HomeMy Public PortalAbout03-30-1995 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, MARCH 30, 1995
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m. Thursday, March 30,
2 1995, in the Municipal Building in said City. Chairperson Dennis Grimes presided with Jan Hibner and Earnest
3 Jarvis in attendance.The following business was had to-wit:
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5 APPROVAL OF MINUTES OF MARCH 23,1995
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7 The minutes of the previous meeting were approved on a motion by Hibner, second by Jarvis and carried on a
8 unanimous voice vote.
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10 CLAIMS FOR PAYMENT
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12 Claims submitted by the City Controller's office totaled $620,973.99 most of which was for payroll and payroll
13 taxes. Also included was a check for group health insurance claims to Benefit Systems, the City's third party
14 administrator and $15,000 to Diversified Data Systems for the City's prescription card plan. Chairperson Grimes
15 moved to approve the claims,second by Jarvis and the motion was carried on a unanimous voice vote.
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17 REQUESTS
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19 A. Hibner moved to approve a new request for handicapped parking made by Pamela Lairson on South
20 8th Street, second by Jarvis and the motion was carried on a unanimous voice vote.
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22 B. Jarvis moved to approve the request made by the North Richmond Neighborhood to join the
23 Adopt-A-Street program including the areas of North 8th and North 9th Streets at North G and North H
24 Streets, North 14th and H Streets and North 17th Street between North H and North J Streets, second
25 by Hibner and the motion was carried on a unanimous voice vote.
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27 C. Hibner stated that a request had been received from Jack Cruse, owner of Summer Sun Tanning at
28 North West 3rd and West Main Streets,to lift the parking restriction on West Main between North West
29 First and North West 5th Streets. He stated through research he had discovered that the parking
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restriction had been lifted years ago and the signs had been taken down on the south side of West
Main Street but the ones on the north side remained, although they had been changed from the original
32 1 p.m. to 6 p.m. to 3 p.m. to 6 p.m. He said the reason the signs were placed there initially was
33 because of the building of the Twentieth Century Bridge which was about 35 years ago and the
34 re-routing of the heavy traffic. Cruse had a petition signed by property owners living in the 300 and 400
35 blocks of West Main Street.
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37 Gus Mitchell, operator of Mitchell's West Side Shoe Repair at 232 West Main Street, read a letter
38 which he distributed to each of the Board members, giving the background of the parking restriction.
39 (The letter in its entirety is on file in the Clerk's office).Jarvis said Mitchell's letter shed a new light on
40 the problem, noting that Cruse had led the Board to believe the restrictions had been lifted on both
41 sides,while Mitchell's letter stated that the restriction on the north side was merely changed from 1 p.m.
42 to 6 p.m.to 3 p.m.to 6 p.m. and it has stayed that way since the completion of the Twentieth Century
43 Bridge.
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45 Captain Chambers said the restrictions were enforced when U.S. 40 traffic did not turn on South West
46 1st Street but went to South West 5th Street and it was maintained as a State highway. He said it
47 provided motorists a safer and faster route in those peak periods of time. Captain Chambers said that
48 although he realized it was an inconvenience to the residents and the few businesses in that area, he
49 had checked with a number of people who use the area and they would like to see the restriction
50 remain. He said using both lanes enable motorists to make left turns without blocking traffic, also to turn
51 right or to continue west on West Main Street. He added that construction is soon to start on the 20th
52 Century Bridge which will mean truck traffic will possibly be re-routed onto West Main Street. Captain
53 Chambers offered the possibility of a traffic count if it is the Board's pleasure. Hibner asked for such a
54 traffic count between 3 and 6 p.m., adding that possibly it could be honed down a little more, checking
55 between 5 and 6 p.m. She said perhaps lifting the restrictions on the second and third block temporarily
56 could be a possibility.Jarvis pointed out that Cruse did not have a problem with parking spaces for his
57 customers until Andy's TV was sold to Old World Pizza and would not allow the customers to park there
58 anymore. It was agreed that a study be made to help the Board find the best possible solution.
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60 D.Jarvis read a request for residential parking only at South 7th and L Street. He noted that the Traffic
61 Safety Division had reviewed the request and had set a meeting with Edelman at the Recycling Center
62 about his employees parking in the residential areas. He said there is no off-street parking for the
63 employees. It was suggested by the Traffic Safety Division that the traffic be monitored on a short term
64 basis to check out the problem.Jarvis so moved, noting that the Board may have to look at the area as
65 residential parking,second by Hibner and the motion was carried on a unanimous voice vote.
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Board of Works Minutes Cont'd
March 30, 1995
Page 2
1 E. Hibner read a request from the Urban Enterprise Zone asking that the No Parking Loading Zone
2 signs be removed from the North E Street area under the overpass adjacent to the Farmer's Market.
3 Anna Mennerick, director of the Urban Enterprise Association, stated that the signs were placed there
4 to designate the drop-off area for those participating in the Farmer's Market.She noted that only applies
5 twice a week in the spring, summer and fall, adding that there is a period of time they are of use to no
6 one. The area was reviewed by the Traffic Safety Division which recommended the yellow be painted
7 over with white, lifting the restrictions in the area the year round. Hibner so moved, second by Jarvis
8 and the motion was carried on a unanimous voice vote.
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10 CONTRACTS
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12 A.Award Bids
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14 1. Chairperson Grimes reported that two copiers have been in the building which were leased for
15 three years and now the lease is up with the option to purchase them. After a review, however,
16 Chairperson Grimes said it was determined the copiers are not sufficient to do the job and it has been
17 decided to stick with Xerox as the type of copier to use and inasmuch Xerox has been awarded the
18 state bid for copiers the City wishes to lease purchase two copiers, Model 5343,one for the Department
19 of Law and the other for Human Services at$515.60 per month for 36 months.The same type of copier
20 is at the Fire Department and the City wishes to also replace it with the lease purchase at$231.48 with
21 a purchase option at the end for$750. Chairperson Grimes moved to enter into the two contracts with
22 Morgan Office Supplies, the Xerox distributor in the City. He moved to authorize himself to sign off on
23 the documents,second by Hibner and the motion was carried on a unanimous voice vote.
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25 2. Hibner moved to authorize Chairperson Grimes sign the office building lease for McBride Stadium
26 at $345 per month for 36 months which included delivery and installation price at $1,685, second by
27 Jarvis and the motion was carried on a unanimous voice vote.
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29 3. Jarvis moved to award the bid for the leasing of the locker room and rest room facility at McBride
30 Stadium to Spacemaster Buildings which was the only responsive bidder and under the budget
31 estimate of $3,280.96 for 25 months, second by Hibner and the motion was carried on a unanimous
32 voice vote.
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34 B.Open Bids
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36 1. Chairperson Grimes moved to close the bidding for the lease purchase financing of a pumper fire
37 truck, the bids for which were due by 9 a.m.today, second by Hibner and the motion was carried on a
38 unanimous voice vote. He said the bids were opened several weeks ago and the truck will be delivered
39 yet this year at a price of $157,930 from Pierce Manufacturing. He also asked for the approval of the
40 proof of publication of the purchase advertisement appearing March 7 and March 14 in the
41 Palladium-Item newspaper,second by Hibner and the motion was carried on a unanimous voice vote.
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43 Hibner opened the bids and Jarvis read the totals as follows: Dunn Leasing, 5.53 annual percentage
44 rate, a year's payment in arrears for $58,574.50 and amount to $175,723.50 financed; GE Capital
45 Public Finance Inc. no bid;Advanta Public Finance, no bid; Harbor Companies of America, 36 months
46 at $4,824.76, with 6.65 percent and a total of$157,930; Midwest Bankers Group Inc. at $157,930 over
47 three years with an annual pay of $56,504.41; Associates Commercial Corp. with three annual
48 payments of $55,844.89 and a total over three years of $157,930 funded at 6.21 percent; Bank One
49 Leasing Corp. at 5.655 percent for $56,069.30 and no base total; MBD Equipment Finance Inc. for
50 three years with $1 at the end of option to buy and $55,592 annual payment at $5.72 percent; PNC
51 Leasing Corp. with three annual payments in advance, of $55,612.37 at 5.75 percent for a total of
52 $166,837.11 which is Alternate 1 and Alternate 2 is$58,810.08 with 5.75 percent in arrears for a total of
53 $176,430.24; Star Bank offered three payments in arrears at $58,908 at 5.84 percent with an option at
54 the end of$1; and American National Leasing Corp. with three payments of$56,832.50 at 6.89 percent
55 and a total of $170,497.50. Chairperson Grimes moved to take the bids under advisement and award
56 them at the next meeting, second by Jarvis and the motion was carried on a unanimous voice vote.
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58 OTHER MATTERS
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60 A. Hibner moved to authorize Chairperson Grimes to sign off on amendment No. 1 for a health plan
61 document which allows a continuation of the old plan document which covers a wellness procedure,
62 namely a mammorgram, according to the schedule without any deductible and without any co-pay,
63 second by Jarvis and the motion was carried on a unanimous voice vote.
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65 B. Purchasing Manager Vicki Stevens appeared before the Board as a stand-in for Debbie Hopkins, a
member of the F.O.P. Auxiliary requesting to fly the law enforcement memorial flag on Monday, May
15,designated as National Peace Officers Memorial Day, at the Freedom Fountain on the south side of
the Municipal Building. She stated the flag is designed to honor all law enforcement officers killed in the
line of duty or who died in active service to their community.
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Board of Works Minutes Cont'd
March 30, 1995
Page 3
1 Chairman Grimes moved to authorize the flying of the flag on May 15, second by Hibner and the motion
2 was carried on a unanimous voice vote. Chief Rice, who helped Stevens unfold the flag,said there will
3 also be a formal memorial service for officers sometime after the raising of the flag.
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5 C. Chief Rice commented on the 1994 annual report of the Richmond Police Department which he said
6 included basic information about things such as training and crimes. He noted that each division is
7 responsible for writing a summary for the report and several copies are available at the
8 Morrisson-Reeves Library and Police Headquarters in the Municipal Building. He said there was an
9 increase in the number of burglaries and thefts, noting there had been 207 additional thefts but 132
10 additional arrests of shoplifters. He said there had been a 56 percent increase in the number of
11 batteries which was a growing concern. He stated with the neighborhood reporting these things it also
12 affects the number of reports. Chairperson Grimes moved to accept the report into the record, second
13 by Jarvis and the motion was carried on a unanimous voice vote.
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15 D.Jarvis stated he had received a letter from the March of Dimes which stated that it is looking like the
16 Walk America fundraiser wil enjoy its best year yet from all indications. However,those still interested in
17 participating may call 800-844-9255.
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19 ADJOURNMENT
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21 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
22 voice vote,the meeting was adjourned.
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28 Dennis W.Grimes, Chairperson
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33 ATTEST:
34 Norma Carnes, City Clerk
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