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HomeMy Public PortalAbout05-30-1996 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA.MAY 30. 1996 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m.Thursday, May 30, 1996, 2 in the Municipal Building in said City. President Robert Goodwin presided with Robin Henry, Bruce Metzger and 3 City Attorney Bob Bever in attendance. The following business was had to-wit: 4 5 APPROVAL OF MINUTES OF MAY 23.1996 6 7 The minutes of the May 23, 1996 meeting were approved on a motion by Metzger, second by Henry and was 8 carried on a unanimous voice vote. 9 10 CLAIMS FOR PAYMENT 11 12 Claims for payment submitted by the City Controller's office were read by Henry who noted they were for 13 $556,858.44 and moved to approve the claims,second by Metzger and the motion was carried on a unanimous 14 voice vote. 15 16 17 REQUESTS 18 - 19 A. Captain John Farmer brought before the Board a request for a handicapped parking space for 20 Cheryl Holloway on South 9th Street. He recommended approval, Metzger abstained from acting on 21 the request, Henry moved for approval, second by President Goodwin and the motion was carried on a 22 unanimous voice vote. 23 24 B.Another request by Captain Farmer was made by the Richmond Area Rose Festival Committee who 25 asked that Sixth Street be closed during Rose Festival from the north service alley south to the 26 northern limits of the Star Bank drive. He noted that it is the same area as in years past. Metzger 27 moved for approval,second by Henry and the motion was carried on a unanimous voice vote. 28 29 C. Police Chief Bill Shake advised the Board of the retirement of investigator Charles Benner who, as 30 of June 1, has served the department 30 years,5 months and 16 days. Chief Shake read a letter which 31 included the statement, in part, "there are currently eight officers on the department who were not born 32 when Charles Benner became an officer."Also,"He is still kind,caring, and able to flash the smile thirty 33 years later that appears in his rookie photographs taken in 1965." 34 35 D. President Goodwin read a request by Kenco Mfg. for the widening of an existing curb cut at 1111 36 North West T Street.The only department having any comments was the City Engineer who stated that 37 a culvert needed to be extended. Henry so moved with that stipulation, second by Metzger and the 38 motion was carried on a unanimous voice vote. 39 40 E. A change order for work currently being done at the South 6th Street City Parking lot was read by 41 President Goodwin who noted that the few minor changes which need to be made adds$1,180 to the 42 original$14,180 contract. He added that that is an 8.3 percent change in the original contract. Metzger 43 moved to approve,second by Henry and the motion was carried on a unanimous voice vote. 44 - - 45 F. Captain Farmer spoke to a request for a"Jesus Walk"made by the Oak Park Church of God, noting 46 that the walkers wished to start at McBride Stadium and walk to Fifth and East Main Streets. He said 47 the walk would start at 9 a.m. Saturday, June 29, and take approximately an hour. He said since the 48 walkers would be using the sidewalks instead of the streets the Traffic Safety Division had no 49 objections.The group also asked to locate a flat bed trailer in the general area of the 400 block of East 50 Main Street and Captain Farmer said that is being worked out by the Parks Department and the Rose 51 Festival Committee: Metzger moved to approve the walk only, second by Henry and the motion was 52 carried on a unanimous voice vote. - 53 54 CONTRACTS 55 56 A. Bids were opened for two project at McBride Stadium. Only one bid was received for the movement 57 of the scoreboard and that was from Oberle & Associates. Henry noted that a certificate of insurance 58 was attached and read the bid was $8,500 and the electrical work was bid at$2,500, making the base 59 bid $11,000.The alternate No. 1 was $6,850 which was for raising the scoreboard, and alternate No.2 60 was for installing the poles at$3,500. 61 62 Bids for the foul ball screen were received from the Modern Blacksmith and Mike's Welding Shop. The 63 Modern Blacksmith's bid was for $1,088.39 for the aluminum back stop frame and $461.61 for 64 installation making the total $1,550 for the base bid. However, Henry noted, the bid contained no 65 certificate of insurance. • • • • Board of Works Minutes Cont'd May 30, 1996 . ' Page 2 • • 1 Mike's Welding Shop's bid was for $1,575 for a frame fabrication and $410 for installation totaling 2 $1,985 as a base bid. It contained a certificate of insurance. David Ferreira, assistant City Engineer, 3 took the bids to review and bring back before the Board within this meeting time. 4 5 B. President Goodwin announced that the next agenda item which was the Ancillary Agreement with 6 Birth-To-Five was not ready to be acted on. 7 8 C. In addressing the subject of the traffic signal at U.S. 27 North and the new Industries Road, Bever 9 stated that he had talked with City Engineer Bob Wiwi about the contract agreement between the City 10 and the Indiana Department of Transportation and in reviewing it he said it meets with his approval from 11 a legal aspect. Bever explained that the City is responsible for the cost of installation of the signal that 12 would go up following the completion of the new Industries Road. However, according to Wiwi,.Bever 13 said,the cost of the signal is part of the grant from the federal grant the City is getting and as a result of 14 that the City will only be paying 20 percent of the total cost. 15 16 Bever stated that the City is responsible for the purchase of the material and the installation and also 17 pointed out that the traffic signal will initially be installed but will only be a flashing signal. He added that 18 there is a certain criteria that has to be met to justify a three-way traffic signal and since Industries Road 19 will be a new road INDOT will have to make a traffic count before it can go ahead and put up a green, 20 yellow and red traffic light. After the installation of the light the state will be responsible for the 21 maintenance and the cost of that and the City will be responsible for the cost of electricity. Metzger 22 moved to approve,second by Henry and the motion was carried on a unanimous voice vote. 23 24 OTHER MATTERS 25 26 A. President Goodwin acknowledged a $10,000 check from TCI and read a letter from Rich Cody, 27 manager of TCI, which stated the check is the annual grant established for Whitewater Community 28 Television. 29 30 B. Bever told the Board he had talked with Brian Grogan of Moss & Barnett regarding the TCI rate 31 increase request. He noted that Grogan has agreed to review that 1240 filing for no more than $1,500 32 to determine if any challenge should be made by the City and has confirmed that the City has until the 33 July 1 deadline to take action. Bever said Grogan suggested that either his office or Bever's office 34 contact TCI prior to June 1, explaining that the City is not waiving its rights to appeal the rate increase 35 and is still going to continue a review of the proposed increase. Bever said Grogan will get back with 36 him next week so the City could take any action it deemed appropriate and he would also give him a 37 cost estimate of what that challenge would be. Metzger moved to approve payment to Moss & Barnett 38 for no more than $1,500 to review the 1240 filing, second by Henry and the motion was carried on a 39 unanimous voice vote. 40 : 41 C. Dave Ferreira recommended the Board award the foul ball screen contract to Mike's Welding Shop 42 for $1,985, stating there was a lower bid, that made by Modern Blacksmith, but that bid had no 43 certificate of insurance which was required in the specifications to accompany the bids. Bever stated 44 that the minutes should reflect that the lowest numerical bid failed to meet the specifications. Metzger 45 moved to award the bid as recommended by Ferreira, second by Henry and the motion was carried on 46 a unanimous voice vote. 47 • 48 Ferreira returned to the room after reviewing the bids and recommended acceptance of the alternate 49 No. 1 bid of$6,850 made by Oberle&Associates for the scoreboard movement. He explained the base 50 bid was for moving it to another relocation which would involve a lot of electrical work that will not have 51 to be done if the scoreboard is merely raised. Metzger moved to approve, second by Henry and the 52 motion was carried on a unanimous voice vote. . . 53 54 ADJOURNMENT 55 56 There being no further business, on a motion duly made seconded and passed and carried on a unanimous 57 voice vote,the meeting was adjourned. • 58 59 60 • 61 62 63 . 64 Robert Goodwin,_President. 65 • • ATTEST: • Norma Schoeder, City Clerk