HomeMy Public PortalAbout08-03-1995 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, AUGUST 3, 1995
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m. Thursday, August 3,
2 1995, in the Municipal Building in said City. Chairperson Dennis Grimes presided with Jan Hibner in attendance.
3 Earnest Jarvis was absent.The following business was had to-wit:
4
5 APPROVAL OF MINUTES OF JULY 27,1995
6
7 The minutes of the July 27, 1995, meeting were approved on a motion by Hibner, second by Chairperson
8 Grimes and was carried on a unanimous voice vote.
9
10 CLAIMS FOR PAYMENT
11
12 Claims submitted by the City Controller's office totaled $656,424.65, comprised of payroll and payroll taxes as
13 well as supplies and contractual services. Chairperson Grimes moved to approve the claims, second by Hibner
14 and the motion was carried on a unanimous voice vote.
15
16 REQUESTS
17
18 A. Handicapped parking space requests.
19
20 1. A request by Perry Munson of North West A Street was held on a motion by Hibner, second by
21 Chairperson Grimes and was carried on a unanimous voice vote because of Munson's failure to appear
22 before the Board.
23
24 B. City Engineer Bob Wiwi presented to the Board an inter-local agreement between the City and the
25 County, explaining that it is a result of a discussion between the City and the Wayne County
26 Commissioners. He said the Industries Road project which consists of a road that goes from Hill's Pet
27 Foods to U.S. 27 North and crosses the Whitewater River means that a bridge is involved and the
28 County is responsible for the construction and maintenance of bridges. He said the County is agreeing
29 to pay the portion of the construction of the project related to the bridge and also to maintain the bridge
30 other than the normal routine maintenance than the City would take care of. Wiwi said the
31 Commissioners have signed the agreement and City Attorney Thomas Milligan has reviewed it and is
32 recommending the signing of the agreement. Chairperson Grimes said he has received a cost estimate
33 of the project and that is $4 million of which 80 percent, or $2.5 million will be federal funds. Wiwi
34 agreed that those figures are correct. Chairperson Grimes said the City's portion is $572,468 and the
35 County's portion for the bridge and the bridge inspection is $270,280. He added that there is also a
36 $225,000 grant from the Indiana Department of Commerce to help in this project. That grant reduces
37 the City's commitment by $225,000, Chairperson Grimes said, and made a motion that he be
38 authorized to sign the agreement on behalf of the Board, second by Hibner and the motion was carried
39 on a unanimous voice vote.
40
41 C. Chairperson Grimes read a request from Jim Wall at RP & L to close Bridge Avenue Thursday,
42 August 3, between Sim Hodgin Parkway and North 6th Street for two days to replace utility poles. He
43 said the request had been reviewed by the Traffic Safety Division which, in turn, requested the roadway
44 remain open Thursday night after the completion of work and for early morning Friday traffic if possible.
45 Chairperson Grimes moved to approve the request with the stipulation placed on it by the Traffic Safety
46 Division, second by Hibner and the motion was carried on a unanimous voice vote.
47
48 D. Hibner noted that a request had been received from the Wayne County Convention & Tourism
49 Bureau for a sport truck parade starting at 7:30 p.m. Saturday, September 9, leaving the Ramada Inn
50 parking lot and traveling west on U.S. 40 to West First and Main Street,then west on West Main street
51 and south on Salisbury Road to McDonald's Restaurant for a Cruise In. Speaking on behalf of the
52 Tourism Bureau, Barb Lyons said the American Sport Truck Association will bring its national sport
53 truck show to Richmond/Wayne County September 8-10. She said the event will be at the Wayne
54 County Fairgrounds and will bring 500 to 1000 sport trucks and 1,000 to 3,000 participants plus
55 spectators into the area. Hibner stated that the request had been reviewed by the Traffic Safety
56 Division and Captain Chambers stated that the parade may involve more than 200 trucks and the
57 Richmond Police Department will be providing at least two vehicles to assist in escorting the parade
58 pending the approval of the Board. Hibner moved to approve the request, second by Chairperson
59 Grimes and the motion was carried on a unanimous voice vote.
60
61 E. A request made by William Martin of Primex Plastics was read by Hibner who stated that the letter
62 was prompted by several close calls with vehicles at the North 15th and North F Street intersection.
63 She said at the present time it is a two-way stop for north/south traffic with through traffic on North F
64 Street. He suggests that a four-way stop would improve traffic safety at the aforementioned location.
65
Board of Works Minutes Cont'd
August 3, 1995
Page 2
1 She said Captain Chambers of the Traffic Safety Division submitted a lengthy analysis and
2 recommendation of a North 15th and F accident and traffic count resulting in his recommendation that
3 there was insufficient justification for a four-way stop at that location. She moved to deny the request,
4 second by Chairperson Grimes and the motion was carried on a unanimous voice vote.
5
6 F. City Attorney Thomas Milligan told the Board that the City has acquired certain real estate bounded
7 on the north by Townsend Community Center, on the west by North 12th Street, on the south by North
8 G Street and on the east by North 13th Street. He stated that he brought before the Board a resolution
9 which recounts how the land was acquired and what the City proposes to do with it. He asked Curtis
10 Gilmore, president of Habitat For Humanity of Greater Richmond, Indiana Inc., to step forward,
11 commenting that he would be giving additional background on the plans for this location. Milligan read
12 Resolution No. 4 - 1995 which stated that the City sell lots numbered 5, 6, 7 and 8 in the Etta Lundy
13 Subdivision, being lots located at 701, 717, 727 and 739 North 12th Street, to Habitat For Humanity
14 subject to 1995 taxes payable in 1996 for the price of $1 per lot plus the additional consideration that
15 the organization has agreed to construct single family residences on each of the lots to be sold on
16 non-interest bearing land contracts to low income families for their personal occupancy.
17
18 Gilmore said the biggest problem is finding on-site supervisors to build these homes. He said he hopes
19 to sign a contract this month with Richmond High School so that their vocational class can build a
20 house there. He explained that Habitat builds in partnership with low income people, selecting a family
21 then designing a house and going through all the other normal procedures. Hibner asked when the
22 other three homes will be built and Gilmore said Habitat has certain grant commitments and have grant
23 restrictions stating that Hibitat has to build five houses between now and the end of June 1996. Milligan
24 said there will be two houses on the proposed location by June 1996. Chairperson Grimes moved to
25 approve the resolution,second by Hibner and the motion was carried on a unanimous voice vote.
26
27 CONTRACTS
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29 A.Award Bids
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31 1. Chairperson Grimes explained that several weeks ago the Board received bids for a feasibility
32 study to turn the Nicholson School into low and moderate housing. Five bids were received and
33 reviewed by Clay Miller the grants administrator, along with Bob Goodwin and Larry Cash in the
34 Department of Planning and Redevelopment. Their recommendation was to hire Land Development
35 Services Inc. of Louisville, Ky. to do the feasibility study, stating that the corporation offered a total
36 package of services and experience unmatched by the other four firms while keeping the total cost at
37 $30,000 which is $5,000 under the City's total project budget. He said the budget for the study is made
38 up of a Housing Development Fund grant of $30,000 with a local match of $5,000. He noted the study
39 will be completed on or before October 31, 1995. He explained the standards used for the rating of
40 each firm. He also noted that Land Development Services Inc. was the only firm with experience of
41 converting schools to housing. Chairperson Grimes moved to award the contract to Land Development
42 Services Inc.for$30,000, second by Hibner and the motion was carried on a unanimous voice vote.
43
44 2. Hibner announced that after reviewing the five bids received for the protective jackets and
45 trousers for the Richmond Fire Department, Purchasing Manager Vicki Stevens and Fire Chief James
46 Sticco, recommended the bid be awarded to Hoosier Fire Equipment for $42,632.90 as the lowest,
47 most responsive and responsible bidder. She so moved,second by Chairperson Grimes and the motion
48 was carried on a unanimous voice vote.
49
50 3. Chairperson Grimes said the contracts with Spring Grove and Wayne Township for fire service
51 provided by the Richmond Fire Department for a fee each year are due to be renewed. He said the
52 contract with Wayne Township is for$336,509 and Spring Grove is for$35,549. He moved to approve
53 the two contracts and authorize him as Chairperson to sign the agreement, second by Hibner and the
54 motion was carried on a unanimous voice vote.
55
56
57 OTHER MATTERS
58
59 A. None
60
61 PUBLIC COMMENTS
62
63 A. None
64
65 ADJOURNMENT
There being no further business, on a motion duly made seconded and passed and carried on a unanimous
voice vote,the meeting was adjourned.
Dennis W.Grimes, Chairperson
ATTEST:
Norma Carnes. City Clerk