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HomeMy Public PortalAbout07-10-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA,JULY 10, 1997 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m.Thursday, July 10, 1997, 2 in the Municipal Building in said City. Vice President Robin Henry presided, with Bruce Metzger and Assistant 3 City Attorney Steve Rabe in attendance. President Bob Goodwin was absent. The following business was had 4 to-wit: 5 6 APPROVAL OF MINUTES 7 8 The minutes of July 3, 1997 were approved on a motion by Metzger, second by Vice President Henry and the 9 motion was carried on a unanimous voice vote. 10 11 CLAIMS FOR PAYMENT 12 13 Claims for payment submitted by the City Controller's office were read by Metzger who noted they totaled 14 $454,752.52 and moved to approve, second by Vice President Henry and the motion was carried on a 15 unanimous voice vote. 16 17 MEDICAL ARTS BUILDING SITE HEARING 18 19 A. Vice President Henry presented proof of publication of the advertisement for this public hearing to 20 discuss the possible sale of the Medical Arts Building site at 35 South 8th Street which appeared in the 21 newspaper June 28. 22 23 Mayor Dennis Andrews commented that the site mentioned was part of the uptown redevelopment 24 project and is located across from the parking garage. He said an evaluation was made for the best 25 possible use and private development vs. public use had been discussed. He said the site had also 26 been discussed with the Economic Development Corporation in relation to them looking at that 27 property. 28 29 City Attorney Bob Bever explained that since the site was appraised at $100,000, exceeding the 30 $50,000 limit set by state law by $50,000, it would require approval of the Common Council as well as 31 this Board which was designated by the Mayor to make a recommendation as to whether the site 32 should be sold or not. After going to Council, Bever said,the final decision as to whom and what price 33 will be placed on it comes back to this Board of Works. 34 35 Speaking in favor of offering the site for sale was Ted Lyons, owner of Lyons Insurance and Real 36 Estate at 19 South 8th Street,who explained that his property joins said site to the north. He said there 37 are several offices in his building occupied by several people, 14 in all, who would like to stop parking 38 on the street and get into a parking space which would open up more parking for shoppers. Lyons said 39 Ron Oberle owns the property immediately south of the site and has shown an interest in it as well. He 40 added that the two might possibly work together and come up with something. Lyons said he could 41 make it into an attractive spot and an asset to the area, noting that he has done this in the past. His 42 son, Mike, agreed with his comments, speaking to the parking issue. Metzger moved to recommend 43 the sale of the site, second by Vice President Henry and the motion was carried on a unanimous voice 44 vote. 45 46 47 REQUESTS 48 49 A. City Engineer Bob Wiwi said Cole &Associates, hired as consultants for the uptown redevelopment 50 project, are moving forward with the project and the City will be ready to open bids next week. He said 51 an individual needs to be available during the time the contractor is there to monitor the construction 52 and act as a representative of the City since the City does not have the staff in-house to take on this 53 responsibility. He said the proposal for this is in the original outline of work by Cole & Associates and 54 would include the inspection and monitoring the daily activity of the contractor. He said the amount of 55 work includes a variety of tasks and being on-site at all times, conferences in relationship to the 56 construction, be the liaison between the construction work and the City, do the actual inspection, 57 testing of the work and preparing various documents that deal with a contract of this size. 58 59 Wiwi said the estimated cost would be $242,217 and the work would be for a fairly long period of time, 60 beginning in August through the completion of the project in 1998. Vice President Henry asked Rabe if 61 the Department of Law had reviewed this and he said it had not. She,then, stated that in the latter part 62 of the agenda a special meeting will be proposed to open bids on the uptown construction at which time 63 this also could be considered. Rabe said he would have an opportunity to review this request prior to 64 that special meeting. Metzger moved to table the request until the special meeting, second by Vice 65 President Henry and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd July 10, 1997 Page 2 1 B. Wiwi also presented Change Order No. 10 for the 20th Century Bridge which, he said, is essentially 2 completed, however this is for some additional work done on North 3rd and North 4th streets in the area 3 of repair and resurfacing at a cost of$1,767.55. He said the City will be paying only 20 percent of that 4 cost with the state paying the remaining 80 percent. He added that the money is in the budget. Metzger 5 moved to approve the request, second by Vice President Henry and the motion was carried on a 6 unanimous voice vote. 7 8 C. A curb cut request at 533 West Eaton Pike was brought before the Board by Wiwi, who said the site 9 is where the Villa Motel is located now but is the future site of the new Hampton Inn. He said he had 10 reviewed the site and recommended the Board approve the curb cut with two conditions. The first is 11 that the curb cut be a minimum of 24 feet wide and a culvert, at least 15 inches in diameter, be placed 12 under the driveway to allow for drainage. Metzger moved to approve the request subject to those 13 conditions,second by Vice President Henry and the motion was carried on a unanimous voice vote. 14 15 D. Captain John Farmer recommended the approval of a request by the Joseph Moore Neighborhood 16 Association to block off the area on South West 4th Street between South West C and South West D 17 between 4:30 and 8:30 p.m. Sunday, August 3, for its annual block party. He said he based his 18 recommendation on block parties there in the past, noting there had not ever been any problems and 19 he could foresee none for this one. Vice President Henry commented that there has been a bit of 20 confusion concerning delivery of barricades in the past and asked Captain Farmer if he would notify the 21 street department in these instances until a set procedure is adopted to deal with the issue. Captain 22 Farmer said he would take care of that. Metzger moved to approve the request for the block party, 23 second by Vice President Henry and the motion was carried on a unanimous voice vote. 24 25 E. Michelle Lamping, representing the Parks& Recreation Department, spoke to the Board on behalf of 26 the "Sizzlin'5K Run"scheduled to take place Saturday, July 19. She asked that the west side of North 27 West 13th Street, from Main to McBride Stadium, be blocked off to make room for the runners to get 28 through. Captain Farmer said the run will start from South West 13th Street at 6:20 p.m. with a police 29 officer present to ensure the safety of the runners while they are lining up. He said he has made 30 arrangements to post No Parking signs in the area for that short period of time if the Board approves 31 the request, adding that the Park employees will remove them after the end of the run and before the 32 Roosters' ball game. Metzger moved to approve the request, second by Vice President Henry and the 33 motion was carried on a unanimous voice vote. 34 35 MISCELLANEOUS BUSINESS 36 37 A. Captain Farmer said he and City Engineer Bob Wiwi had conferred and Wiwi had advised him that 38 he had received a verbal go ahead from the state to make the intersection at Backmeyer Road and 39 South 37th Street a four-way stop. Captain Farmer said the state had no objections as long as the City 40 does this at its own cost which he estimated would be under$300 which is already in the sign budget. 41 He said it would take a matter of about two hours to remove two signs on either side of South 37th 42 Street on Backmeyer that states cross traffic does not stop and install the stop signs along South 37th 43 Street along with the stop bars. 44 45 Captain Farmer said he feels this will greatly enhance the safety at that intersection, adding that he had 46 made his position fairly clear over the past several weeks as to what he feels needs to be done, noting 47 that some of the speeds are far above the 30 m.p.h. limit. Wiwi said the City will have a pre-final on 48 South 37th Street next week, adding that this is the next to the last step of getting the roadway turned 49 over to the City. He commented that he felt the state has been extremely cooperative in helping the City 50 resolve this issue. In answer to a question posed by Vice President Henry, Captain Farmer said the 51 signs will be up before noon Friday and they will be enhanced temporarily with flags on top to draw the 52 attention of the motorists and increase visablity. Metzger moved to authorize the four-way stop at the 53 intersection of Backmeyer Road and South 37th Street,second by Vice President Henry and the motion 54 was carried on a unanimous voice vote. 55 56 SPECIAL BOARD OF WORKS MEETING 57 58 A. The Board will meet at 5 p.m. Tuesday, July 15, to open uptown construction bids which are 59 anticipated to be awarded at the regular meeting Thursday, July 17, and the construction inspector's 60 portion of Cole and Associates' contract. Metzger moved to approve the special meeting and the two 61 topics mentioned,second by Henry and the motion was carried on a unanimous voice vote. 62 63 64 ADJOURNMENT 65 There being no further business, on a motion duly made seconded and passed and carried on a unanimous voice vote,the meeting was adjourned. Robin Henry, Vice President ATTEST:_ Norma Schroeder. Clerk