HomeMy Public PortalAbout06-29-1995 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA,JUNE 29, 1995
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m.Thursday,June 29, 1995,
2 in the Municipal Building in said City. Vice Chairperson Jan Hibner presided with Earnest Jarvis in attendance.
3 Chairperson Dennis Grimes was absent.The following business was had to-wit:
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5 MAYORAL RECOGNITION AWARD
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7 Mayor Roger Cornett presented the Mayor's Community Service Award to Jerry Easley, former President of the
8 Richmond/Wayne County Chamber of Commerce, for "exceptional citizenship above and beyond the call of
9 duty. . ." Accepting the award for Easley, who is currently living in McAllen, Texas, was his wife, Barbara, and
10 son, Greg. Mayor Cornett noted that Easley has accepted a position in Monterey, Mexico where he is learning to
11 be bilingual and helping to increase the trade between the United States and Mexico. Mayor Cornett credited
12 Easley with helping increase the number of jobs in Wayne County and noted that he was instrumental in forming
13 the Economic Development Corporation.
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15 APPROVAL OF MINUTES OF JUNE 22,1995
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17 The minutes of the June 22, 1995, meeting were approved on a motion by Jarvis, second by Hibner and carried
18 on a unanimous voice vote.
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20 CLAIMS FOR PAYMENT
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22 Claims submitted by the City Controller's office totaled $148,618 for supplies and contractual services. Also,
23 $170,000.39 which included a payment of $87,000 for health insurance claims. Jarvis moved to approve the
24 claims, second by Vice Chairperson Hibner and the motion was carried on a unanimous voice vote.
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26 REQUESTS
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28 A. Handicapped parking space requests read by Vice Chairman Hibner included Reid Memorial
29 Presbyterian Church on North A Street, Christ Tabernacle Church on Pearl Street, Myrtle Sparks
30 Burton on Glen Court and Carrie Havens. on South 12th Street were approved on a motion by her,
31 second by Jarvis and carried on a unanimous voice vote.
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33 B. A request by the Wayne County Historical Museum for its Pioneer Days Festival Saturday,
34 September 9, and Sunday, September 10, was read by Jarvis who stated it was for no parking along
35 the north side of the 1100 block of North A Street and around the museum on North 11th and North
36 12th Street for their horsedrawn vehicles. He also noted the request is for the use of the North 10th
37 Street municipal parking lot for parking for the two days. He noted that Traffic Safety Division and City
38 Clerk Norma Carnes, through whose office the off-street parking is managed, had no objections and
39 moved for approval, second by Vice Chairperson Hibner and the motion was carried on a unanimous
40 voice vote.
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42 CONTRACTS
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44 A.Award Bids
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46 1. Jarvis explained that in the past the City has had contracts with various organizations or firms
47 which it paid on a monthly basis to call in for support of software and hardware for its computers.
48 However, now that the new computers are in place, he said, it seems a waste of money because they
49 don't have the need to be repaired and they are under warranty. Jarvis said the City has signed an
50 agreement with a firm named INFOCOM to provide software and hardware support for the next six
51 months with the charges not to be paid on a monthly basis but as the need arises. That agreement
52 states that the principal provider will be paid $60 an hour and the subordinate will be paid $40 an hour.
53 Jarvis moved to approve the support for the six-month period, second by Vice Chairperson Hibner and
54 the motion was carried on a unanimous voice vote.
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56 2. Mike Foley, President of the Birth-To-Five Board of Directors, spoke on behalf of the renewal of
57 the anciallary agreement with the City. He stated that the program continues to operate within the
58 charter and continues to meet the requirements. He added that the Board appreciates continuing the
59 residence of the director in the Municipal Building. Vice Chairperson Hibner explained that the first
60 agreement is between the Board of Works and the Richmond Community Schools and deals with the
61 grant money the program receives from the state. And, the ancillary agreement between Birth-To-Five
62 and the City through the Board of Works is for the space and requirements that the employees have
63 through the City. Both, she said, are one-year contracts beginning July 1, 1995 and running through
64 June 30, 1996.Vice Chairperson Hibner moved to enter into both agreements and authorize her to sign
65 them,second by Jarvis and the motion was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
June 29, 1995
Page 2
1 B.Open Bids
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3 1. Vice Chairperson Hibner announced that the bidding for the protective trousers and jackets for the
4 Richmond Fire Department, or turnouts as they are referred to by the Firefighters, had produced five
5 bids.Jarvis moved to close the bidding,second by Vice Chairperson Hibner and the motion was carried
6 on a unanimous voice vote. Bids opened were from M & W Fire Extiguisher Sales and Service of
7 Rushville which included $423.05 for the coats, $271 for the pants and 14.40 for the back suspenders,
8 totaling $45,376.07; Hoosier Fire Equipment Inc. of Valparaiso which included a bid of $698.90 for the
9 set of a jacket and trousers, totaling $42,632.90; Koorsen Protective Services of Richmond for 61 sets
10 for a unit price of$779 totaling $47,519; Midwest Fire Safety in Indianapolis, which Hibner said may or
11 may not be in order, for a unit price of$782.32 totaling $47,721.52; and Fire Service Supply Company
12 in Indianapolis for a unit price of$750 totaling $45,750. Vice Chairperson Hibner moved to take the bids
13 under advisement,second by Jarvis and the motion was carried on a unanimous voice vote.
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15 OTHER MATTERS
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17 A. City Engineer Bob Wiwi stepped forward and explained that the City is moving forward for a
18 September letting of the INDOT rehabilitation on Richmond Avenue over the Whitewater River. He said
19 the project will be let by INDOT but the City has a part in it. He said the estimated cost is approximately
20 $1,881,000 and the City, in cooperation with the County, will pay 20 percent of the actual construction
21 costs and that figure is estimated at $376,200. Wiwi says this finalizes the construction agreement in
22 regard to the actual awarding of the contract. He said he had discussed funding with City Controller
23 Dennis Grimes and the money has been appropriated and is available. Wiwi recommended the
24 agreement be approved. In answer to a question posed by Jarvis, Wiwi said he anticipates the closing
25 of the bridge around October and it will stay closed approximately one year. He said GTE is removing
26 phone lines and the water company has to relocate a line, too, and that is being coordinated now.
27 Jarvis moved to authorize Vice Chairperson Hibner to enter into the agreement with the state, to allow
28 the bid date of September 12, 1995 on the bridge, second by Vice Chairperson Hibner and the motion
29 was carried on a unanimous voice vote.
30
31 B. Wiwi asked the Board for a contract modification to a consulting engineering agreement for Phase II
32 services for the 20th Century Bridge. Giving the background, Wiwi said the City had hired a consultant
33 firm which was Butler, Fairman and Seufert of Indianapolis, to prepare the design for this bridge and
34 the approaches to it and as a result of their work some contaminated soil was found near the site. He
35 said some extra work was involved which was not a part of the original agreement and now the City has
36 the details worked out with the Indiana Department of Environmental Managerment. He said the work is
37 not to exceed $1,800 and the extra work, although not anticipated, will not prevent the project from
38 being on schedule. He asked the Board to approve an agreement with Butler, Fairman and Seufert for a
39 contract modification not to exceed $1,800. Jarvis so moved, second by Vice Chairperson Hibner and
40 the motion was carried on a unanimous voice vote.
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42 C. Vice Chairperson Hibner introduced Resolution No. 3 - 1995 which deals with the Commercial
43 Driver's License physical examinations. She explained that the Board had adopted a policy only two or
44 three weeks ago for the City's CDL drivers for alcohol and substance abuse testing. She said this
45 resolution deals with where those drivers will get their physical examinations. In order to create
46 consistency, the resolution mandates that the drivers go to Reid's occupational clinic, effective July 1,
47 1995. She said the cost will be taken care of by the City and the report of the examinations will become
48 a part of the employees' personnel file. She moved to enter into this resolution for all the executive
49 departments of the City, second by Jarvis and the motion was carried on a unanimous voice vote.
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51 PUBLIC COMMENTS
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53 Jarvis reminded those listening that Saturday, July 1 is the 50th anniversary celebration of the Municipal Airport
54 which includes a fly in breakfast, dedication of the A-6 Intruder as well as a re-dedication of the airport, and a
55 Stage Door Canteen dance from 8 p.m.to midnight in the large hanger.
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57 ADJOURNMENT
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59 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
60 voice vote,the meeting was adjourned.
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Janet Hibner, Vice Chairperson
ATTEST:
Norma Carnes, City Clerk