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Home My Public Portal About01) CC Agenda 2014-02-18Revised 02-14-2014 CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING FEBRUARY 18, 2014 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE 1. CALL TO ORDER – Mayor Sternquist 2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONIAL MATTERS – PRESENTATIONS A. TEMPLE CITY CHAMBER OF COMMERCE MONTHLY UPDATE B. SHERIFF’S MONTHLY UPDATE 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 3-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGENDA ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda February 18, 2014 Page 2 of 9 7. CONSENT CALEND AR All Consent Calendar items may be approved in a single motion as recommended unless removed for further discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through I per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Special Meeting of January 31, 2014; 2) Minutes of the City Council Regular Meeting of February 4, 2014; 3) Minutes of the City Council Special Meeting of February 7, 2014; and 4) Minutes of the City Council Special Meeting of February 8, 2014. Recommendation: Approve. B. PLANNING COMMISSION ACTIONS – MEETING OF JANUARY 28, 2014 The City Council is requested to review the Planning Commission actions of their meeting of January 28, 2014. Recommendation: Receive and file. C. PUBLIC ARTS COMMISSION ACTIONS – MEETING OF JANUARY 22, 2014 The City Council is requested to review the Public Arts Commission actions of their meeting of January 22, 2014. Recommendation: Receive and file. D. PUBLIC ARTS COMMISSION ACTIONS – MEETING OF FEBRUARY 5, 2014 The City Council is requested to review the Public Arts Commission actions of their meeting of February 5, 2014. Recommendation: Receive and file. E. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF JANUARY 22, 2014 The City Council is requested to review the Public Safety Commission Actions of their meeting of January 22, 2014. City Council Agenda February 18, 2014 Page 3 of 9 Recommendation: Received and filed. F. RELEASE OF GRADING SECURITY FOR TRACT MAP NO. 71721 LOCATED AT 5551 – 5553 SULTANA AVENUE Since the City has been notified by the Los Angeles County Public Works Division that the grading work is completed and in compliance with the approved plans, staff recommends that the City Council authorize the release of the grading security bond for Tract Map No. 71721. Recommendation: Authorize the release of a grading security bond in the amount of $28,000 for Tract Map No. 71721. G. FINAL SUBDIVISION MAP APPROVAL FOR PARCEL MAP NO. 71828, A FOUR-UNIT CONDOMINIUM PROJECT AT 5528 SULTANA AVENUE The proposed project is consistent with the land use designation of the property and with the City’s development standards. The site is zoned R-3, Heavy Multiple-family Residential, and the land area of the site is adequate to accommodate four detached condominium dwelling units. After the Tentative Parcel Map approval in 2012, the applicant has since started to fulfill the requirements and conditions imposed on the project and the preparation of the final subdivision map. City Council is requested to receive the work agreements and improvement securities for road and sanitary sewer improvements, and approve the final subdivision map for Parcel Map No. 71828. Recommendation: 1) Review the findings of the County of Los Angeles Department of Public Works as enumerated in their letter; 2) Receive the Subdivision Improvement Agreement; 3) Approve the final subdivision map for Parcel Map No. 71828 and dedications indicated on the map; 4) Authorize the Acting City Manager to execute the Subdivision Improvement Agreement; and 5) Authorize the City Clerk to certify Parcel Map No. 71828. H. PROGRAM SUPPLEMENT AGREEMENT TO ADMINISTERING AGENCY- STATE MASTER AGREEMENT FOR FEDERAL FUNDED EMERGENCY City Council Agenda February 18, 2014 Page 4 of 9 REPAIR; AND ADOPT RESOLUTION NO. 14-4973 AUTHORIZING THE CITY MANAGER TO SIGN SAID AGREEMENT After the State of California declared a State of Emergency for Los Angeles County on December 10, 2011, the City submitted an application to California Department of Transportation (Caltrans) for reimbursement of Federal funds for the emergency response and removal of debris from City streets caused by the windstorm. The City submitted all necessary forms and documents including a detailed breakdown of actual costs incurred by the City resulting from the cleanup activities associated with the windstorm’s aftermath. The total cost incurred by the City was $197,290. The City has begun the preparation of an invoice per Caltrans Local Assistance Program Manual (LAPM) to submit to Caltrans for reimbursement. Recommendation: 1) Approve the Program Supplement Agreement No. 008-N to Administering Agency State Master Agreement No. 07-5365R (Windstorm Damage Emergency Opening/Debris Removal Project) (Attachment “A”); and 2) Adopt Resolution No. 14-4973 (Attachment “B”) authorizing the City Manager (Tracey Hause, Acting City Manager) to sign the Program Supplement Agreement No. 008-N to Administering Agency-State Master Agreement No. 07-5365R (Windstorm Damage Emergency Opening/Debris Removal Project). I. ADOPTION OF RESOLUTION NO. 14-4972 APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 14-4974 authorizing the payment of bills. Recommendation: Adopt Resolution No. 14-4974. 8. UNFINISHED BUSINESS – None 9. NEW BUSINESS A. FIRST READING AND INTRODUCTION OF ORDINANCE NO. 14-990 CORRECTING ORDINANCE REFERENCE ERRORS IN ORDINANCE NO. 13-985 PERTAINING TO 2014 BUILDING CODES The City Attorney’s office determined that some of the questions raised were simple typographical errors that could be fixed by the codifier, while other errors needed to be resolved by ordinance. The City Attorney advised staff to City Council Agenda February 18, 2014 Page 5 of 9 bring a clean-up ordinance fixing the references. Presentation: Planning Manager Recommendation: 1) Introduce Ordinance No. 14-990, for first reading by title only, correcting reference errors in Ordinance 13-985; 2) Waive further reading of Ordinance No. 14-990; and 3) Schedule the second reading of Ordinance No. 14-990 for March 4, 2014. B. FISCAL YEAR 2013-14 MID-YEAR BUDGET REVIEW, TREASURER’S REPORT, REVENUE, EXPENDITURE AND CAPTIAL PROJECT SUMMARY REPORTS The FY 2013-14 Mid-Year Budget review process provides the City Council with an opportunity to review and adjust original revenue projections and budgeted appropriations based on six months of actual activity. Adjustments are a result of changes in revenue projections based on actual revenue received from July 1, 2013 through December 31, 2013, as well as unanticipated expenditures due to information that was not previously available. While results have been positive, the City continues to monitor revenues closely and to strictly control expenditures. Presentation: Acting City Manager/Administrative Services Director Recommendation: 1) Receive the Fiscal Year (FY) 2013-14 Mid-Year Budget Review and related reports; 2) Authorize staff to revise various revenue estimates as indicated in Attachment "A"; 3) Authorize staff to revise various budgeted appropriations as indicated in Attachment "B"; and 4) Authorize staff to create an Affordable Housing Fund and Pubic Arts Fund. C. AUTHORIZE THE ACTING CITY MANAGER TO ENTER INTO AN City Council Agenda February 18, 2014 Page 6 of 9 EMPLOYMENT AGREEMENT FOR INTERIM COMMUNITY DEVELOPMENT DIRECTOR An appointment of an Interim Community Development Director is necessary to oversee the daily operations of the Planning, Building & Safety, Housing, Business License, Emergency Services, Parking Administration, Animal Control, Maintenance, Public Safety Volunteers, and Code Enforcement. Presentation: Acting City Manager/Administrative Services Director Recommendation: Authorize the Acting City Manager enter into a employment agreement with Donald Penman to serve the City as Interim Community Development Director. D. APPROVAL OF EMPLOYMENT AGREEMENT TERMS FOR POSITION OF INTERIM CITY MANAGER AND ADOPTION OF RESOLUTION OF SPECIAL NEED CONSISTENT WITH CALPERS REQUIREMENTS An appointment for an Interim City Manager is necessary to fill a critical position with the City. The City Manager is the chief executive officer of the City and serves as department head for the Management Services Department. He/she is responsible for the efficient direction of all departments and the administrative affairs of the City, including direct support to the City Council. Since the City has limited staff and has also recently lost its Community Development Director, the existing management staff are required to service their existing departments to avoid reduction of City services. Presentation: City Attorney Recommendation: 1) Approve the terms of an employment agreement with Andrew J. Takata to serve as Interim City Manager; 2) Authorize the Mayor and City Attorney to execute an employment agreement with Mr. Takata after his official retirement date on February 28, 2014; and 3) Adopt Resolution No. 14-4976 making a determination of special need for an Interim City Manager consistent with CalPERS requirements. 10. COMMUNICATIONS – None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY City Council Agenda February 18, 2014 Page 7 of 9 REDEVELOPMENT AGENCY MEETING 12. ACTIONS T AKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY 13. UPDATE FROM CITY MAN AGER 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 6/3/2011 B. School District/City Standing Committee (Councilmember Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012 C. City Code Review Standing Committee (Councilmember Chavez and Vizcarra) – Formed 11/6/2012 D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 4/2/2013 E. Strategic Plan Implementation Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 1/27/2014 F. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 5/13/2013 G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee (Councilmember Vizcarra and Yu) – Formed 8/20/2013 H. Audit Ad Hoc Committee (Councilmember Chavez and Yu) – Formed 1/27/2014 I. Facilities, Public Works and Infrastructure Ad Hoc Committee (Councilmember Chavez and Mayor Pro Tem Blum) – Formed 2/4/2014 15. COUNCIL ITEMS SEP AR ATE FROM THE CITY M AN AGER’S REGULAR AGEND A A. COUNCILMEMBER CHAVEZ B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU D. MAYOR PRO TEM BLUM City Council Agenda February 18, 2014 Page 8 of 9 E. MAYOR STERNQUIST 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ – None B. COUNCILMEMBER VIZCARRA – None C. COUNCILMEMBER YU – None D. MAYOR PRO TEM BLUM – None E. MAYOR STERNQUIST – None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 18. CLOSED SESSION A. Purpose: Public Employee Appointment Title: Interim City Manager Authority: Government Code Section 54957 19. ADJOURNMENT NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. MARCH 4, 2014 PLANNING COMMISSION 7:30 P.M. FEBRUARY 25, 2014 PARKS & RECREATION COMMISSION 7:30 P.M. FEBRUARY 19, 2014 PUBLIC SAFETY COMMISSION 7:30 P.M. FEBRUARY 26, 2014 PUBLIC ARTS COMMISSION 7:00 P.M. MARCH 5, 2014 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available for viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. City Council Agenda February 18, 2014 Page 9 of 9 I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Marilyn Bonus, Deputy City Clerk Signed and Posted: February 13, 2014 (12:00 p.m.) Revised Posting: February 14, 2014 (6:00 p.m.)