HomeMy Public PortalAbout06-12-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA,JUNE 12, 1997
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m.Thursday, June 12, 1997,
2 in the Municipal Building in said City. President Robert Goodwin presided with Robin Henry and Assistant City
3 Attorney Steve Rabe in attendance. Bruce Metzger was absent.The following business was had to-wit:
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5 APPROVAL OF MINUTES
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7 The minutes of May 22 and May 29, 1997 were approved on a motion by Henry, second by President Goodwin
8 and the motion was carried on a unanimous voice vote.
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10 CLAIMS FOR PAYMENT
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12 Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
13 $113,082.62 and moved to approve, second by President Goodwin and the motion was carried on a unanimous
14 voice vote. Henry requested that the minutes of June 5, 1997 be held since she was not present for that
15 meeting.
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18 REQUESTS
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20 A. Lt. Kris Wolski of the Traffic Safety Division said after receiving a request for a four-way stop at the
21 intersection of North West 3rd and Pearl Streets, a traffic pattern study was conducted resulting in a
22 recommendation to honor the request making it a four-way stop. Henry moved to approve, second by
23 President Goodwin and the motion was carried on a unanimous voice vote.
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25 B. A similar request by residents in the areas of South 7th and G and South 7th and H Streets was
26 made, Lt. Wolski said, and a traffic pattern study had been done there also and after review, it was
27 recommended that the intersection of South 7th and G Streets be made a four-way stop. Henry moved
28 to approve,second by President Goodwin and the motion was carried on a unanimous voice vote.
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C. City Engineer Bob Wiwi said the Engineering Department and the Street Division had been working
on a sidewalk improvement project with the merchants between North D and North E on Fort Wayne
32 Avenue and requested the removal of a fire hydrant in the middle of the block on the east side. He said
33 the removal of the hydrant would mean additional parking spaces, adding that the Fire Department had
34 indicated by letter that it was agreeable to the removal. He said the Indiana American Water Co. had
35 also been contacted and indicated that if they were able to re-use the hydrant the cost would be $566.
36 He stated that there are fire hydrants at both ends of the block. Henry moved to approve, second by
37 President Goodwin and the motion was carried on a unanimous voice vote.
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39 D. Wiwi also brought before the Board two small invoices which had not been paid as part of the T.I.F.
40 bond payments on Industries Road,payable through the Star Bank Trust Department. He said they are
41 close to being complete as far as acquisition of the right of way and recommended approval of the
42 Board for the payment of $50 for legal search fees and $85 for title insurance and recording fees.
43 Henry moved to approve, second by President Goodwin and the motion was carried on a unanimous
44 voice vote.
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46 E. Assistant City Attorney Steve Rabe said in the disciplinary hearing for a Firefighter scheduled for
47 June 23,the Department of Law will be representing Fire Chief Mike Allen and the Administration and it
48 is his recommendation that this Board retain independent counsel. He said he had contacted Attorney
49 Ron Cross who will represent the Board at an hourly rate of $75 which will be paid out of the litigation
50 budget in the Department of Law. Rabe recommended that Cross be hired. Henry so moved, second
51 by President Goodwin and the motion was carried on a unanimous voice vote.
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53 RESOLUTION NO.4-1997
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55 Rabe explained that this resolution would authorize the City Engineer to dispose of items currently located on
56 the Promenade that are determined by him to be of no resale value. He stated that these are not being re-used
57 as part of the updown development and will be donated to either civic organizations or government entities
58 which would like to have them, provided they agree to remove the items at their cost and also agree to indemnify
59 the City from any liability associated with the removal. Henry moved to authorize the City Engineer to make
60 those determinations, second by President Goodwin and the motion was carried on a unanimous voice vote.
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62 BIDS
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64 A. Wiw said one bid was received for the City's street paving for 1997, noting that in a letter from
65 Purchasing Manager Vicki Stevens, she stated that she and Bill Smith, manager of the Street Division,
had reviewed the bid and recommended it be awarded to Milestone Inc. at an estimated cost of No. 11
surface material for$296,415.15, for an estimated quantity of 9,879 tons.
Board of Works Minutes Cont'd
June 12, 1997
Page 2
1 Wiwi explained that the contractor would be paid a unit price based upon the actual delivered material
2 to the site. He stated this is contractual work for 1997 that the City is anticipating at this time, adding
3 that it does include tackcote at 95 cents per gallon. He explained that the City hires a firm to come in
4 and provide the material and lay it down on the major thoroughfares which would be difficult for it to be
5 done in-house. He said this is something that is done every year and the City still does its in-house
6 paving, but this is part of the overall plan to maintain and upgrade the City streets. Henry moved to
7 approve,second by President Goodwin and the motion was carried on a unanimous voice vote.
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9 Wiwi reported that the state will be working this summer milling down approximately one inch of the
10 existing surface on U.S. 27 between Reid Hospital and 1-70. He said, however, this is no major
11 reconstruction but will be an improvement of what is there at this point until the major project is
12 determined and funded.
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14 B. Reading from another letter from Vicki Stevens, President Goodwin said she recommended the one
15 bid received for the removal and hanging of the wall covering in the rotunda areas of the second and
16 third floors of the City Building be awarded to Fuller Restoration, noting that he is a reputable and
17 capable vendor. Henry moved to approve,second by President Goodwin and the motion was carried on
18 a unanimous voice vote.
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20 C.Wiwi said the two bids received for Phase II of the uptown parking lots had been reviewed and he
21 noted the bid by Milestone Constractors addressed mainly the structural work which includes the
22 removal of the existing material at the lots plus the placing of the concrete and asphalt. He said their
23 bid, in relationship to the work that was estimated, is very near the engineering estimate of Cole &
24 Associates out of Indianapolis. Stevens recommended in a letter that the bid for the structural work be
25 awarded to Milestone.Wiwi said a portion of that work included lighting at the former Kessler's lot which
26 is now owned by the City. He said he contacted Richmond Power& Light about the possibility of joining
27 in this effort and they indicated they would be willing to do that. Thus, he said,this recommendation to
28 award the bid excludes the additional lighting and is for$119,904.
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• 30 Wiwi said the other bid received was in regard to landscaping and he and Cole & Associates had
31 reviewed the bid and decided the thing to do is to add this to the entire downtown landscaping in hopes
32 of getting more bidders. Wiwi said this will not in any way set the project back because that work is not
33 supposed to be done until this fall. Henry moved to approve the awarding of the bid for structural work
34 at the former Kessler's lot, the lot south of Bullerdick's and the street light items at the lot north of the
35 Leland to Milestone for $119,904.70, second by President Goodwin and the motion was carried on a
36 unanimous voice vote.
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38 Henry moved to rebid the landscaping of the parking lots which include the former Kessler's lot, the lot
39 south of Bullerdick's and the lot north of the Leland and include it in the entire landscaping for the
40 uptown project,second by President Goodwin and the motion was carried on a unanimous voice vote.
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42 AGREEMENTS
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44 A. Rabe brought an agreement for the Board's approval, explaining that it is with Wayne County and
45 agrees to have Wayne County manage the City E-Mail accounts using their server. Rabe said the
46 Wayne County Commissioners have already signed the agreement, noting that the County has the
47 computer equipment to manager the account and rather than duplicate the efforts it is better for all
48 parties to agree to work together. In return, Rabe said, the City agrees to pay the initial configuration
49 cost not to exceed $600,then,the County agrees to pay for the maintenance. Henry moved to approve,
50 second by President Goodwin and the motion was carried on a unanimous voice vote.
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52 PRESENTATION OF THE FINAL UPTOWN RENOVATION PLANS
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54 Wiwi stated he was pleased to come before this Board to present the final plans for this major work effort. He
55 explained he actually has three sets of drawings for the project, noting that in order to obtain more bidding on
56 this project it was divided into three segments. The three are the street work, parking garage improvements and
57 landscaping. He said all this is a culmination of a number of meetings and discussions, adding that Cole &
58 Associates,the firm in charge of the project, had presented a 90 percent completed plan on May 23.
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60 There will be three separate entities, Wiwi said, with the Main Street improvements starting at the 5th Street
61 intersection and extending just past the Murray Theatre between 10th and 11th Streets and includes a two-lane
62 street where additional plantings need to be done, mid-block crossings for pedestrians and sidewalks. He said
63 they are looking at re-using the bricks that are being removed or looking at putting in new brick pavers,
64 whichever proves to be the most cost efficient. He added that if the brick pavers are not used they will be placed
65 on pallets and sold or used for other City projects.
Board of Works Minutes Cont'd
June 12, 1997
Page 3
1 Wiwi said the second set of plans show the work that needs to be done in the parking garage where
111 2 improvements will be made structurally and it will be upgraded to meet the A.D.A. requirements in the restroom
3 facilities. Improvements will also be made to the waiting room and the stairwells as well as the roof on the
4 stairwells.
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6 Landscaping, he said, will be done from 5th to 10th Street as well as on the former Kessler's lot, the lot north of
7 the Leland and the lot south of Bullerdick's.Wiwi said he is anxious to move forward on this project, stating that
8 the City is using its forces in-house to remove some of the features of the project now. He said 11 trees have
9 been moved and some of the existing items on the Promenade may be used by other City departments, other
10 government entities or neighborhood associations.
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12 Responding to a request by President Goodwin, Wiwi pointed out the three new lots on the overall map, noting
13 that these mean additional parking and work which is anticipated to be completed prior to the major work on the
14 uptown project to provide parking for those who will not be able to park, mainly on the east end of the
15 Promenade. He said parking is already available in other City-owned lots and the parking garage and this adds
16 to the parking in the downtown area enabling the citizens to shop during construction, giving them access to the
17 rear of the businesses, particularly at the east end.Wiwi said as work on the parking garage takes place it will be
18 open for public parking as will the other lots where construction work is being done on the entrances and exits.
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20 Henry asked Wiwi to comment on the changes which include the elimination of the traffic circle at 5th and Main
21 Streets and the alternate bid for the area between 10th and 11th Streets. He explained that as they got into the
22 design,the City had a given budget which it wanted to stay within, and one of the items looked at was the traffic
23 circle proposed in the Master Plan phase. It was decided that going back to a similar configuration which is
24 planned at each of the other intersections would represent a substantial savings at this time. However, he said,
25 that does not eliminate the possibility of that circle being developed in the future.
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27 The other issue in the Master Plan,Wiwi said,was the work from 10th to 11th Streets which was not a part of the
28 plan originally but was added. However, he said, looking that the cost, it was decided that could be an option so
29 the bidding for that work as an alternate will be done and if the bids come back not within the budget the work
30 will not be done at this time. Wiwi said there had been some discussion initially about the parking lot at the
31 Medical Arts Building being included in the project, however, it was felt that property could be marketable so it
32 was not included.Wiwi said these adjustments have been made to stay within the budget.
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34 There will be a substantial increase in the lighting in the downtown area, Wiwi said, adding that they have been
35 looking at what is already there and the improvements which will be made will represent a major change,
36 enhancing the lighting significantly. Henry moved to approve the plans presented by Wiwi, second by President
37 Goodwin and the motion was carried on a unanimous voice vote.
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39 ADJOURNMENT
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41 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
42 voice vote,the meeting was adjourned.
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50 Robert Goodwin, President
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57 ATTEST:
58 Norma Schroeder, Clerk
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