HomeMy Public PortalAbout10-24-1996 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. OCTOBER 24, 1996
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, October 24,
2 1996, in the Municipal Building in said City. President Robert Goodwin presided with Robin Henry and Assistant
3 City Attorney Steve Rabe in attendance. Absent was Bruce Metzger.The following business was had to-wit:
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5 APPROVAL OF MINUTES
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7 The minutes of the meetings from September 12, 1996 through October 10, 1996, were approved on a motion
8 by Henry,second by President Goodwin and the motion was approved on a unanimous voice vote.
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11 CLAIMS FOR PAYMENT
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13 Claims from the Controller's office were read by Henry who said the claims totaled $484,059.63 and moved to
14 approve the claims,second by President Goodwin and the motion was carried on a unanimous voice vote.
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16 REQUESTS
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18 A. President Goodwin asked Lt. Kris Wolski and Assistant City Attorney Steve Rabe to present the
19 request for a residential parking permit area. Lt. Wolski said the area defined is the 400 block of South
20 West 3rd Street and a public hearing date of November 21, 1996 has been set. Rabe attempted to
21 clarify the process by explaining that it would establish a residential parking permit area, explaining that
22 the Richmond Code requires notice be published twice prior to the hearing and, in addition, notify all
23 the residents of the proposed area. He said the Board of Works will set a public hearing in this room
24 November 21, after which the Board will make a recommendation to City Council for the area to be
25 established and it will be presented by Council in ordinance form. Lt.Wolski said he and Captain John
26 Farmer of the Traffic Safety Division will have a description and measurement of the area for the Board
27 at its next meeting. Henry moved to set November 21 as the public hearing date, second by President
28 Goodwin and the motion was carried on a unanimous voice vote.
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30 B. Lt.Wolski reported that handicapped parking space requests by Thomas Patterson at 2018 South A
31 Street, Marla Walters at 221 South 14th Street and John Dean at 205 South 11th Street had all been
32 reviewed by the Traffic Safety Division and recommended for approval. Henry so moved, second by
33 President Goodwin and the motion was carried on a unanimous voice vote.
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35 C. Faith Trinity and Boston United Methodist Church informed the Board by letter that they will conduct
36 their live nativity drive-through in the 2900 block of West Main Street from 6 p.m.to 8:30 p.m.Saturday,
37 December 7, and Sunday, December 8. Lt. Wolski said the request had been reviewed and
38 recommended approval. President Goodwin said that in the past, for the annual event, they have
39 borrowed traffic cones from the Street Department. Henry moved to approve the request, second by
40 President Goodwin and the motion was carried on a unanimous voice vote.
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42 D. City Attorney Bob Bever explained Resolution No. 4 - 1996 which authorizes the execution of the
43 Carptenter Mfg. purchase agreement. He said the lease had an option to purchase for $2,500,000,
44 noting it would allow Carpenter to re-purchase the property and exercise the option early during this
45 year and consideration was given that it would cause an early termination of the lease.
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47 He said since the City is paying taxes, insurance and maintenance on the lease, it is to the benefit of
48 the City to exercise it early. However, he added,to get Carpenter to exercise it early,the City requested
49 in lieu of paying the$2.5 million in cash that they give the City a promissory note payable at 4.5 percent
50 interest per year,with interest only over 10 years and at the end,the$2.5 million principal would be due
51 and payable.The note, he said,would be secured by a first morgage.
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53 Bever explained that action is now required by this Board as the disposing agent of the property, noting
54 that the City purchased the property pursuant.to I.C. 36-1-19,5-1 through 5 that allowed the City to
55 purchase property outside the realm of imminent domain when it is for an industrial project. He said
56 Resolution No.4 sets forth all the history and makes reference to the prior lease.
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58 He added that the prior resolution that the Board of Works passed May 20, 1993, authorizing the lease,
59 also makes reference to when the City purchased the property it borrowed the $2.5 million from
60 Richmond Power& Light and as part of that promissory note that the Board of Works signed with RP &
61 L it had a"due on sale"clause that said when the City sold the property to Carpenter the City would be
62 responsible to repay that $2.5 million. He added that because of the proposed deal, the City will not
63 have the money:.
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Board of Works Minutes Cont'd
October 24, 1996
Page 2
1 Bever said the RP &L Board, by its resolution adopted Monday,October 21,authorized an
2 amendment of that note so instead of coming due in full at the time of purchase to Carpenter, it will be
3 payable in a renewal note from the Board of Works for the same $2.5 million at the same fixed rate of
4 4.5 percent per annum. He also noted that the City will be a pass through, with Carpenter paying
5 interest at 4.5 percent, the exact same amount the City owes RP & L. He said 10 years from closing,
6 . Carpenter will owe the City $2.5 million in principal at the same time the City owes the same to RP& L.
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8 Bever explained that this resolution authorizes the method of payment from Carpenter, on exercise of
9 its option, to be in the form of a 10-year note with interest only, payable monthly at 4.5 percent per
10 annum with the entire principal due 10 years from the date of closing. Bever said the bottom line will be
11 an extreme benefit to the citizenry of Richmond. Henry moved to approve Resolution No. 4 - 1996,
12 second by President Goodwin and the motion was carried on a unanimous voice vote.
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14 E. Bever also brought before the Board information that he explained had also been given to the RP &
15 L Board and the Board of the Sanitary Commissioners but required no action by this Board tonight. He
16 said that over the past two years there has been discussion with Wayne County officials to provide for a
17 unified agreement of a Wayne County Geographic System,commonly referred to as G.I.S.
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19 He said Wayne County has entered into a contract with Indiana Universtiy East through the POLIS
20 Center, agreeing to develop a unified G.I.S. Bever said City Engineer Bob Wiwi will be present to
21 explain the system when action is required by this Board. He said the County has entered into its
22 agreement and in turn is asking for participation from various governmental units. He said he and the
23 legal counsel for the County have worked with POLIS, and through that the City would be asked to pay
24 some of the funds.
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26 Specifically, Bever said,the City has been asked to pay an initial participation fee of$50,000 and then
27 an annual maintenance fee of $112,804.75 for four years, totaling $451,000 over the four-year period.
28 He said that compares with the$2 million that the County has put into the project. In exchange for those
29 funds, Bever said, the City and all its departments would have access to the G.I.S. He explained that
30 the one agreement is the proposed agreement of participation between POLIS and the City and rather
31 than have a different participation agreement through the different departments, this one agreement
32 has been made with the one Richmond entity, but with three different subentities, specifically the Board
33 of Works,the Department of Sanitiation and RP&L. He said they would work together on the POLIS -
34 City contract.
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36 Bever explained that the second document is.an intra-City agreement between those three entities
37 which says how the payment of$400,000 is going to be divided among the three. He said dividing it into
38 three equal parts would mean$37,000 each would be payable in January of each year starting in 1997.
39 He said there is money budgeted this year, in 1996 from RP & L.and Sanitary. He said the initial
40 participation fee would be split two ways and this Board. of Works would start its responsibility in
41 January of next year to divide that amount into three,equal segments,
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43 F. The maintenance agreement on•the heating and air conditioning systems within the Municipal
44 Building was brought before the Board by Bever who said the previous agreement was for a three-year
45 period but this one will be for only two. He said the agreement has been broken into three segments
46 which include routine maintenance that covers annual inspections, a cooling water treatment in
47 conjunction with the maintaining of the heating and air conditioning systems and the expanded service
48 that is labor and materials over and above the described'schedule. He recommended the Board set a
49 date for receiving quotes for this agreement and send the proposed Contract out for bids. Bever said
50 state law is not applicable for this agreement and it does not have to be published and the City can
51 'privately invite three quotes. Henry moved to set the bid opening date for October 31 for the HVAC
52 maintenance agreement for the Municipal Building,second by President Goodwin and the motion was
53 carried on a unanimous voice vote.
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55 ADJOURNMENT
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57 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
58 voice vote,the meeting was adjourned.
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65 Robert Goodwin, President..
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ATTEST:
Myra Miller, Deputy Clerk •