HomeMy Public PortalAbout05-08-1997 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, MAY 8,1997
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, May 8, 1997,.
111 2 in the Municipal Building in said City. President Robert Goodwin presided with Robin Henry, Bruce Metzger and
3 Assistant City Attorney Steve Rabe in attendance.The following business was had to-wit:
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5 CLAIMS FOR PAYMENT
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7 Claims for payment submitted by the City Controller's office were read by Henry who noted they totaled
8 $403,645.21.She moved to approve,second by Metzger and carried on a unanimous voice vote.
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10 APPROVAL OF MINUTES
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12 Henry moved to approve the minutes of April 24 and May 1, 1997, second by Metzger and the motion was
13 carried on a unanimous voice vote.
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15 REQUESTS
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17 A. President Goodwin asked the advice of City Attorney Bob Bever about the request received from
18 Kiki Madison about closing Hazelwood Lane for a block party from 11 a.m.to 5 p.m. Saturday, May 10.
19 He said he had talked with her originally and she indicated all residents were in agreement but the
20 Board has received nothing in writing stating that fact. He said he had tried to contact her by telephone
21 and Captain John Farmer stated he had left two messages on her home answering machine and she
22 had not returned either of the calls. Bever stated this Board has the discretion to deny the request,pass
23 it or pass it upon condition of confirming the statement she made in her original request. After much
24 discussion, Metzger moved to grant the request if they could get unanimous consent of documentation
25 along the lines of what the Police Department typically receives, second by Henry and the motion was
26 carried on a unanimous voice vote. President Goodwin stated that this authorizes Captain Farmer to
27 allow granting the request if there are no objections from the residents. Captain Farmer asked about
28 residents who he gets no response from and who might possibly show up Saturday and object. Bever
29 said, in that case, no response is no objection.
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31 B. Handicapped parking space requests were brought before the Board by Captain Farmer who stated
32 he had a request from Don Davis at 319 Richmond Avenue that after reviewing he would recommend
33 approval. Metzger so moved,second by Henry and the motion was carried on a unanimous voice vote.
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35 Captain Farmer said a second request, made by Mary Butler at 337 South West 2nd Street had been
36 reviewed and it was found the residence does have a garage that is accessible which means it does
37 not meet specifications. He said Butler had been sent a letter advising her of the recommendation for
38 denial and was told her request would be brought before the Board today. He gave a copy of the letter
39 to the Board. Henry moved to deny the request, second by Metzger and the motion was carried on a
40 unanimous voice vote.
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42 C. City Engineer Bob Wiwi requested the Board approve the lowering of the bus fare to 25 cents for all
43 riders of Roseview Transit on Tuesday, May 13, in recognition of National Transit Week which is May
44 12- 16. The request was made in a letter from Terri Quinter, operations manager of Roseview Transit.
45 President Goodwin said it was his understanding that Quinter will be cooking breakfast for the bus
46 drivers the morning of May 13. Wiwi said that is true, adding that it is a method of giving the drivers
47 some recognition in a small manner for the work they do. Henry moved to approve the request, second
48 by Metzger and the motion was carried on a unanimous voice vote.
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50 D. President Goodwin brought before the Board a residential curb cut request from Joseph Clements at
51 3051 Parkwood Drive. He said it had been reviewed by the Engineering Department and they had
52 recommended denial based on a section of the code which says only one driveway per lot would be
53 allowed. He said this presents a dilemma for the Board because the petitioner pointed out that this will
54 be only one driveway but will be in a horseshoe shape, resulting in two curb cuts.
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56 Bever read from the Richmond code noting there are driveway standards and there is no minimum
57 spacing required on the front but there will be only one driveway per lot allowed. Bever said he agreed
58 with the petitioner, in that there is not a flat prohibition of the number of curb cuts. However, Bever said,
59 the reverse of that is that this Board needs not approve the request but chooses to because of safety
60 issues or other problems it is at this Board's discretion,which means the Board can still disapprove the
61 request but does not have to deny it because of the section he read. Bever added that if Common
62 Council ever wants to make that just one curb cut they are free to amend the ordinance.
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64 Captain Farmer said the existing entrance is approximately 30 feet from the intersection, adding that
65 the new curb cut would greatly increase that if it were used for the exit. He said the existing one, if used
for an entrance,would not be a problem.
Board of Works Minutes Cont'd
May 8, 1997
Page 2
1 However, he said, making an exit out of that driveway now it is difficult to see because there are some
2 mature pine trees which have branches all the way to the ground, blocking the driver's view to the left.
3 He said if the new curb cut would be used for an exit and the old one for an entrance it would enhance
4 the safety a great deal. Metzger commented that his concern would be whether or not this Board would
5 be setting a precendent. City Engineer Bob Wiwi said he denied the request on the existence of the
6 ordinance, but if safety is a factor, he said, he would be in favor of granting the request if that would be
7 the vote of the Board. However, he added,there is no way to control how vehicles enter and exit in that
8 driveway since it is in a residential area and on private property.
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10 Henry moved to table the request, second by Metzger and the motion was carried on a unanimous
11 voice vote.
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13 D. President Goodwin announced that the insurance settlement by the Miller family which was on the
14 agenda would be tabled until the next meeting due to the absense of Jan Hibner in Human Resources
15 director.
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17 CONTRACTS
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19 A. City Attorney Bob Bever, giving a little background about the City's property exchange with the
20 Clarion-Leland Hotel, said this Board gave the authorization to him to approach the hotel owners about
21 the exchange of property. He said he, along with other City representatives, sat with representatives of
22 the Leland which is Richmond Hotel Limited Partnership and agreed on the points made in Resolution
23 No.5- 1997 which he brings before the Board tonight.
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25 Explaining what the resolution covers, Bever said it pertains to the strip of ground 40 feet in width which
26 is between the alley which runs directly behind the hotel and South 10th Street and is currently across
27 their current parking lot. He said one of the purposes of the resolution is to allow the construction of a
28 sewer line thereunder and for vehicular access from the new City parking lot that is going to be put in
29 on South 9th Street. He said the Leland is willing to grant that easement and right-of-way to the City for
30 those purposes. In exchange for that, the City would pay the Leland $5,000 plus grant them an option
31 to purchase a 55-foot wide strip of the grassy ground further south close to the back door of the hotel
32 for$1 over the next three years with the condition that upon their purchase they must pave and improve
33 the same to be made part of their current parking lot. In addition, until that purchase occurs, the
34 responsibility of the maintenance belongs to the Leland. Also, they would continue to keep the area
35 clean on the 40-foot strip although the improvement would be the City's responsibility. Metzger moved
36 to approve the resolution, second by Henry and the motion was carried on a unanimous voice vote.
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38 B. Wiwi reported that he and Vicki Stevens of the Purchasing Department had reviewed the only bid
39 received for the uptown parking lot construction received from Milestone Contractors L.P. and both
40 recommended to award the bid to Milestone Contractors. Wiwi said the work would begin within two
41 weeks of the awarding of the bid. Henry moved to award the bid to Milestone for the construction work
42 on the lot north of the Leland, the North A Street lot and the one south of Elder Beerman, second by
43 Metzger and the motion was carried on a unanimous voice vote.
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45 C. Wiwi also brought before the Board Change Order No. 13 for South 37th Street for additional traffic
46 signs. He said both Captain Farmer and Engineer John Barnhizer had reviewed the signage to improve
47 the safety of the street. He said the total amount is $1,141.20 which includes stop signs, one-way signs,
48 no U-turn signs and some delineation markers on the pavement. Wiwi said, as in previous change
49 orders, the federal highway will pay 80 percent of the cost and the City will pay 20 percent. Metzger
50 moved to approve the request, second by Henry and the motion was carried on a unanimous voice
51 vote.
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53 ADJOURNMENT
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55 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
56 voice vote,the meeting was adjourned.
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63 Robert Goodwin, President
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ATTEST:
Norma Schroeder, Clerk