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HomeMy Public PortalAbout08-10-1995 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, AUGUST 10, 1995 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m. Thursday, August 10, 2 1995, in the Municipal Building in said City. Chairperson Dennis Grimes presided with Earnest Jarvis and Janet 3 Hibner in attendance.The following business was had to-wit: 4 5 APPROVAL OF MINUTES OF AUGUST 3,1995 6 7 Hibner moved for the approval of the minutes of August 3, 1995, second by Grimes and the motion was carried 8 on a unanimous voice vote. 9 10 CLAIMS FOR PAYMENT 11 12 Claims submitted by the City Controller's office totaled $205,711.15, most of which was for supplies and 13 contractual services with one payment to Midwest Transit for$45,998 for the latest addition to the bus fleet for 14 Roseview Transit. Chairperson Grimes moved to approve the claims, second by Jarvis and the motion was 15 carried on a unanimous voice vote. 16 17 REQUESTS 18 19 A. Mayor Roger Cornett read a proclamation declaring the week of August 7, 1995 as Indiana Thump 20 Jumpers'Week in honor of the medals they received as winners in the national competition. 21 22 B. Hibner stated there were two handicapped parking space requests which included the requests 23 made by John Brown on Grand Boulevard and Phyllis Ponder on North 20th Street. She moved both be 24 approved,second by Jarvis and the motion was carried on a unanimous voice vote. 25 26 C. General Manager of TCI, Rich Cody, presented the second quarter of 1995 franchise fee check for 27 $60,017.68 to the City and invited questions from the Board. Jarvis asked if TCI was getting 28 competition from the many dishes out now and Cody said his company was also in the same business 29 and has a good competitive edge. 30 31 D.Jarvis read a letter from Stanley Williamson, chairman of the Wayne County 4-H track event, stating 32 that during the county fair the go-kart race was cancelled because of heavy rains. Williamson said the 33 go-karts are coming back this weekend, August. 13, and is asking permission of the Board to allow the 34 Street Divisiop to go back with its equipment to bring the track up to standard for a safe race. Jarvis 35 moved to approve the request, second by Hibner and the motion was carried on a unanimous voice 36 vote. 37 38 E. A curb cut petition made by Bayberry Construction Company was read by Hibner, who stated that 39 this is the beginning of a development sponsored by Paul Lingle and is located at 4427 Garwood Place. 40 She added that it is only a curb cut now, but eventually will become more than that. She noted that the 41 engineering department asked that a four-inch tree be relocated and a culvert be required under the 42 drive. Hibner moved to approve the request, second by Jarvis and the motion was carried on a 43 unanimous voice vote. 44 45 F. Jarvis stated that to permit Habitat for Humanity to build homes in the Etta Lundy Subdivision on 46 North 13th Street the Board has to make an amendment to change the plat to accommodate the 47 change of the size of the houses. He stated that the 1200 square feet for a three bedroom home will be 48 changed to 1,050 square feet and the four bedroom home cannot exceed 1,150 square feet. He moved 49 to authorize the changes,second by Hibner and the motion was carried on a unanimous voice vote. 50 51 CONTRACTS 52 53 A. None. 54 55 OTHER MATTERS 56 57 A. A request made by Gilbert Puckett for approval to build a handicap accessible ramp at the Tally Ho 58 Pub at 502 North 19th Street was read by Hibner who stated that major renovation is being done to the 59 building. She added that because the building borders on the sidewalk there is no place to construct 60 the ramp except the sidewalk. She noted that City Engineer Bob Wiwi had reviewed the site and 61 recommended approval. Puckett, who was in the audience, stepped forward at the request of Hibner 62 who asked if he had any further comments. He had only one, saying after installation of the ramp there 63 would still be six feet six inches for walking on the public sidewalk. Hibner moved to approve the 64 request,second by Jarvis and the motion was carried on a unanimous voice vote. 65 qJ Board of Works Minutes Cont'd August 10, 1995 Page 2 1 B. Mayor Roger Cornett presented the Community Service Award to Major Jack Meyers of the 2 Richmond Police Department whose wife, Jane, and son, Jeffery, were also present. Mayor Cornett 3 noted that Meyers began his career March 7, 1968, over 27 years ago, and came up through the ranks 4 being named Major on October 5, 1990. Mayor Cornett said Meyers had served with distinction and 5 honor and that he, personally, was grateful for Meyers's leadership during this administration. 6 Unfortunately, Mayor Cornett continued, Meyers has developed some health problems and is retiring. 7 Meyers responded that it had been his extreme pleasure to serve the Richmond community, adding 8 that he had met a lot of people and made a lot of friends. He said he especially wanted to thank Chief 9 Dennis Rice. 10 11 C. Jarvis referred to a letter from the Department of Administration advising the Board of a request by 12 Rome Builders which will be doing renovating work in front of 700 and 704 Promenade and asked for 13 the closure of a 15-foot strip in front of the buildings as well as about six feet around the corner of North 14 7th Street so that scaffolding can be constructed to paint the building. The request noted that the work 15 could be completed in 30 days, weather permitting. Jarvis said Chris Barker of the Department of 16 Adminstration suggested 12 feet for the scaffolding and that Rome Builders sign an agreement to repair 17 any damage that might occur on the promenade at its expense. Rome Marshall, who was in the 18 audience, said 15 feet will bring him out from the light fixtures and he agreed to sign the agreement as 19 to any repair work. Basing his motion upon the recommendation from the Department of Administration, 20 Jarvis moved to approve the request with the stipulation that Rome Builders repair any damage which 21 might be done to the Promenade, second by Hibner and the motion was carried on a unanimous voice 22 vote. 23 24 D.A four-way stop request at South West 7th and A Street was read by Hibner who noted it was written 25 by Mary Kay Kidwell who commented that the main concern was for the neighborhood children whose 26 numbers have increased through the years. Hibner said Traffic Safety Division did a lengthy traffic 27 survey of the area and she asked Captain Mike Chambers to come forward. He stated there had been 28 no accidents there in the past and at the end of the survey found no sign of excessive speed. He 29 recommended the request be denied. Hibner so moved, second by Jarvis and the motion was carried 30 on a unanimous voice vote. 31 32 E. A request for a block party on Greenbriar Street made by Robert Herbst was read by Jarvis who 33 noted the date is August 26 with a rain date of August 27. He said the request had been reviewed by 34 the Traffic Safety Division which had no objections. The request stated that folks would start gathering 35 about 4 p.m. with dinner set for 6 p.m. but no ending time was included. Jarvis moved to approve the 36 request but asked that it would last no later than 9 p.m., second by Hibner and the motion was carried 37 on a unanimous voice vote. 38 39 F. Hibner read a request for Parks & Recreation Kid Camp sprinkling by the Richmond Fire Department 40 from 9:15 to 10 a.m. at Springwood Park Friday, August 11. Hibner moved to approve the request, 41 second by Jarvis and the motion was carried on a unanimous voice vote. 42 43 G. Another request read by Hibner was from the YMCA summer pre-school which asked for the 44 sprinkling of the children and to allow them to ask questions about the fire truck at 2 p.m. Friday,August 45 18 at Seton School on North A Street. Hibner so moved, second by Jarvis and the motion was carried 46 on a unanimous voice vote. 47 48 H.A request from Fire Chief James Sticco was read by Hibner which said he asked for the promotion of 49 Jack James Moore to Firefighter First Class, noting that he had successfully completed his probationary 50 period. Chief Sticco commended Moore on his performance of duties. Chief Sticco said that in the 51 future when the state changes to NFBA, First Class Firefighters will be referred to as Firefighter I and 52 Second Class Firefighters will be Firefighter II. Hibner moved to approve the request, second by Jarvis 53 and the motion was carried on a unanimous voice vote. 54 55 I. Jarvis noted that a T.I.F. bond payment is due to SIECO Inc. for$4,388 for engineering services on 56 Industries Road which will be the traffic connection from North West 5th back to the east to U.S. 27 57 North. Jarvis explained that the City will make the payment then go to the State and request the return 58 of 80 percent which would mean that $3,510.40 would come back into the City as its share of the 59 payment for SIECO. Jarvis moved to approve the payment, second by Hibner and the motion was 60 carried on a unanimous voice vote. 61 62 J. Chairperson Grimes moved to accept the Richmond Police Department activity report for July into the 63 records, second by Jarvis and the motion was carried on a unanimous voice vote. 64 65 Board of Works Minutes Cont'd August 10, 1995 Page 3 1 K. Jarvis read a request by Nancy Wise and Barbara Glover, co-chairpersons for a social to be held 2 August 26 at First United Methodist Church, to close the alley between the church and Noah's Ark at 3 318 National Road West from 11 a.m. to 9 p.m. They also asked for a waiver on the noise ordinance 4 and said proceeds will be used to help make the church handicap accessible. They added that they 5 would take care of securing and returning the barricades from the Street Division. After reviewing the 6 request Traffic Safety Division had no objections. Jarvis moved to approve the request, second by 7 Hibner and the motion was carried on a unanimous voice vote. 8 9 PUBLIC COMMENTS 10 11 City Attorney Thomas Milligan came forward,stating that he had discussed with City Clerk Norma Carnes whose 12 office administers the off-street parking facilities, the reverting to off-street parking of the Mandarin Gardens. He 13 stated that the Mandarin Gardens lease with the City was to expire December 31, 1994, but the Board of Works 14 had approved an extension about 51 weeks ago to extend the lease to September 1995 at which time the owner 15 was to have relocated the business and vacate the building. 16 17 Milligan said he had been contacted by Robert Delaney, attorney for the owners of Mandarin Gardens, stating 18 that an agreement had been reached to construct a restaurant building between First and Second Streets on 19 East Main Street north of the Second Street Centre which houses the Public Welfare Department and Vocational 20 Rehabilitation Services. However, Milligan said, the building has not been started yet. It is his recommendation, 21 he said,to extend the lease to December 31, 1995, giving the owners four months to construct the building and 22 be out of their present location. He asked the Board to authorize him to prepare an amendment to extend the 23 expiration date. 24 25 Jarvis noted that this is the second extension and commented that the City has a commitment to Elder-Beerman. 26 Milligan concurred, adding that there is also a downtown study in the process of being completed which contains 27 recommendations for parking downtown as part of an effort to reinvigorate business in the downtown area. He 28 said he has had no contact, personally, with Ted Parker, Manager of Elder-Beerman, but he has had 29 conversations with him in the past and he has been going along with the City in the handling of this issue. 30 31 Jarvis asked Chairperson Grimes if the money has been identified to demolish the building once the restaurant is 32 gone and Chairperson Grimes responded there were a couple of possibilities. Clerk Carnes noted there had 33 been some conversation on the subject and any expenditure would take into consideration the paving, parking 34 blocks and possibly a new entrance and exit.Jarvis stated he would go along with the extension if the City goes 35 ahead and has the engineering department plan for the demolition and the rebuilding to the parking lot and get it 36 done as early after the first of the year as possible to have it ready for paving without losing valuable time.Jarvis 37 moved to authorize Milligan to draw up the necessary paper work with those stipulations, second by Hibner and 38 the motion was carried on a unanimous voice vote. 39 40 ADJOURNMENT 41 42 There being no further business, on a motion duly made seconded and passed and carried on a unanimous 43 voice vote,the meeting was adjourned. 44 45 46 47 48 49 50 Dennis W.Grimes, Chairperson 51 52 53 54 55 56 57 ATTEST: 58 Norma Carnes, City Clerk 59 60 61 62 63 64 65