HomeMy Public PortalAbout02-23-1995 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, FEBRUARY 23, 1995
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m. Thursday, February 23,
2 1995, in the Municipal Building in said City. Chairperson Dennis Grimes presided with Earnest Jarvis and Janet
3 Hibner in attendance.The following business was had to-wit:
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5 APPROVAL OF MINUTES OF FEBRUARY 16,1995
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7 Hibner moved for the approval of the minutes of February 16, 1995 with a second by Jarvis and the motion was
8 carried on a unanimous voice vote.
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10 CLAIMS FOR PAYMENT
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12 Claims submitted by the City Controller's office totaled $93,289.20, most of which was for supplies and
13 contractual services. It also included $21,594.90 paid to WOW which, Chairperson Grimes explained, comes
14 out of the City's payment of the franchise agreement with TCI which is paid quarterly. A motion was made by
15 Chairperson Grimes to approve the claims, second by Hibner and the motion was carried on a unanimous voice
16 vote.
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18 REQUESTS
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20 A.There were no handicapped parking space requests.
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22 B. Hibner read a request from the Traffic Safety Division for a No Parking sign in the 1400 block of
23 Sheridan Street. Captain Mike Chambers said his department had been looking at the area for the past
24 several months because the situation has created a safety problem. He recommended the placing of
25 the sign, noting that it would actually be located in front of 1459 Sheridan Street. Hibner so moved,
26 second by Jarvis and the motion was carried on a unanimous voice vote.
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28 C. Jarvis brought before the Board again, the parking situation behind Pyle Photography in the alley
29 between North 8th and North 9th Streets. He said the two-way alley is not wide enough for the parking
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of a vehicle and the traffic. He noted that Greg Pyle has a garage with an overhead door which would
enable him to pull into the garage to unload the items in the vehicle into the garage area then pull
32 away. Jarvis moved to deny the request but to inform Pyle that he is authorized to park in that area
33 behind his business long enough to load and unload items from his vehicle, second by Hibner and the
34 motion was carried on a unanimous voice vote.
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36 CONTRACTS
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38 A. Hibner stated that the City has had problems with the pagers from Pagenet which was awarded the
39 bid December 8, 1994. She said the company had tried unsuccessfully to alleviate the problem by
40 adding an additional antenna and the City had consulted Indiana Paging,the next lowest bidder, which
41 recommended the City continue using the previous paging company which was MobileComm. She
42 stated that MobileComm has an antenna on the Leland Hotel and the quoted price per pager per
43 month was $8 which is $2 less than the previous contract. Because of the problem, she moved to
44 terminate the present contract with Pagenet for failure to fulfill the contract and continue leasing the
45 pagers from MobileComm for one year with the option to renew the second and third years at the
46 same rental cost,second by Jarvis and the motion was carried on a unanimous voice vote.
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48 B. Chairperson Grimes explained that the bids received two weeks ago for the police body armor had
49 been reviewed, adding that there was an additional bid submitted by American Public Safety which the
50 Board refused to accept because it was not in order, having no bid bond nor cashier's check. He said
51 the company had submitted a timely bid protest to the City Controller's office and a written response
52 had been sent to the company of the decision not to delay the award of the bid based upon the fact that
53 their bid was not responsive and they had ample time to respond. He said it is a note of record that
54 must be made that this Board will proceed with the bid award without delay to protect the substantial
55 interest of the City. Chairperson Grimes moved to award the contract without delay to Steven R.
56 Jenkins as the lowest, most responsive, responsible bidder at a cost of $336.81 each. He added that
57 the price is also good for individual officers to purchase the outer wear carrier personally at the same
58 price as quoted to the City of$42.99 each. The motion received a second from Hibner and was carried
111 59 on a unanimous voice vote.
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61 C. Jarvis stated that last week two bids had been received for the elevator maintenance of two
62 elevators in the City building, two in the parking garage and two in the Sanitary District. The bid from
63 Dover Elevator in Indianapolis was $900 per month and the bid from Millar Elevator, also of
64 Indianapolis, was $705 per month. Jarvis stated that those bids had been reviewed by Purchasing
65 Manager Vicki Stevens who recommended acceptance of Millar Elevator,the City's previous vendor, as
the lowest, most responsive and responsible. He stated that the contract is for five years with the first
three at the quoted price and the price the last two years subject to increase or decrease adjustment
based upon the index of wholesale commodity prices.Jarvis moved to award the bid to Millar Elevator,
second by Hibner and the motion was carried on a unanimous voice vote.
Board of Works Minutes Cont'd
February 23, 1995
Page 2
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2 D. Hibner moved to award the bid for the demo fire truck to the Pierce Co. for $157,930 which will
3 provide a loaner truck immediately upon awarding of the bid, second by Jarvis and the motion was
4 carried on a unanimous voice vote. The other bid received was from KME for$162,660, making the bid
5 from Pierce the lowest, most responsive and responsible.
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7 OTHER MATTERS
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9 A. Chairperson Grimes moved for approval of the payment of $1,250 to Fennimore & Associates for
10 auditing of the contract for Dana Parkway. He explained that it was required that at the end of the
11 contract that it be audited by an outside auditing firm and the Redevelopment Commission selected
12 Fennimore &Associates to perform the audit. He said it is paid through Star Bank acting as trustee of
13 the T.I.F. bond. Chairperson Grimes moved to approve the request, second by Hibner and the motion
14 was carried on a unanimous voice vote.
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16 B. Jarvis reminded those in the audience and TV viewers of Walk America sponsored by the March of
17 Dimes scheduled for April 29.
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19 ADJOURNMENT
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21 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
22 voice vote,the meeting was adjourned.
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29 Dennis W.Grimes, Chairperson
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35 ATTEST:
36 Norma Carnes, City Clerk
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