HomeMy Public PortalAbout12-19-1996 •
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' BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND.,INDIANA. DECEMBER 19. 1996
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1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m.Thursday, December 19,
2 1996, in the Municipal Building in said City. President Bob Goodwin presided with Bruce Metzger and Assistant
43 City Attorney Steve Rabe in attendance. Absent was Robin Henry.The following business was had to-wit:
5 APPROVAL OF MINUTES
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7 Minutes could not be approved because of the absence of Robin Henry.
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9 . CLAIMS FOR PAY ENT 1
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11 Claims from the Controller's office were read by Metzger who noted that they totaled $537,917.89 and moved to
12 approve,second by President Goodwin and the motion was carried on a unanimous voice vote.
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14 BID OPENING
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16 A. President Goodwin stated that bids would be opened for carpeting for the City Building. He read the
17 bid received from Newport Carpet and Appliance, noting that it was $1,577 for the Board of.Works
18 room, $1,395 for the Mayor's office, $755 for the secretary's office, and an additional cost for material
19 and labor totaling $156. He added that there was also a$639 charge associated with the bid. Metzger
20. read the bid from Central Furniture and Carpeting, noting the total was $5,229.10. The bid from
21 Richmond Carpet read by President Goodwin included $1,507.70 for the Board of Works room,
22 $1,390.09 for the Mayor's office, $241.27 for the secretary's office, $295 for the coat base material and
23 labor, and $770.25 for preparatory charges. The bid made by Georgia Direct Carpet Inc. was read by
24 Metzger who noted the total was $1,234.42 for the Board of Works room, $915 for the Mayor's office,
25 ' $600.48 for the secretary's office; $168 for the base, $2,917.80 for labor and material, and $500 for
26 i preparatory charges. President Goodwin noted the bids would be reviewed and brought back before
27 the Board at a later date.
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29 B. President Goodwin announced that after the bids for mediation of asbestos at the property at 2126
30 ' Chester Boulevard were opened they would be given to City Engineer Bob Wiwi to review and bring
31 back with a recommendation before the end of the meeting today. Metzger opened the bid from Air
32 Management Techniques Inc. which was for $3,325, and President Goodwin opened the bid from
33 Specialty Systems of Ohio which was for $2,850. Wiwi explained these werequotes received for that
34 project.
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36 C. Roy Combes stepped forward, representing the Fraternal Order of the Eagles No. 666, to present a
37 $12,300 check to Officer Tom Cox for the Richmond Police Department's D.A.R.E. program. In
38 expressing his appreciation Officer Cox said this amount is double what the Eagles have donated in
39 the past and added that it came at a good time because the money is not as available from other
40 sources as it has been in the past.
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42 REQUESTS
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44 A. Captain John Farmer of the Traffic Safety Division explained a request received from Amedco
45 Stamping for No Parking signs to be installed on the north side of South J Street in front of its business
46 in the 600 block of South J Street. After discussing:the issue with the management of Amedco and
47 looking at the situation where frequent deliveries are:made by semi-trailers, Captain Farmer said it
48 would improve the safety and reduce the accidents if the request is approved. Metzger moved to
49 approve the request, second by President Goodwin.and the motion was carried on a unanimous voice
50 vote. '
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52 B. Captain Farmer said he had also reviewed the request for a handicapped parking space at 1227
53 Crosshall Street and found that the specifications met the guidelines of the ordinance and he
54 recommended approval. Metzger so moved, second by President Goodwin and the motion was carried
55 on a unanimous voice vote.
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57 C.Assistant City Attorney Steve Rabe said the house the City owns at 122 South 7th Street,the sale of
58 which was approved by the Board two months ago, will be be sold at auction at 4:30 p.m. Tuesday,
59 January 28, 1997. He added that pursuant to state law, the property cannot be sold for less than 90
60 percent of its appraised value and that is $8,500, which means it would have to sell for a minimum of
61 $7,650. He said if it does not bring that amount the City will have to go back and readvertise the
62 property and conduct a second auction which will not be subject to that guideline. Rabe said since the
63 property was acquired though one of the City's loan programs, the proceeds of the sale will go into the
64 Revolving Loan Fund.
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Board of Works Minutes Cont'd •
December 19, 1996
Page 2
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1 D. Rabe spoke to the request to amend the fire department policy for E.M.T. training, explaining that in
2 July 1995 this Board approved a policy requiring all probationary firefighters before being moved to .
3 permanent status to complete the E.M.T. training courses. Fire Chief Mike Allen said that because of
4 the lack of availability of the courses it is not always feasible that they be completed within a year's time
5 and that poses a problem since Indiana state law rquires that the maximum amount of time a firefighter
6 can be on probation is one year. Rabe said he recommended to amend that policy to provide that the
7 E.M.T. courses be completed as soon as possible, adding that it would be preferred that it be done
8 before the end of the probationary period,keeping in mind that it is not always possible.
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10 Chief Allen explained that with some of the hire dates some of the employees were approaching the
11 end of their probationary period and the next E.M.T.class begins January 7, 1997 at Ivy Tech. Metzger
12 moved to amend the policy to require the E.M.T. certification be obtained as soon as possible on an
13 availability basis,second by President Goodwin and the motion was carried on a unanimous voice vote.
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15 CONTRACTS
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17 A. Captain Farmer requested the Board approve the agreement with the South Bend Regional Police
18 Training Academy for.the Richmond Police Department to receive free tuition after the initial cost of
19 membership. He said this has been done by the Police Department for several years but this is the first
20 time it has come before this Board. The reason for that, Captain Farmer said, is that the wording has
21 been changed to read that it is now contractual whereas before it was merely an agreement between
22 departments. He explained that the fee of$300 per year allows the local Police Department to send its
23 officers to any course offered by the training academy free from the normal per class tuition. He added
24 that in 1996 the Richmond.officers received at least $2,000 worth of training for that $300. Metzger
25 moved to approve the contract with the South Bend Regional Police Training Academy, second by
26 President Goodwin and the motion was carried on a unanimous voice vote.
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28 B. Appearing before the Board again, Rabe explained that this Board had previously authorized City
29 Attorney Bob Bever to request bids for appraisal services to have two lots downtown appraised
30 because the City is looking at acquiring them as part of the downtown revitalization project to provide
31 additional public parking. He said one appraisal had been received from Matt Nepote and he presented
32 a letter written by Bever to J. Allard of American United Appraisal Company in Muncie requesting a
33 proposal. Rabe requested the Board's approval for.Bever to enter into the appraisal agreement with
34 Allard to get the second appraisal taken care of. President Goodwin stated that the cost is $650 per
35 property making the appraisal total $1,300. Metzger moved to approve the request, second by
36 President Goodwin and the motion was carried on a unanimous voice vote.
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38 C. City Engineer Bob Wiwi requested the Board authorize the use of the residence at 2126 Chester
39 Boulevard, a parcel of land acquired by the City in conjunction with the Industries Road project, for a
40 Richmond Fire Department training exercise. He said he is requesting permission from the Boad to
41 proceed with the necessary steps to demolish the house which would entail the removal of asbestos
42 and also the proposals to clean up the site after the controlled burn of the house takes place. He said
43 he asked the Federal highway to participate in the demolition of this house because it also participated
44 in the acquisition of the right of way. Metzger moved to approve the request for the demolition as
45 submitted,second by President Goodwin and the motion was carried on a unanimous voice vote.
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47 D.After reviewing the quotes for the asbestos removal at 2126 Chester Boulevard,Wiwi recommended
48 the contract be awarded to Specialty Systems of Ohio since they had the lowest quote of $2,850 and
49 the company has done work for the. City before. He recommended the Board approve the quote on
50 condition that a certificate of insurance be provided. Metzger moved to award the contract to Specialty
51 Systems,second by President Goodwin and the'motion was carried on'a unanimous voice vote.
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53 E. Wiwi request Board approval of Change Order No. 6 on the 20th Century Bridge, noting that..it
54 outlined some minor work that needs,to be completed totaling $5,518.59. He said some needs to be
55 done this winter, such as installation of the guard rail, and some in the spring, such as temporary
56 painting and striping on the bridge deck itself. He.said the money is available and added that 80 percent
57 of it is paid through the federal highway project. Metzger moved to approve the request, second by
58 President Goodwin and the motion was carried on a unanimous voice vote.
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60 F.On a recommendation made by Rabe,the Benefit Systems Inc. health insurance service agreement
61 was approved on a motion by Metzger, 'second by.President Goodwin and carried on a unanimous
62 voice vote.
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64 ADJOURNMENT
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There being no further business, on a motion duly made seconded and passed and carried on a unanimous
voice vote,the meeting was adjourned.
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Bob Goodwin,President:
ATTEST:
Norma Schroeder,City Clerk ' •