HomeMy Public PortalAbout07-25-1996 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA,JULY 25. 1996
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 p.m. Thursday, July 25,
2 1996, in the Municipal Building in said City. President Robert Goodwin presided with Robin Henry, Bruce
3 Metzger and Assistant City Attorney Steve Rabe in attendance. The following business was had to-wit:
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5 APPROVAL OF MINUTES OF JULY 18.1996
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7 The minutes of the July 18, 1996 meeting were presented and Henry moved to approve,second by Metzger and
8 the motion was carried on a unanimous voice vote.
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10 CLAIMS FOR PAYMENT
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12 Claims from the Controller's office were read by Henry who noted that they totaled $59,165.88 and moved for
13 approval,second by Metzger and the motion was carried on a unanimous voice vote.
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15 BID OPENING
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17 President Goodwin announced that the bid opening'for fencing at McBride Stadium would be moved up on the
18. agenda to give City Engineer Bob Wiwi an opportunity to look them over and make a recommendation before
19 the end of the meeting. Henry noted the bid made by Everlasting Wood of Centerville was for $1,673.87;
20 Metzger reported the bid received from Larry Lahrman was for $965, however it contained no certificate of
21 insurance; and Henry read the bid made by Oler Fencing and Construction noting it was for $1,260. President
22 Goodwin announced the bids would be taken under advisement and gave them to Wiwi to review.
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24 FRANCHISE FEE PRESENTATION
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26 Rich Cody of TCI presented to the Board the franchise fee check for the City totaling$53,345.34 for the second
27 quarter. President Goodwin expressed his appreciation.
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29 REQUESTS
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31 A. Captain John Farmer of the Traffic Safety Division reported that he had reviewed the requests for
32 handicapped parking spaces made by Wanda Barnett at 725 South 12th Street,Cheryl Holloway at 216
33 South 9th Street, and Thelma Tillson at 429 South 6th Street and recommended approval. Henry
34 moved to approve the request made by Barnett, second by Metzger and the motion was carried on a
35 unanimous voice vote. Captain Farmer stated that Holloway lives in the former resident of Barnett
36 where a sign had already been placed and the space approved. Metzger moved to approve Holloway's
37 request, second by Henry and the motion was carried on a unanimous voice vote. Henry moved to
38 approve the request made by Tillson, second by Metzger and the motion was carried on a unanimous
39 voice vote.
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41 B. Two requests for restricted parking made by Michelle Bottorff, director of the Wayne County
42 Historical Museum,were brought to the Board's attention by Captain Farmer. He said the requests are
43 for the annual Pioneer Days set this year for September 7 and September 8 from 11 a.m. to 5 p.m.
44 each day. He said Bottorff asked for restricted parking on North A, North 11th and North 12th Streets,
45 noting that it was consistent with what has been done in the past.The request made for the use of the
46 City parking lots on North 10th Street was forwarded to the City Clerk who had no problem with it since
47 it is on a weekend. Metzger moved to approve the requests, second by Henry and the motion was
48 carried on a unanimous voice vote.
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50 C. Fire Chief Mike Allen read a request made by Melinda Foley, co-chairperson of the 1996 Richmond
51 High School Homecoming Parade Committee, for the use of the standby aerial truck for the parade
52 Thursday, September 26. Chief Allen noted that each student riding on the truck will be asked to sign a
53 waiver. Henry moved to approve the request, second by Metzger and the motion was carried on a
54 unanimous voice vote.
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56 D. Chief Allen read a letter of resignation submitted by Engineer Rick Wright who is leaving the
57 department after 161/2 years to pursue another career. He noted the effective date for the resignation
58 was July 21, 1996. Metzger moved to accept the resignation, second by Henry and the motion was
59 carried on a unanimous voice vote.
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61 E.Chief Allen asked for the Board's approval of the hiring of Thomas Wesley Reeves as a probationary
62 firefighter subject to the approval of P.E.R.F. Metzger so moved, second by Henry and the motion was
63 carried on a unanimous voice vote. Noting that Reeves was in the audience, Chief Allen introduced him
64 to the Board.
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Board of Works Minutes Cont'd
July 25, 1996
Page 2
1 F. Police Chief Bill Shake read a letter of resignation from Allen Whirley after 61/2 years of service
2 effective July 23, 1996. He said Officer Whirley had accepted a position as a police officer at Indiana
3 University East. Metzger moved to approve the resignation, second by Henry and the motion was
4 carried on a unanimous voice vote.
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6 G. Chief Shake reported to the Board the retirement of Sergeant Richard Shoemaker, noting that he
7 was an "institution" with the Richmond Police Department having served 33 years, 7 months and 25
8 days. He gave a list of Shoemaker's accomplishments and expressed his personal regrets but wished
9 him well in his retirement. He also noted that two of Sgt. Shoemaker's sons are with the Indiana State
10 Police and one son is with the Richmond Police Department. In make a brief comment, Sgt. Shoemaker
11 said he had had a lot of good training. President Goodwin expressed his personal appreciation for Sgt.
12 Shoemaker's services. Henry moved to accept the retirement, second by Metzger and the motion was
13 carried on a unanimous voice vote.
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15 CONTRACTS/RESOLUTIONS
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17 A. Chief Shake asked for the Board's approval of the renewal of the service agreement between
18 Motorola and the Richmond Police Department for its radio equipment. Metzger so moved, second by
19 Henry and the motion was carried on a unanimous voice vote.
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21 B. Clay Miller of the City's Finance Department brought before the Board the sub-recipient agreement
22 between the City and Townsend Center. He explained that last fall the City received a$500,000 grant
23 from the Indiana Department of Commerce for the renovation of Townsend Center and since that work
24 is almost ready to begin,the state requires an agreement in which Townsend Center agred to follow all
25 the policies set by the Department of Commerce for the grant. Metzger moved to approve the
26 agreement,second by Henry and the motion was carried on a unanimous voice vote.
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28 C. Miller also asked the Board for the approval of a contract for software support for the accounting
29 system in the City Controller's office, noting there was a need for security measures and general
30 software maintenance that the office currently does not have. Henry moved to approve the contract,
31 second by Metzger and the motion was carried on a unanimous voice vote.
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33 D. Chief Allen reported that only one bid had been received by the Board for the repairs for the roofs
34 and siding for stations No. 3 and No. 6. He said that was was from Russell & Geier Contracting and
35 included a bid for a new roof at station No. 6 for$14,300;a roof replacement at station No.3 for$5,625;
36 siding and repair of station No. 3 for$2,640; and restaining all the wood siding and trims at station No.
37 3 for $1,628. Metzger moved to accept the bid, second by Henry.and the motion was carried on a
38 unanimous voice vote. Chief Allen also reported that another bid had been received but it had been
39 sent to the Fire Department which was the incorrect place and the date of the proposal was July 21,
40 well past the deadline date of July 18.
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42 E. After reviewing the three quotes for McBride Statium, Wiwi returned to the Board meeting and
43 recommended the acceptance of the bid from Larry Lahrman since it was the lowest for$965. He said
44 Lahrman had recently completed another project"with the City and in talking with Purchasing Manager
45 Vicki Stevens, he had learned that the City had already obtained a copy of the certificate of insurance
46 which would be applicable and in the time frame for this project. Metzger moved to approve the
47 Lahrman bid,second by Henry and the motion was carried on a unanimous voice vote.
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49 F.Wiwi also noted that the one bidder for the street paving contract for 1996 was Milestone Contracting
50 and noting the unit pricing for No. 1.1 surface was $28.95 per ton which meant the total cost for 4,150
51 tons would be $120,142.50. He said Purchasing Manager Vicki Stevens recommended the contract be
52 awarded to Milestone. Henry so moved, second by Metzger and the motion was carried on a
53 unanimous voice vote.
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55 G. President Goodwin introduced a curb cut request made by Johnney Tate at 1108 South Parry Street
56 to service a garage at his home. Henry moved to approve the request contingent upon following the
57 stipulations made by the Engineering Department, second by Metzger and the motion was carried on a
58 unanimous voice vote.
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60 OTHER MATTERS
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62 A. City Attorney Bob Bever noted that he was speaking on behalf of the administration regarding the
63 downtown project. He explained that this step may not be necessary but added that he would rather be
64 over judicious than careless: He said part of the project is the two parcels for parking lots one of which
65 is at the corner of 10th and Main Streets and the other on the west side of South 9th Street.
Board of Works Minutes Cont'd
July 25, 1996
Page 3
1 Bever said according to state statute this requires two appraisals and he asked for approval of the
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Board to solicit engagement letters from two appraisers regarding those two parcels on behalf of the
City. He said he had spoken with representatives of both properties and they were aware of this. He
4 added that prior appraisals had been made on the property at 10 and Main Street but that was three
5 years ago and they would be too old and would have to be updated. Metzger asked if Bever had any
6 appraisers in mind and he said Matt Nepote Jr. and an appraiser from Columbus had done the prior
7 appraisal and would possibly still have that information in their files and they would be the most likely.
8 He added that because of that they would also probably be the ones they would use for the South 9th
9 Street property. Bever said he would like to have a contract in some form before they do their work.
10 Metzger moved to approve the request, second by Henry and the motion was carried on a unanimous
11 voice vote.
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13 ADJOURNMENT
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15 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
16 voice vote,the meeting was adjourned.
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23 Robert Goodwin, President
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29 ATTEST: •
30 Norma Schroeder,Clerk
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