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HomeMy Public PortalAbout03) 7A2 CCM Regular 2014-02-181. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING FEBRUARY 18, 2014 AGENDA ITEM 7.A-2. Mayor Sternquist called the City Council Regular Meeting to order at 7:32 p.m. in the Council Chambers located at 5938 Kauffman Avenue, Temple City. 2. ROLLCALL PRESENT: ABSENT: ALSO PRESENT: 3. INVOCATION Councilmember-Chavez, Vizcarra, Yu, Blum and Sternquist Councilmember -None Acting City Manager/ Administrative Services Director Hause, City Attorney Vail, City Clerk Kuo, Parks and Recreation Director Burroughs, Assistant to the City Manager/Economic Development Manager Haworth, Planning Manager Starns and Public Safety and Services Manager Pastor David Palmer from First Methodist Church, 5957 Golden West, provided tonight's Invocation. 4. PLEDGE OF ALLEGIANCE Ms. Nanette Fish led those present in the Pledge of Allegiance to the Flag. 5. CEREMONIAL MATTERS-PRESENTATIONS A. TEMPLE CITY CHAMBER OF COMMERCE MONTHLY UPDATE Peter Choi, Temple City Chamber of Commerce President/CEO, provided City Council an update of the Chamber's activities for the month of February. B. SHERIFF'S MONTHLY UPDATE Deputy Alvarez, Temple Sheriff Station, provided City Council with an update of the Sheriff's activities for the month of December/January. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA City Council Minutes February 18, 2014 Page 2 of 10 Jing Li, Temple City library Manager, announced upcoming library programs for the month of February. Hilde Garrison, Temple City resident, spoke against alcohol being served at the upcoming Camellia Festival event. Ms. Garrison also submitted 85 signed petition from those opposing the same. Linda Payne, spoke against alcohol being served at the upcoming Camellia Festival event. She also commented regarding articles on Yahoo regarding Interim City Manager candidate Mr. Takata. 7. CONSENT CALENDAR Mayor Pro Tem Blum moved to approve the Consent Calendar, seconded by Councilmember Yu and unanimously carried. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Special Meeting of January 31, 2014; 2) Minutes of the City Council Regular Meeting of February 4, 2014; 3) Minutes of the City Council Special Meeting of February 7, 2014; and 4) Minutes of the City Council Special Meeting of February 8, 2014. Action: Approved. B. PLANNING COMMISSION ACTIONS-MEETING OF JANUARY 28, 2014 The City Council is requested to review the Planning Commission actions of their meeting of January 28, 2014. Action: Received and filed. C. PUBLIC ARTS COMMISSION ACTIONS-MEETING OF JANUARY 22, 2014 The City Council is requested to review the Public Arts Commission actions of their meeting of January 22, 2014. Action: Received and filed. D. PUBLIC ARTS COMMISSION ACTIONS-MEETING OF FEBRUARY 5, 2014 The City Council is requested to review the Public Arts Commission actions of their meeting of February 5, 2014. Action: Received and filed. City Council Minutes February 18, 2014 Page 3 of 10 E. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF JANUARY 22, 2014 The City Council is requested to review the Public Safety Commission Actions of their meeting of January 22, 2014. Action: Received and filed. F. RELEASE OF GRADING SECURITY FOR TRACT MAP NO. 71721 LOCATED AT 5551-5553 SULTANA AVENUE Since the City has been notified by the Los Angeles County Public Works Division that the grading work is completed and in compliance with the approved plans, staff recommends that the City Council authorize the release of the grading security bond for Tract Map No. 71721. Action: Authorized the release of a grading security bond in the amount of $28,000 for Tract Map No. 71721. G. FINAL SUBDIVISION MAP APPROVAL FOR PARCEL MAP NO. 71828, A FOUR-UNIT CONDOMINIUM PROJECT AT 5528 SULTANA AVENUE The proposed project is consistent with the land use designation of the property and with the City's development standards. The site is zoned R-3, Heavy Multiple-family Residential, and the land area of the site is adequate to accommodate four detached condominium dwelling units. After the Tentative Parcel Map approval in 2012, the applicant has since started to fulfill the requirements and conditions imposed on the project and the preparation of the final subdivision map. City Council is requested to receive the work agreements and improvement securities for road and sanitary sewer improvements, and approve the final subdivision map for Parcel Map No. 71828. Action: 1) Reviewed the findings of the County of Los Angeles Department of Public Works as enumerated in their letter; 2) Received the Subdivision Improvement Agreement; 3) Approved the final subdivision map for Parcel Map No. 71828 and dedications indicated on the map; City Council Minutes February 18, 2014 Page 4 of 10 4) Authorized the Acting City Manager to execute the Subdivision Improvement Agreement; and 5) Authorized the City Clerk to certify Parcel Map No. 71828. H. PROGRAM SUPPLEMENT AGREEMENT TO ADMINISTERING AGENCY- STATE MASTER AGREEMENT FOR FEDERAL FUNDED EMERGENCY REPAIR; AND ADOPT RESOLUTION NO. 14-4973 AUTHORIZING THE CITY MANAGER TO SIGN SAID AGREEMENT After the State of California declared a State of Emergency for Los Angeles County on December 10, 2011, the City submitted an application to California Department of Transportation (Caltrans) for reimbursement of Federal funds for the emergency response and removal of debris from City streets caused by the windstorm. The City submitted all necessary forms and documents including a detailed breakdown of actual costs incurred by the City resulting from the cleanup activities associated with the windstorm's aftermath. The total cost incurred by the City was $197,290. The City has begun the preparation of an invoice per Caltrans Local Assistance Program Manual (LAPM) to submit to Caltrans for reimbursement Action: 1) Approved the Program Supplement Agreement No. 008-N to Administering Agency State Master Agreement No. 07-5365R (Windstorm Damage Emergency Opening/Debris Removal Project) (Attachment "A"); and 2) Adopted Resolution No. 14-4973 (Attachment "B") authorizing the City Manager (Tracey Hause, Acting City Manager) to sign the Program Supplement Agreement No. 008-N to Administering Agency-State Master Agreement No. 07-5365R (Windstorm Damage Emergency Opening/Debris Removal Project). I. ADOPTION OF RESOLUTION NO. 14-4974 APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 14-4974 authorizing the payment of bills. Action: Adopted Resolution No. 14-4974. 8. UNFINISHED BUSINESS-None City Council Minutes February 18, 2014 Page 5 of 10 9. NEW BUSINESS A FIRST READING AND INTRODUCTION OF ORDINANCE NO. 14-990 CORRECTING ORDINANCE REFERENCE ERRORS IN ORDINANCE NO. 13-985 PERTAINING TO 2014 BUILDING CODES The City Attorney's office determined that some of the questions raised were simple typographical errors that could be fixed by the codifier, while other errors needed to be resolved by ordinance. The City Attorney advised staff to bring a clean-up ordinance fixing the references. Planning Manager Starns gave a brief summary of the staff report. Mayor Sternquist opened public comment. Mayor Sternquist closed public comment. Mayor Pro Tem Blum made a motion to introduce Ordinance No. 14-990 for first reading by title only; waive further reading of Ordinance No. 14-990; and schedule the second reading of the Ordinance for March 4, 2014. Seconded by Councilmember Yu and unanimously carried. B. FISCAL YEAR 2013-14 MID-YEAR BUDGET REVIEW, TREASURER'S REPORT, REVENUE, EXPENDITURE AND CAPTIAL PROJECT SUMMARY REPORTS The FY 2013-14 Mid-Year Budget review process provides the City Council with an opportunity to review and adjust original revenue projections and budgeted appropriations based on six months of actual activity. Adjustments are a result of changes in revenue projections based on actual revenue received from July 1, 2013 through December 31, 2013, as well as unanticipated expenditures due to information that was not previously available. While results have been positive, the City continues to monitor revenues closely and to strictly control expenditures. Acting City Manager/Administrative Services Director Hause gave a brief summary of the staff report. Mayor Sternquist opened public comment. Mayor Sternquist closed public comment. Councilmember Yu made a motion to receive the Fiscal Year (FY) 2013-14 Mid-Year Budget Review and related reports; authorize staff to revise various City Council Minutes February 18, 2014 Page 6 of 10 revenue estimates as indicated in Attachment A; authorize staff to revise various budgeted appropriations as indicated in Attachment 8; and authorize staff to create an Affordable Housing Fund and Pubic Arts Fund. Seconded by Councilmember Chavez and unanimously carried. Mayor Sternquist moved items 9C and 9D for discussion after the regular agenda and closed session item. 10. COMMUNICATIONS-None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING At 8:04p.m., the City Council recessed to the Successor Agency Meeting. Minutes of the Successor Agency Meeting are set forth in full in the Successor Agency's records. RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 8:05 p.m. with all Councilmembers present. 12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY-None 13. UPDATE FROM ACTING CITY MANAGER Acting City Manager/Administrative Services Director Hause made announcements of upcoming city events: Friday, February 21, deadline to submit nominations for Outstanding Older American. Nominations can be submitted to the City's Parks and Recreation Department. Nominees must be at least 60 years of age and a resident of Temple City. Criteria used to select award recipients include service to local organizations, special accomplishments and time spent with volunteer activities; Rosemead Boulevard repaving activities originally scheduled for night time have moved to the day time (i.e., hours of 7:00 a.m. to 5:30 p.m. to take advantage of warmer temperatures.) As a result, all paving activities will be completed this week to lessen impact to residents, businesses and traffic. Paving south of Las Tunas Drive will be finished tomorrow, February 19. Paving north of Las Tunas Drive will begin tomorrow and be completed by Friday; Friday, February 21 through Sunday, February 23, is the 701h annual Camellia Festival. More information on the event-including road closures and traffic detours-is available on the City's website at www.templecity.us or by calling the Camellia Festival Office at (626) 285-2171, ext. 2350; and Tuesday, March 4, Mayor's State of the City, will be held in the Civic Center Council Chamber at 5938 Kauffman Avenue at 7:00 p.m. 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE City Council Minutes February 18, 2014 Page 7 of 10 MEETINGS A. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor ProTem Blum)-Formed 6/3/2011 Mayor Pro Tem Blum reminded the public that there are a lot of activities on Rosemead Boulevard and encouraged everyone to avoid it for now if possible. The next standing committee meeting will be Friday, February 21, at 8 a.m. in the City Hall Council Conference Room. B. School District/City Standing Committee (Councilmember Chavez and Mayor ProTem Blum)-Formed 1/3/2012 None C. City Code Review Standing Committee (Councilmember Chavez and Vizcarra)-Formed 11/6/2012 None D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor ProTem Blum)-Formed 4/2/2013 None E. Strategic Plan Implementation Standing Committee (Councilmember Yu and Mayor ProTem Blum)-Formed 1/27/2014 None F. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor ProTem Blum)-Formed 5/13/2013 None G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee (Councilmember Vizcarra and Yu)-Formed 8/20/2013 None H. Audit Ad Hoc Committee (Councilmember Chavez and Yu)-Formed 1/27/2014 None City Council Minutes February 18, 2014 Page 8 of 10 I. Facilities, Public Works and Infrastructure Ad Hoc Committee (Councilmember Chavez and Mayor ProTem Blum)-Formed 2/4/2014 None 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER CHAVEZ-None B. COUNCILMEMBER VIZCARRA-None C. COUNCILMEMBER YU-None D. MAYOR PROTEM BLUM-None E. MAYOR STERNQUIST-None Mayor Sternquist established the following ad-hoc and standing committees: Las Tunas Downtown Revitalization Standing Committee. Mayor Sternquist appointed Councilmember Yu and Vizcarra to the committee. City Attorney Legal Services Ad Hoc Committee. Mayor Sternquist appointed herself and Councilmember Vizcarra to the committee. Future Development of City Properties Standing Committee. Mayor Sternquist appointed Councilmember Vizcarra and Mayor Pro Tem Blum to the committee. 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ-None B. COUNCILMEMBER VIZCARRA-None C. COUNCILMEMBER YU-None D. MAYOR PROTEM BLUM-None E. MAYOR STERNQUIST-None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA -None City Council Minutes February 18, 2014 Page 9 of 10 18. CLOSED SESSION The City Council recessed to a closed session at 8:13 p.m. A. Purpose: Public Employee Appointment Interim City Manager Government Code Section 54957 Title: Authority: Meeting reconvened at 10:06 p.m. with all members of City Council present. CLOSED SESSION STATEMENT No reportable action. City Attorney Vail recommended to City Council to continue New Business Items 9C and 9D to another meeting but no later than March 4. C. AUTHORIZE THE ACTING CITY MANAGER TO ENTER INTO AN FOR INTERIM COMMUNITY EMPLOYMENT AGREEMENT DEVELOPMENT DIRECTOR An appointment of an Interim Community Development Director is necessary to oversee the daily operations of the Planning, Building & Safety, Housing, Business License, Emergency Services, Parking Administration, Animal Control, Maintenance, Public Safety Volunteers, and Code Enforcement. Presentation: Recommendation: Acting City Manager/Administrative Services Director Authorize the Acting City Manager enter into a employment agreement with Donald Penman to serve the City as Interim Community Development Director. D. APPROVAL OF EMPLOYMENT AGREEMENT TERMS FOR POSITION OF INTERIM CITY MANAGER AND ADOPTION OF RESOLUTION OF SPECIAL NEED CONSISTENT WITH CALPERS REQUIREMENTS An appointment for an Interim City Manager is necessary to fill a critical position with the City. The City Manager is the chief executive officer of the City and serves as department head for the Management Services Department. He/she is responsible for the efficient direction of all departments and the administrative affairs of the City, including direct support to the City Council. Since the City has limited staff and has also recently lost its Community Development Director, the existing management staff are required to service their existing departments to avoid reduction of City services. Presentation: City Attorney City Council Minutes February 18, 2014 Page 10 of 10 Recommendation: 1) Approve the terms of an employment agreement with Andrew J. Takata to serve as Interim City Manager; 2) Authorize the Mayor and City Attorney to execute an employment agreement with Mr. Takata after his official retirement date on February 28,2014; and 3) Adopt Resolution No. 14-4976 making a determination of special need for an Interim City Manager consistent with CaiPERS requirements. Mayor ProTem Blum made a motion to continue New Business Items 9C and 90 as recommended by City Attorney Vail. Seconded by Councilmember Yu and unanimously carried. 19. ADJOURNMENT The City Council Regular Meeting was adjourned at 10:08 p.m. to the next Regular City Council meeting of March 4. The City Council Special Meeting from 6:30p.m. was adjourned at 10:09 p.m. Mayor ATTEST: City Clerk