HomeMy Public PortalAbout05-15-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, MAY 15,1997
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m.Thursday, May 15, 1997,
2 in the Municipal Building in said City. President Robert Goodwin presided with Robin Henry, Bruce Metzger and
3 Assistant City Attorney Steve Rabe in attendance.The following business was had to-wit:
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5 CLAIMS FOR PAYMENT
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7 Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
8 $244,107.19.She moved to approve,second by Metzger and carried on a unanimous voice vote.
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10 APPROVAL OF MINUTES
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12 Metzger moved to approve the minutes of the regular meeting of May 1, 1997, and the special meeting of April
13 22, 1997,second by Henry and the motion was carried on a unanimous voice vote.
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15 ACKNOWLEDGEMENT OF CHECK FROM TCI
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17 President Goodwin acknowledged the check from TCI in the amount of $74,218.01, noting that it is the cable
18 company's quarterly payment to the City, in compliance with the franchise agreement.
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20 SUBROGATION ON AN INSURANCE CLAIM
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22 President Goodwin read a letter from Rick Boston of Harlan, Boston and Bever law firm, in which he stated that
23 his office represents Michael and Deborah Miller regarding a claim they filed against Knollenberg's Department
24 Store and Otis Elevator based upon an accident involving their son, Ryan, February 6, 1993. At the time of the
25 accident Deborah Miller was employed by the City and as a result the City paid a number of medical bills
26 incurred by Ryan. The City's benefits administrator placed the Millers on notice of a subrogation
27 (reimbursement)claim upon any money recovered on the claim against possible third party wrongdoers.
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29 Boston stated that they had reached a settlement and are in a position to pay the subrogation claim of the City.
30 He said his files show statement of benefits paid by the City for$6,927 based upon the City and administrator's
31 prior agreement in 1993 to pay one third of the attorney fees on collection, Boston said he proposed to make a
32 payment to the City in the sum of$4,618 representing a full payment to the City on its claim. Metzger moved to
33 approve the settlement between the City and the Millers as submitted by their attorney, second by Henry and the
34 motion was carried on a unanimous voice vote.
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36 REQUESTS
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38 A. Fire Chief Mike Allen recommended to the Board the promotion of Firefighter Pete McDaniels to the
39 rank of engineer, effective May 5, 1997. Henry so moved, second by Metzger and the motion was
40 carried on a unanimous voice vote.
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42 Chief Allen also stated that the Richmond Fire Department will conduct its annual memorial services at
43 10 a.m. Thursday, May 29 on the west drive of No. 1 fire station. Henry moved to approve the request
44 to conduct the memorial service, second by Metzger and the motion was carried on a unanimous voice
45 vote.
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47 B. President Goodwin said the curb cut request by Joe Clements at 3051 Parkwood Drive was held
48 over from last week's meeting and stated at that time the Board had a recommendation from the Police
49 Department about a safety factor. He also stated there was a question as to whether or not a driveway
50 and curb cut are one and the same.
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52 Clements was in the audience and stated that he would like to confirm the safety issue,stating that one
53 reason he would like to make the driveway into a horseshoe drive is to enable vehicles to be able to
54 pull out on the street rather than back out into the intersection. He said if the drive is made in the shape
55 of a horseshoe it will enable a vehicle to leave the property about 70 feet from the intersection. He also
56 stated he felt it would improve his property and enhance the aesthetics of the neighborhood. He said
57 his home is located on a corner lot with 159 feet on Glenwood side and 220 feet on Parkwood.
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59 Henry said the issue is rather confusing in that the way the law reads the City allows one driveway but
60 does not address the curb cut issue. She said she would like to be able to take these requests case by
61 case and hopes that whatever the decision the Board makes today does not set a precedent. Clements
62 said there are several driveways of this nature in town and some of them are relatively new, adding that
63 the precedent has already been set. President Goodwin said when he and others went to the area to
64 check it out they observed a property a block away from him with three curb cuts. Metzger stated that
65 he would abstain from commenting or voting since he knows Clements. Henry moved to approve the
request,second by President Goodwin and the motion was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
May 15, 1997
Page 2
1 Captain Farmer reported he had reviewed the request made by Phillips Drugs for a curb cut and had no
2 objections, however, he wanted to retain the right to go back and study it if 7th Street is made a
3 two-way street. He said if that is the case they may want to take another look at it. President Goodwin
4 said it is a service drive-up window at the rear of Phillips. Henry moved to approve the request, second
5 by Metzger and the motion was carried on a unanimous voice vote.
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7 Captain Farmer brought another curb cut request to the attention of the Board. It was made by
8 Mattingly Builders for a residential drive for a new construction at 367 South 48th Street. Captain
9 Farmer recommended approval. Metzger so-moved, second by Henry and the motion was carried on a
10 unanimous voice vote.
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12 Another curb cut request brought before the Board by Captain Farmer was made by Hunter
13 Construction at 3427 Wynfield Drive which is also a new construction. Henry moved to approve the
14 request,second by Metzger and the motion was carried on a unanimous voice vote.
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16 Captain Farmer said he had got in touch with residents on Hazelwood Lane after the last Board
17 meeting and they had already made plans to cancel the block party. He said they will reapply later in
18 June following the proper procedures and bringing their written petition to the Board.
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20 C. Captain Farmer said he had a request for a noise ordinance variance made by Earlham College for
21 Wednesday, August 27, in preparation for New Student Week. He said the concert will begin at 8 to 10
22 p.m. and will be on the patio outside of Runyan Center which is basically in the center of the campus.
23 Metzger moved to approve the request, second by Henry and the motion was carried on a unanimous
24 voice vote.
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26 CONTRACTS
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28 A. President Goodwin presented to the Board a contract between the City and Ball State University
29 Planning and Design Studies, explaining that they will be doing a comprehensive plan for the City which
30 will entail about 16 to 19 public hearings beginning in early June and extending through the end of the
31 year. He said the end product will be a new comprehensive plan with the enforcement tools needed 111
32 which will include the zoning maps, the new subdivision ordinance and a new zoning ordinance. He
33 said the cost will be $14,800, noting that there is money in the budget to cover that cost. He said this
34 assistance will be out of the School of Architecture. Henry added that there will be a schedule
35 advertised about the meetings so the public will be advised. She moved to approve the contract,
36 second by Metzger and the motion was carried on a unanimous voice vote.
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38 B. Lt. Kris Wolski of the Richmond Police Department,explained the background of his request. He said
39 the Richmond Police Department has been 26 months in the search of software, stating that in mid
40 1995 the City teamed up with the Wayne County Sheriff's Department in a joint venture to look into
41 software that would meet the needs of both departments and combine the record keeping, making it
42 simpler for an officer to look up the records and easier to track criminial activity.
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44 Lt. Wolski said the Board had previously approved a request but that company had discontinued the
45 development of its law enforcement package. He said the Wayne County Commissioners had
46 advertised and received bids in early April from three companies. They are GTE/Visions for $141,580;
47 New World Systems "Aegis" for $195,000; and Vertical Integrated "Spillman" for $229,830. Lt. Wolski
48 said a fourth vendor, CRISNET, had sent a letter saying they appreciated the opportunity but were
49 unable to submit a proposal at this time.
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51 Lt. Wolski said they found GTENisions to be the lowest bidder who met the requirements and they
52 recommended they be awarded the bid and asked the Board to enter into an agreement with the
53 County to purchase the software. He stated that there are three entities paying which are the City,
54 Wayne County Sheriff's Department and the Emergency 9-I-I Center. He said the City's cost for the
55 basic software package is $26,810.24. However, he added, there are a couple of additional costs
56 because they have an NCR main frame which is the purpose for buying this software package and that
57 needs to be replaced because that data they don't want to lose but want to convert it and put it on this
58 new system. He said it will cost$3,531 to do that. Then they want to add two additional modules which
59 are Citations which takes care of everything from parking violations, to traffic tickets to ordinance
60 violations as well as the Pawn module which tracks pawned property, making a total cost to the city of
61 $33,803.24. Lt. Wolski recommended that the Board approve the request and move forward with this
62 project.
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64 Explaining the combined cost for the basic software package of $141,580 and part is paid for by 9-1-1
65 surcharge,the City and the County. He said the County's portion is more since they are buying modules
pertaining to their management of the jail system. And, 9-1-1 is picking up the largest portion of
$65,121, noting that the heart of the software package starts with the dispatch center. Metzger moved
to approve the awarding of the software bid to GTENisions for the law enforcement software, second
by Henry and the motion was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
May 15, 1997
Page 3
1 C. President Goodwin explained that the Board had agreed in its May 1 meeting to sign a contract with
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Kroger for the City's prescription card services. Now, the contract is in writing and finalized. Henry
moved to approve the signing of the contract, second by Metzger and the motion was carried on a
4 unanimous voice vote.
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6 D. City Engineer Bob Wiwi brought before the Board a request by Indiana Department of Transportation
7 for the City to formally agree to the construction of the new bridge over the east fork of the Whitewater
8 River on Industries Road. He said the City will pay 20 percent of the cost and the state will pay 80
9 percent, adding that the state requires this to be done and the money allocated before letting the
10 project.Wiwi said the estimated cost for the bridge itself is$2,248,000, noting that the City has acquired
11 the right of way for the majority of the project except for two landowners that it has not come to a
12 settlement on for the road project. He explained that all of the right of way has been acquired for the
13 bridge and the state is awarding this as a separate contract. He said he had talked with Shelley and the
14 funds are available.
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16 Wiwi said the state advertises this project and awards it, and added that the state will have joint
17 supervision of the project. He said as part of this agreement the City will provide an onsite construction
18 inspector on the job.The second part of this request,Wiwi said, is for the Board to approve SIECO, Inc.
19 as the consulting firm actually on site, providing an inspector on a day to day basis. The cost of the
20 inspection, Wiwi said, will be paid jointly by the City and the state using the 20-80 percent ratio. Wiwi
21 said the bids are tentatively scheduled to be let September 16. Metzger moved to approve the
22 agreement with the state for the City's participation of the bridge project over the Whitewater River and
23 approve the consulting engineering contract with SIECO, Inc., second by Henry and the motion was
24 carried on a unanimous voice vote.
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26 E. Wiwi also brought before the Board a construction inspection contract amendment for the 20th
27 Century Bridge,explaining that this was brought to the Board at its March 27 meeting but had not been
28 finalized. He said that estimated cost then was $30,000. However, there had been additional work on
29 the bridge structure itself since then which resulted in additional inspection by Butler, Fairman and
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Seufert, making the cost higher. Wiwi noted this contract is for $36,000, stating that this is the final
contract amendment. Henry moved to approve the contract, second by Metzger and the motion was
32 carried on a unanimous voice vote.
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34 ADJOURNMENT
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36 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
37 voice vote,the meeting was adjourned.
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44 Robert Goodwin, President
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49 ATTEST:
50 Norma Schroeder, Clerk
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