HomeMy Public PortalAbout2012-32 Authorizing the purchase of personal protective equipment from Bennett Fire Products CompanyRESOLUTION NO. 2012 - 32
A CAPITAL PROJECT AUTHORIZING RESOLUTION OF
THE VILLAGE COUNCIL OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA, AUTHORIZING THE PURCHASE OF
PERSONAL PROTECTIVE EQUIPMENT FROM BENNETT
FIRE PRODUCTS COMPANY, INC AT A COST NOT TO
EXCEED $17,406; PROVIDING FOR A WAIVER OF
COMPETITIVE BIDDING; PROVIDING FOR
AUTHORIZATION; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Village of Key Biscayne (the "Village") Fire Department is in need of eight
(8) new personal protective equipment (trousers and jackets) to replace existing equipment that has
reached or is approaching its maximum useful life (the "Equipment"); and
WHEREAS, the Village may, pursuant to Section 2-86 of the Village Code of Ordinances
(the "Village Code"), enter into bids or contracts entered into by another governmental authority,
provided that the governmental authority has gone through a competitive bidding procedure leading to
the award of the bid or contract in question; and
WHEREAS, the Village Council desires to purchase the Equipment based upon the Lake
County, Florida Bid # 12-0806 (the "Lake County Bid"), which was awarded on June 12, 2012; and
WHEREAS, Bennett Fire Products Company, Inc. (the "Bennett") was one of the vendors
awarded by the Lake County Bid; and
WHEREAS, the Village Council authorizes the Village Manager to negotiate and purchase
the Equipment from Bennett with terms that are the same or better than the Lake County Bid and at
a cost not to exceed $17,406; and
WHEREAS, the Village Council finds that this Resolution is in the best interest and welfare
of the residents of the Village.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF
THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. Each of the above stated recitals are hereby adopted,
confirmed and incorporated herein.
Section 2. Waiver of Competitive Bidding. The Village Council, in accordance
with Section 2-86 of the Village Code, hereby waives competitive bidding based upon the Lake
County Bid.
Section 3. Authorization. The Village Council hereby authorizes the Village
Manager to negotiate and purchase the Equipment from Bennett at a cost not to exceed $17,406.
The terms of the purchase of the Equipment shall be the same or better than what is provided in
the Lake County Bid, which is attached as Exhibit "A."
Section 4. Effective Date. This Resolution shall be effective immediately upon
adoption.
PASSED AND ADOPTED this 4th day o e. -tuber, 2012.
ATTEST:
C S : CHIT ; H. A' ` , MMC
LLAGE CLERK
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
2
L
N H. CAPLAN, M �.1' OR
EXHIBIT "A"
LAKE COUNTY
r
CONTRACT NO. 12-0806B
For Fire Equipment and Supplies
LAKE COUNTY, FLORIDA, a political subdivision of the state of Florida, its successors and assigns through
its Board of County Commissioners (hereinafter "County") does hereby accept, with noted modifications, if
any, the Bid of Bennett Fire Products Company, Inc. (hereinafter "Contractor"') to supply Fire Equipment
and Supplies to the County pursuant to County Proposal Number 12-0806 (hereinafter "ITB"), -closing dated
March 21, 2012 and Contractor's March 17, 2012 ITB response thereto with all County 1T13 provisions
governing.
Special Clauses:
Public Records
All electronic files, audio and/or video recordings, and all papers pertaining to any activity performed by
the CONTRACTOR for or on behalf of the COUNTY shall be the property of the COUNTY anzl'will be
turned over to the COUNTY upon request, in accordance with Chapter 119, Florida Statutes, each file
and all papers pertaining to any activities performed for or on behalf of the COUNTY are public records
available for inspection by any person even if"thefile or paper resides in the CONTRACTOR'S office or
facility. The CONTRACTOR shall maintain the files and papers for not less than three (3) complete
calendar years after the project has been completed or terminated, or in accordance with any grant
requirements, whichever is longer. Prior to the close out of the Contract, the CONTRACTOR shall
appoint a records custodian to handle any records request and provide the custodian's name and
telephone number(s) to the COUNTY,
Prohibition against Contingent Fees
The CONTRACTOR warrants that they have not employed or retained any company or person, other
than a bona fide employee working solely for the CONTRACTOR to solicit or secure this Contract and
that they have not paid or agreed to pay any person, company, corporation, individual, or firm, other
than a bona fide employee working solely for the CONTRACTOR, any fee, commission, percentage, gift
or other consideration contingent upon or resulting from the award or making of this Contract,
This Contract shall be binding upon and shall inure to the benefit of each of the parties and of their
respective successors and permitted assigns.
This Contract may not be amended, released, discharged, rescinded or abandoned, except by a written
instrument duly executed by each of the parties hereto,
The failure of any party hereto at any time to enforce any of the provisions of this Contract will in no way
constitute or be construed as a waiver of such provision or of any other provision hereof, nor in any way
affect the validity of, or the right thereafter to enforce, each and every provision of this Contract.
During the term of this. Contract the CONTRACTOR assures the COUNTY that it is in compliance with
Title Vit of the 1964 Civil Rights Act, as amended, and the Florida Civil Rights Act of 1992, in thet the
CONTRACTOR does not on the grounds of race, color, national origin, religion, sox, age, disability or
marital status, discrimination in any form or manner against the CONTRACTOR employees or
applicants for employment. The CONTRACTOR understands and agrees that this Contract is
dohditioned upon ttie veracity of this statement of assurance.
A Copy of the Contractor's signed Proposal is attached hereto and incorporated herein, thus making it a part
of this Contractexceptthatany items. eat_awarded have been struck through. The attachments noted below
(if any) are attached hereto and are also made a part of this Contract.
Attachments: N/A
No financial obligation shall accrue against the County until Contractor shall make delivery pursuant to order
of the County Procurement Services Director.
The County's Procurement Services Director shall be the sole judge as to the fact of the fulfillment of this
Contract, and upon any breach thereof, shall, at his or her option, declare this contract terminated, and for
any loss or damage by reason of such breach, whether this Contract is terminated or not, said Contractor
and their surety for any required bond shall be liable.
This Contract is effective from June 12 1012 through June 30, 2013 except the County reserves the right
to terminate this Contract immediately for cause and/or lack of funds and with thirty (30) day written notice
for the convenience, of the County. This Contract provides for four (4) one (1) year renewals at Lake
County's sole option at the terms noted in the Proposal.
Any and ail modifications to this Contract must be in writing signed by the County's Procurement Services
Director.
LAKE COUNTY, FLORIDA
By: 11L--I6.&,c --)r -;vv
Senior Contracting)
Distribution: Original -laid File
Copy -Contractor
Copy -Public Safety
"Earning Community CorlfidEmce,fjrroug!i Expellence in Ssrvice"
Office of Procurement Services 315 W, Maki; Suite 4't6 P.O. Box 7800
Tavares, Florida 32778.7860 Ph (352)-343-9839 Fax (352) 343-9473
r'Cl3 Number:
Bid Due Date:
Bid D(te 'lithe:
LAKE COUNTY
INVITATION. TO BTD (TTB)
FIRE EQUIPMENT AND SUPPLIES
12-0806
Contracting Officer: I:oseat7 Johnson
Nlarelt 21, 2012 — Pre -laid Conf. Date: Ncyl apitiliCtthle
11'IJ Issue Date: 1'ebruatty I6, 2012
SECTION 1: Special Terms and C:onditions
SFCTiON 2: Statement of Work
SECTION 3: `Gencaal Terms and Conditions
SEC'11ONV 4: Pricing/Certifications/Signatures
SECTION .5; Attachments
Pages 2-16
Pages 17-'1 11
Pagcs19.22
Pages 23-91
Pages 92-93
Proposal an4/or Performance Itond:
Cecil ficate ,of Competency/License:
Tndmnif'icationfrnsurance:
Prc-Bid CamfcrcnccAValk-Thin:
tAttlitat
Not applicable to this ITU
1 Not applicable to' this 1'1'13
See Section 1.8
Not applicable to this iTl3
At the date and time specified above, all hitlia that have been received in a timely manner will he
opened, recorded, and accepted for consideration. The names of the bidders submitting bids wi]1 he
read aloud and recorded. The bids will be available for inspcetinn during; normal business hams in the
Office, or Procurement Services thirty (30) calendar days alter the official bicl dm: dale, When counter-
signed.by an authori''zed County represcnlntive, this doetnnent and any specifically identified attachments
nutty form the contract document binding, the parties to all pea fvrmance specified herein.
Vendors shall complete and return the entirety of this ITB Document, and attach all other
information requested in this ITB document (Sec Provision 1.13). Failure to sign the bid response,
or to submit the bid response by the specified time and date, may be cause for rejection oldie hid.
NO -RESPONSE REPLY
II any vendor does not want to respond to this solicitation at this time, or, would like to be removed finny
Lake County's Vond'+.rr List, please mark the appropriate space, complete name below and return this page
only.
[� Not interested at this time; keep our firm on t.akt county's Vcndurs list rear future solicitations for
this` product / scr'vicc
Please remove our brae from I ,akc courtly's Vendor's list for this prod ui1 / service.
VENDOR IDENTIFICATION
0
Company Name: Phone Number;
I:,•mail Address:
LVt �talyr , rvtc:
it. r1 t
Contact Person:
.C' / ?j -
beArtelr•
SECTION 4 — PRICING/ CEU"ITF ICATIOJNS/ SIGNATURES l'1 13 1 unihC1 I2 -0g06
ITB TITLE: .FIRE EQUIPMENT t SUPPLIES
NO'I'i.S:
• )sake County is exempt from all taxes (Federal, State, Loc:al). Pricing should be less all taxc;s, A Tax
Exemption Certificate will be rurnishcd upon request.
• 'The vendor shall not alter or ltnend any of the information (iticlttding, but not limited to stated units
nt' measure., item description, or quantity) stated In the Pricing Section. If any quantities are stated in
the pricing section as being "estimated" quantities, vendors are advised to review the "Estimated
Quantities"'cruise contained in Section 3 of ibis solicitation.
• l;ach price offered in your bier shall be a firth -fixed price, exclusive of any tax. Any hid containing a
iTtodifying or "escalator" clause not specifically allowed fair under the solicitation will not be
considered.
• All pricing shall be FOB Destination unless otherwise specified in this solicitation document,
• AU pricing submitted shall remain 'valid fora 9t') day period. lay signing and submitting n i espnnsc to
this solicitation, the vendor has Specifically agiced to, this condition.
• Vendors are advised to visit our wcbsitc ut httl}://Zvwrr'.lattecountyfl,Qov and register as a
potential vendor. Vendors that have registered on-line receive an e-mail notice when the
County issues n solicitation matching the commodity codes selected by a vendor during the
registration protests.
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: Complete Pat
or Part 11, whichever. applies
The bidder must list below the dates of issue for each addendum received in connection with this iTt3:
Aclticnclum #1, Dated:
Addendum 112; Dated:
Addendum /13, Dated:
Addendum #,1, Dated:
14
No Addendum way received in connection with this F I H.
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