HomeMy Public PortalAbout10) 7.F. Petty Cash ReportAGENDA
ITEM ?.F.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: March 4, 2014
TO : The Honorable City Council
FROM: Tracey L. Hause, Acting City Manager/Administrative Services Director
By: Maria Zamora , Accountant (Pff)
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash Report.
BACKGROUND:
On August 6, 1991 , staff began submitting the Petty Cash Report to the City Council on
a regular basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from January 10, 2014 to February 19, 2014. The total of petty cash
expenditures were $968.06 (Attachment "A"). The petty cash fund will be reimbursed
after the City Council approves the March 4, 2014, Warrant Register.
CONCLUSION:
As has been our past practice, the attached Petty Cash Report is being presented for
Council review and for staff to answer any questions that they may have with regards to
these expenditures. This practice seeks to avoid any potential misuse of public funds.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget.
City Council
March 4, 2014
Page 2 of 2
ATTACHMENT:
A. Petty Cash Details $968.06
Attachment "A"
Account No. Description
01-2302 $ 40.00 CSMFO Lucheon~Tracey H.
$ 40.00 CSMFO Lucheon-Vanessa T.
$ 80.00 Total
01-910-41-4410 $ 49.08 Meeting Expense Food For Council-February 7, 2014 CCM
$ 48.79 Meeting Expense Food For Council-February 18, 2014 CCM
$ 40.60 Meeting Expense Food For Council-January 13,2014 CCM
$ 35.94 Meeting Expense Food For Council-February 8, 2014 CCM
$ 29.60 Meeting Expense Food For Council-February 8, 2014 CCM
$ 28.37 Meeting Expense Food For Council
$ 20.66 Meeting Expense Food For Council-February 7, 2014 CCM
$ 253.04 Total
01-910-41-4670 $ 25.00 Camellia Festival Coronation Gift Cards
$ 25.00 Camellia Festival Coronation Gift Cards
$ 9.75 Communtiy Promotions-Candy
$ 59.75 Total
01-910-41-4640 $ 34.38 Sodas for Reorganization
$ 34.38 Total
01-910-42-4670 $ 28.87 Coffee with the Council
$ 28.87 Total
01-91 0-45-441 0 $ 40.00 SCCA General Meetign-Peggy K.
$ 40.00 Total
01-920-49-4450 $ 6.49 Postage-First Class Certified Mail
$ 6.49 Total
01-930-53-4410 $ 5.59 Planning Commission Water
$ 5.59 Total
01-940-57-4690 $ 36.99 Supplies for Little Stars~ Valentines Day Party
R14-05 $ 36.99 Total
01-940-57-4490 $ 15.00 Parking for Landscape Trade Show~ Sayo E.
R14-01 $ 15.00 Parking for Landscape Trade Show-Robert C.
$ 30.00 Total
01-940-57-4630 $ 48.72 Supplies for Senior Lunar New Year~ Tea Pots
R14-07 $ 40.64 Supplies for Senior Lunar New Year~ Cookies
$ 26.12 Camellia Festival Play Day~ Supplies
$ 21.87 Camellia Festival Play Day-Supplies
$ 7.50 Supplies for Senior Lunar New Year-Candy
$ 144.85 Total
01-940-57-4690 $ 40.00 Senior Bingo Gift Cards
R14-06 $ 40.00 Total
01-950-67-4465 $ 45.63 Mounting Glue for Posters
$ 45.63 Total
01-950-61-4465 $ 10.34 Raffle Tickets for City Event
$ 10.34 Total
01-950-64-4490 $ 48.05 Supplies for Cert Class
$ 46.28 Supplies for Cert Class
$ 44.72 Drinks for Cert Class
$ 13.08 Propane For Cert Class
$ 152.13 Total
Grand Total $ 968.06 Receipt #14-5368 to 14-5399
VOID 14-5395-96 & 14-5381-82