explained to Stover that since
29 these conditions exist and it does not meet the requirements as established by ordinance, that the
30 31
recommendation to deny the request would be given to the Board of Works. He said she accepted that
explanation. Henry moved to deny the request, second by Metzger and the motion was carried on a
32 unanimous voice vote.
33
34 B. Another request brought before the Board by Lt. Wolski was made by Reid Memorial Presbyterian
35 Church to block the right of way during vacation church school the week of August 4 through August 8.
36 He said the purpose of blocking the alley is for the safety of the children while they are in attendance.
37 He said it was also requested that the street division drop off the barricades and leave them throughout
38 the week and they will take care of putting them up every day before 9 a.m. and taking them down after
39 11:30 a.m. In recommending the Board approve the request, Lt. Wolski said this has been done in
40 years past and he has no problem with it. Metzger asked that it be written in the minutes that he
41 abstained from voting on this request. Henry moved to approve, second by President Goodwin and the
42 motion was carried on a unanimous voice vote.
43
44 CONTRACTS
45
46 A. Assistant City Attorney Steve Rabe explained that he brings before the Board a revision of the
47 liability language in the contract with Milestone Construction on the uptown project. He explained that
48 last week the Board approved the awarding of the bid for the uptown project and had signed an earlier
49 version of the contract. He said it incorporated the bid specifications as well as the required federal
50 language that the Department of Commerce requires since federal funds will be used on this project.
51 Rabe said subsequent to the Board signing the earlier version he did speak with attorneys for Milestone
52 and they had asked to clarify the language regarding their liability, noting that their liability would only
53 arise from their negligent acts. Rabe said that language has been clarified and it has not changed the
54 contract in any way other than that and now he is asking the Board to sign the revised contract.
55 Metzger moved to sign the revised contract, second by Henry and the motion was carried on a
56 unanimous voice vote.
57
58 Tim Harvey of Milestone Construction gave an overview of the work and direction of the schedule for
59 the uptown project, stating that Milestone had had a good meeting this morning with uptown merchants
60 exchanging information and ideas. He said he felt they were off to a positive start and will finish
61 removing the items that remain in the area. He said Milestone is sensitive to maintaining the customers'
62 access to the buildings and keeping that in mind, he said they will begin with the removal of the center
63 section, saving about six feet of the existing brick sidewalks adjacent to the buildings to provide for
64 safety for the public and a safe workspace for the Milestone employees. He said orange plastic barriers
65 will be placed to separate the workspace from the public.
Board of Works Minutes Cont'd
July 24, 1997
Page 2
1 Harvey said there will be a point in time when that six -foot walkway will have to be removed and when
2 that happens,the area will be filled with limestone and the new brick pavers will follow close behind. He
3 said they will try to maintain a minimum of disruption of foot traffic.
4
5 Harvey said Milestone will also remove the canopies, fountains, lights and relocate the monument that
6 is west of Sixth Street to the south west corner of Fifth Street. He said other work will include the storm
7 sewers, curbs and gutters, roughing in some electrical conduits and new lighting and irrigation system.
8 He said it is important to note that the project stops just east of the Richmond Civic Theatre building
9 and the last alternate section extending to 11th Street will not be done.
10
11 He said Milestone will not be responsible for the existing deterioration of the building surfaces where
12 they will match against existing buildings, particularly the entryway vestibules that may have some
13 cracked or missing tiles. He said they will not be doing repairs on previous damages and they have
14 documented conditions of the existing buildings on the project so they are aware of what now exists. He
15 said when they are working on the intersections of Eighth and Ninth Streets they cannot close those
16 down so will be working on one half of the intersection at a time. He added that the remaining
17 intersections will be closed for a short period, perhaps about a week.
18
19 Harvey said warning signs will be placed on the sidewalks during the work being done on the project
20 with some kind of language to warn pedestrians to proceed with extreme caution as well as placing
21 warning signs on the doors of the businesses. He said work will begin Tuesday and will start at the west
22 end with a fairly small crew and they will concentrate on the first four blocks, hoping to work through
23 Thanksgiving and then suspend work until spring. However, he said, if things go better than expected it
24 is possible they might be able to also do the fifth block. Harvey said they have planned meetings so the
25 contractor can coordinate with the merchants. President Goodwin invited Harvey to come to any of the
26 Board of Works meetings when he has an update on the work that is being done.
27
28 OLD BUSINESS
29
30 A. President Goodwin read a letter received from the Indiana Department of Transportation stating that
31 lane usage shall be controlled at U.S. 40 (North A Street) and U.S. 27 (North 9th Street) in Richmond
32 as follows: "Left turn only' lane shall be established for the left lane of the south approach of U.S. 27
33 (North 9th Street) and'right turn only'lane shall be established for the right lane of the east approach of
34 U.S.40 (North A Street). "He said this is strictly an informational letter.
35
36 ADJOURNMENT
37
38 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
39 voice vote,the meeting was adjourned.
40
41
42
43
44
45
46 Robert Goodwin, President
47
48
49
50 ATTEST:
51 Myra Miller, Deputy Clerk
52
53
54
55
56
57
58
59
60
61
62
63
64
65