HomeMy Public PortalAbout07-17-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA,JULY 17, 1997
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m.Thursday, July 17, 1997,
2 in the Municipal Building in said City. President Bob Goodwin presided, with Robin Henry and Bruce Metzger
3 and Assistant City Attorney Steve Rabe in attendance. The following business was had to-wit:
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5 APPROVAL OF MINUTES
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7 The minutes of July 10 and the special meeting of July 15, 1997 were approved on a motion by Metzger,second
8 by Henry and the motion was carried on a unanimous voice vote.
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10 CLAIMS FOR PAYMENT
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12 Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
13 $530,724.43 and moved to approve, second by Metzger and the motion was carried on a unanimous voice vote.
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15 REQUESTS
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17 A. A curb cut request permit for 1412 University Boulevard was approved on a motion by Metzger on
18 the condition that the stipulation made by the engineering department that construction meet City
19 standards be observed,second by Henry and the motion was carried on a unanimous voice vote.
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21 B. Assistant City Attorney Steve Rabe submitted letters of credit from First Bank of Richmond for the
22 Earlham View subdivision and noted that equal amounts of $33,500 for the City and the Sanitary
23 District were approved by the City Engineer and the Director of the Sanitary District. Henry moved to
24 accept the letters of credit,second by Metzger and the motion was carried on a unanimous voice vote.
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26 C. City Engineer Bob Wiwi brought before the Board Change Order No. 14 for the South 37th Street
27 project, explaining that it was necessitated by the fact that after completion of the project it was
28 discovered that there were two steep areas at the north end of the project on the west side from which
29 water kept seeping causing erosion problems. He said workers went back in, proposing to put in some
30 under drains with perforated drainage tubing to hold down that water table and also change from a
31 10-inch diameter pipe to an 8-inch. He said the changes amount to $3,172.59 and recommended
32 approval. He added that the state still pays 80 percent of that cost with the City paying the remaining 20
33 percent. Metzger moved to approve the change order, second by Henry and the motion was carried on
34 a unanimous voice vote.
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36 CONTRACTS
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38 A. Police Chief Bill Shake brought before the Board security contracts drawn up by the Department of
39 Law for three different Police officers to provide security at the Roosters' ball games for one year
40 beginning June 25, 1997. He said the contracts are to be signed by the City and the Roosters. Metzger
41 moved to approve the signing of the contracts, second by Henry and the motion was carried on a
42 unanimous voice vote.
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44 B. Bob Wiwi read a letter dated July 17, noting that on July 15 this Board accepted four bids for the
45 uptown redevelopment project which have been reviewed by Renee Oldham and Lynn Johnstone, both
46 of Main Street Inc.;Dave Hunter of Cole &Associates; Purchasing Director Vicki Stevens; and himself.
47 Wiwi said they recommended that Milestone Construction be awarded the bid for the street scape work,
48 noting that they were the only bidder but have the experience to perform the work. The
49 recommendations, Wiwi said, were to deduct from the base bid of $2,176,958, items amounting to
50 $122,400, and also Alternate No.3 as revised in the amount of$50,414.14 making the total deductions
51 $174,814.14, resulting in the net award of$2,004,143.90.
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53 Wiwi said they had not completed their review of the garage and the landscaping but recommendations
54 would be forthcoming on this work. Metzger asked Wiwi to summarize the items deducted and Wiwi
55 complied, saying that Item No. 18 was the removal of drinking fountains which have already been
56 removed; Item No. 69 is the installation of stop signs which the City will install; Items No.97 and No. 98
57 are the drinking fountains which will be done at a future time, although the duct work will be installed;
58 Item No. 96 is a field office which is not needed because an alternate space has been found; Item No.
59 112 is the construction engineering and that involves the staking of the work on the job and they are
60 planning on doing this in-house with the present staff.
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62 Alternate No.3,Wiwi said,was the using of the existing bricks vs. purchasing the new bricks and since
63 it means a lesser cost, it was decided to utilize the old bricks removed from the Promenade. He said he
64 had talked with Milestone Constractors about the items that were deducted bringing the cost down and
65 they concurred. Metzger moved to award the bid to Milestone Construction according to the July 17
letter showing the deductions,second by Henry and the motion was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
July 17, 1997
Page 2
1 RESOLUTION NO.6-1997
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3 A. President Goodwin read Resolution No. 6- 1997-A RESOLUTION TO ACCEPT A ROADWAY AND
4 TO MODIFY A PRIOR BOARD ACTION (Tec Fab)
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6 The resolution is on file in its entirety in the Clerk's office. Henry moved to approve the resolution,
7 second by Metzger and the motion was carried on a unanimous voice vote.
8
9 OLD BUSINESS
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11 A. President Goodwin asked Bob Wiwi to explain the parking plan for the west side of South 5th Street
12 which was developed by the City's engineering staff based upon field surveys, discussions with
13 property owners and talking with the Traffic Safety Division of the Richmond Police Department. Wiwi
14 explained that he had prepared two plans which, from an engineering standpoint, would provide
15 additional parking along the west side of South 5th Street between South G and South H Street. He
16 explained that one major difference in the plans was the number of spaces.
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18 Wiwi said the standard length of a parking stall used in the City is 22 feet if it is an interior parking stall,
19 adding that exterior parking stalls on the ends are 20 feet long because you can either pull in or pull out
20 of them. He said South 5th street has been overlaid with asphalt several times and the curb has been
21 eliminated because each overlay raises the street about an inch and one half, adding that the asphalt is
22 at or above the existing curb on the west side. He explained that with the topography in that location
23 there is no way to drain the water back out to the gutter line if a curb is added at that location so that is
24 why the top of the curbs, sidewalks and street are basically at the same level.
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26 Wiwi said property owners to the west would have a situation where all the curb would be six to eight
27 inches above and there is no way of raising the sidewalk and curb or everything would be up out of the
28 ground six inches above all the way along there and you couldn't bring the water back. President
29 Goodwin said he noticed that on alternate No. 2 Wiwi had four parking spaces on the right hand side
30 but the two interior spaces would be 20 feet in length, which would be less than desirable. He said
31 alternate No. 1 is the better of the two, allowing easier access. Wiwi said the street is heavily traveled
32 and with that large amount of vehicular traffic, the easier it is to get in and out of a parking space the
33 less likely it would be to have problems at that location.
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35 In response to a request by President Goodwin for anyone giving additional information that had not
36 been heard previously by the Board, Attorney James Puckett stepped forward speaking on behalf of
37 Marvin Smith, owner of Marvin's Auto Sales on South 5th Street. He said Smith is in favor of alternate
38 No. 1 which is the one with the lesser amount of parking spaces, adding that it is a safety factor.
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40 Joan Burke, owner of Joan's Cafe on the east side of South, questioned as to whether or not KMH
41 needs an opening 60 feet wide for the trucks turning into its driveway. She said she feels there should
42 be two more parking spaces for the residents and her business.
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44 Smith said he was there, along with Wiwi, measuring and trying to work out the best situation for KMH
45 and access for the semis to get in and out. He added that he is not only here for parking but his major
46 concern is for the safety of those traveling on South 5th Street. Smith said when you put cars on the
47 side of the street in front of Joan's Cafe, you have to block traffic when you try to put semis in the
48 driveway. He said he is in favor of the alternate No. 1 plan,giving only three parking spaces.
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50 Robert Henderson who owns South Side Motors at 724 South 5th Street, said his only concern is that
51 when he comes out of his drive,there is a light post and a telephone pole which makes it impossible to
52 see if he is going to turn north. Then, he said, when the parking place is there and a truck, there is no
53 other choice than to edge out slowly. He added that there are three parking spaces in front of his place
54 and it doesn't bother him who uses them. Henry moved to approve the alternate No. 1 plan for parking
55 on the west side of South 5th Street between South F and South G Streets, second by Metzger and the
56 motion was carried on a unanimous voice vote.
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58 ADJOURNMENT
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60 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
61 voice vote,the meeting was adjourned.
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Robert Goodwin, President
ATTEST:
Norma Schroeder, Clerk