HomeMy Public PortalAbout10-03-1996 •
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. OCTOBER 3. 1996
-1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, October 3,
2 1996, in the Municipal Building in said City. President Robert Goodwin presided with Robin Henry, Bruce
3 Metzger and City Attorney Bob Bever in attendance. The following business was had to-wit:
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7 AWARD CONTRACT FOR DOWNTOWN REVITALIZATION
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9 Mayor Dennis Andrews explained that Assistant City Attorney Steve Rabe has the contract for the Downtown
10 Project, and that information has been distributed to the media He said the first reference concerns the
11 engineering selection committee process authorized August 15, 1996 by this Board. Since that time, he said,
12 City Engineer Bob Wiwi has requested proposals from 20 firms and received 9.A committee,composed of Wiwi,
13 Joe Chamness of Main Street Inc., Purchasing Agent Vicki Stevens and Doug Peters of the Richmond/Wayne
14 County Chamber of Commerce, and the Mayor have reviewed the materials received. Four firms, he said,were
15. selected and interviews were conducted in the Municipal Building. He noted that each of the four could have
16 successfully handled the project. However, the consensus among the group was that Cole Engineering out of
17 Indianapolis was the best suited.
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19 The contract, reviewed by Cole and the City administration, Mayor Andrews said, divides some of the areas of
20 work which included a parking study and other preliminary work. Both of those segments,the Mayor said,were
21 performed in 1996 and would be done for the amount of money identified as available in 1996, primarily from
22 obligated E.D.I.T. funds applied to this portion of the project. The Mayor noted that the second section of this
23 information he distributed indicates the time that representatives of that firm will be here which will be Friday
24 morning. He explained that they will be available for questions about what the firm has done in the past and the
25 timetable. The Mayor said the third section identifies the project advisory team which has been established for
26 the purpose of overseeing and coordinating and facilitating information that will come to Wiwi since the project is
27 directly under the Director:of Public Works. The Mayor recommended to the Board that Cole Engineering be
28 awarded the contract.
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30 Rabe explained that the contract divides the work in four phases and funds have been allocated for one and two
31 which is evaluating existing conditions and preparing the master plan for the downtown project. Three and four,
32 he said, are included in this contract and is the actual construction specifications conditional upon the
33 subsequent identification and appropriation of funds. He explained that you cannot do something you have not
34 got the funds for, adding that funds are on hand for phases one and two. Henry moved to approve the selection
35 of Cole Engineering,second by Metzger and the motion was carried on a unanimous voice vote.
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37 The Mayor said he wanted to make one final point about the advisory team and that is that it includes several
38 people who have been involved from a variety of vantage points. The group includes those involved in the
39 original design such as Jim Brower, president of the Economic Development Corporation, who offered his
40 landscape architect expertise to this project at no cost, along with Ken Paust who was involved in the original
41 project of the Downtown Promenade. He added that the public is invited to the meeting Friday at 10:30 a.m. in
42 the Board of Works room to meet with Cole Engineering.
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44 CLAIMS FOR PAYMENT
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46 Claims for payment submitted by the City Controller's office were read by Henry who noted they were for$1,156,
47 461.82 and moved for approval,second by Metzger and the motion was carried on a unanimous voice vote.
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49 REQUESTS
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51 A. Fire Chief Mike Allen presented Brent Walker Purcell as a probationary firefighter subject to P.E.R.F.
52 acceptance. Henry moved to approve the new hire, second by Metzger and the motion was carried on
53 a unanimous voice vote. Chief Allen noted that Purcell's father is a retired firefighter.
54
55 B. City Engineer Bob Wiwi presented Change Order No. 5 for the 20th Century Bridge, explaining it
56 was brought about by the deterioration of the deck of the bridge. He said when this project was first
57 designed and investigated about five years ago the engineering firm checked the delamination which at
58 that time showed only minor signs of deterioration. This spring it was rechecked and showed that the
59 delamination has become worse,which means that the deck surface of the bridge needs to be redone.
60 He noted that the cost for this will be $195,920.80, 80 percent of which will be paid for through federal
61 funds through the state and 20 percent will be local money.With this change order, Wiwi said, it looks
62 like the completion date of the project will be pushed back.to mid-December. Metzger moved to
63 approve the change order request,second by Henry and the motion was carried on a unanimous voice
64 vote. President Goodwin asked Wiwi if he had any additional information on South 37th Street and
65 Wiwi said the contractor assured him that Backmeyer would be open by Friday,October 4.
•
Board of Works Minutes Cont'd
October 3, 1996
Page 2
1 CONTRACTS
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3 A. Deputy Controller Ann Cottongim announced that the annual City auction has been set for Saturday,
4 November 9, 1996, at the Roseview Transit garage on South 4th and Q Streets. She said auctioneer
5 Jim Kottyan, who has performed this auction for the past several years, has been asked to do it again.
6 Metzger moved to approve the contract with Kottyan, second by Henry and the motion was carried on a
7 unanimous voice vote.
8
9 B. Assistant City Attorney Steve Rabe brought before the Board a request by Southeast Wood Treating
10 to extend South D Street to provide access to their recent expansion. He said the company agreed to
11 be responsible for the cost and will turn it over to the City,adding that the contract between the City and
12 Southeast Wood will allow them to extend the road. President Goodwin said the company is talking in
13 terms of adding 10 to 15 full time jobs. He added that this expansion has nothing to do with treated
14 wood.This road, he said,will be used to handle wood coming in on trains which will be broken down in
15 truckloads and shipped back out. Rabe said it is his understanding that the company is moving some of
16 its Indianapolis facilities to Richmond and part of this contract provides for extending the rail spur as
17 well. Metzger noted that he had to abstain from voting. Henry moved to approve the signing of the
18 contract, second by President Goodwin and the motion was carried on a voice vote with Metzger
19 abstaining.
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21 C. Rabe reported on the City of Richmond bus charter policy, explaining that the City does charter its
22 buses from time to time to various civic groups in need of bus services and he recommended a policy
23 similar to the one the City has had in the past as far as rates charged and regulations surrounding that.
24 However, he said, he wanted to note one change and that is the policy will be reviewed and revised by
25 resolution at the discretion of the Board of Works. He said that gives this Board some leeway. Henry
26 moved to approve the recommended policy, second by Metzger and the motion was carried on a
27 unanimous voice vote.
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29 D. President Goodwin announced that items D and E, the Bus Bench Advertising and the Bus
30 Advertising Agreement, had been withdrawn from the agenda.
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32 F. Captain John Farmer of the Traffic Safety Division brought before the Board the maintenance
33 agreement for Computer Photo Imaging System, explaining that it is a highly technical system which
34 operates between computers and video imaging. He said it allows operators of the system to capture a
35 picture of an individual on video and, unlike cameras,the picture does not have to be locked in until it is
36 exactly the way it should be. He added that it is almost error-proof as far as.capturing a good video.
37 Captain Farmer said it is nearly impossible to go out on the open market and get technicians who know
38 how to repair it. He added that this company,TFP Inc.,is one of the forerunners in this technology and
39 they have been extremely customer-oriented. President Goodwin noted that the total amount of this
40 agreement is $5,799.60. Metzger moved approve the signing of the maintenance agreement with
41 TFP Inc.,second by Henry and the motion was carried on a unanimous voice vote.
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43 OTHER MATTERS
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45 ADJOURNMENT
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47 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
48 voice vote,the meeting was adjourned.
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55 Robert Goodwin, President
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61 ATTEST:
62 Norma Schoeder, City Clerk •
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