HomeMy Public PortalAbout05-30-1996 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA.MAY 30. 1996
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m.Thursday, May 30, 1996,
2 in the Municipal Building in said City. President Robert Goodwin presided with Robin Henry, Bruce Metzger and
3 City Attorney Bob Bever in attendance. The following business was had to-wit:
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5 APPROVAL OF MINUTES OF MAY 23.1996
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7 The minutes of the May 23, 1996 meeting were approved on a motion by Metzger, second by Henry and was
8 carried on a unanimous voice vote.
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10 CLAIMS FOR PAYMENT
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12 Claims for payment submitted by the City Controller's office were read by Henry who noted they were for
13 $556,858.44 and moved to approve the claims,second by Metzger and the motion was carried on a unanimous
14 voice vote.
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17 REQUESTS
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19 A. Captain John Farmer brought before the Board a request for a handicapped parking space for
20 Cheryl Holloway on South 9th Street. He recommended approval, Metzger abstained from acting on
21 the request, Henry moved for approval, second by President Goodwin and the motion was carried on a
22 unanimous voice vote.
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24 B.Another request by Captain Farmer was made by the Richmond Area Rose Festival Committee who
25 asked that Sixth Street be closed during Rose Festival from the north service alley south to the
26 northern limits of the Star Bank drive. He noted that it is the same area as in years past. Metzger
27 moved for approval,second by Henry and the motion was carried on a unanimous voice vote.
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29 C. Police Chief Bill Shake advised the Board of the retirement of investigator Charles Benner who, as
30 of June 1, has served the department 30 years,5 months and 16 days. Chief Shake read a letter which
31 included the statement, in part, "there are currently eight officers on the department who were not born
32 when Charles Benner became an officer."Also,"He is still kind,caring, and able to flash the smile thirty
33 years later that appears in his rookie photographs taken in 1965."
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35 D. President Goodwin read a request by Kenco Mfg. for the widening of an existing curb cut at 1111
36 North West T Street.The only department having any comments was the City Engineer who stated that
37 a culvert needed to be extended. Henry so moved with that stipulation, second by Metzger and the
38 motion was carried on a unanimous voice vote.
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40 E. A change order for work currently being done at the South 6th Street City Parking lot was read by
41 President Goodwin who noted that the few minor changes which need to be made adds$1,180 to the
42 original$14,180 contract. He added that that is an 8.3 percent change in the original contract. Metzger
43 moved to approve,second by Henry and the motion was carried on a unanimous voice vote.
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45 F. Captain Farmer spoke to a request for a"Jesus Walk"made by the Oak Park Church of God, noting
46 that the walkers wished to start at McBride Stadium and walk to Fifth and East Main Streets. He said
47 the walk would start at 9 a.m. Saturday, June 29, and take approximately an hour. He said since the
48 walkers would be using the sidewalks instead of the streets the Traffic Safety Division had no
49 objections.The group also asked to locate a flat bed trailer in the general area of the 400 block of East
50 Main Street and Captain Farmer said that is being worked out by the Parks Department and the Rose
51 Festival Committee: Metzger moved to approve the walk only, second by Henry and the motion was
52 carried on a unanimous voice vote. -
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54 CONTRACTS
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56 A. Bids were opened for two project at McBride Stadium. Only one bid was received for the movement
57 of the scoreboard and that was from Oberle & Associates. Henry noted that a certificate of insurance
58 was attached and read the bid was $8,500 and the electrical work was bid at$2,500, making the base
59 bid $11,000.The alternate No. 1 was $6,850 which was for raising the scoreboard, and alternate No.2
60 was for installing the poles at$3,500.
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62 Bids for the foul ball screen were received from the Modern Blacksmith and Mike's Welding Shop. The
63 Modern Blacksmith's bid was for $1,088.39 for the aluminum back stop frame and $461.61 for
64 installation making the total $1,550 for the base bid. However, Henry noted, the bid contained no
65 certificate of insurance.
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Board of Works Minutes Cont'd
May 30, 1996 . '
Page 2
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1 Mike's Welding Shop's bid was for $1,575 for a frame fabrication and $410 for installation totaling
2 $1,985 as a base bid. It contained a certificate of insurance. David Ferreira, assistant City Engineer,
3 took the bids to review and bring back before the Board within this meeting time.
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5 B. President Goodwin announced that the next agenda item which was the Ancillary Agreement with
6 Birth-To-Five was not ready to be acted on.
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8 C. In addressing the subject of the traffic signal at U.S. 27 North and the new Industries Road, Bever
9 stated that he had talked with City Engineer Bob Wiwi about the contract agreement between the City
10 and the Indiana Department of Transportation and in reviewing it he said it meets with his approval from
11 a legal aspect. Bever explained that the City is responsible for the cost of installation of the signal that
12 would go up following the completion of the new Industries Road. However, according to Wiwi,.Bever
13 said,the cost of the signal is part of the grant from the federal grant the City is getting and as a result of
14 that the City will only be paying 20 percent of the total cost.
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16 Bever stated that the City is responsible for the purchase of the material and the installation and also
17 pointed out that the traffic signal will initially be installed but will only be a flashing signal. He added that
18 there is a certain criteria that has to be met to justify a three-way traffic signal and since Industries Road
19 will be a new road INDOT will have to make a traffic count before it can go ahead and put up a green,
20 yellow and red traffic light. After the installation of the light the state will be responsible for the
21 maintenance and the cost of that and the City will be responsible for the cost of electricity. Metzger
22 moved to approve,second by Henry and the motion was carried on a unanimous voice vote.
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24 OTHER MATTERS
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26 A. President Goodwin acknowledged a $10,000 check from TCI and read a letter from Rich Cody,
27 manager of TCI, which stated the check is the annual grant established for Whitewater Community
28 Television.
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30 B. Bever told the Board he had talked with Brian Grogan of Moss & Barnett regarding the TCI rate
31 increase request. He noted that Grogan has agreed to review that 1240 filing for no more than $1,500
32 to determine if any challenge should be made by the City and has confirmed that the City has until the
33 July 1 deadline to take action. Bever said Grogan suggested that either his office or Bever's office
34 contact TCI prior to June 1, explaining that the City is not waiving its rights to appeal the rate increase
35 and is still going to continue a review of the proposed increase. Bever said Grogan will get back with
36 him next week so the City could take any action it deemed appropriate and he would also give him a
37 cost estimate of what that challenge would be. Metzger moved to approve payment to Moss & Barnett
38 for no more than $1,500 to review the 1240 filing, second by Henry and the motion was carried on a
39 unanimous voice vote.
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41 C. Dave Ferreira recommended the Board award the foul ball screen contract to Mike's Welding Shop
42 for $1,985, stating there was a lower bid, that made by Modern Blacksmith, but that bid had no
43 certificate of insurance which was required in the specifications to accompany the bids. Bever stated
44 that the minutes should reflect that the lowest numerical bid failed to meet the specifications. Metzger
45 moved to award the bid as recommended by Ferreira, second by Henry and the motion was carried on
46 a unanimous voice vote.
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48 Ferreira returned to the room after reviewing the bids and recommended acceptance of the alternate
49 No. 1 bid of$6,850 made by Oberle&Associates for the scoreboard movement. He explained the base
50 bid was for moving it to another relocation which would involve a lot of electrical work that will not have
51 to be done if the scoreboard is merely raised. Metzger moved to approve, second by Henry and the
52 motion was carried on a unanimous voice vote. . .
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54 ADJOURNMENT
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56 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
57 voice vote,the meeting was adjourned. •
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64 Robert Goodwin,_President.
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ATTEST: •
Norma Schoeder, City Clerk