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HomeMy Public PortalAbout11-09-1995 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND. INDIANA. NOVEMBER 9. 1995 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m.Thursday, November 9, 2 1995, in the Municipal Building in said City. Vice Chairperson Janet Hibner presided with Earnest Jarvis in 3 attendance.The following business was had to-wit: 4 5 APPROVAL OF MINUTES OF NOVEMBER 2.1995 6 7 Jarvis moved for the approval of the minutes of November 2, 1995, second by Hibner and the motion was 8 carried on a unanimous voice vote. 9 10 CLAIMS FOR PAYMENT 11 12 Claims submitted by the City Controller's office totaled $439,309.52 comprised of a variety of items which 13 included $103,000 for property taxes for City properties, and claims totaling $172,673.88 comprised also of a 14 variety of items. Vice Chairperson Hibner moved to approve the claims, second by Jarvis and the motion was 15 carried on a unanimous voice vote. 16 17 REQUESTS 18 19 A.There were no requests for handicapped parking spaces. 20 21 B. Vice Chairperson Hibner stated that the police contract scheduled to be on the agenda today had 22 been deferred until the November 16 meeting. 23 24 C.Jarvis reported on the Richmond Transit Driver's union contract, noting that it is a two-year contract 25 running through 1997 and covers the rate of pay, allowance for uniform cleaning and wages of the 26 part-time employees. He said it also contains an agreement with the City to give the bus drivers and the 27 drivers of the handicapped vehicles 30 minutes of"idle time"during which they can take a lunch break 28 in the normal run of their schedules. He explained that it is essentially the same contract which has 29 been signed before with those differences. Jarvis moved to approve the contract, second by Vice 30 Chairperson Hibner and the motion was carried on a unanimous voice vote. 31 32 D. City Engineer Robert Wiwi explained that he is recommending approval of the agreement he brings 33 to the Board between the City and the Indiana Department of Transportation on the construction of 34 South 37th Street between Hodgin Road and U.S.40 East. He said it is the next step in the process of 35 actually beginning construction, adding that plans and specifications have been completed on the 36 project which has been an ongoing one for the past several years. He said the right of way has been 37 acquired and a letting date can be set which establishes, through the state, the procedures for a time 38 for contractors to actually bid and start the construction project. Wiwi said the agreement outlines that 39 the City will pay approximately 20 percent of the cost which is $435,840 out of a total cost of 40 $2,179,200. He said the funding is available and will be paid out of the 1996 budget and will come out 41 of the E.D.I.T. funds and local road and street funds. Wiwi asked for the Board's approval, noting that 42 he anticipates the letting date some time in March or April of 1996. He said this is one of the final steps 43 in the project and the state will be advertising and awarding the contract. Vice Chairperson-Hit, 44 moved for approval,second by Jarvis and the motion was carried on a unanimous voice vote. 45 46 E. Jarvis brought before the Board for its approval an agreement between the City and the Economic 47 Development Corporation of Wayne County. The agreement stated that the corporation will pay 48 $75,000 for the asphalt overlay on South D Street and the City agrees to reimburse the corporation out 49 of the 1996 budget. The corporation will be direct billed by the contractor for payment this year out of 50 their funds. Jarvis moved to approve the agreement, second by Vice Chairperson Hibner and the 51 motion was carried on a unanimous voice vote. 52 53 CONTRACTS 54 55 1.There were none. 56 57 OTHER MATTERS 58 659 1 A. Wiwi brought before the Board a Change Order No. 1 for the Twentieth Century Bridge project, 60 explaining that the contract has been awarded and construction will begin around November 20. He said the change order is necessary because work will be done over the CSX Railroad on the east side 62 of the bridge. He explained the state prepared the changeorder and this is a joint project which includes 63 the state, City and County. The change order does not change the cost, Wiwi explained, but states 64 specifically the role of the flagman at the site. Vice Chairperson Hibner moved to approve the change 65 order,second by Jarvis and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd November 9, 1995 Page 2 • 1 B. Tyler Vanderpool, co-chairman of the sixth annual Main Street Christmas parade, asked Board 2 approval for the route moving west from 16th Street to 10th Street on East Main. He said the parade .mr 3 be at 11 a.m. Saturday, November 25, and the route has been approved by the Traffic Safety Division. 4 Vice Chairperson Hibner moved to approve the request, second by Jarvis and the motion was carried 5 on a unanimous voice vote. 6 7 C. Vice Chairperson Hibner moved to change the meeting of the Board of Works during Thanksgiving 8 week to 9 a.m. Wednesday, November 22, second by Jarvis and the motion was carried on a 9 unanimous voice vote. 10 11 D.Jarvis explained that he had received phone calls concerning the placement of the signage on North 12 6th Street at the Bureau of Motor Vehicles and on South 8th Street at the former Birck's Hardware. He 13 asked for patience on behalf of those who called, explaining that Bob Barrett, who works for the Street 14 Division and is largely responsible for placement of the signs, has been extremely busy with the leaf 15 pickup. He said the new signs will be installed as soon as possible. 16 17 E. Vice Chairperson Hibner explained that action has taken place on the request made by residents in 18 the South 16th and South U Street area and recommendations have been made that she believes will 19 collectively satisfy the wishes of the residents. Jarvis stated that all three Board members have visited 20 the site and have given their recommendations to the Traffic Safety Division. He added that that 21 neighborhood has lacked signage for a number of years and now that some action is going to be taken 22 he wants it to be the proper action which means taking the time to making sure that happens. Vice 23 Chairperson Hibner said a resolution to the problem is expected within the next week or two and will be 24 announced at the Board meeting. 25 26 ADJOURNMENT 27 •- 28 There being no further business, on a motion duly made seconded and passed and carried on a unanimous 29 voice vote,the meeting was adjourned. 30 31 32 33 34 35 36 Dennis W.Grimes, Chairperson 37 38 39 40 41 ATTEST: • 42 Norma Carnes,City Clerk 43 44 45 46 47 48 49 50 51 52 53 54 55 56 • . 57 • 58 59 60 S 61 . 62 63 64 • 65 5