HomeMy Public PortalAbout03-21-1996 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND. INDIANA. MARCH 21, 1996
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, March 21,
2 1996, in the Municipal Building in said City. President Robert Goodwin presided with Robin Henry and Bruce
3 Metzger in attendance.The following business was had to-wit:
4
5 APPROVAL OF MINUTES OF MARCH 14.1996
6
7 The minutes of the March 14, 1996 meeting were approved on a motion by Metzger, second by Henry and it
8 was carried on a unanimous voice vote.
9
10 CLAIMS FOR PAYMENT
11
12 President Goodwin announced claims totaling $59,948 plus two health claims for $25,000. Metzger moved to
13 approve the claims,second by Henry and the motion was carried on a unanimous voice vote.
14
15 REQUESTS
16
17 A. Captain John Farmer reported there were two requests for handicapped parking spaces received
18 from Jesse White at 1313 North C street and Arvie L. Berry at 401 North 17th Street. He said both had
19 been reviewed by the Traffic Safety Division and recommended approval. Henry so moved, second by
20 Metzger and the motion was carried on a unanimous voice vote.
21
22 B. Police Chief Bill Shake brought before the Board the resignation of Officer Stephen W. Brown
23 effective March 24 to join the Richmond Fire Department. Metzger moved to accept the resignation,
24 second by Henry and the motion was carried on a unanimous voice vote.
25
26 C. Fire Chief Mike Allen brought before the Board Stephen W. Brown and requested approval to
27 appoint him as a probationary firefighter effective March 25. Metzger moved to approve, second by
28 Henry and the motion was carried on a unanimous voice vote.
29
30 D. President Goodwin presented a request by Renee Oldham, director of Main Street Inc. , for the
31 placement of banners in celebration of the renewal of the downtown area. He displayed a map showing
32 the City's Main Street corridor and U.S. 40 east and west one block on either side. He said Oldham is
33 getting sponsors for the banners which will be located on 30 Richmond Power& Light poles, 15 along
34 each pathway. He stated that the banners are three feet wide and eight feet high. He commented that
35 since the routes are on state highways Main Street Inc. is preparing an application to the State
36 Highway Department asking for approval of the project. President Goodwin said the red and yellow
37 represents summer, adding that some spots have been selected by various people who are going to
38 plant flowers in the downtown area and decorate in red and yellow. He said later on,the banners will be
39 changed, reflecting colors for the Christmas season then new colors will be displayed noting spring.
40 Metzger moved to authorize Main Street Inc. to submit an application to the State Highway Department
41 for permission to display the banners, second by Henry and the motion was carried on a unanimous
42 voice vote.
43
44 CONTRACTS
45
46 A. City Engineer Bob Wiwi displayed a map showing the extension of Industries Road from North West
47 5th Street near Hill's Pet Foods over to Chester Boulevard, explaining the building of the new road has
48 been in the making for a number of years and is a joint project of the City and Indiana Department of
49 Transportation using federal highway money. Pointing out the right of ways on the map,Wiwi said there
50 are residents which need to be relocated. He said in June 1994 an agreement was signed by the Board
51 of Works and INDOT to relocate one resident, adding that since that time there are three additional
52 residents which need to be relocated.
53
54 Wiwi said this is an agreement between the City and INDOT to pay an individual to give the residents
55 that are being affected an outline of what they are entitled to as a result of being relocated. He noted
56 that signing this only changes the number of people to four instead of one. He explained that the initial
57 agreement was to pay $1,750 for the state to provide the entitlement assistance to these people and
58 now, since there are going to be four tracts of land instead of one, it changes the agreement to$7,000.
59 Wiwi said the people hired to do this are professionals and are from out of town since there is no one
60 locally who can do this. He added that the right of way is on the east side of Chester Boulevard and the
61 one resident making the original commitment is on the west side of Chester Boulevard. Bever
62 explained that the agreement with the State requires the City to have relocation experts, adding that
63 this is the process which has to be followed in order to qualify for the funding from the federal
64 government. Metzger moved to approve the supplemental agreement, second by Henry and the motion
65 was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
March 21, 1996
Page 2
1 B. Wiwi presented a letter to INDOT for the Board's review requesting an increase of the obligation of
2 federal money on this project. He explained that it is increases the land improvement and damages
3 from $500,000 to $520,000 and the relocation entitlements from $15,000 to $50,000, noting that the
4 total amounts asked for will increase from$520,000 to$575,000. He said the City's share of that total is
5 20 percent. Henry moved to approve the request, second by Metzger and the motion was carried on a
6 unanimous voice vote.
7
8 C. Henry opened two quotes for carpeting in the office areas at the airport.Wiwi explained that requests
9 had been sent to four local vendors. Henry read the quote given by Georgia Direct Carpet which was
10 $1,336.15 and from Newport Carpet&Appliance for$1,845. Metzger moved to refer the quotes to Wiwi
11 for review and evaluation, second by Henry and the motion was carried on a unanimous voice vote.
12
13 D. Lt. Kris Wolski of the Richmond Police Department recapped the events of the two previous
14 meetings concerning the computer. He noted that quotes had been received from two local vendors
15 which are Tech Plus and CRS of Indiana. He presented figures, explaining that both are written in such
16 a way that they took the minimum requirements and made several options. He said after considering
17 both bids, he asked Bever to look them over and Bever pointed out that the basic specifications put out
18 by RPD requires several items that were minimum configurations for the hardware.
19
20 One of those which was extremely crucial, Lt. Wolski said, was that the department wants to utilize as
21 much of the existing computer as possible. He said the software requires each of the pcs be operated
22 on a minimum of 16 megabites of ram and that was specified in the requirements. In reviewing both
23 proposals, he said, CRS was found to meet that requirement. He added that Tech Plus came back with
24 their bid with 8 megabites ram upgrade and in that area alone did not meet the requirements.
25
26 Metzger, as a matter of clarification, asked Lt. Wolski if he was saying that Tech Plus stated that the
27 RPD computers would have to be upgraded another 8 megabites in order to comply with the software
28 and Lt. Wolski said that was correct, adding that the software vendor recommended that all the pcs be
29 operated with a minimum of 16 megabites of ram and anything less could severely affect the
30 performance of the overall system. He said the vendor also recommended that the file server consist of
31 a minimum of two separate hard drives and that was stated in the specifications. He said Tech Plus
32 came back with a bid for one unit. The CRS bid, he said, was more thorough, more detailed and
33 included the documentation to explain why they were choosing a particular part over something else.
34
35 Lt. Wolski said he felt the bid from CRS was the better bid. Elaborating on that, he said if you actually
36 took what Tech Plus proposed of 8 megabites, and double that, plus another item they left out, it
37 actually becomes the most expensive bid. Metzger asked whether or not the bid from Tech Plus
38 complied with the specification issued. Lt.Wolski answered that it did not.
39
40 Bever explained the statute says if the lowest numerical bid is not accepted as the lowest responsible
41 and responsive bid you simply need to have in the minutes an explanation of why you are going with
42 another bid. In this instance, he said, he feels it has been explained that because Tech Plus did not
43 meet the technical specifications they would not be the lowest responsible and responsive bidder. He
44 added that as long as the minutes reflect something along those lines that would suffice. Metzger
45 moved to accept the recommendation of the Police Department and accept the bid from CRS even
46 though it is the higher bidder because it is the lowest responsible, responsive bidder, second by Henry
47 and the motion was carried on a unanimous voice vote.
48
49 E. A request from Grimes Car Sales to enter into an agreement for towing service was tabled until next
50 week to give Bever an opportunity to look it over. Metzger so moved, second by Henry and the motion
51 was carried on a unanimous voice vote.
52
53 F. Henry moved to approve the request made by Janet Reller on behalf of the Art Association of
54 Richmond to use the west parking lot at the Municipal Building April 26 for the boarding of a bus by 40
55 people headed to Cincinnati, Ohio to a flower show and art museums, second by Metzger and the
56 motion was carried on a unanimous voice vote.
57 r
58 OTHER MATTERS
59
60 PUBLIC COMMENTS
61
62 ADJOURNMENT
63
64 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
65 voice vote,the meeting was adjourned.
Robert Goodwin, President
ATTEST:
Norma Schroeder, City Clerk