HomeMy Public PortalAbout07-20-1995 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA,JULY 20, 1995
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m.Thursday, July 20, 1995,
2 in the Municipal Building in said City. Chairperson Dennis Grimes presided with Earnest Jarvis in attendance.
3 Jan Hibner was absent.The following business was had to-wit:
4
5 APPROVAL OF MINUTES OFJULY 13,1995
6
7 Jarvis moved for approval of the minutes of July 13, 1995,with a second by Chairperson Grimes and the motion
8 was carried on a unanimous voice vote.
9
10 CLAIMS FOR PAYMENT
11
12 Claims submitted by the City Controller's office for approval totaled $517,429.73, for payroll and payroll taxes,
13 supplies and contractual services, but also included $78,500 for the T.I.F. Bond payment. Also submitted was a
14 claim for $55,420.80 which was one of three annual payments for the recently received fire truck. Chairperson
15 Grimes moved to approve the claims,second by Jarvis and the motion was carried on a unanimous voice vote.
16
17 REQUESTS
18
19 A. Handicapped parking space requests made by Florence Pennington on North West I Street and
20 Robert Allen on North 18th Street were read by Jarvis who moved to approve, second by Chairperson
21 Grimes and the motion was carried on a unanimous voice vote. A new request for a handicapped
22 parking space made by Perry Munson on North West A Street was denied on the recommendation by
23 the Traffic Safety Division which reviewed the residence and found that it did not comply with the
24 requirements stated in the ordinance. Jarvis moved to accept the recommendation and deny the
25 request, second by Chairperson Grimes and the motion was carried on a unanimous voice vote.
26
27 B. Chairperson Grimes read a request from Fire Chief James Sticco to approve the placement of two
28 fire hyrdrants, one approximately 750 feet west of the intersection of North D Street and Industrial
29 Parkway and the other at the end of the main at the west end of North D Street. He so moved, second
30 by Jarvis and the motion was carried on a unanimous voice vote.
31
32 C. A letter from Captain Mike Chambers of the Traffic Safety Division was read by Jarvis who noted
33 that it was a request to remove the northbound and southbound stop signs at North 13th and G Streets
34 and removing the signs designating the intersection as a four-way stop from the two remaining stop
35 signs for eastbound and westbound traffic. Captain Chambers stated that the four-way stop was placed
36 there when Nicholson School was in existence and now that is not the case they are no longer needed.
37 Jarvis moved to approve the request, second by Chairperson Grimes and the motion was carried on a
38 unanimous voice vote.
39
40 D. Chairperson Grimes read a request made by Captain Mike Chambers asking for the installation of
41 No Outlet signs at North 13th Street on each side of the Norfolk-Southern Railroad crossing at each
42 intersection. The reason, stated in the request, is that the crossing has been closed and the street
43 needs to be properly marked. Chairperson Grimes so moved, second by Jarvis and the motion was
44 carried on a unanimous voice vote.
45
46 E. On a motion by Jarvis, a request made by David Patrick of the United Methodist Church for a Crop
47 Walk at 1 p.m.Sunday,October 1, 1995, was approved,second by Chairperson Grimes and carried on
48 a unanimous voice vote.
49
50 F.A letter from Bill Russell,owner of Alibi's L.L.C.,was read by Chairperson Grimes. Russell requested
51 approval for an outdoor music festival from 9 p.m. to 2 a.m. August 18 and August 19 in a fenced in
52 area of the back parking lot at 106 North 6th Street. In the letter, Russell stated that there would be a
53 security and I.D. checkpoint as customers enter the area because there will be beer sales. In its review
54 the Traffic Safety Division recommended that the event end at 11 p.m. both nights, a security and I.D.
55 checkpoint be maintained and all patrons be kept in the fenced in areas as proposed in the request.
56 Jarvis said the 11 p.m. ending time is consistent with the Board's policy in the past. Captain Chambers
57 added that the request had also been passed by Police Chief Dennis Rice and he concurred with the
58 recommendation. Chairperson Grimes moved to approve the request with the recommendations made
59 by the Traffic Safety Division, second by Jarvis and the motion was carried on a unanimous voice vote.
60
61 CONTRACTS
62
63 A.Award Bids
64
65 1.On a motion by Jarvis,the bid for the construction of handicapped accessible ramps at the fishing
piers at Middlefork Reservoir, was awarded to J.S. Sweet Co. in Cambridge City for its bid of $46,697,
second by Chairperson Grimes and the motion was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
July 20, 1995
Page 2
1 2. Clay Miller from the Department of Finance stepped forward and commented that the City should
2 have received a letter from the Department of Commerce advising as to whether or not any of the
3 contractors who submitted a bid were listed as having an unacceptable reputation. However, based
4 upon a recommendation by Wiwi, Miller requested the Board to award the bids pending verification from
5 the Department of Commerce.
6
7 Jarvis said the bid cannot be awarded without approval of the Department of Commerce or the City
8 will have to pay it rather than use the$250,000 grant. He added that the City is able to cover the match
9 but not the full amount. Chairperson Grimes stated that it was the recommendation of Wiwi that the bid
10 for the environmental abatement of the Medical Arts Building be awarded to Air Managerment
11 Techniques of Muncie for the low bid of $24,557. He said that company's background has been
12 checked and was found to be quite reputable.
13
14 Wiwi came forward, stating that he had been on the telephone with the Department of Commerce
15 who had checked out the contractors who had bid on this project and found that none had been
16 debarred by the state. He said that phone call will be followed up by a written documentation which
17 would be sent by Fax today. Chairperson Grimes moved to award the bid to Air Management
18 Techniques,second by Jarvis and the motion was carried on a unanimous voice vote.
19
20 3. Chairperson Grimes, upon the recommendation from Wiwi, moved to award the bid for the
21 demolition of the Medical Arts Building to King Wrecking Co. of Cincinnati, Ohio for its low bid of
22 $148,000,second by Jarvis and the motion was carried on a unanimous voice vote.
23
24 B.Open Bids
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26 1. Chairperson Grimes moved to close the bidding on the irrigation system at Glen Miller Golf
27 Course, second by Jarvis and the motion was carried on a unanimous voice vote. He noted that the
28 project had been advertised in the Palladium-Item on July 3 and July 10 and that it is a prevailing wage
29 project. He moved to approve the proof of publication, second by Jarvis and the motion was carried on
30 a unanimous voice vote.
31
32 Bids received included those from Wisco Irrigation Inc.for$234,900 with Option I deletion of the driving
33 range for$12,800; Busby Drilling Co. Inc. of Anderson for$215,673 with Option I deletion for$15,680;
34 Lynx Business Group Inc. of Indianapolis for $261,500 with Option I for $13,400; and Automatic
35 Underground Sprinklers of Noblesville for $198,168 with Option I of $18,200. Chairperson Grimes
36 moved to take the bids under advisement and award them at a later date, second by Jarvis and the
37 motion was carried on a unanimous voice vote.
38
39 OTHER MATTERS
40
41 A. Jarvis read a request from Lisa Lewis for a block party from 2:30 to 9 p.m. Saturday, August 26 at
42 South T and South U Streets on South 15th Street. He moved to approve the request, second by
43 Chairperson Grimes and the motion was carried on a unanimous voice vote.
44
45 B. Chairperson Grimes said the Board had received a request from Linda Martin, a driver's license
46 examiner with the Bureau of Motor Vehicles, to have the curb on the three spaces in the 500 block of
47 the north service alley repainted yellow. He read a recommendation from Captain Mike Chambers of
48 the Police Traffic Safety Division that the three spaces be eliminated and move only one of these to the
49 front of the BMV office on North 6th Street. He said those spaces were not needed and it would free up
50 that area for the public. Chairperson Grimes requested that Captain Chambers try to work with Martin
51 on that issue.
52
53 C. Jarvis said he had received a letter from Oberle & Associates informing him that the parking lot at
54 the U.S. Post Office will be inaccessible from July 24 through August 3. He said patrons will be asked to
55 enter the parking lot through the Social Security office and the loading docks and exit through the north
56 gate on North 4th Street.
57
58 D. Chairperson Grimes explained that the Richmond Police Department had submitted its June 1995
59 report to the Board. He pointed out that the number of actual offenses in 1995 had totaled 178 as
60 opposed to the 278 in 1994. Also the value of lost property in 1994 was $138,974 and in 1995 it was
61 $114,189. The value of recovered property in 1995 was $20,254, compared to $19,589 in 1994.
62 Chairperson Grimes moved to accept the report into the record, second by Jarvis and the motion was
63 carried on a unanimous voice vote.
64
65 ADJOURNMENT
There being no further business, on a motion duly made seconded and passed and carried on a unanimous
voice vote,the meeting was adjourned.
Dennis W. Grimes, Chairperson
ATTEST:
Norma Carnes. Clerk