HomeMy Public PortalAbout12-01-1994 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, DECEMBER 1, 1994
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m.Thursday, December 1,
2 1994, in the Municipal Building in said City. Chairperson Earnest Jarvis presided with Dennis Grimes and Janet
3 Hibner in attendance.The following business was had to-wit:
4
5 APPROVAL OF MINUTES OF NOVEMBER 23,1994
6
7 Hibner moved for the approval of the minutes of November 23, 1994, second by Grimes and the motion was
8 carried on a unanimous voice vote.
9
10 CLAIMS FOR PAYMENT
11
12 Claims submitted by the City Controller's office totaled $165,744.28 which included health insurance claims.
13 Also, $492,017.01 comprised mainly of payroll and payroll taxes, and $56,002.94 for various supplies and
14 contractual services. Grimes moved to approve the claims, second by Hibner and the motion was carried on a
15 unanimous voice vote.
16
17 REQUESTS
18
19 A. Hibner read a request made by representatives of Reid Memorial Presbyterian Church for one
20 handicapped parking space on North A Street and a marked loading and unloading zone. She said in
21 talking with them, she determined the need for some kind of handicapped accessible space on the
22 street and there was some discrepancy with what was originally recommended by the Traffic Safety
23 Division. Hibner asked that the Board defer action and ask the Traffic Safety Division to again look at
24 the situation and submit a recommendation.
25
26 Grimes read a request made by representatives of Calvary Baptist Church for additional parking
27 spaces around the church from 6:30 to 8:30 p.m. Friday, Dec. 2, because of a Sunday School project.
28 He said the request had been reviewed by the Traffic Safety Division which had recommended using
29 three spots in front of the church and three spots across the street. It was noted that the spots could be
30 marked with paper signs but it was stated that because of manpower restraints of the Police
31 Department restricted parking could not be enforced. Grimes said the Traffic Safety Division had
32 directed that the signs be picked up and put in place Thursday afternoon to give 24-hour notice.Grimes
33 moved to grant the request,second by Hibner and the motion was carried on a unanimous voice vote.
34
35 B. Grimes read a request made by Carpet Brokers at 183 Fort Wayne Ave. for a six-foot loading zone
36 in front of its store, indicating that semis and large vans are the types of vehicles used for delivery and
37 the alley behind the store is too small and has low clearance. Since the deliveries occur during lunch
38 hour and there is a restaurant nearby, it poses a traffic problem. The request was reviewed by the
39 Traffic Safety Division which determined that a one stall loading zone could be made in front of the
40 store and vehicles using the spot must have visible park and load tickets.Grimes moved to approve the
41 request for "Loading Zone Only" signage, second by Hlbner and the motion was carried on a
42 unanimous voice vote.
43
44 C. Hibner read a request made by Faith-Trinity United Methodist Church for the Board's cooperation
45 and assistance during its live nativity drive-thru from 6 to 8 p.m. Sunday, December 18, through
46 Tuesday, December 20. After evaluation, the Traffic Safety Division suggested that they borrow traffic
47 cones and "Lane Closed" signs from the Street Division. Captain Mike Chambers of the Traffic Safety
48 Division said it was felt that too many cones were used last year and he recommended the cones cover
49 only two blocks. Hibner moved to approve the request, stating that she recommended the church
50 continue to use its members to direct traffic, second by Grimes and the motion was carried on a
51 unanimous voice vote.
52
53 D. Grimes stated that Oberle & Associates, successful bidders for the Baxter Elementary School
54 addition, had requested the closing of Lincoln Street between North West 2nd and North West 3rd
55 Street to connect the storm sewer with a one day window from Tuesday, December 6, to Thursday,
56 December 8. Grimes moved to approve the request with the stipulation that if the Traffic Safety Division
57 sees any problems it should contact Oberle, second by Hibner and the motion was carried on a
58 unanimous voice vote.
59
60 CONTRACTS
61
62 A. Chairperson Jarvis reported that the towing contract for the City was due for renegotiation and in the
63 meeting last week with the towing contractors it was noted that the contract had not been raised since
64 1988. It was at that meeting, he said, it was agreed to increase the amount by $5. Hibner moved to
65 approve the increase bringing the total to $35.45, second by Grimes and the motion was carried on a
unanimous voice vote.
oz
Board of Works Minutes Cont'd
December 1, 1994
Page 2
1
2
3 OTHER MATTERS
4
5 A. Hibner said the final bill of$521.75 had been received from SIECO Inc. for engineering services for
6 the right-of-way for Industries Road. Hibner moved to approve payment, second by Grimes and the
7 motion was carried on a unanimous voice vote.
8
9 B. Grimes said Hopkins Home Improvement was the low bidder for tearing off and removing the
10 shingles and siding of a house at 7 Dana Parkway which the Fire Department will be using as a training
11 house. Grimes moved to approve payment of $625 through the T.I.F. Bond with Star Bank as trustee,
12 second by Hibner and the motion was carried on a unanimous voice vote.
13
14 C. City Attorney Thomas Milligan brought before the Board an exclusive use dedication
15 acknowledgement to be signed by Chairperson Jarvis explaining that it means the Board of Works
16 dedicates the 57 feet off the south side of Lot No. 170 in the Charles W. Starr Addition to be used by
17 RP & L for the installation of a substation. He said RP & L is in need of an additional substation
18 installation for the downtown area and Scott Ramsey, planning engineer, originally placed it between
19 South A and East Main on 10th Street but after submission to planning and further consultation and
20 recommendations RP & L had reacted favorably to move to a location between North A and East Main
21 to what is now a City parking lot. He said RP& L will develop that strip which is 180 feet east and west
22 and 57 feet north and south for the substation site. Milligan said the second part of the agreement
23 between the City and the RP & L Board acknowledges the City will have the use and full ownership of
24 the lot they had purchased on South 10th Street behind the Leland Hotel which is Lot 34 in the Bickle
25 and Laws Addition. He added that that accomplishes the transfer, noting the instrument will be before
26 the RP & L Board Monday night. He said the appropriate motion today is to authorize Chairperson
27 Jarvis to sign the document on behalf of the Richmond Board of Works in so far as the exclusive use
28 dedication for the 57 feet at the north end of the parking lot.
29
30 He introduced Ramsey who explained that two years ago the utility embarked on a planning study to
31 improve the electrical reliability of the downtown electrical system. He noted that they had some
32 problems due to the old age of the equipment, adding that part of the plan proposed a backup
33 substation source. He said the downtown has been fed from the Johnson Street substation in the Gorge
34 and was built around the turn of the century. He added that the majority of the network was built around
35 1934,with other work coming around the 1950s and 1960s. Ramsey said this plan is to include a small
36 station on the eastern end of the downtown to act as a second source and it will help improve the
37 reliability of service during outage conditions. Ramsey said RP & L asks the approval of the Board to
38 hire a consultant to work with them on a final design, noting that the station will definitely improve the
39 aesthetics of the area because plans are to lay some asphalt,to have some grassy area around the lot
40 along with some small bushes and trees and some small lighting. He said plans are to work with the
41 City Engineer Robert Wiwi on the final design. Ramsey said work should start on the station in the
42 spring with the excavation, installation of concrete pads and equipment installation with the hopes of
43 completion by the end of the summer of 1995. He added that there will be an exterior transformer but all
44 cables will be underground and there will be no live overhead conductors.
45
46 Norma Carnes,who as City Clerk manages the City's off-street parking,voiced some concern about the
47 monthly parking that is offered on that City parking lot which includes Lot 170.She said 38 spots will be
48 done away with when RP& L takes over that area, but she feels that those using that area will be able
49 to secure parking somewhere else.She asked Ramsey how much of the City parking lot will be affected
50 when the construction work begins in the spring. He answered that he saw no problem there and that
51 most of the work will be confined to Lot 170. However, he assured Carnes that during the construction if
52 a need occurred to spill over temporarily onto the City's parking lot he would contact her office.
53
54 In answer to a question by Chairperson Jarvis, Andy Boatwright, Chief Electrical Engineer for RP & L,
55 said that the upcoming changes RP & L will be making will hopefully help alleviate some problems and
56 provide a better line of service to the City building. He added that with a second source downtown RP&
57 L will be able to back up the City building with electrical service. Hibner moved to authorize the signing
58 of the exclusive use dedication and adknowledgement document between the City and the City's utility,
59 RP & L by Chairperson Jarvis, second by Grimes and the motion was carried on a unanimous voice
60 vote.
61
62 ADJOURNMENT
63
64 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
65 voice vote,the meeting was adjourned.
Earnest Jarvis, Chairperson
ATTEST:
Norma Carnes, City Clerk