HomeMy Public PortalAbout01-04-1996 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA,JANUARY 4, 1996
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5 p.m. Thursday, January 4,
2 1996, in the Municipal Building in said City.The following business was had to-wit:
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4 ELECTION OF OFFICERS
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6 Mayor Dennis Andrews convened the meeting explaining the change of time and confirming the appointments of
7 Bruce Metzger and Robin Henry as citizen members and Bob Goodwin, director of Planning and
8 Redevelopment. Mayor Andrews said the time change is to make the meeting more accessible and more
9 convenient for those citizens who might not otherwise be able to attend during the day. He turned the meeting
10 over to City Clerk Norma Schroeder who proceeded with the election of officers.
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12 Henry nominated Goodwin for President, second by Metzger and the nomination was carried on a unanimous
13 voice vote. Metzger nominated Henry as Vice President, second by Goodwin and the nomination was carried on
14 a unanimous voice vote.Goodwin assumed his duties as President,continuing with the meeting.
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16 APPROVAL OF MINUTES OF DECEMBER 28.1995
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18 The minutes of the December 28, 1995 meeting were approved on a motion by Henry, second by Metzger and
19 carried on a unanimous voice vote.
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21 CLAIMS FOR PAYMENT
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23 Claims for payment submitted by the City Controller's office totaled $1,569,951.25. Metzger moved to approve,
24 second by Henry and the motion was carried on a unanimous voice vote.
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26 REQUESTS
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28 A. Requests for handicapped parking spaces made by Marie Harrist and Betsy Garner, both on South
29 9th Street, were brought before the Board by Captain Mike Chambers of the Traffic Safety Division of
30 the Richmond Police Department, who recommended approval. He also brought a request for a new
31 handicapped parking space made by Mary Rasner on South 11th Street and noted that she has
32 off-street parking but has problems pulling into her driveway. He recommended that request be denied
33 because it does not meet the criteria of the ordinance for handicapped parking space since she has
34 off-street parking. President Goodwin suggested the first two be handled separate from the third
35 request. Henry moved to approve the two renewals of Harrist and Garner, second by Metzger and the
36 motion was carried on a unanimous voice vote. President Goodwin said he had driven by Rasner's
37 residence at the suggestion of Captain Chambers and after doing so suggested that perhaps the City
38 could offer the services of the engineering department to make some changes to the entryway to
39 alleviate her problems with the driveway. Metzger moved to deny the request, second by Henry and the
40 motion was carried on a unanimous voice vote.
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42 B. Captain Chambers said a letter had been received from a resident in the area of North 15th and H
43 Streets requesting the removal of a Bus Stop sign at that intersection. She noted that the bus route has
44 been changed and the bus no longer goes that direction. Captain Chambers said he talked with Terri
45 Quinter, Roseview Transit Manager, who confirmed that is the case. He said Quinter will make
46 arrangements with the Street Divison to have the sign removed. He added that no Board action was
47 required.
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49 C. Captain Chambers also brought before the Board a suggestion to authorize the Street Division to
50 move the Stop bar approximately 10 feet to the east at the intersection of West Fifth and Main Streets.
51 He explained that because of the closing of the Twentieth Century Bridge the truck traffic is heavier at
52 that intersection and.he noticed the southbound traffic when turning to go east on Main Street is having
53 a problem making the turn. Henry moved to approve the request, second by Metzer and the motion
54 was carried on a unanimous voice vote.
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56 D. Lt. Kris Wolski of the Richmond Police Department said a search for a new software/hardware
57 operating system began in February 1995 with 12 to 15 vendors responding to the request for bids.
58 About midway in 1995, however, Wolski said, Wayne County advised the City it was also intending the
59 same plan for 1996.This resulted, he said, in the City and County joining forces and with the resources
60 and knowledge between the two departments a joint search began. Lt. Wolski said an interlocal
61 agreement was signed between the City and County in November 1995 to do this joint venture and the
62 software will be serving the purpose of computer aided dispatch as well as the renovation of the record
63 keeping for the Richmond Police Department and a new system for the Wayne County Sheriff's
64 Department. Lt. Wolski said that in a combined effort they put together the specifications and took bids
65 with five vendors responding.
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Board of Works Minutes Cont'd
January 4, 1996
Page 2
1 These vendors included GTE which is the marketing arm for a company called Visions Software with a
2 bid of $300,827.21 for software alone; S & R Systems of Cleveland, Ohio, $250,439 for software;
3 Vertical Integrated which is a marketing arm for Spillman, $234,970; CLUES, with a bid of $234,562.70
4 for software; and ASI, Aeries Systems International Inc. for software with a bid of $68,700. Lt. Wolski
5 explained that ASI has done software for military and U.S. Government agencies but not for law
6 enforcement. However, the company has recently branched out into the area and has put together a
7 nice package and because of wanting to break into this area want to use this as a showplace. He said
8 the company is giving them a nice price break and because of that they can add in some of the options
9 they were dreaming of.
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11 Lt. Wolski explained that actually three funds will be used to pay for the package. These are the City,
12 9-1-1 user fees and the County will be splitting all the software the city and county share in common
13 plus their jail management package. He said the cost to the City will be $25,938.50. He noted that the
14 total price for everything they would like to see accomplished with this software package would be
15 $103,049. He said the County has already approved the purchase of the software and the agreement is
16 contingent up the Board's approval. In answer to a question by President Goodwin, Lt. Wolski said the
17 interlocal agreement had been signed between the City and County in early November. Metzger asked
18 how long ASI had been in business and Lt. Wolski responded since 1982, adding that most of its work
19 has been with the U.S. Government. He explained that in the specifications it was deliberately written
20 that if there was no proven track record the company must be willing to accept a 120-day period in
21 which the software would be used and after that period of time if it was acceptable they would receive
22 payment and if it was not, it would remove the software and no money would be due. He said ASI was
23 willing to consent to that agreement. Henry moved to approve the bid made by ASI, second by Metzger
24 and the motion was carried on a unanimous voice vote.
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26 CONTRACTS
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28 OTHER MATTERS
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30 PUBLIC COMMENTS
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32 There were none but President Goodwin recognized the presence of the newly appointed Fire Chief Mike Allen,
33 Police Chief Bill Shake, City Controller Shelley Miller and City Attorney Bob Bever. He also commented on the
34 new time of 5 p.m.on Thursdays, adding that he hoped the new time will serve the public better.
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36 ADJOURNMENT
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38 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
39 voice vote,the meeting was adjourned.
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46 Robert Goodwin, President
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51 ATTEST:
52 Norma Schroeder, City Clerk
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