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Home My Public Portal About09-13-1996 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA,SEPTEMBER 13, 1996 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 4 p.m. Friday, September 13, 2 1996, in the Municipal Building in said City. President Robert Goodwin presided and announced that this 3 meeting is a continuation of the September 12 meeting. Present were Bruce Metzger and Assistant City Attorney 4 Steve Rabe. The following business was had to-wit: 5 6 APPROVAL OF MINUTES OF SEPTEMBER 5. 1996 7 8 The minutes of the meeting of September 5, 1996 were approved on a motion by Metzger, second by President 9 Goodwin and the motion was approved on a unanimous voice vote. 10 11 12 CLAIMS FOR PAYMENT - 13 14 Claims from the Controller's office were read by President Goodwin who noted that there were three sets of 15 claims which included those for $10,019.29,$2,500 and $600,158.58. Metzger moved to approve the claims, 16 second by President Goodwin and the motion was carried on a unanimous voice vote. 17 18 19 REQUESTS 20 21 A. Renee Oldham, director of Main Street.Inc., expressed her appreciation for the help of the City and 22 RP& L as well as several others during Jazz Fest. Speaking on behalf of Premier Developers, owners 23 of the Knollenberg's property, she asked the Board's approval for access to the skywalk which 24 connects directly to the parking garage for an auction of Knollenberg's property September 17, which 25 includes furniture and fixtures. Assistant City Attorney Steve Rabe explained that the City owns the 26 sidewalk but it was leased by Knollenberg's and now that that business no longer exists, the City is 27 responsible for the skywalk and it is up to this Board to consider the request. Metzger moved to 28 approve the request, second by President Goodwin and the motion was carried on a unanimous voice 29 vote. 30 31 Oldham also asked the Board's approval of the use of the amphitheater on the Downtown Promenade 32 at 1 p.m. Sunday, September 29 for an auction of the various booth owners in Top Drawer Antiques. 33 Rabe recommended approval subject to the providing of a certificate of insurance to the City and said it 34 is up to this Board to grant the request. Metzger so moved, second by President Goodwin and the 35 motion was carried on a unanimous voice vote. 36 37 B. Eric Graetzel, 700 Chelsea Way, requested approval to block the street from 700 Chelsea way to 38 Kensington for a block party on Sunday, September 22. Captain Farmer of the Traffic Safety Division 39 said he had no objections. Metzger moved to approve the request, second by President Goodwin and 40 the motion was carried on a unanimous voice vote. - 41 42 C. A curb cut requested by Productivity Corp. was approved on a motion by Metzger subject to the 43 conditions set by the Engineering Department, second by Goodwin and was carried on a unanimous 44 voice vote 45 46 D. Metzger moved to approve a request by the Rev. Dixie Miller for the Crop Walk October 6 which was 47 reviewed by the Traffic Safety Division, second by President Goodwin and the motion was carried on a 48 unanimous voice vote. 49 50 E. President Goodwin read a request made by Nancy Mulick, principal of Vaile Elementary, for two 51 crossing guards from the Richmond Police Department for the Vaile Community Fall Festival October 52 4. She said the crossing guards would be needed by 5 to 8 p.m. at South 13th and South C and South 53 13th and South D. Captain Farmer said this had been done in years past and had no objections. 54 Metzger moved to approve the request,second by President Goodwin and the motion was carried on a 55 unanimous voice vote. 56 57 F.Captain Farmer presented to the Board a request by Janet Reller of the Board of Directors of the Art 58 Museum of Richmond, for 16 informational signs directing visitors to the facility, to be placed around 111 59 the various entrances to the City. Captain Farmer said he had reviewed the request and saw no 60 problem with granting it, however, he stipulated that the Art Museum provide the signs and the City 61 would take care of the installation. Metzger moved to grant the request, second by President Goodwin 62 and the motion was carried on a unanimous voice vote. 63 - 64 G. A request for a handicapped parking space made by Wayne Shell at 207 South 6th Street was 65 granted on a motion by Metzger,second by President Goodwin and was carried on a unanimous voice vote. Board of Works Minutes Cont'd September 13, 1996 Page 2 • 2 H. Captain Farmer requested a stop sign be placed at South A Street where westbound traffic will enter 3 South 37th Street. He explained that in the original plan for the building of the street it was not intended 4 that South A Street be tied into South 37th Street and no provision for a traffic control device at that 5 intersection was made. He said those plans were changed and he recommended the approval of a stop 6 sign at that intersection. Metzger so moved, second by President Goodwin and the motion was carried 7 on a unanimous voice vote. 8 9 I. Metzger moved to approve a curb cut request at 1110 South A Street, second by President Goodwin 10 and the motion was carried on a unanimous voice vote. 11 12 J. Another curb cut request, this one for a garage now under construction with a drive opening onto 13 North West 16th Street, was approved on a motion by Metzger, second by President Goodwin and the 14 motion was carried on a unanimous voice vote. 15 16 K. Captain Farmer brought before the Board a request made by residents for a stop sign at South 12th 17 and C, noting that a study made by Captain Tom Cox revealed that 40 Vaile Elementary students 18 used the crossing daily each morning and 50 used it in the afternoon. He said he felt the most effective 19 safety factor would be to grant the request which would make the intersection a three-way stop. 20 Metzger moved to approve the request,second by President Goodwin and the motion was carried on a 21 unanimous voice vote. 22 23 CONTRACTS 24 25 A. City Engineer Bob Wiwi explained a series of eight change orders in the construction of South 37th 26 Street, noting that when the construction began,they found some areas which were not apparent when 27 the job was designed. The eight change orders and the cost included a change to accommodate some 28 storm water situation at a cost of $6,731; a storm water need for an additional manhole at the same 29 location near Hodgin Road for $1,844.40; an additional catch basin manhole on Geraldine Lane for 30 $6,364; an added pipe size which was not in the plans for $542.40; a signal pole guy and anchor for 31 $1,118.83;a signal head relocated for$145.88;a totally new signal at the intersection of East Main and 32 37th Street for$1,109.26; and a special casting needed at entrance to Wal Mart for$1,069. Wiwi said 33 these changes were recommended by the job superintendent and reviewed by the job contractor.Wiwi 34 recommended the Board approve the request, noting that once that is done it will be sent to the state 35 for approval since the state pays 80 percent of the project and the City pays 20. Metzger moved to 36 approve the request, second by President Goodwin and the motion was carried on a unanimous voice 37 vote. 38 39 B. Clay Miller of the Finance Department reported that the two bids received last week for the 40 Townsend Community Center renovation had been turned over to Gene Spicer, Townsend director, 41 who presented them to the Board of Directors. He said after much disucssion it was agreed to accept 42 the base bid and alternate No. 1 for$730,361 made by J.S. Sweet Co. as the lowest, most responsible 43 and responsive bid. Rabe said he anticipated bringing the contract before the Board at its next meeting. 44 He said this request is simply to award.the bid, subject to awarding the contract since the City is also 45 responsible for this grant. He explained that this Board cannot grant the contract until the Department of 46 Commerce releases the funds which:he anticipates will happen early next week. Metzger moved to 47 accept the recommendation of the Townsend Community Center Board, second by President Goodwin 48 and the motion was carried on a unanimous voice vote. 49 50 C. President Goodwin said the Carpenter contract would be tabled until a later date. 51 52 ADJOURNMENT 53 54 There being no further business, on a motion duly made seconded and passed and carried on a unanimous 55 voice vote,the meeting was adjourned. • 56 57 58 • 59 Robert Goodwin, President 60 61 62 63 ATTEST: 64 Norma Schroeder, City Clerk 65