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HomeMy Public PortalAbout06-12-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA,JUNE 12, 1997 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m.Thursday, June 12, 1997, 2 in the Municipal Building in said City. President Robert Goodwin presided with Robin Henry and Assistant City 3 Attorney Steve Rabe in attendance. Bruce Metzger was absent.The following business was had to-wit: 4 5 APPROVAL OF MINUTES 6 7 The minutes of May 22 and May 29, 1997 were approved on a motion by Henry, second by President Goodwin 8 and the motion was carried on a unanimous voice vote. 9 10 CLAIMS FOR PAYMENT 11 12 Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled 13 $113,082.62 and moved to approve, second by President Goodwin and the motion was carried on a unanimous 14 voice vote. Henry requested that the minutes of June 5, 1997 be held since she was not present for that 15 meeting. 16 17 18 REQUESTS 19 20 A. Lt. Kris Wolski of the Traffic Safety Division said after receiving a request for a four-way stop at the 21 intersection of North West 3rd and Pearl Streets, a traffic pattern study was conducted resulting in a 22 recommendation to honor the request making it a four-way stop. Henry moved to approve, second by 23 President Goodwin and the motion was carried on a unanimous voice vote. 24 25 B. A similar request by residents in the areas of South 7th and G and South 7th and H Streets was 26 made, Lt. Wolski said, and a traffic pattern study had been done there also and after review, it was 27 recommended that the intersection of South 7th and G Streets be made a four-way stop. Henry moved 28 to approve,second by President Goodwin and the motion was carried on a unanimous voice vote. 29 30 31 C. City Engineer Bob Wiwi said the Engineering Department and the Street Division had been working on a sidewalk improvement project with the merchants between North D and North E on Fort Wayne 32 Avenue and requested the removal of a fire hydrant in the middle of the block on the east side. He said 33 the removal of the hydrant would mean additional parking spaces, adding that the Fire Department had 34 indicated by letter that it was agreeable to the removal. He said the Indiana American Water Co. had 35 also been contacted and indicated that if they were able to re-use the hydrant the cost would be $566. 36 He stated that there are fire hydrants at both ends of the block. Henry moved to approve, second by 37 President Goodwin and the motion was carried on a unanimous voice vote. 38 39 D. Wiwi also brought before the Board two small invoices which had not been paid as part of the T.I.F. 40 bond payments on Industries Road,payable through the Star Bank Trust Department. He said they are 41 close to being complete as far as acquisition of the right of way and recommended approval of the 42 Board for the payment of $50 for legal search fees and $85 for title insurance and recording fees. 43 Henry moved to approve, second by President Goodwin and the motion was carried on a unanimous 44 voice vote. 45 46 E. Assistant City Attorney Steve Rabe said in the disciplinary hearing for a Firefighter scheduled for 47 June 23,the Department of Law will be representing Fire Chief Mike Allen and the Administration and it 48 is his recommendation that this Board retain independent counsel. He said he had contacted Attorney 49 Ron Cross who will represent the Board at an hourly rate of $75 which will be paid out of the litigation 50 budget in the Department of Law. Rabe recommended that Cross be hired. Henry so moved, second 51 by President Goodwin and the motion was carried on a unanimous voice vote. 52 53 RESOLUTION NO.4-1997 54 55 Rabe explained that this resolution would authorize the City Engineer to dispose of items currently located on 56 the Promenade that are determined by him to be of no resale value. He stated that these are not being re-used 57 as part of the updown development and will be donated to either civic organizations or government entities 58 which would like to have them, provided they agree to remove the items at their cost and also agree to indemnify 59 the City from any liability associated with the removal. Henry moved to authorize the City Engineer to make 60 those determinations, second by President Goodwin and the motion was carried on a unanimous voice vote. 61 62 BIDS 63 64 A. Wiw said one bid was received for the City's street paving for 1997, noting that in a letter from 65 Purchasing Manager Vicki Stevens, she stated that she and Bill Smith, manager of the Street Division, had reviewed the bid and recommended it be awarded to Milestone Inc. at an estimated cost of No. 11 surface material for$296,415.15, for an estimated quantity of 9,879 tons. Board of Works Minutes Cont'd June 12, 1997 Page 2 1 Wiwi explained that the contractor would be paid a unit price based upon the actual delivered material 2 to the site. He stated this is contractual work for 1997 that the City is anticipating at this time, adding 3 that it does include tackcote at 95 cents per gallon. He explained that the City hires a firm to come in 4 and provide the material and lay it down on the major thoroughfares which would be difficult for it to be 5 done in-house. He said this is something that is done every year and the City still does its in-house 6 paving, but this is part of the overall plan to maintain and upgrade the City streets. Henry moved to 7 approve,second by President Goodwin and the motion was carried on a unanimous voice vote. 8 9 Wiwi reported that the state will be working this summer milling down approximately one inch of the 10 existing surface on U.S. 27 between Reid Hospital and 1-70. He said, however, this is no major 11 reconstruction but will be an improvement of what is there at this point until the major project is 12 determined and funded. 13 14 B. Reading from another letter from Vicki Stevens, President Goodwin said she recommended the one 15 bid received for the removal and hanging of the wall covering in the rotunda areas of the second and 16 third floors of the City Building be awarded to Fuller Restoration, noting that he is a reputable and 17 capable vendor. Henry moved to approve,second by President Goodwin and the motion was carried on 18 a unanimous voice vote. 19 20 C.Wiwi said the two bids received for Phase II of the uptown parking lots had been reviewed and he 21 noted the bid by Milestone Constractors addressed mainly the structural work which includes the 22 removal of the existing material at the lots plus the placing of the concrete and asphalt. He said their 23 bid, in relationship to the work that was estimated, is very near the engineering estimate of Cole & 24 Associates out of Indianapolis. Stevens recommended in a letter that the bid for the structural work be 25 awarded to Milestone.Wiwi said a portion of that work included lighting at the former Kessler's lot which 26 is now owned by the City. He said he contacted Richmond Power& Light about the possibility of joining 27 in this effort and they indicated they would be willing to do that. Thus, he said,this recommendation to 28 award the bid excludes the additional lighting and is for$119,904. 29 • 30 Wiwi said the other bid received was in regard to landscaping and he and Cole & Associates had 31 reviewed the bid and decided the thing to do is to add this to the entire downtown landscaping in hopes 32 of getting more bidders. Wiwi said this will not in any way set the project back because that work is not 33 supposed to be done until this fall. Henry moved to approve the awarding of the bid for structural work 34 at the former Kessler's lot, the lot south of Bullerdick's and the street light items at the lot north of the 35 Leland to Milestone for $119,904.70, second by President Goodwin and the motion was carried on a 36 unanimous voice vote. 37 38 Henry moved to rebid the landscaping of the parking lots which include the former Kessler's lot, the lot 39 south of Bullerdick's and the lot north of the Leland and include it in the entire landscaping for the 40 uptown project,second by President Goodwin and the motion was carried on a unanimous voice vote. 41 42 AGREEMENTS 43 44 A. Rabe brought an agreement for the Board's approval, explaining that it is with Wayne County and 45 agrees to have Wayne County manage the City E-Mail accounts using their server. Rabe said the 46 Wayne County Commissioners have already signed the agreement, noting that the County has the 47 computer equipment to manager the account and rather than duplicate the efforts it is better for all 48 parties to agree to work together. In return, Rabe said, the City agrees to pay the initial configuration 49 cost not to exceed $600,then,the County agrees to pay for the maintenance. Henry moved to approve, 50 second by President Goodwin and the motion was carried on a unanimous voice vote. 51 52 PRESENTATION OF THE FINAL UPTOWN RENOVATION PLANS 53 54 Wiwi stated he was pleased to come before this Board to present the final plans for this major work effort. He 55 explained he actually has three sets of drawings for the project, noting that in order to obtain more bidding on 56 this project it was divided into three segments. The three are the street work, parking garage improvements and 57 landscaping. He said all this is a culmination of a number of meetings and discussions, adding that Cole & 58 Associates,the firm in charge of the project, had presented a 90 percent completed plan on May 23. 59 60 There will be three separate entities, Wiwi said, with the Main Street improvements starting at the 5th Street 61 intersection and extending just past the Murray Theatre between 10th and 11th Streets and includes a two-lane 62 street where additional plantings need to be done, mid-block crossings for pedestrians and sidewalks. He said 63 they are looking at re-using the bricks that are being removed or looking at putting in new brick pavers, 64 whichever proves to be the most cost efficient. He added that if the brick pavers are not used they will be placed 65 on pallets and sold or used for other City projects. Board of Works Minutes Cont'd June 12, 1997 Page 3 1 Wiwi said the second set of plans show the work that needs to be done in the parking garage where 111 2 improvements will be made structurally and it will be upgraded to meet the A.D.A. requirements in the restroom 3 facilities. Improvements will also be made to the waiting room and the stairwells as well as the roof on the 4 stairwells. 5 6 Landscaping, he said, will be done from 5th to 10th Street as well as on the former Kessler's lot, the lot north of 7 the Leland and the lot south of Bullerdick's.Wiwi said he is anxious to move forward on this project, stating that 8 the City is using its forces in-house to remove some of the features of the project now. He said 11 trees have 9 been moved and some of the existing items on the Promenade may be used by other City departments, other 10 government entities or neighborhood associations. 11 12 Responding to a request by President Goodwin, Wiwi pointed out the three new lots on the overall map, noting 13 that these mean additional parking and work which is anticipated to be completed prior to the major work on the 14 uptown project to provide parking for those who will not be able to park, mainly on the east end of the 15 Promenade. He said parking is already available in other City-owned lots and the parking garage and this adds 16 to the parking in the downtown area enabling the citizens to shop during construction, giving them access to the 17 rear of the businesses, particularly at the east end.Wiwi said as work on the parking garage takes place it will be 18 open for public parking as will the other lots where construction work is being done on the entrances and exits. 19 20 Henry asked Wiwi to comment on the changes which include the elimination of the traffic circle at 5th and Main 21 Streets and the alternate bid for the area between 10th and 11th Streets. He explained that as they got into the 22 design,the City had a given budget which it wanted to stay within, and one of the items looked at was the traffic 23 circle proposed in the Master Plan phase. It was decided that going back to a similar configuration which is 24 planned at each of the other intersections would represent a substantial savings at this time. However, he said, 25 that does not eliminate the possibility of that circle being developed in the future. 26 27 The other issue in the Master Plan,Wiwi said,was the work from 10th to 11th Streets which was not a part of the 28 plan originally but was added. However, he said, looking that the cost, it was decided that could be an option so 29 the bidding for that work as an alternate will be done and if the bids come back not within the budget the work 30 will not be done at this time. Wiwi said there had been some discussion initially about the parking lot at the 31 Medical Arts Building being included in the project, however, it was felt that property could be marketable so it 32 was not included.Wiwi said these adjustments have been made to stay within the budget. 33 34 There will be a substantial increase in the lighting in the downtown area, Wiwi said, adding that they have been 35 looking at what is already there and the improvements which will be made will represent a major change, 36 enhancing the lighting significantly. Henry moved to approve the plans presented by Wiwi, second by President 37 Goodwin and the motion was carried on a unanimous voice vote. 38 39 ADJOURNMENT 40 41 There being no further business, on a motion duly made seconded and passed and carried on a unanimous 42 voice vote,the meeting was adjourned. 43 44 45 46 47 48 49 50 Robert Goodwin, President 51 52 53 54 55 56 57 ATTEST: 58 Norma Schroeder, Clerk 59 60 61 62 63 64 65