HomeMy Public PortalAbout03) 7A2 CCM Regular 2014-02-181. CALL TO ORDER
CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING
FEBRUARY 18, 2014
AGENDA
ITEM 7.A-2.
Mayor Sternquist called the City Council Regular Meeting to order at 7:32 p.m. in
the Council Chambers located at 5938 Kauffman Avenue, Temple City.
2. ROLLCALL
PRESENT:
ABSENT:
ALSO PRESENT:
3. INVOCATION
Councilmember-Chavez, Vizcarra, Yu, Blum and
Sternquist
Councilmember -None
Acting City Manager/ Administrative Services Director
Hause, City Attorney Vail, City Clerk Kuo, Parks and
Recreation Director Burroughs, Assistant to the City
Manager/Economic Development Manager Haworth,
Planning Manager Starns and Public Safety and Services
Manager
Pastor David Palmer from First Methodist Church, 5957 Golden West, provided
tonight's Invocation.
4. PLEDGE OF ALLEGIANCE
Ms. Nanette Fish led those present in the Pledge of Allegiance to the Flag.
5. CEREMONIAL MATTERS-PRESENTATIONS
A. TEMPLE CITY CHAMBER OF COMMERCE MONTHLY UPDATE
Peter Choi, Temple City Chamber of Commerce President/CEO, provided
City Council an update of the Chamber's activities for the month of
February.
B. SHERIFF'S MONTHLY UPDATE
Deputy Alvarez, Temple Sheriff Station, provided City Council with an update
of the Sheriff's activities for the month of December/January.
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
City Council Minutes
February 18, 2014
Page 2 of 10
Jing Li, Temple City library Manager, announced upcoming library programs for
the month of February.
Hilde Garrison, Temple City resident, spoke against alcohol being served at the
upcoming Camellia Festival event. Ms. Garrison also submitted 85 signed petition
from those opposing the same.
Linda Payne, spoke against alcohol being served at the upcoming Camellia
Festival event. She also commented regarding articles on Yahoo regarding Interim
City Manager candidate Mr. Takata.
7. CONSENT CALENDAR
Mayor Pro Tem Blum moved to approve the Consent Calendar, seconded by
Councilmember Yu and unanimously carried.
A. APPROVAL OF MINUTES
The City Council is requested to review and approve:
1) Minutes of the City Council Special Meeting of January 31, 2014;
2) Minutes of the City Council Regular Meeting of February 4, 2014;
3) Minutes of the City Council Special Meeting of February 7, 2014; and
4) Minutes of the City Council Special Meeting of February 8, 2014.
Action: Approved.
B. PLANNING COMMISSION ACTIONS-MEETING OF JANUARY 28, 2014
The City Council is requested to review the Planning Commission actions of
their meeting of January 28, 2014.
Action: Received and filed.
C. PUBLIC ARTS COMMISSION ACTIONS-MEETING OF JANUARY 22, 2014
The City Council is requested to review the Public Arts Commission actions of
their meeting of January 22, 2014.
Action: Received and filed.
D. PUBLIC ARTS COMMISSION ACTIONS-MEETING OF FEBRUARY 5, 2014
The City Council is requested to review the Public Arts Commission actions of
their meeting of February 5, 2014.
Action: Received and filed.
City Council Minutes
February 18, 2014
Page 3 of 10
E. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF JANUARY 22,
2014
The City Council is requested to review the Public Safety Commission Actions of
their meeting of January 22, 2014.
Action: Received and filed.
F. RELEASE OF GRADING SECURITY FOR TRACT MAP NO. 71721
LOCATED AT 5551-5553 SULTANA AVENUE
Since the City has been notified by the Los Angeles County Public Works
Division that the grading work is completed and in compliance with the
approved plans, staff recommends that the City Council authorize the release
of the grading security bond for Tract Map No. 71721.
Action: Authorized the release of a grading security
bond in the amount of $28,000 for Tract Map
No. 71721.
G. FINAL SUBDIVISION MAP APPROVAL FOR PARCEL MAP NO. 71828, A
FOUR-UNIT CONDOMINIUM PROJECT AT 5528 SULTANA AVENUE
The proposed project is consistent with the land use designation of the
property and with the City's development standards. The site is zoned R-3,
Heavy Multiple-family Residential, and the land area of the site is adequate to
accommodate four detached condominium dwelling units. After the Tentative
Parcel Map approval in 2012, the applicant has since started to fulfill the
requirements and conditions imposed on the project and the preparation of the
final subdivision map.
City Council is requested to receive the work agreements and improvement
securities for road and sanitary sewer improvements, and approve the final
subdivision map for Parcel Map No. 71828.
Action:
1) Reviewed the findings of the County of Los Angeles Department of Public
Works as enumerated in their letter;
2) Received the Subdivision Improvement Agreement;
3) Approved the final subdivision map for Parcel Map No. 71828 and
dedications indicated on the map;
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February 18, 2014
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4) Authorized the Acting City Manager to execute the Subdivision
Improvement Agreement; and
5) Authorized the City Clerk to certify Parcel Map No. 71828.
H. PROGRAM SUPPLEMENT AGREEMENT TO ADMINISTERING AGENCY-
STATE MASTER AGREEMENT FOR FEDERAL FUNDED EMERGENCY
REPAIR; AND ADOPT RESOLUTION NO. 14-4973 AUTHORIZING THE CITY
MANAGER TO SIGN SAID AGREEMENT
After the State of California declared a State of Emergency for Los Angeles
County on December 10, 2011, the City submitted an application to California
Department of Transportation (Caltrans) for reimbursement of Federal funds
for the emergency response and removal of debris from City streets caused by
the windstorm. The City submitted all necessary forms and documents
including a detailed breakdown of actual costs incurred by the City resulting
from the cleanup activities associated with the windstorm's aftermath. The total
cost incurred by the City was $197,290.
The City has begun the preparation of an invoice per Caltrans Local
Assistance Program Manual (LAPM) to submit to Caltrans for reimbursement
Action:
1) Approved the Program Supplement Agreement No. 008-N to
Administering Agency State Master Agreement No. 07-5365R
(Windstorm Damage Emergency Opening/Debris Removal Project)
(Attachment "A"); and
2) Adopted Resolution No. 14-4973 (Attachment "B") authorizing the City
Manager (Tracey Hause, Acting City Manager) to sign the Program
Supplement Agreement No. 008-N to Administering Agency-State Master
Agreement No. 07-5365R (Windstorm Damage Emergency
Opening/Debris Removal Project).
I. ADOPTION OF RESOLUTION NO. 14-4974 APPROVAL OF PAYMENT OF
BILLS
The City Council is requested to adopt Resolution No. 14-4974 authorizing the
payment of bills.
Action: Adopted Resolution No. 14-4974.
8. UNFINISHED BUSINESS-None
City Council Minutes
February 18, 2014
Page 5 of 10
9. NEW BUSINESS
A FIRST READING AND INTRODUCTION OF ORDINANCE NO. 14-990
CORRECTING ORDINANCE REFERENCE ERRORS IN ORDINANCE NO.
13-985 PERTAINING TO 2014 BUILDING CODES
The City Attorney's office determined that some of the questions raised were
simple typographical errors that could be fixed by the codifier, while other
errors needed to be resolved by ordinance. The City Attorney advised staff to
bring a clean-up ordinance fixing the references.
Planning Manager Starns gave a brief summary of the staff report.
Mayor Sternquist opened public comment.
Mayor Sternquist closed public comment.
Mayor Pro Tem Blum made a motion to introduce Ordinance No. 14-990 for
first reading by title only; waive further reading of Ordinance No. 14-990; and
schedule the second reading of the Ordinance for March 4, 2014. Seconded
by Councilmember Yu and unanimously carried.
B. FISCAL YEAR 2013-14 MID-YEAR BUDGET REVIEW, TREASURER'S
REPORT, REVENUE, EXPENDITURE AND CAPTIAL PROJECT SUMMARY
REPORTS
The FY 2013-14 Mid-Year Budget review process provides the City Council
with an opportunity to review and adjust original revenue projections and
budgeted appropriations based on six months of actual activity. Adjustments
are a result of changes in revenue projections based on actual revenue
received from July 1, 2013 through December 31, 2013, as well as
unanticipated expenditures due to information that was not previously
available.
While results have been positive, the City continues to monitor revenues
closely and to strictly control expenditures.
Acting City Manager/Administrative Services Director Hause gave a brief
summary of the staff report.
Mayor Sternquist opened public comment.
Mayor Sternquist closed public comment.
Councilmember Yu made a motion to receive the Fiscal Year (FY) 2013-14
Mid-Year Budget Review and related reports; authorize staff to revise various
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February 18, 2014
Page 6 of 10
revenue estimates as indicated in Attachment A; authorize staff to revise
various budgeted appropriations as indicated in Attachment 8; and authorize
staff to create an Affordable Housing Fund and Pubic Arts Fund. Seconded by
Councilmember Chavez and unanimously carried.
Mayor Sternquist moved items 9C and 9D for discussion after the regular
agenda and closed session item.
10. COMMUNICATIONS-None
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
REDEVELOPMENT AGENCY MEETING
At 8:04p.m., the City Council recessed to the Successor Agency Meeting. Minutes
of the Successor Agency Meeting are set forth in full in the Successor Agency's
records.
RECONVENE AS CITY COUNCIL
The City Council meeting was reconvened at 8:05 p.m. with all Councilmembers
present.
12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE
CITY COMMUNITY REDEVELOPMENT AGENCY-None
13. UPDATE FROM ACTING CITY MANAGER
Acting City Manager/Administrative Services Director Hause made announcements
of upcoming city events: Friday, February 21, deadline to submit nominations for
Outstanding Older American. Nominations can be submitted to the City's Parks
and Recreation Department. Nominees must be at least 60 years of age and a
resident of Temple City. Criteria used to select award recipients include service to
local organizations, special accomplishments and time spent with volunteer
activities; Rosemead Boulevard repaving activities originally scheduled for night
time have moved to the day time (i.e., hours of 7:00 a.m. to 5:30 p.m. to take
advantage of warmer temperatures.) As a result, all paving activities will be
completed this week to lessen impact to residents, businesses and traffic. Paving
south of Las Tunas Drive will be finished tomorrow, February 19. Paving north of
Las Tunas Drive will begin tomorrow and be completed by Friday; Friday, February
21 through Sunday, February 23, is the 701h annual Camellia Festival. More
information on the event-including road closures and traffic detours-is available
on the City's website at www.templecity.us or by calling the Camellia Festival Office
at (626) 285-2171, ext. 2350; and Tuesday, March 4, Mayor's State of the City, will
be held in the Civic Center Council Chamber at 5938 Kauffman Avenue at 7:00 p.m.
14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
City Council Minutes
February 18, 2014
Page 7 of 10
MEETINGS
A. Rosemead Boulevard Improvement Project Standing Committee
(Councilmember Yu and Mayor ProTem Blum)-Formed 6/3/2011
Mayor Pro Tem Blum reminded the public that there are a lot of activities on
Rosemead Boulevard and encouraged everyone to avoid it for now if possible.
The next standing committee meeting will be Friday, February 21, at 8 a.m. in
the City Hall Council Conference Room.
B. School District/City Standing Committee
(Councilmember Chavez and Mayor ProTem Blum)-Formed 1/3/2012
None
C. City Code Review Standing Committee
(Councilmember Chavez and Vizcarra)-Formed 11/6/2012
None
D. Strategic Planning Ad Hoc Committee
(Councilmember Yu and Mayor ProTem Blum)-Formed 4/2/2013
None
E. Strategic Plan Implementation Standing Committee
(Councilmember Yu and Mayor ProTem Blum)-Formed 1/27/2014
None
F. Civic Center Master Plan Standing Committee
(Councilmember Yu and Mayor ProTem Blum)-Formed 5/13/2013
None
G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee
(Councilmember Vizcarra and Yu)-Formed 8/20/2013
None
H. Audit Ad Hoc Committee
(Councilmember Chavez and Yu)-Formed 1/27/2014
None
City Council Minutes
February 18, 2014
Page 8 of 10
I. Facilities, Public Works and Infrastructure Ad Hoc Committee
(Councilmember Chavez and Mayor ProTem Blum)-Formed 2/4/2014
None
15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR
AGENDA
A. COUNCILMEMBER CHAVEZ-None
B. COUNCILMEMBER VIZCARRA-None
C. COUNCILMEMBER YU-None
D. MAYOR PROTEM BLUM-None
E. MAYOR STERNQUIST-None
Mayor Sternquist established the following ad-hoc and standing committees:
Las Tunas Downtown Revitalization Standing Committee. Mayor Sternquist
appointed Councilmember Yu and Vizcarra to the committee.
City Attorney Legal Services Ad Hoc Committee. Mayor Sternquist appointed
herself and Councilmember Vizcarra to the committee.
Future Development of City Properties Standing Committee. Mayor Sternquist
appointed Councilmember Vizcarra and Mayor Pro Tem Blum to the
committee.
16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES
A. COUNCILMEMBER CHAVEZ-None
B. COUNCILMEMBER VIZCARRA-None
C. COUNCILMEMBER YU-None
D. MAYOR PROTEM BLUM-None
E. MAYOR STERNQUIST-None
17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
-None
City Council Minutes
February 18, 2014
Page 9 of 10
18. CLOSED SESSION
The City Council recessed to a closed session at 8:13 p.m.
A. Purpose: Public Employee Appointment
Interim City Manager
Government Code Section 54957
Title:
Authority:
Meeting reconvened at 10:06 p.m. with all members of City Council present.
CLOSED SESSION STATEMENT
No reportable action.
City Attorney Vail recommended to City Council to continue New Business Items 9C
and 9D to another meeting but no later than March 4.
C. AUTHORIZE THE ACTING CITY MANAGER TO ENTER INTO AN
FOR INTERIM COMMUNITY EMPLOYMENT AGREEMENT
DEVELOPMENT DIRECTOR
An appointment of an Interim Community Development Director is necessary to
oversee the daily operations of the Planning, Building & Safety, Housing,
Business License, Emergency Services, Parking Administration, Animal
Control, Maintenance, Public Safety Volunteers, and Code Enforcement.
Presentation:
Recommendation:
Acting City Manager/Administrative Services
Director
Authorize the Acting City Manager enter into a
employment agreement with Donald Penman to
serve the City as Interim Community
Development Director.
D. APPROVAL OF EMPLOYMENT AGREEMENT TERMS FOR POSITION OF
INTERIM CITY MANAGER AND ADOPTION OF RESOLUTION OF SPECIAL
NEED CONSISTENT WITH CALPERS REQUIREMENTS
An appointment for an Interim City Manager is necessary to fill a critical position
with the City. The City Manager is the chief executive officer of the City and
serves as department head for the Management Services Department.
He/she is responsible for the efficient direction of all departments and the
administrative affairs of the City, including direct support to the City Council.
Since the City has limited staff and has also recently lost its Community
Development Director, the existing management staff are required to service
their existing departments to avoid reduction of City services.
Presentation: City Attorney
City Council Minutes
February 18, 2014
Page 10 of 10
Recommendation:
1) Approve the terms of an employment agreement with Andrew J. Takata
to serve as Interim City Manager;
2) Authorize the Mayor and City Attorney to execute an employment
agreement with Mr. Takata after his official retirement date on February
28,2014; and
3) Adopt Resolution No. 14-4976 making a determination of special need for
an Interim City Manager consistent with CaiPERS requirements.
Mayor ProTem Blum made a motion to continue New Business Items 9C and 90
as recommended by City Attorney Vail. Seconded by Councilmember Yu and
unanimously carried.
19. ADJOURNMENT
The City Council Regular Meeting was adjourned at 10:08 p.m. to the next Regular
City Council meeting of March 4.
The City Council Special Meeting from 6:30p.m. was adjourned at 10:09 p.m.
Mayor
ATTEST:
City Clerk