HomeMy Public PortalAbout172-2021 - Sanitary - Interface Logic Systems - Billing Software • ORIGINAL
AGREEMENT
THIS AGREEMENT made and entered into this /LI day of r)42e '\4 tr, 2021, and
referred to as Contract No. 172-2021 by and between the City of Richmond, Indiana, a municipal
corporation acting by and through its Board of Sanitary Commissioners (referred to as the
"City"), and Interface Logic Systems, 1020 Taylor Station Road, Ste. F, Columbus, OH 46230
(hereinafter referred to as the"Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby agrees to retain Contractor to supply and install certain billing software and hardware
to be utilized at the Richmond, Indiana Landfill Scale Office. The foregoing shall meet the
requirements previously requested by the City which are set forth on the Quote tendered by
Contractor on October 18,2021,which is attached hereto and incorporated by reference herein as
Exhibit"A".
Should any provisions, terms, or conditions contained in any of the documents attached hereto
and incorporated by reference herein as Exhibits, conflict with any of the provisions, terms, or
conditions of this Agreement,this Agreement shall be controlling.
The Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance and/or warranties;
2. The City is in receipt of any required affidavit(s)signed by Contractor in accordance with
I.C. §22-5-1.7-11(a)(2); and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of
the City of Richmond. The Contractor shall provide, at its own expense, competent supervision
of the work.
SECTION III. COMPENSATION
City shall pay Contractor the sum of ten thousand six hundred fifty-one dollars and 50/100
($10,651.50) as complete consideration for the provision of the materials and services set forth in
Exhibit"A",which consideration includes travel to the installation site, and time spent on site for
purposes of implementing the services contemplated within said Exhibit,meals,and mileage.
SECTION IV. TERM OF AGREEMENT
This Agreement shall become effective when signed by all of the parties hereto and remain in full
force and effect until Contractor completes the services described herein, and within the attached
Exhibit.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in
part, for cause, at any time by giving at least thirty (30) days written notice specifying the
effective date and the reasons for termination which shall include but are not be limited to the
following:
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a. failure,for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report,other work product,or advice,whether oral or written,by the
Contractor to the City that is incorrect,incomplete,or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made;or
e. unavailability of sufficient funds to make payment on this Agreement.
This Agreement may also be terminated by either the City or the Contractor, in whole or in part,
by mutual Agreement setting forth the reasons for such termination, the effective date, and in the
case of partial termination,the portion to be terminated.
This Agreement may also be terminated by either the City or the Contractor, without cause, by
giving at least thirty(30)days written notice to the other party.
In the event of termination of this Agreement, the City shall be required to make payment for all
work performed prior to the date this Agreement is terminated,but shall be relieved of any other
responsibility herein.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to
person or property or any other claims which may arise from the Contractor's conduct or
performance of this Agreement, either intentionally or negligently; provided, however, that
nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts
of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this
Agreement,purchase and thereafter maintain such insurance as will protect it from the claims set
forth below which may arise out of or result from the Contractor's operations under this
Agreement, whether such operations by the Contractor or by any sub-contractors or by anyone
directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may
be held responsible.
Coverage Limits
A. Worker's Compensation& Statutory
Disability Requirements
B. Employer's Liability $100,000
C. Comprehensive General Liability
Section 1. Bodily Injury $1,000,000 each occurrence
$2,000,000 aggregate
Section 2. Property Damage $1,000,000 each occurrence
D. Comprehensive Auto Liability
Section 1. Bodily Injury $1,000,000 each person
$1,000,000 each occurrence
Section 2. Property Damage $1,000,000 each occurrence
E. Comprehensive Umbrella Liability $1,000,000 each occurrence
$1,000,000 aggregate
F. Malpractice/Errors&Omissions Insurance $1,000,000 each occurrence
$2,000,000 aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law,and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial board showing that the Contractor has complied with Indiana Code
Sections 22-3-2-5,22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore
subject to another state's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law.
SECTION WI. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM
REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work
eligibility status of all newly hired employees of the contractor through the Indiana E-Verify
program. Contractor is not required to verify the work eligibility status of all newly hired
employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify
program no longer exists. Prior to the performance of this Agreement, Contractor shall
provide to the City its signed Affidavit affirming that Contractor does not knowingly employ
an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor
violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than
thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to
remedy the violation within the thirty(30) day period provided above, the City shall consider
the Contractor to be in breach of this Agreement and this Agreement will be terminated. If
the City determines that terminating this Agreement would be detrimental to the public
interest or public property, the City may allow this Agreement to remain in effect until the
City procures a new contractor. If this Agreement is terminated under this section, then
pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual
damages.
SECTION VIII. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not
engaged in investment activities in Iran. In the event Board deteitnines during the course
of this Agreement that this certification is no longer valid, Board shall notify Contractor
in writing of said determination and shall give contractor ninety (90) days within which
to respond to the written notice. In the event Contractor fails to demonstrate to the Board
that the Contractor has ceased investment activities in Iran within ninety (90) days after
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the written notice is given to the Contractor, the Board may proceed with any remedies it
may have pursuant to IC 5-22-16.5. In the event the Board determines during the course
of this Agreement that this certification is no longer valid and said determination is not
refuted by Contractor in the manner set forth in IC 5-22-16.5,the Board reserves the right
to consider the Contractor to be in breach of this Agreement and terminate the agreement
upon the expiration of the ninety(90) day period set forth above.
SECTION IX. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub-contractor, or any person acting
on behalf of Contractor or any sub-contractor shall not discriminate against any employee
or applicant for employment to be employed in the performance of this Agreement, with
respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, because of race, religion, color, sex,
disability,national origin,or ancestry.
B. Pursuant to Indiana Code 5-16-6-1,the Contractor agrees:
1. That in the hiring of employees for the performance of work under this
Agreement of any subcontract hereunder, Contractor, any subcontractor, or any
person acting on behalf of Contractor or any sub-contractor, shall not
discriminate by reason of race, religion, color, sex, national origin or ancestry
against any citizen of the State of Indiana who is qualified and available to
perform the work to which the employment relates;
2. That Contractor, any sub-contractor, or any person action on behalf of Contractor
or any sub-contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race,religion,color, sex,national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City
under this Agreement, a penalty of five dollars ($5.00) for each person for each
calendar day during which such person was discriminated against or intimidated
in violation of the provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money
due or to become due hereunder may be forfeited,for a second or any subsequent
violation of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
SECTION X.RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or
agents of the same from all liability which may arise in the course of Contractor's performance of
its obligations pursuant to this Agreement.
SECTION XI.MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of
its rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and
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void. This Agreement shall be controlled by and interpreted according to Indiana law and shall
be binding upon the parties, their successors and assigns. This document constitutes the entire
Agreement between the parties, although it may be altered or amended in whole or in part at any
time by filing with the Agreement a written instrument setting forth such changes signed by both
parties. By executing this Agreement the parties agree that this document supersedes any
previous discussion,negotiation,or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be
an original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit
arising out of this Contract must be filed in said courts. The parties specifically agree that no
arbitration or mediation shall be required prior to the commencement of legal proceedings in said
Courts. By executing this Agreement, Contractor is estopped from bringing suit or any other
action in any alternative forum, venue, or in front of any other tribunal, court, or administrative
body other than the Circuit or Superior Courts of Wayne County, Indiana, regardless of any right
Contractor may have to bring such suit in front of other tribunals or in other venues.
Any person executing this Contract in a representative capacity hereby warrants that he/she has
been duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages
or remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement,including but not limited to,City's reasonable attorney's fees.
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption
or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any
of the provisions of this Agreement.
IN WITNESS WHEREOF,the parties have executed this Agreement at Richmond,Indiana, as of
the day and year first written above,although signatures may be affixed on different dates.
[Remainder of this Page Intentionally Left Blank. Signatures to Follow on Page Six]
"CONTRACTOR"
Interface Logic Systems
By: •
James Gottliebson
Title: President
Dated: December 27, 2021
6e a
"CITY"
The City of Richmond,Indiana,by and
through its Board of Sanitary
Commissi ers
ue iller,President
Dated: /21/0i
n Baks ice President
Dated: J
S , ember
Dated: /1
APPROVED:
r
bl now, or
Dated: /2 2Z(2491,1
Exhibit A to Contract: City and Interface
Interface Logic Systems u���
1020 Taylor Station Road-Ste.F Q
Columbus,OH 43230 Date Quote#
(614)236-8388
Interface Logic Systems www.interfaceloaic.com 10/19/2021 22285
Name/Address Ship To
Richmond Sanitary District Richmond Sanitary District
Accounts Payable 5242 New Paris Pike
2380 Liberty Ave. Richmond,IN 47374
Richmond,IN 47374
Rep Terms FOB Project
EH Net 30 Columbus,OH
Item Description Qty Cost Total
ILS is happy to submit this quote to Richmond Sanitary District for a Scale PC
replacement and ScaleQ Backup System.If you have any questions about this or
any other ILS Software or Hardware please call Edwin Holbrook at 614-236-8388
or e-mail at cholbroolc@interfacelogic.com
ScaleQ... ScaleQ Ver.2.0-Office Administration Software 1 6,000.00 : 6,000.00
-ILS will provide ScaleQ 2.0 Office Administration Software for use by your office
PCs on your local area network.
-ScaleQ Office Administration Software permits file maintenance,reporting,
manual ticket generation or ticket reprinting without interrupting scalehouse
operations.
-ScaleQ Office Administration Software is licensed for five concurrent users over a
local area network,either at the scale facility or any one remote administrative
facility.
-Also included is ILS'SplitSend Synchronization utility,which permits database
synchronization between the scalchouse database and the office database.Wide area
network communications or a VPN are required for synchronization.If network
communications are unavailable,data may be transferred to office via an export file
transferred to removable media.
-An ILS Office Software Network Key will be required.
100008-A Computer w/Keyboard&Mouse 1 1,800.00 1,800.00
-Intel Core i3 Four Core 3.6 Ghz Processor 2/3MB Cache,8 GB RAM
-VGA,DVI,HDMI Video
-250 GB Solid State Hard Drive,DVD-RW Drive
-Two Four(4)PClexpress Slots,Four(4)External USB 2.0 Ports,Two(2)
External USB 3.0 and Two(2)Internal USB 3.0 Ports
-64-bit Windows 10 Professional Operating System Installed.
-Monitor Not Included
(Specs.subject to change)
500007-... USB-RS232 Serial Adapter Hub,4 Port,Wall/DIN Mount 1 205.00 205.00
300010 Thermal Printer,RS232 1 775.00 775.00
Total
•
Page 1
EXHIBIT, .8„ P / f ;
�] Interface Logic Systems Quote
1020 Taylor Station Road-Ste.F
Columbus,OH 43230
�� (614)236-8388 Date Quote#
Interface Logic Systems www.interfacelot=_ic.com 10/19/2021 22285
Name/Address Ship To
Richmond Sanitary District Richmond Sanitary District
Accounts Payable 5242 New Paris Pike
2380 Liberty Ave. Richmond,IN 47374
Richmond,IN 47374
Rep Terms FOB. Project
EH Net 30 Columbus,OH
Item Description Qty Cost Total
600128-... Cable;Serial Printer DB-25M to DB-9F 1 45.00 45.00
600125 Roll Paper For Remote Thermal Printer,1 Case=12 Rolls 1 130.00 130.00
Terms&... PLEASE NOTE 0.00 0.00
This proposal shall remain valid for a period of 60 days from issuance. All
information contained herein,or provided herewith,shall be considered confidential
and proprietary and not subject for release or distribution to any party other than the
intended recipicnt(s).
-Any order resultant from this quotation will be subject to Interface Logic Systems
standard Terms and Conditions of Sale and Payment and standard Warranty Policy.
ILS Terms of Payment require a downpayment of 30%of the Total Order Value
prior to any discounts at time of order,with the net balance due 30 days after
shipment.
-Based upon current inventory and production scheduling,the products described
herein could be available for shipment within approximately 2-4 weeks after
receipt of your order. If this does not meet your requirements,please contact ILS to
discuss alternate production and delivery schedules.
-Unless otherwise specified,quoted prices reflect your net cost,FOB our facility in
Columbus,Ohio,not including charges for installation or training. If requested,
installation,system configuration and training are available at additional charge:
>Labor,per hour up to 8 hours between the hours of 7:00 am—6:00 PM,
>Monday through Friday.:
-Technician:$140.00
-Software/Hardware Engineer:$190.00
-Programmer:$225.00
>Labor charges beyond 8 hours per day or outside the hours of 7:00 am—6:00
PM,Monday through Friday will be 1.5'times the standard'billing rate.
>Labor charges on Sunday or Holidays will bet times the standard billing rate.
Note:If a technician is requested to be on site greater than two travel hours away
Total
ma4Brrol_P e or
- I
• Interface Logic Systems Quote
1020 Taylor Station Road-Ste.F
Columbus,OH 43230 Date Quote#
(614)236-8388
Interface Logic Systems www,interfacelot=ic.con 10/19/2021 22285
Name/Address Ship To
Richmond Sanitary District Richmond Sanitary District
Accounts Payable 5242 New Paris Pike
2380 Liberty Ave. Richmond,IN 47374
Richmond,IN 47374
Rep Terms FOB Project
EH Net 30 Columbus,OH
Item Description Qty Cost Total
from Columbus,Ohio on a Saturday or Sunday,a minimum of eight hours will be
invoiced at the appropriate overtime rate for each day. If actual on-site and travel
time exceed eight hours,actual time will be invoiced.
>Emergency service requests,requiring same day departure or rescheduling other
planned activities are subject to a surcharge of$350.00. Emergency response is
subject to technician availability and prioritization of other activities.
>Labor charges are calculated portal-to-portal(Le.including travel time). For
subscribers to an ILS Extended Support Agreement,the labor rate will be
discounted by 15%for all on-site labor and will be discounted by 25%for all travel
time. Overtime premiums are waived for travel.
>Mileage:75¢per mile
>Airfare,Car Rental(including fuel charges),Public Transportation:Actual
Cost.
>Living Expenses:$265.00 per day per technician.
In the event that an ILS technician is not utilized for start-up services,any factory
support that may be required by the client is subject to invoicing at our hourly rates.
Factory support may consist of telephone support,e-mail communications,ad hoc
development or modifications,research,et.aL
-Site preparation,if required,including supply and installation of power or data
cable,conduit,support poles,etc.will remain the responsibility of the customer or
customer's contractor.Computer networking or other data interface and
communications requirements,if required,will remain the responsibility of the
customer or customer's third-party contractor.
Thank You=We Appreciate Your Business! Total $8,955.00
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EXHIBIT PAGE J _OF [