HomeMy Public PortalAbout09-13-2004 Regular Session
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Minutes
September 13. 2004 Regular Board Meetilg
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Minutes Approved: October 11. 2004
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MINUTES
HILLSBOROUGH TOWN BOARD
September 13, 2004
7:30 PM, Town Barn
The Hillsborough Town Board held a regular meeting on September 13,2004 at 7:30 PM in the
Hillsborough Town Barn. Present for the Board Meeting were Mayor Joe Phelps, and
Commissioners Eric Hallman, Michael Gering, Brian Lowen, Frances Dancy, and Evelyn Lloyd.
Staff present were Assistant Town ManagerlPublic Works Director Demetric Potts, Town Clerk
Donna Armbrister, Planning Director Margaret Hauth, Finance Director Greg Siler, Fire
MarshaVCode Enforcement Officer Todd Chavious, Town Engineer Kenny Keel, Planner
Margaret Schucker, Utility Inspector Russell Lloyd, and Town Attorney Bob Hornik.
7:30:30 PM
Mayor Joe Phelps called the meeting to order at 7:30 PM.
VOLUNTEER INTERVIEWS
7:31 :24 PM
A. Interview Tom Stasz for a vacancy on the Parks and Recreation Board
Tom Stasz was not present to be interviewed.
1. PUBLIC CHARGE
7:31:38 PM
Mayor Phelps did not read the Public Charge, but indicated that it would be followed.
2. AUDIENCE COMMENTS REGARDING MATTERS NOT ON THE PRINTED
AGENDA
There were no audience comments.
3. AGENDA CHANGES & AGENDA APPROVAL
7:31 :58 PM
Mayor Phelps added the following to the printed agenda:
II.AA Orange Rural Fire Department Board of Directors Request
II.S Various Budget Amendments
11.T Change Order Request Bridge No. 67241 On Exchange Park Lane
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11.U. Debt Setoff Program
Commissioner Gering asked to be added to the Agenda to give an update on the Library
Services Task Force. By consensus, this was added to the end of the Agenda as Item l1.V.
4. APPOINTMENTS
A. Consider appointment of Matthew Meek to serve a 2-year Term on the Tourism Board
as a Restaurant Appointee
7:34:24 PM
Upon a motion by Commissioner Gering, seconded by Commissioner Hallman, the Board
moved to appoint Matthew Meek to serve a 2-year Term on the Tourism Board as a Restaurant
Appointee by a vote of 5-0. The motion was declared passed.
B. Consider appointment of Tom Stasz to serve 3-year Term on the Parks and Recreation
Board
7:35:26 PM
Upon a motion by Commissioner Hallman, seconded by Commissioner Dancy, the Board
moved to appoint Tom Stasz to serve 3-year Term on the Parks and Recreation Board by a vote
of 5-0. The motion was declared passed.
C. Consider appointment ofMariah McPherson to the Margaret Lane Cemetery Committee
7:35:46 PM
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board
moved to appoint Mariah McPherson to the Margaret Lane Cemetery Committee by a vote of 5-
O. The motion was declared passed.
D. Consider appointment of Laura S. Oaks to the Margaret Lane Cemetery Committee
7:36:10 PM
Upon a motion by Commissioner Hallman, seconded by Commissioner Lloyd, the Board
moved to appoint Laura S. Oaks to the Margaret Lane Cemetery Committee by a vote of 5-0.
The motion was declared passed.
E. Consider appointment of Holly Reid, Walkable Hillsborough Coalition as a Clock
Winder for the Town Clock
7:36:31 PM
Upon a motion by Commissioner Dancy, seconded by Commissioner Hallman, the Board
moved to appoint Holly Reid, Walkable Hillsborough Coalition as a Clock Winder for the
Town Clock by a vote of 5-0. The motion was declared passed.
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5. REPORTS
A. Receive Water Sewer Advisory Board recommendations and report update
7:36:59 PM
Chris Cole, SWAB member, addressed the Board and presented the Water Sewer Advisory
Board's updated report. He also asked the Board to consider reviewing and possibly revising
the WSAB's goals and objectives.
By consensus, the Board agreed to discuss the Water Sewer Advisory Board's direction at a
future meeting.
B. Receive Water Sewer Advisory Board recommendations concerning the Lakeshore
Outfall Project
7:44:25 PM
Dan Barker, SWAB member, reported their recommendations concerning the Lakeshore
Outfall Project as being:
1. That Brian Dodge set up a permanent endowment fund in the name of Wendy
Olsen. The income generated would be used for the purpose of supporting
environmental preservation education in area elementary schools. The town of
Hillsborough should assist in providing environmental education to area
schools.
2. That the Town Board direct the Town Engineering Department and the winning
contract bidder to maintain an objective of minimizing the environmental
impact of this project.
3. That the Town Board assign the responsibility of supervising the contractor's
compliance with all environmental impact provisions of the contract to a
specific town employee who will monitor the project on a daily basis and report
all non-compliance directly to the Board.
C. Receive Hazel Parker Creek Stream Restoration Update
7:49:23 PM
Mitch Woodward, NC Cooperative Extension Agent, addressed the Board and explained
that increasing the increasing volumes and intensity of Stormwater runoff from impervious
areas upstream have caused Hazel Parker Creek to become unstable. He reported that Phase I of
the project which consisted of stabilizing the creek's eroded banks by creating a riparian buffer
and laying seed to hold the soil in place has been completed. The Upper Neuse Team is now
preparing to move on to Phase IT of the Project. He reported that they expect the majority of
planting will be completed by November 15t1i.
7:53:33 PM
Planner Margaret Schucker presented the planting plan for the stream restoration. She
reviewed the plant list which consists of only native wetland plants.
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6. PRESENTATIONS
A. Development of a Churton Street Corridor Improvement Plan as initiated by the
Hillsborough Tourism Board
7:57:18 PM
Commissioner Gering presented this Item reporting that the Tourism Board wishes to engage
the advice and assistance of the Division of Community Assistance (NC Department of
Commerce) as it did for the initial planning stages of the Downtown Streetscape Improvement
Plan process in order to develop a Churton Street Corridor Improvement Plan. They wish the
Town Board to approve a Resolution to contact the Division of Community Assistance to work
with them to develop a Churton Street Corridor Improvement Plan including facilitating the
community planning process. Tourism Board is asking the Town Board to sponsor this project
and estimates the expense involved will be approximately $1,200.
Upon a motion by Commissioner Gering, seconded by Commissioner Lowen, the Board
moved to adopt the Resolution with the amendment that the expense would not exceed $1,200
by a vote of 5-0. The motion was declared passed. A copy of the Resolution is hereby
incorporated by reference and made a part of these official Minutes as an Attachment.
7. APPROVAL OF THE MINUTES OF THE APRIL 27, 2004 QUARTERLY JOINT
PUBLIC HEARING; THE JULY 8, 2004 SPECIAL MEETING; THE JULY 8, 2004
CLOSED SESSION; THE JULY 12,2004 REGULAR BOARD MEETING, THE
JULY 12,2004 CLOSED SESSION; THE JULY 26,2004 MONTHLY WORKSHOP,
THE JULY 26, 2004 CLOSED SESSION; AND THE JULY 27, 2004 QUARTERLY
JOINT PUBLIC HEARING
8:05:30 PM
Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board
moved to approve the Minutes of the April 27, 2004 Quarterly Joint Public Hearing; the July 8,
2004 Special Meeting; the July 8, 2004 Closed Session; the July 12, 2004 Regular Board
Meeting, the July 12,2004 Closed Session; the July 26, 2004 Monthly Workshop, the July 26,
2004 Closed Session; and the July 27, 2004 Quarterly Joint Public Hearing as presented by a
vote of 5-0. The motion was declared passed.
8. REPORT FROM THE TOWN MANAGER
8:07:00 PM
Assistant Town ManagerlPublic Works Director Demetric Potts reported that the Police
Department has established some new goals for the Community Policing Division where they
will have a certain number of businesses to meet with each month to increase awareness of their
presence.
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Potts also reported that the Holiday Decorations have been put out for bid. Bids will be
opened on September 20th.
9. REPORT FROM THE TOWN ENGINEER
8:09:07 PM
Town Engineer Kenny Keel presented a report on the Boil Water Advisory from last Friday.
He stated that the Advisory has now been lifted and he explained the difference between a "Boil
Water Advisory" and a "Boil Water Notice".
Keel presented an update on all current water and sewer projects.
He also reported that the Reservoir is now full as of August 31, 2004.
10. ITEMS FOR DECISION - CONSENT AGENDA
A. Receive Reminder of Hillsborough Police Department Accreditation Award Ceremony
on Thursday, September 23,2004 in the Police Department Training Room
B. Consider approval of 2005 Town Board Meeting Schedule
C. Consider approval of Amendment of Chapter 4 of the Town Code regarding Safety
Sensitive Positions and Random Drug and Alcohol Testing
D. Consider approval of Amendment of Chapter 14 of the Town Code regarding Water and
Sewer Connections
E. Approval of Pole Attachment Agreement for SeasonallHoliday Decoration with
Municipally-Owned Receptacle Risers and Non-Metered Service
8:16:13 PM
Upon a motion by Commissioner Dancy, seconded by Commissioner Lloyd, the Board
moved to approve Items A-E on the Consent Agenda as presented by a vote of 5-0. The motion
was declared passed. A copy of the 2005 Town Board Meeting Schedule; the Ordinance to
Amend Chapter 4 of the Town Code; the Ordinance to Amend Chapter 14 of the Town Code;
and the Pole Attachment Agreement for Seasonal/Holiday Decorations are hereby incorporated
by reference and made a part of these official Minutes as Attachments.
11. ITEMS FOR DECISION - REGULAR AGENDA
8:18:01 PM
AA. Added Item - Fire Department Request
Alois Callemyn, Representative from the Orange Rural Fire department Board of Directors,
appeared before the Board requesting the "emergency approval" of $9,000 of the $40,000 for
renovations in the current Fiscal Year Budget.
Upon a motion by Commissioner Gering, seconded by Commissioner Hallman, the Board
moved to approve the request for $9,000 for renovations by a vote of 5-0. The motion was
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declared passed.
A. Update and discussion regarding Hampton Pointe Recycling Center
8:24:50 PM
Planning Director Margaret Hauth reported that when the "out parcel" site was no longer
available, Orange County and the property owners met to discuss other siting locations. Orange
County considered the options undesirable due to the expense of preparing the site for use.
She reminded the Board that the "area will be reserved for community recycling center"
wording is on the approved plans.
Gayle Wilson with Orange County Solid Waste indicated that the current configuration is
not feasible due to the lack of space for the roll off containers and for the recycling trucks to
access the bins. He stated that Hampton Pointe's Option #2 shows promise and if the site could
be expanded to 100 x 130, the size would be sufficient. Mr. Wilson also noted that on the
original plans the site was also reserved for a transit station.
Jerry Dickens fielded questions from Board. He stated that he did not realize that the roll
off containers would be used and that the additional space would be needed. He stated that he
cannot agree to the additional space until after their Engineer reviews the plans and advises him.
Commissioner Gering stated he wants to hold developers feet to fire and not issue further
permits until the recycling issue is resolved. By consensus, the Board directed staff not to issue
further permits until resolution of issue.
Commissioner Hallman stated that he did not want to loose the transit station space.
Commissioner Hallman requested an update on this issue when Gayle Wilson returns from
his trip out west.
B. Receive letter of interest in Annexation from Patriot's Pointe to voluntarily annex 3.54
acres ofrecentIy acquired property contiguous to Patriot's Pointe apartments
8:47:46 PM
Planning Director Margaret Hauth presented this Item for Board consideration explaining
that Patriot's Pointe has acquired an additional parcel adjacent to their development. They have
expressed an interest in having the parcel annexed for development of an additional access and
units.
Harry Falk, Manager of Patriot's Pointe stated their reasons as being a potential for better
access to Patriot's Pointe and possible expansion. There is also the possibility to replace the
Colonial Estates Apartments with additional Patriot's Pointe apartments.
By consensus, the Board moved to accept the letter of interest in Annexation from Patriot's
Pointe.
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C. Receive staff fiscal impact report for Oakdale Village annexation request
9:08:06 PM
Planning Director Hauth presented the fiscal impact report for Oakdale Village's requested
annexation and reported details of expected revenues to the Town upon full development of the
proposed project, if the town proceeds with annexation. She stated that costs were not
specifically detailed because of the infill nature of the development.
Planning Director Hauth reported that the next step would be for the Board to request a
petition and call a Public Hearing on the annexation.
By consensus, the Board directed staff to communicate a request for petition and schedule
the Public Hearing.
D. Consideration of a preliminary subdivision Plan for Willow Bend to create 16 lots on a
public road offNC 57, across from the entrance to Cameron Estates
9:12:12 PM
Planning Director Margaret Hauth presented the preliminary subdivision under the cluster
provisions to build 17 lots on a public road. She reported that the Parks and Recreation Board
unanimously recommended the installation of a walking trail along the perimeter of the site to
create a loop walk including an easement out to NC 86 to facilitate a future connection to
sidewalks. She also reported that the Planning Board unanimously recommended approval of
the subdivision, with the recreation change and detailed utility plans.
Commissioner Hallman expressed his desire for the "cluster subdivision" section of the
Zoning Ordinance be amended to address the issues that came up previously.
Tim Smith, with Phil Post and Associates, presented proposed plan. He commended the Town
on the new requirements of the neighborhood meetings and stated that they will be very helpful.
9:21 :49 PM
Phil Post addressed the Board and discussed the reasons for using the Cluster Subdivision
format.
Commissioner Gering asked what natural features were being utilized.
Post reported on the trees, wildlife habitats, and sandstone outcroppings that are being
preserved.
Town Attorney Bob Hornik reviewed the appropriate section of the Zoning Ordinance
. applicable to the Cluster Subdivisions for the Board.
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Mr. Post discussed each of the requirements of the Zoning Ordinance and how the proposed
development meets those requirements.
Town Engineer Kenny Keel stated that he needs to have an easement to place the water line
back out to the highway.
Commissioner Hallman requested this item be tabled until the workshop.
Upon a motion by Commissioner Hallman, seconded by Commissioner Gering, the Board
moved to table this Item until the September Workshop by a vote of 3-2 with Commissioners
Hallman, Gering, and Dancy voting Aye; and Commissioners Lloyd and Lowen voting Nay.
The motion was declared passed.
Mayor Phelps suggested this be the first item on the workshop agenda.
Upon a motion by Commissioner Gering, seconded by Commissioner Hallman, the Board
moved to have a draft amendment to the Ordinance to make Cluster Subdivisions a Special Use
Permit ready for Board consideration at the October meeting by a vote of 5-0. The motion was
declared passed.
Planning Director Hauth asked the Board if they wanted a report on the Goodwill Industries
on workshop agenda
Mayor Phelps suggested that Hauth just prepare the information to be distributed with
workshop agenda with no presentation at the meeting. By consensus, the Board agreed.
10:17:13 PM
By consensus the Board agreed to move Items L and M up to be heard at this time.
L. Keel presented an update on the FOG Ordinance implementation and enforcement.
Mr. Kevin St. John, of Saratoga Grill, addressed the Board and stated that compliance with
this Ordinance is a fmancial burden for his business. He expressed his willingness to comply,
but wanted the Board to know that the burden does exist.
Commissioner Gering expressed concerns that the Town is imposing this requirement on
businesses and not giving them more time to comply. He would like to see it changed to 180
days.
M. Adoption of the Comprehensive Storm Water Management Program Report
10:39:41 PM
Assistant Town Manager/Public Works Director reported that Summit Consulting Engineers
have provided the Town with consultant services to prepare the Comprehensive Storm Water
Management Program Report in accordance with SWU-268 and a completed form SWU-
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264.The report includes the necessary information for compliance as outlined in the Storm
Water Phase II Compliance Assistance Guide and SWU-268. This application package was
submitted to the State in May of 2004. NPDES Phase II Regulations requires that the Board of
Commissioners adopt the Storm Water Manager Program Plan.
Mr. Brian Ketchum, with Summit Consulting Engineers, addressed the Board and fielded
questions from the Board regarding the Comprehensive Storm Water Management Program
Report.
Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board
moved to adopt the Comprehensive Storm Water Management Program Report as presented by
a vote of 5-0. The motion was declared passed. A copy of the Comprehensive Storm Water
Management Program Report is hereby incorporated by reference and made a part of these
official Minutes as an Attachment.
E. Consideration of an Ordinance to amend the Zoning Ordinance to define low impact
school and permit the use in the EDD-Primary district
11 :02:27 PM
Planning Director Margaret Hauth presented the Ordinance for the Board's consideration
explaining that the text amendment was proposed in response to a request from a Montessori
School to locate in the Old Mill Business Park (Zoned EDD). She reported that the comments
at the July Public Hearing were positive. A concern was raised at the Public Hearing about the
compatibility of a school with the existing and potential businesses in the EDD. The permitted
uses for the EDD include a wide range of manufacturing uses, professional uses, and limited
service and retail uses. Very few manufacturing uses have located within the district at this
time. Hauth stated that she expects this trend to continue due to the steep slopes and small sizes
of the surrounding lots, the proximity of existing residential development, and the mix of uses
currently existing. The most likely incompatible aspect of current and new development will be
truck traffic.
Upon a motion by Commissioner Lloyd, seconded by Commissioner Lowen, the Board
moved to adopt the Ordinance to amend the Zoning Ordinance to define low impact school and
permit the use in the EDD-Primary district by a vote of 5-0. The motion was declared passed.
A copy of the Ordinance is hereby incorporated by reference and made a part of these official
Minutes as an Attachment.
F. Receive Report regarding newspaper bin regulation in other jurisdictions
By consensus, the Item was Tabled to the October Board Meeting.
G. Consider approval of proposal for appraisals of the utility easements for the Cates Creek
Sewer Outfall Project
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11:03:33 PM
Town Engineer Kenny Keel presented this Item for the Board's consideration explaining
that the Cates Creek Outfall Project will require easements through 30 properties for
construction and operation of the approximately 2 mile long sewer outfall. Proposals were
requested in order to have professional appraisals of the easements, to assist in the acquisition
process. The cost of this proposal will be paid for with existing funding in the Town's Cates
Creek Outfall account and there are sufficient funds available for this work.
Upon a motion by Commissioner Hallman, seconded by Commissioner Dancy, the Board
moved to approve the proposal for appraisals of the utility easements for the Cates Creek Sewer
Outfall Project as presented by a vote of 5-0. The motion was declared passed.
H. Consider approval of Change Order #2 for the Lakeshore Sewer Outfall
11:07:48 PM
Town Engineer Kenny Keel explained that the Lakeshore Outfall project has experienced
additional engineering needs due to unforeseen changes to the Project. This change order
covers adjustments to the alignment of the outfall, to satisfy the needs of the affected property
owners.
Upon a motion by Commissioner Lowen, seconded by Commissioner Lloyd, the Board
moved to approve Change Order #2 for the Lakeshore Sewer Outfall as presented by a vote of
5-0. The motion was declared passed. A copy of the Change Order is hereby incorporated by
reference and made a part of these official Minutes as an Attachment.
I. Consider approval of Change Order #7 for the Water Plant Upgrade Engineering
Contract
11:11:33 PM
Town Engineer Keel reported that the Water Plant Upgrade project construction is currently
10 months beyond the completion date. It is currently anticipated that construction will
continue until the end of September 2004. The engineering services during construction priced
in the original contract were planned through project completion, and have been previously
extended, but will require an additional extension since the contractor is still not finished.
Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board
move to approve Change Order #7 for the Water Plant Upgrade Engineering Contract as
presented by a vote of 5-0. The motion was declared passed. A copy of the Change Order is
hereby incorporated by reference and made a part of these official Minutes as an Attachment.
J. Consider acceptance of utilities serving Phase I of the Churton Grove Multi-Family
Project, and start of one year warranty
11:12:35PM
Upon a motion by Commissioner Lloyd, seconded by Commissioner Dancy, the Board
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moved to accept the utilities serving Phase I of the Churton Grove Multi-Family Project, and
start the one year warranty period by a vote of 5-0. The motion was declared passed.
K. Consider final acceptance of utilities serving Heritage Townhomes and Apartments
Project and end of warranty
11 : 13: 17 PM
Upon a motion by Commissioner Lloyd, seconded by Commissioner Lowen, the Board
moved to accept the utilities serving the Heritage Townhomes and Apartments Project and end
the warranty period by a vote of 5-0. The motion was declared passed.
1. Receive report on Fats, Oils & Grease (FOG) Ordinance implementation, enforcement,
etc.
This Item was addressed earlier in the meeting.
M. Adoption of the Comprehensive Storm Water Management Program Report
This Item was addressed earlier in the meeting.
N. Monthly Code Enforcement Update
11:14:43 PM
By consensus, this Item was tabled until next month.
11 : 15: 17 PM
Added Item 1l.U Debt Setoff Program
Finance Director Greg Siler presented this Item for the Board's consideration and explained
that the North Carolina Association of County Commissioners (NCACC) and the North
Carolina League of Municipalities (NCLM) have been successful in having legislation enacted
that would enable cities and counties to participate in the state's income tax debt setoff
program. This program, which began January 1, 2004, permits local agencies (including water
and sewer authorities) to submit any outstanding delinquent debt (totaling $50.00 or more)
through a local government clearing house to the NC Department of Revenue to attempt to
match these debts against individual income tax refimds. Local agencies are not charged a fee.
A collection fee of$15.00 will be added to the debtor's outstanding balance for each successful
match. There is no charge for the software involved.
Upon a motion by Commissioner Gering, seconded by Commissioner Dancy, the Board
moved to adopt a Resolution to adopt the NC Local Government Debt Setoff Program by a vote
of 5-0. The motion was declared passed. A copy of the Resolution is hereby incorporated by
reference and made a part of these official Minutes as an Attachment.
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11:17:52 PM
Added Item II.S Various Budget Amendments
Finance Director Greg Siler presented this Item for the Board's consideration. He reported
that Legal fees for the Town exceeded expectations for FY04. As a result an increase in the
amount budgeted is necessary to balance the department account for FY04. Expenditures were
also incurred on the Hazel Park Restoration Stream Project at the end of FY04 resulting in the
need to fund the expenditure by way of a budget amendment.
Upon a motion by Commissioner Hallman, seconded by Commissioner Dancy, the Board
moved to approve various Budget Amendments as presented by a vote of 5-0. The motion was
declared passed. A copy of the Budget Amendments are hereby incorporated by reference and
made a part of these official Minutes as an Attachment.
11:22:40 PM
Added Item H.T Change Order Request Bridge No. 67241 On Exchange Park Lane
Assistant Town ManagerlPublic Works Director Demetric Potts reported that Stone
Restoration of America has requested a time extension to complete the bridge construction
project due to delays caused by the recent storms resulting in high water levels in the river.
Stone Restoration has requested a schedule extension to October 11, 2004.
Upon a motion by Commissioner Lowen, seconded by Commissioner Lloyd, the Board
moved to approve the Change Order Request for Bridge No, 67241 On Exchange Park Lane as
presented by a vote of 5-0. The motion was declared passed. A copy of the Change Order is
hereby incorporated by reference and made a part of these official Minutes as an Attachment.
O. Discussion regarding interest in possible future annexations
By consensus, this Item was tabled until next months meeting.
P. Discuss meetings with other Boards and Committees
By consensus, this Item was tabled until next months meeting.
Q. Discuss recognition for Volunteer Board Members
By consensus, this Item was tabled until next months meeting.
12. CLOSED SESSION
A. Discuss Kenion Grove Litigation
B. Discuss Corbinton Commons Litigation
Upon a motion by Commissioner Lloyd, seconded by Commissioner Lowen, the Board
moved to go into Closed Session for the purpose of discussing pending litigation with Kenion
Grove and Corbinton Commons by a vote of 5-0. The motion was declared passed.
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September 13. 2004 Regular Board Meeting
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13. ITEM 11 - ITEMS FOR DECISION - REGULAR AGENDA CONTINUED
12:11:45 AM
R. Discussion of Kenion Grove Litigation and Consideration of Actions
Upon returning to Open Session, and upon a motion by Commissioner Lowen, seconded by
Commissioner Dancy, the Board moved to approve the Kenion Grove Water/Sewer Agreement
as presented by a vote of 3-2 with Commissioners Lowen, Dancy, and Lloyd voting Aye; and
Commissioners Hallman and Gering voting Nay. The motion was declared passed.
Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board
moved to approve the Kenion Grove Subdivision Plan as presented with the additional
conditions of: 1) parking spaces outside the lot that would not obstruct sidewalk; and 2)
parking pad and two car garage by a vote of 3-2 with Commissioners Lowen, Dancy, and Lloyd
voting Aye; and Commissioners Hallman and Gering voting Nay. The motion was declared
passed.
14. ADJOURN
12:14:02 AM
Upon a motion by Commissioner Gering, seconded by Commissioner Dancy, the Board
moved to aIi~ at 12:15 AM by a vote of 5-0. The motion was declared passed.
~~~C
Donna F. Annbrister, CMC
Town Clerk
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Resolution to seek assistance from the Division of Community Service,
North Carolina Department of Commerce, to develop
a Churton Street Corridor Plan for the Town of Hillsborough
WHEREAS, the Town of Hillsborough desires to improve the Churton Street Corridor leading
into Downtown from both directions, and
WHEREAS, the Town wishes to encourage development compatible with is historic character,
and
WHEREAS, the Town desires to enhance the image and first impression of Hillsborough to
increase its heritage tourism capacity,
NOW, THEREFORE, BE IT RESOLVED that the Town Board of Commissioners formally
requests assistance from the Division of Community Assistance, Department of commerce, to
work with the Tourism Board to develop a corridor plan for adoption by the board, and
BE IT FURTHER RESOLVED that the Town agrees to compensate the Division of Community
Assistance for mileage to and from planning session and for supplies used during the process in
an amount not,~q.<t1'.G~P twelve hundred dollars ($1,200).
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TOWN OF HILLSBOROUGH
BOARD OF COMMISSIONERS
Adopted 09-13-04
307
2005 Meetina Schedule
(*AII meetings will be held in the Town Bam, unless otherwise noted. Times and dates are subject to
change).
Monday, January 10, 2005
Monday, January 24, 2005
Tuesday, January 25, 2005
Monday, February 14, 2005
Monday, February 28, 2005
Monday, March 14,2005
Monday, March 28, 2005
Monday, April 11, 2005
Monday, Apri125,2005
Tuesday, April 26, 2005
Monday, May 9, 2005
Monday, May 23, 2005
Monday, June 13, 2005
Monday, June 27,2005
Monday, July 11, 2005
Monday, July 25, 2005
Tuesday, July 26,2005
August, 2005
Monday, September 12,2005
Monday, September 26,2005
Monday, October 10,2005
Monday, October 24, 2005
Regular Board Meeting (7:30 PM)
Town Board Work Session (7:30 PM)
Quarterly Joint Public Hearing with the Planning Board (7:00 PM)
Regular Board Meeting (7:30 PM)
Town Board Work Session (7:30 PM)
Regular Board Meeting (7:30 PM)
Town Board Work Session (7:30 PM)
Regular Board Meeting (7:30 PM)
Town Board Work Session (7:30 PM)
Quarterly Joint Public Hearing with the Planning Board (7:00 PM)
Regular Board Meeting (7:30 PM)
Town Baord Work Session (7:30 PM)
Regular Board Meeting (7:30 PM)
Town Board Work Session (7:30 PM)
Regular Board Meeting (7:30 PM)
Town Board Work Session (7:30 PM)
Quarterly Joint Public Hearing with the Planning Board (7:00 PM)
No Meetings
Regular Board Meeting (7:30 PM)
Town Board Work Session (7:30 PM)
Regular Board Meeting (7:30 PM)
Town Board Work Session (7:30 PM)
.
.
.
Tuesday, October 25, 2005
Monday, November 14,2005
Monday, November 28, 2005
Monday, December 12, 2005
TOWN OF HILLSBOROUGH
BOARD OF COMMISSIONERS
Adopted 09-13-04 3 08
2005 Meetina Schedule
Quarterly Joint Public Hearing with Planning Board (7:00 PM)
Regular Board Meeting (7:30 PM)
Town Board Work Session (7:30 PM)
Regular Board Meeting (7:30 PM)
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309
AN ORDINANCE AMENDING CHAPTER 4 OF THE TOWN CODE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH
ORDAINS:
Section 1
Chapter 4, Appendix A Substance Abuse Policy Section IV. Safety-Sensitive
Positions of the Hillsborough Town Code is hereby amended to delete the
following:
- all positions where the employee drives a Town owned vehicle;
Section 2.
Chapter 4, Exhibit A Safety-Sensitive Positions of the Town of Hills borough
Town Code is hereby amended to delete the following:
* Also any position in which the employee will be driving a Town
vehicle;
And amended to add the following:
1. Utilities Analyst*
* Positions made Safety Sensitive due to driving being a regular job duty
Section 3.
All Provisions of any Town Ordinance in conflict with this Ordinance are
repealed.
Section 4.
This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this IJ~ day of ~.601'r J .:!PtJc/.
Ayes: ~
Noes: -e-
Absent or Excused .@-
~~~A
onna F. Armbrister, Town Clerk
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G. Medical Review Officer (MRO) - a licensed physician (medical doctor or doctor of
osteopathy) responsible for receiving laboratory results generated by an employer's drug
testing program who has knowledge of substance abuse disorders, and has appropriate
medical training to interpret and evaluate an individual's confIrmed positive test result
together with his or her medical history and any other relevant biomedical information.
H. Positive result - the presence of an illegal drug at a level equal to or greater than the
threshold value established by the Department of Health and Human services for Federal
Workplace Drug Testing Programs.
I. Reasonable Suspicion - A belief based on specific objective facts and reasonable
inferences drawn from those facts. Circumstances which constitute a basis for
determining reasonable suspicion are set forth in Section V.
310
IV. SAFETY-SENSITIVE POSITIONS
(pROPOSED AMENDMENT 09-13-2004)
Some job classifications, defined as "safety sensitive" are entrusted with preserving the
public health and safety or the safety of other employees. These employees have a special
responsibility to maintain physical and mental fitness for duty at all times while on the job.
These positions are defined as:
1. Positions (full-time, part-time, or contract) requiring the use of weapons, operation of
vehicles, machinery, or equipment as a primary task.
2. Positions requiring the handling of hazardous materials, the mishandling of which may
place the employee, fellow employees, or the general public at risk of serious injury, or
the nature of which would create a security risk in the workplace.
3. Positions requiring the potential use of weapons.
4. Positions where the incumbent's mental fitness is required to prevent immediate injury to
the public or to fellow employees.
Positions determined to be "Safety Sensitive" (and, thus, subject to a pre-employment drug
test) are listed in Exhibit A. The kinds of classifications determined to be safety-sensitive are
generally:
all sworn Police/Public Safety personnel;
all positions '+vher-e the employee drives a TOVRl ovmed vehicle;
(AMENDED 01 13 97)
positions requiring consistent and frequent operation of heavy equipment, trucks, or
automobiles (at least 40% of time on regular basis; or, equipment operation as an
important and primary job task on a periodic basis -- in contrast to positions where
driving is involved to transport the employee to other job sites.)
positions working around large equipment or with potential for hazards;
positions working with youth and/or required to drive clients;
mechanics or other positions repairing vehicles carrying employees or the public;
other positions as required by law, or as so designated by the Town Manager, due to the
specific safety sensitivity of individual jobs.
The "safety sensitive" designation will be noted in Town announcements of job openings.
V. CURRENTEMWLOYEES
A. RANDOM TESTING
All employees holding a CDL or working in a safety sensitive position are in a drug and
alcohol test pool. Employees will be randomly selected from this pool for testing each quarter.
(AMENDED 03-12-96)
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EXHIBIT A
TOWN OF HILLS BOROUGH
SAFETY-SENSITIVE POSITIONS
(pROPOSED AMENDMENT 09-13-2004)
1. Utilities Analyst*
2. Police
3. Water and Wastewater Treatment Plants
4. Street Department**
5. Sanitation Department* *
6. Water and Wastewater Distribution**
* Positions made Safety Sensitive due to driving being a regular job duty
* * Heavy Equipment Operators
* Also any posItIOn In which the employee '11ill be driving a To'.vn ',ehicle.
(!..MENDED 01 13 97)
31t
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312
AN ORDINANCE AMENDING CHAPTER 14, SECTION 14-44 CONNECTION
REQUIRED
THE BOARD OF COMMISSIONERS OF THE TOWN OF IDLLSBOROUGH
ORDAINS:
Section 1. Chapter 14, Section 14-44 Connection Required is hereby amended as follows:
(a) delete existing item (c) and replace with "Ifboth water and sewer service are available
to a lot within the Town, then a customer on that lot, who receives water service must
also pay for sewer service, even if the customer chooses not to connect to the sewer
system. Likewise, a customer who receives sewer service must also pay for water
service, even if the customer chooses not to connect or use the water service."
Section 2. All provisions of any Town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance, having been submitted to a vote, received the following vote and
was duly adopted this the ~ day of !J.er;kqt/;.tr , 2004.
Ayes: ~
Noes: -e--
Absent or Excused .tB
~~if~~
Donna F. Armbrister, CMC
Town Clerk
313
.
Subchapter III - Connections to the Water and Sewer System
Article VI
CONNECTION TO THE WATER AND SEWER SYSTEM
WHERE SERVICE IS AVAILABLE
.
Section 14-44 Connection Required
(a) Every person who owns unimproved property within the corporate limits of the
Town shall be required, at the time such property is improved, to connect such improved
property to the public water and sewer systems unless service is not available (as defined
in subsection (e)).
(b) Every person who owns property within the Town that is improved on the
effective date of this chapter but that is not connected to the Town's sewer system shall
connect to this system within 30 days after being notified by the Town to connect such
improved property. The administrator shall send such notice only if he determines, after
consulting with the Orange County Health Department, that the property in question is
not being served by an adequately functioning ground absorption sewage disposal
system.
(c) If both '""ater and se'Ner service are a'/ailable to a lot within the Town, then a
customer on that lot, who receives water servioe must also pay f-or sewer service, e'len if
the eootomer ehooses not to oonnect to the sewer system. If both water and sewer
service are available to a lot within the Town, then a customer on that lot, who receives
water service must also pay for sewer service, even if the customer chooses not to
connect to the sewer system. Likewise, a customer who receives sewer service must also
pay for water service, even if the customer chooses not to connect or use the water
service.
(d) If both water and sewer service are available to a lot, then no new connection may
be made onto the sewer system unless a connection is also made onto the water system.
(e) For purposes of this chapter, water or sewer service (respectively) is "not
available" if the building or structure to be served on the property is located more than
100 feet from an existing public water or sewer line that reasonably could serve such
property. In addition, no property owner shall be required to connect to the public water
or sewer system if he must first purchase an easement in which to install water or sewer
lines.
(f) As used in this section, the term "improved property" means property that has
been developed for any use that requires a supply of water or the availability of sewage
treatment or disposal facilities.
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314
POLE ATTACHMENT AGREEMENT
FOR
SEASONALIHOLIDA Y DECORATIONS
WITH
MUNICIP ALLY-OWNED RECEPTACLE RISERS
AND NON-METERED SERVICE
THIS License ("AGREEMENT"), made this 13th day of September, 2004, by and between
DUKE POWER, A DIVISION OF DUKE ENERGY CORPORATION, a corporation organized
under the law's of the State of North Carolina, hereinafter called the "Licensor", and TOWN OF
HILLSBOROUGH, located in Orange County in the State of North Carolina, hereinafter called
"Licensee" :
WIT N E SSE T H:
WHEREAS, Licensor owns electrical distribution facilities within the town/city limits of
Hillsborough, North Carolina; and,
WHEREAS, Licensee desires to attach its SeasonallHoliday Decorations and other 120 volt
electrical apparatus ("Receptacle Risers") to certain pole(s) of Licensor's distribution line all as
more particularly described on the drawings attached hereto and made a part hereof as EXHIBIT A;
WHEREAS, that for and in consideration of the payment by the Licensee of the sum of
$1.00 per ten year term or portion thereof, and in consideration of the mutual covenants, promises,
terms, conditions, and agreements contained herein, Licensor and Licensee, intending to be bound,
agree as follows:
1.
GRANT OF PERMISSION. Subject to the provisions of this Agreement, Licensor agrees
to issue to Licensee a license in the form of Exhibit A attached hereto, as it may be revised
from time to time, authorizing attachment of Licensee's Receptacle Riser and
SeasonallHoliday Decorations to the distribution poles of Licensor and on such poles as are,
in the sole judgment of the Licensor, suitable and available for such attachments. A license
must be applied for and obtained for each and every Receptacle Riser and SeasonallHoliday
Decoration prior to any attachment being made to Licensor's poles or facilities, or any
electrical connection being made to Licensor's electrical or grounding system. Each license
request shall describe in sufficient detail and provide such specifications, maps, drawings,
and photographs as are reasonably required to identify the Receptacle Risers and
Seasonal/Holiday Decorations, the location and number of the attachments to be made, the
electrical and structural loading to be imposed and the poles to be attached. Each license
issued by Licensor is specific to the Receptacle Riser and SeasonallHoliday Decorations as
submitted without substitution. Licensee shall install only Receptacle Risers and
Seasonal/Holiday Decorations that are approved by Licensor. Attachment authorization is
conditional based on Licensee's submittal and Licensor's approval of detailed electrical and
physical specifications of equipment for which attachment authorization is requested.
U:\Demelric POlls\Asst Town MgrlSlreet Division\PAA - Seasonal Holiday Municipally-Owned Receptacles Non-Metered,docRevised 3/15/04
(1)
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315
Installation of the Receptacle Riser shall include the electrical connections to the Licensor's
electrical and grounding system and must be performed at Licensee's expense by an electric
utility contractor approved by Licensor. Licensee agrees to execute an electrical service
agreement for non-metered electrical service under the applicable rate. Licensee
acknowledges and agrees that this Agreement is made for the sole purpose of providing 120
volt power for Seasonal/Holiday Decorations, and no other use of Licensor's facilities,
electrical service or attaclunent to its poles or facilities is permitted.
2. REIMBURSEMENT FOR MAKE-READY COSTS. Licensee agrees to reimburse
Licensor for any expenses incurred in preparation of its facilities ("make-ready") for use by
Licensee.
3. REPLACEMENTS OR NECESSARY CHANGES, RELOCATIONS, OR
AL TERA TIONS. All future renewals or necessary changes, relocation or alterations of said
poles caused by Licensor shall be made by Licensor at its expense. In connection with such
work, each party shall, at its own cost and expense, remove its facilities from the poles to be
relocated, changed, altered or renewed and place same upon the new pole. All future
renewals or necessary changes, relocation or alterations of said poles caused or requested by
Licensee shall be made by Licensor at Licensee's expense.
4.
INST ALLA TION, MAINTENANCE AND POSSESSION OF FACILITIES AND
A IT ACHMENTS.
A. Licensee agrees that its attaclunents shall be made and maintained, at its sole
expense, in safe condition, thorough repair, in a manner suitable to Licensor and in
accordance with: (i) the specifications set forth in this Agreement and as described
in the specifications, drawings and photographs attached hereto and made a part
hereof as A IT ACHMENT 1, as the same may be revised from time to time; (ii) the
current edition of the National Electrical Safety Code ("NESC"); and, (iii) any
applicable rules or orders, now issued, or that may be hereafter issued by the Public
Service Commission of South Carolina or the North Carolina Utilities Commission
(The "Commissions"). Licensee shall maintain its attachments on Licensor's poles
so as to avoid making said poles unsafe or unsightly in appearance.
B. All Receptacle Risers and SeasonaVHoliday Decorations placed on the pole by the
Licensee shall be and remain the property of the Licensee. No use, however
extensive, of any poles or payment of any fees or charges required under this
Agreement shall create or vest in Licensee any ownership or property rights in such
poles, Licensee's right herein shall be and remain a license. Neither this Agreement
nor any license granted hereunder shall constitute an assignment of any of Duke's
rights to use the public or private property at the location of such poles.
c.
All Receptacle Risers and Seasonal/Holiday Decorations attached to poles shall be
clearly marked identifying ownership of the equipment and contact phone number.
U:IDemetric PottslAssl Town MgrlStreet DivisionlPAA. Seasonal Holiday Municipally-Owned Receptacles Non-Metered,docRevised 3/15/04
(2)
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316
D. Licensor shall have the right to terminate this License immediately if Licensee
violates any of the provisions of this Agreement.
E. Licensor, in its sole discretion, may refuse Licensee's request to attach its
Receptacle Risers and Seasonal/Holiday Decorations, if such attaclunents are
determined by Licensor to be unsafe or unsightly in appearance. If any part of
Licensee's Receptacle Risers or Seasonal/Holiday Decorations are placed or
maintained in violation of the standards herein and Licensee has not corrected the
violation within fifteen (15) days from the date of written notice thereof, Licensor
may, in addition to any other remedies it may have hereunder, remove or have
removed Licensee's Receptacle Risers or Seasonal/Holiday Decorations from any or
all of Licensor's poles or perfornl or have performed such other work or take such
other action in connection with Licensee's facilities that Licensor deems necessary
or advisable to comply with the applicable standards, at Licensee's cost and expense
and without any liability on the part of the Licensor; provided, however, that when
in the sole judgment of the Licensor such a condition may endanger the safety of the
employees of Licensor, third parties or the public, or interfere with the performance
of any service obligations of Licensor or third parties, Licensor may take such action
without prior notice to Licensee.
5.
EMERGENCIES. It is the intent of the parties that in the event of an emergency occurring
on a pole with a Receptacle Riser or Seasonal/Holiday Decoration, the first party responding
to said emergency shall attempt, but shall not be obligated, to protect life and property and
rectify the emergency insofar as possible. In such event, the first party responding shall
immediately notify the other party and together they shall effect repairs.
6. RESPONSIBILITY FOR DETERMINING CONDITION OF POLES. The Licensee
expressly assumes responsibility for determining the condition of all poles to be climbed or
worked upon by its employees, contractors, or employees of contractors. Licensor disclaims
any warranty or representation regarding the condition and safety of the poles covered by
this Agreement. Licensee acknowledges that poles of Licensor will from time to time
become unserviceable and unsafe for climbing or working upon prior to Licensor's
discovery of such condition. Licensor agrees that within a reasonable time after notification
it will replace any pole that has become unserviceable.
7.
LIABILITY AND INDEMNIFICATION. Licensee agrees to indemnify and save hannless
Licensor from and against any and all claims, damages, suits or causes of action for
damages resulting from any injury to person or damage to property or loss of life sustained
by any person or persons, to include any cost, charges, expense and attorney's fees
reasonably incurred in connection with the defense of any claim made against Licensor, or
any payment made by Licensor to an Employee of Licensor or sllch employee's relative or
representative in conformity with the provisions of any Employers' Liability or Workers
Compensation Act, (hereinafter collectively termed "Loss"), resulting directly or indirectly
from or incllrred in connection with the presence, use, maintenance and removal of
Licensee's Receptacle Riser and Seasonal/Holiday Decorations:
U:\Demetric POlls\Asst Town Mgr\Street Division\PAA - Seasonal Holiday Municipally-Owned Receptacles Non-Metered,docRevised 3/15/04
(3)
.
.
.
317
A. Licensor shall not be liable for any personal injury sustained by Licensee's officers,
employees, agents, contractors or any other persons while upon or about the poles or
other facilities of the Licensor.
B. Licensee shall not be required to indemnify and hold harmless Licensor from any
Loss arising out of the sole fault of Licensor, and, to the extent that any Loss arises
out of the fault of both Licensee and Licensor, if the degree of fault of Licensor
exceed the degree of fault of Licensee, Licensee shall be obligated to indemnify
Licensor for only that portion of any Loss that is equal to the degree of Licensee's
fault. However, if the degree of fault of the Licensee is equal to or exceeds the
degree offault of the Licensor, or a Loss occurs under circumstances which makes it
impossible to determine the degree of fault of the Licensor and Licensee, in either
event, Licensee shall indemnify Licensor to the full extent of any Loss.
8. SPECIAL CONDITIONS AND RESTRICTION. The Licensee agrees to contact Licensor
prior to the purchase of new Seasonal/Holiday decoration and to notify Licensor of any
change, alteration or modification of the approved attachments.
9.
ASSIGNMENT OF AGREEMENT. This Agreement, together with all the terms and
conditions, shall be binding upon and inure to the benefit of the successors and assigns of
the parties hereto; however, the Licensee shall not, without the prior written consent of the
Licensor, assign this Agreement in whole or in part.
10. TERM OF AGREEMENT. This Agreement shall remain in effect for a period ofTen (10)
years from the date hereof unless terminated earlier pursuant to the provisions of this
Agreement. Thereafter, it shall remain in effect until either party shall give written notice
180 days in advance of its intention to terminate same.
11, TERMINA TION. Upon termination of this Agreement, the Licensee shall remove its
Seasonal/Holiday decorations, cables, conductors, wire, and all its other facilities and
property from said pole(s) within 180 days after said termination and shall have no further
rights hereunder.
U:\Demetric Potts\Asst Town Mgr\Street Division\PAA - Seasonal Holiday Municipally-Owned Receptaclcs Non-Metered,docRevised 3115/04
(4)
.
.
.
318
12. NOTICES. Notices required hereunder shall be in wntmg and shall be delivered to
representatives of Licensor and Licensee designated below:
LICENSEE
LICENSOR
Town of Hillsborough
101 East Orange Street
PO Box 429
Hillsborough, NC 27278
A TIN: Demetric A. Potts
Duke Power,
526 South Church St
EC10Q I P. O. Box 1006
Charlotte, N. C. 28201-1006
A TIN: Manager, Joint-Use
Either Party may change such address or designee from time to time by written notice to the
other Party.
13, AMENDMENTS, This Agreement contains the entire agreement between the Parties, and
shall not be modified or amended except by written instrument signed by both Parties. All
previous agreements or understandings, written or oral, between the Parties relating to the
subject matter hereof are hereby merged into this Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
and sealed as of the date first above written.
TOWN OF HILLSBOROUGH
DUKE POWER, A DIVISION OF
DUKE ENERGY CORPORA nON
Licensee
BY:
Mayor
BY:
Witness:
Donna Armbrister, Town Clerk
Witness:
U:lDemetric POllslAsst Town MgrlSlreel DivisionlPAA - Seasonal Holiday Municipally-Owned Receptacles Non-Metercd,docRevised 3115/04
(5)
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Installation Standard for Wood Pole
319
Duke Power Primary
Duke Power Secondary
-----------------------------r-
Weather Head
Conduit
Straps 40" safety zone between
conductors & highest CATV
or telephone attachment
must be kept clear
CATV (if present)
Telephone (if present)
Conduit
Weatherproof Box/Cover
120 volt GFCI Outlet, 20 Amp Breaker
Conductor 10Ft. 12-2 with Grd,
Secure to pole with
band or bracket (no drilling)
Ground line
321)
~SUMMIT
, Consulring Engineers
1000 Corporate Drive, Suite 101
HiIIsborouqh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
.
'I'own ~
of
H: ills' - -'gh
Slrl<<VS~
Town of Hillsborough
Comprehensive Storm Water Management Program Report
. May 1, 2004
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~SUMMIT
, Consulting Engineers
321
1000 Corporate Drive, Suite 101
Hillsborouqh NC 27278
Phone~19)732~883
Fax (919) 732-6676
TABLE OF CONTENTS
1. STORM SEWER SYSTEM INFORMATION............................................................ 3
1.1. Population Served
1.2. Growth Rate
1.3. Jurisdictional and MS4 Service Areas
1.4. MS4 Conveyance System
1.5. Land Use Composition Estimates
1.6. Estimate Methodology
1.7. TMDL Identification
2. RECEIVING STREAMS....................................................................................... 3
3. EXISTING WATER QUALITY PROGRAMS............................................................ 4
3.1. Local Programs
3.2. State Programs
4. PERMITIING INFORMATION........... ......... .............. .................. ........................ 4
4.1. Responsible Party Contact List
4.2. Organizational Chart
4.3. Signing Official
4.4. Duly Authorized Representative
5. CO-PERMITIING INFORMATION.... ... .......... ....... .......... ...... .... ... ........ .... ..... ......
5.1. Co-Permittees
5.2. Legal Agreements
5.3. Responsible Parties
4
6. REUANCE ON OTHER GOVERNMENT ENTITY.................................................... 5
6.1. Name of Entity
6.2. Measure Implemented
6.3. Contact Information
6.4. Legal Agreements
7. STORMWATER MANAGEMENT PROGRAM.......................................................... 6
7.1. Public Education and Outreach on Storm Water Impacts 8
7.2. Public Involvement and Participation 11
7.3. Illicit Discharge Detection and Elimination 13
7.4. Construction Site Stormwater Runoff Control 17
7.5. Post-Construction Storm Water Management in New Development and Redevelopment 20
7.6. Pollution Prevention/Good Housekeeping for Municipal Operations 24
APPENDICES......................................................................................................... 28
A - Hillsborough Subdivision Regulation
B - Orange County Sedimentation and Erosion Control Ordinance
C - Section 4.8, Subdivision Regulation
D - Hillsborough Organizational Chart
E - Section 5.2, Subdivision Regulation
F - Section 4.7, Subdivision Regulation
G - Section 4.6.3, Subdivision Regulation
H - Public Hearing Notice
I - Section 5.27, Zoning Ordinance
2
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322
~~"~t~E~'~!
1000 Corporate Drive, Suite 101
HiIIsborouQh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
1. Storm Sewer System Information
1.1. population Served: 5,535 - Seasonal population fluctuations are negligible.
Basis of Population statistic: Estimated by State Planning Office, Demographics Unit for July 1, 2002.
Population estimates are made July 1 of each year.
1.2. Growth Rate: 2.78% - The population growth rate for the service area was calculated based on the
simple analysis of the relative change between the U.S. Census population in 1990 and 2000 stated as
a percent change.
1.3. Jurisdictional and MS4 Service Areas:
1.3.1 Town Limits: 5.6 sq. mi.
1.3.2 ETJ: 5.1 Sq. mi.
1.4.
MS4 Conveyance System:
Conveyance for the MS4 in the Town of Hillsborough is handled with a combination of systems. These
include simple sheet flow discharge, sheet flow from streets, sidewalks, parking lots, and other
impervious areas that are collected by curb and gutter, concrete piping, grassed lined swales, as well as
some rip-rap lined and other armored ditches. A combination of retention, detention, and dissipation
systems are used at outlets prior to entering receiving waters. A large majority of the curb and gutter,
concrete piping, and armored ditches are within an NCDOT right of way and are the responsibility of
the division maintenance office.
In an effort to minimize the disruption of storm water flow, maintenance activities consisting of periodic
inspection, repair, cleaning, vegetation control, and debris removal are performed by the Town staff
and NCDOT were applicable.
1.5.
Land Use Composition Estimates:
Estimated oercentaqe of iurisdictional area containinq the followinq land use activities:
Residential: 26 %
Commercial: 14 0/0
Industrial: 4 %
Open Space: 56 %
1.6.
Estimate Methodology: Estimated from the OranQe County Land Use GIS database.
Area of parcels for each designated land use type were summed and calculated for relative percentage
of the planning jurisdictional area.
1.7.
TMDL Identification: HillsborouQh receivinq streams are not desiQnated TMDL.
2. Receiving Streams
Receiving Stream Stream Segment Water Quality Use Support Rating Water Quality Issues
Classification
Eno River 27 - 2 - D.s) WSII HOW NSW CA Some develooment
Sevenmlle Creek 27 - 2 - 6 - (1.5) WSII HOW NSW CA Develooment & Urban runoff
3
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0'\. ~~,~,~,!!
323
1000 Corporate Drive, Suife 101
HillsborouQh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
3. Existing Water Quality Programs
3.1. Local Programs:
3.1.1 The Town Subdivision Regulation was originally adopted July 20, 1988. The entire Ordinance is
included as Appendix A.
3,1.2 The Orange County Sedimentation and Erosion Control Program is authorized by legal
agreement to enforce, within Hillsborough Town limits and limits of the ED, the Orange County
Soil Erosion and Sedimentation Control Ordinance (Appendix B) effective December 7, 1983.
Orange County is delegated authority to implement the North Carolina Erosion and Sediment
Control Program in Orange County.
3.1.3 The Hillsborough Watershed Protection Program is addressed through the Subdivision
Regulation and includes all property located within the Lake Ben Johnston watershed. The
relevant portion of the regulation is Section 4.8 and is included as Appendix C.
3.1.4 The Town will sample and test for water quality issues in response to a call from a resident or
local business. Tests include temperature, dissolved oxygen, conductivity, ammonia, fecal
coliform, and any other tests deemed necessary on a case by case basis.
3.2. State Programs: The Town of Hillsborough relies upon State implementation of BMP's for State owned
roadways and associated drainage within the Town's jurisdiction.
4. Permitting Information
4.1.
Responsible Party Contact List:
NPDES Phase II Measure Contact Position Phone Fax email
Person
1. Public Education and Vacant Environmental Planner 919-732-1270 919-644-2390
Outreach
2. Public Partidpation and Vacant Environmental Planner 919-732-1270 919-644-2390
Involvement
3, Illicit Discharge Detection Vacant Environmental Planner 919-732-1270 919-644-2390
and Elimination
4. Construction Site Runoff Reynolds Orange County Erosion 919- 24 5- 2586 919-644-3002 rivins@co.orange.nc.us
Control Ivins Control Suoervisor
S. Post-Construction Runoff Vacant Environmental Planner 919-732-1270 919-644-2390
Control
6. Pollution Prevention/Good Vacant Environmental Planner 919-732-1270 919-644-2390
HousekeeDina
4.2. Organizational Chart: Chart included as Appendix D.
4.3. Signing Official: Eric Peterson, Town ManaQer
Signing official's statement included in Section IV of this application.
4.4. Duly Authorized Representative: N/ A
5. Co-Permitting Information
5.1.
5.2.
5.3.
Co-Permittees: Nt A
Legal Agreement(s): N/ A
Responsible Parties: Nt A
4
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~ ~"~I~E~'!!
f1?4
.1..... .
1000 Corporate Drive, Suite 101
Hillsborou~h NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
6. Reliance on other government entity to satisfy one or more permit obligations
Name of Entity: OranQe Countv
Measure Implemented: Construction Site Storm Water Runoff Control
Contact Information for the Responsible Party:
. Contact Person: Revnolds Ivins, Erosion Control Supervisor
. Contact Address: PlanninQ and Inspections Department
306F Revere Road, P.O. Box 8181
HillsborouQh, NC 27278
. Contact Phone Number: 919-245-2586
Legal Agreements: Yes, leQal aQreements are in place to establish the relationship and
responsibilities of both parties.
Name of Entity: NC Department of Transportation
Measure Implemented: State-Owned Road Storm Water Runoff Control
Contact Information for the Responsible Party:
. Contact Person: Tommv Dver, Division Maintenance EnQineer
. Contact Address: District 7
1584 Yancevville St.
Greensboro, NC 27253
. Contact Phone Number: 336-334-3637
Legal Agreements: Owner responsibllitv
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1000 Corporate Drive, Suite 101
HllIsborouQh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
7. Storm Water Management Program Plan
The Hillsborough Storm Water Management Program (SWMP) is designed to reduce the discharge of
pollutant laden storm water from the Municipal separate storm sewer system (MS4), to the maximum
extent practicable (MEP). This is an effort to protect water quality, and to satisfy the appropriate water
quality requirements of the Clean Water Act. This is best accomplished with the implementation of a plan
that includes both source control and delivery reduction measures.
Possible future benefits from an effective and comprehensive storm water management program are:
Improved quality of surface water
· Improved quality of drinking water supplies
· Land preservation from control and reduction of erosion
· Reduction of sanity sewer overflows due to storm water infiltration
Preserved and improved wildlife habitat
· Improved wetland and estuary habitats for fish, waterfowl, and other related animal life
. Decreased flooding
The Town of Hillsborough will develop and implement cost effective operation, maintenance, and training
programs using both non-structural and structural Best Management Practices (BMP's) to satisfy each of the
six minimum control measures. This plan will achieve the goals defined in the NPDES Phase II Regulations
while deriving the greatest benefit for the Town. The SWMP must be developed and fully implemented within
five years from the effective date of the issued NPDES storm water permit.
The following table summarizes the six required control measures as well as Hillsborough's strategy for
meeting or exceeding the requirements of the regulation.
NPDES PHASE II MEASURES
1. Public Education and Outreach:
Requires that a program be in place to deliver
information to the community offering ways to
eliminate lIuted storm water.
2. Public Participation/Involvement:
Requires the town to follow public notice
requirements and recommends the involvement
of citizen adviso committees.
3. Illicit Discharge Detection and Elimination:
Requires the development and implementation of
a plan to detect and eliminate illicit discharges
includin the ma in of the storm water 5 stem.
4. Construction Site Runoff Control:
Requires the development, implementation, and
enforcement of an erosion and sedimentation
control program for land disturbances greater
than 1 acre.
5. Post-Construction Runoff Control:
R uires the develo ment im lementation and
BASIC STRATEGY
Hillsborough will develop its own basic education and
outreach programs and adopt elements of successful
programs that have already been implemented in the
re ion and the State.
The Town will hold a public hearing on the draft plan.
This will be a joint public hearing with the Town Board
and the Planning Board. This is an essential part of the
ublic artici ation and involvement ro ram.
Funds have been approved for the mapping of the storm
water system. The Town will develop appropriate
enforcement measures.
Orange County currently enforces erosion and
sedimentation control on land disturbances greater than
20,OOO-sq. ft. The Subdivision Regulation (Section 5.2 -
Appendix E) requires developments to be constructed so
that they minimize damage from storm water runoff
upstream or downstream by generally minimizing the
disturbance to natural vegetation, minimizing the area of
impervious surface and maximizing the infiltration of
storm water into the groundwater system, and generally
requires the design and implementation of site-specific
storm water management plans. Section 1 of the
regulation describes the basic jurisdiction and means of
enforcement. A endix A
The Subdivision Regulation site design requirements also
address st-construction storm water runoff from new
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enforcement of a program to address discharges
of post-construction storm water runoff from new
development
6. Pollution Prevention/Good Housekeeping:
Requires development and implementation of a
program with the goal of preventing or reducing
ollutant runoff from munici al 0 erations.
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1000 Corporate Drive, Suite 101
HillsborouQh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
developments. Post-construction runoff is also controlled
by the requirements in Section 4.7 on Landscape and
Buffer requirements (Appendix F). The town's storm
water management requirements also regulate
impervious surface and encourages the arrangement of
development to benefit water quality as provided for by
the town's open space requirements I Section 4.6.3
A endix G .
This plan addresses several good housekeeping
components. Other good housekeeping components will
need to be formalized into standard operating
rocedures.
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1000 Corporate Drive. Suire 101
HlIIsborou~h NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
7.1 Public Education and Outreach on Storm Water Impacts
Requirements
You must implement a public education program to distribute educational materials to the community or
conduct equivalent outreach activities about the impacts of storm water discharges on water bodies.
Information must be provided on the steps that the public can take to reduce pollutants in storm water
runoff.
Guidance
You may use storm water educational materials provided by the state; EPA; environmental, public interest,
or trade organizations; or other MS4s. The public education program should inform individuals and
households about the steps they can take to reduce storm water pollution, such as ensuring proper septic
system maintenance, ensuring the proper use and disposal of landscape and garden chemicals including
fertilizers and pesticides, protecting and restoring riparian vegetation, and properly disposing of used motor
oil and household hazardous wastes. The EPA recommends that the program inform individuals and groups
how to become involved in local stream restoration activities, as well as activities that are coordinated by
youth service and conservation corps or other citizen groups. The EPA recommends that the public
education program be tailored, using a mix of locally appropriate strategies, to target specific audiences and
communities. Examples of strategies include distributing brochures or fact sheets, sponsoring speaking
engagements before community groups, providing public service announcements, implementing educational
programs targeted at school age children, and conducting community-based projects such as storm drain
stenciling and watershed cleanups. In addition, the EPA recommends that some of the materials or outreach
programs be directed toward targeted groups of commercial, industrial, and institutional entities likely to
have significant storm water impacts. For example, adequate programs would include providing information
to restaurants on the impact of grease clogging storm drains, and to garages on the impact of oil discharges.
You are encouraged to tailor the outreach program to address the viewpoints and concerns of all
communities, particularly minority and disadvantaged communities, as well as any special concerns relating
to children.
7.1.1 BMP Summary Table
BMP's and Measurable Goals for Public Education and Outreach
BMP'
',: _,~,:r,=~;~::t~~:~~,~;~lrG~.~~!::~/St1i1;::~~':'~ . ,~'~t: ?t7;
Distribute brochures through event displays as well X
as neighborhood and business associations. Direct
mailers and utility bill inserts will also be utilized as
necessary to reach all factions of defined audience.
These measures will include information on necessary
steps to reduce sources of pollution including proper
disposal of used oil, pet waste, and toxic materials,
and ublic re rtin of illicit dischar es.
Develop and maintain a storm water information X X
page for the Town's internet website. Post the plan,
updates to the plan, and any other educational
information. Provide information on reporting storm
water issues throu h Hotline.
Provide information and training to local voluntary X X
watershed watch group formed to monitor streams in
the watershed on an ongoing basis. Post data on the
Town Web site promoting similar activities within the
community as well as the resulting number of
artid ants and amount of wastes collected.
Distribute quarterly newsletter through local X
newspaper and event displays. Each newsletter will
indude an artlde that tar ets a s fic storm water
8
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\~ ,;\ ;:t, i~i~;'~~, ~i}1'i:.:r~!t~'!~I~~K~;~
3J€ r,;".4J,' lI:,;5fJ~ kJ~Clsltt(m J),a _ ,",,1;
X X X Environmental
Planner
1
Distribute pollution
prevention
brochures, mailers,
and inserts
X
X-7
Environmental
Planner
X
2
Informational
Website and Hotline
X
X
Environmental
Planner
X
3
Promotion and
Participation in NC
Big Sweep
X
X-7
Environmental
Planner
X
Quarterly Newsletter
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. Consulting Engineers
1000 Corporate Drive, Suite 101
HiIIsborou~h NC 27278
Phone(919)732~883
Fax (919) 732-6676
BMP Me~surable Goals YR YR YR' Vif. 'YR R~ponsi6ie
.. 1 2 3 ,4' .5 PositJon/Pci'l'fv
issue and how citizens and businesses can reduce
their impacts.
4 Explore Various Explore Media/Public Awareness resources - X X X-7 Environmental
Media and Public including cable lV, web sites, local newspapers, Planner
Awareness brochures, water and sewer bill inserts to
Resources communicate proqram.
5 Schools Program Develop age-specific educational information for use X X X-7 Environmental
in schools and for presentations to school age Planner
children. Present information in appropriate forums.
6 Public Outreach Develop and conduct an educational campaign to X X X-7 Environmental
Program inform residents and businesses on the definition of Planner
illicit discharges, reporting of illicit discharges, proper
waste disposal, possible sources of pollutants around
the home or business, actions they can take to
minimize these discharges, as well as the importance
of identifying and eliminating potential pollutant
sources. Promote proper disposal of waste oil,
antifreeze, household hazardous waste, integrated
pest management, include information on health
department regulations that apply to restaurants, and
include information on grease traps and waste
disposal.
7 Storm Drain The Town will inventory and evaluate storm drains X X X X X Environmental
Labeling within the program area and develop guidelines and Planner
Program specifications for a Town-wide program to label
storm drains for public education.
[Note: " X7 "symbol for a BMP indicates that activity is ongoing or not complete within the 5-year timeframe of the plan.]
7.1.2 Target Audience
Residents and owners of commercial, industrial, and institutional entities within
the limits of the Town and the ETJ. This covers all categories of land use within the Town's jurisdiction
and will allow the program to reach the vast majority of potential polluters with some form of
educational material within the 5-year timeframe of the plan. It is also the intention of the Town to
ensure that adequate material is developed for all factions of the residential population such as
minority and disadvantaged communities as well as children.
.
7.1.3 Target Pollutant Sources
Typical household and business generated pollutants including:
. Nutrients - Detergent, fertilizer, pet waste, and yard waste such as leaves, grass clippings, and pine
needles
The nutrients nitrogen and phosphorus not only cause landscape plants to grow, but an excessive
amount also causes algae to grow in our waterways. Algal blooms contribute to fish kills and block
sunlight for the underwater vegetation needed by fish and shellfish for food and cover. Pet waste in
our waterways, like human waste, contain many nutrients, other potentially polluting chemicals, and
can carry disease that can make water unusable for fishing, swimming, and drinking. Residents and
businesses would be educated on minimizing use of chemical lawn products, and proper methods of
disposal of these waste materials.
. Hazardous chemicals - Automotive products such as motor oil and antifreeze; hazardous waste such
as household cleaners and paints; and pesticides (herbicides, insecticides, fungicides, rodenticides)
These materials are toxic, so they are harmful to humans and animals as well as the environment.
Toxins in our waterways can make water unusable for fishing, swimming, and drinking. Our streams
feed lakes used as drinking water reservoirs. Educational materials would describe proper methods of
disposal, and locations that accept these materials for disposal.
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HiIIsborou~h NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
· Sediment - Soil, sand, silt, and clay
Sediment from disturbed, unvegetated, or unstable areas blocks sunlight from underwater vegetation,
smothers shellfish and fish habitat, and ~ ~o~MI1all'P dogs fish gills,. It is the largest contributor of
storm water pollution by volume. The educational message would emphasize proper soil control
methods for homeowners and small contractors, and provide contact information to report problem
areas.
· Litter - Paper, plastic, metal, and other traditional solid wastes
Litter can clog the storm water system, contributing to street flooding, and often ends up floating or
washing ashore in streams and lakes. Plastic litter endangers aquatic animals that might eat it or
become entangled. Educational materials would emphasize preferred management techniques,
including litter and waste control, as well as promote involvement in clean up programs such as NC Big
Sweep and others.
7.1.4 Outreach Program
The critical mechanisms to deliver the designed message are intended to be readily available
brochures, printed media, presentations and exhibits during local events, and the internet. The Town
will consider participating with regional educational efforts, including the Clean Water Education
Program managed by the Triangle J Council of Governments. Additionally, the Town will provide
liaison, information and technical assistance to accomplish outreach through local groups including:
. Local interest groups
· Town Board and Planning Board.
· Homeowners Associations and neighborhood groups
· Civic and environmental groups
. Schools
7.1.5 Decision Process
The Storm Water Management Division will solicit input and voluntary cooperation from citizen groups
And school officials. The Storm Water Management Division will provide guidance on storm drain
stenciling. These processes and responsible individuals are detailed in the BMP table above.
7.1.6 Evaluation
Evaluation of this component will be accomplished by assessing achievements and progress
toward reaching each of the measurable goals listed in the BMP summary table. Progress will be
reported each year in the annual report to the State.
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, Consulting Engineers
1000 Corporate Drive, Suite 101
HillsborouQh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
7.2 Public Involvement and Participation
Requirements
You must, at a minimum, comply with state and local public notice requirements when implementing a
public involvement/participation program.
Guidance
EPA recommends that the public be included in developing, implementing, and reviewing your storm water
management program, and that the public participation process should make efforts to reach out and
engage all economic and ethnic groups. Opportunities for members of the public to participate in program
development and implementation include serving as citizen representatives on a local storm water
management panel, attending public hearings, working as citizen volunteers to educate other individuals
about the program, assisting in program coordination with other pre-existing programs, or participating in
volunteer monitoring efforts.
7.2.1 BMP Summary Table
BMP's and Measurable Goals for Public Involvement and Participation
\;:~t~m'~ ' ' ,',; 't- ~ -, . . " );~;;~t~:~~~1!~t~'~if~~,,'::iii~~:~::';,:'~ ' ?%.*~ y~~~ t\XR'> ;'S'R:} . , YR~' " ,ResponsiIllE(.":"
'" ('" " 2 &; ~:'.:j';,:~~ ~"'" " ,I ,'"}R6~itr6ff%"r!tfftVX<, .
r ~: " . r; .~; I;;,; ,'!,.., ,,-:.4~l\; ",5,"': .
1 Public Hearing Town Board and Planning Board held a joint public X Environmental
hearing on March 29th. Number of at/zens involved Planner
will determine success of Initial involvement effort.
2 Public Comment Town received public comment for two weeks X Environmental
Period following the public hearing. Number of dt/zens' Planner
comments will determine success of in it/a I
oartidoation effort.
3 NC Big Sweep Promote and participate in NC Big Sweep and track X X X X X7 Environmental
activities within the community to Include number of Planner
participants, waste collected, and areas cleaned up.
Develop target areas to focus efforts concentrating
on creeks and laroe drainaoes.
4 Town Board and Town Board and Planning Board will serve as a X X X X X Environmental
Planning Board vehicle for review of input and implementation of Planner
Inout orooram as well as future modifications as needed.
5 Storm Drain The Town staff will inventory and evaluate potential X X X X X Public Works
Labeling Program storm drain stenciling efforts and develop guidelines Director/
anc}specifications for a Town-wide program to label Environmental
storm drains. The Town work with volunteer groups Planner
and schools to implement stenciling program to
encouraqe public involvement.
[Note: " X~ "symbol for a BMP indicates that activity is ongoing or not complete within the 5-year timeframe of the plan.]
7.2.2 Target Audience
The Town targeted all businesses types and all economic and ethnic groups of residents in publishing
a notice of the public hearing in one of the local newspapers, as well as on the Town's web page.
Residents, business owners, schools, the Town Board, and Volunteer Citizen Advisory
Boards are the target audience for the ongoing public participation efforts.
.
7.2.3 Participation Program
7.2.3.1 Public hearing
The Town Board and the Planning Board held a public hearing on March 29, 2004, prior to
submission of the final permit application. The goal of the public hearing was to reach out
and engage all economic and ethnic groups and provide opportunities for the public to
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1000 Corporate Drive, Suite 101
Hillsborou~h NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
participate in program development and implementation. Application packet contains a copy
of the public hearing notice. (Appendix H)
7.2.3.2 Public Comment Period
The public hearing was followed by a two-week public comment period. Comments received
during the public hearing and public comment period have been evaluated and considered in
preparation of the final permit documents.
7.2.3.3 NC Big Sweep
The Town has participated in this program in the past with varying levels of involvement.
Hillsborough will continue to participate and increase promotion of the program with added
emphasis on streams and major drainages in town. Advance planning will identify target
areas and focus efforts where bigger problems exist.
7.2.3.4 Town Board and Planning Board Input
The Town Board and Planning Board will continue to give input into success of program
goals and possible future modifications as needed. Certain storm water related items have,
and will continue to be, a part of Town Board and Planning Board meetings, which are
advertised. These issues typically involve complaints - typically water quantity (flooding)
and water quality problems (mud washing onto owner's property; muddy streets; questions
about water quality). The public has the opportunity to bring these and other matters to the
attention of the commissions. These interactions will serve as an opportunity for the citizens
and citizen boards to address concerns and the elements of the program plan.
7.2.3.5 Storm Drain Labeling Program
The Town will work with citizen groups and with public school students to conduct storm
drain stenciling in the Town. The Storm Water Management Division will develop standards
and guidelines for a Town-wide storm drain stenciling and awareness program.
7.2.4 Decision Process
The Storm Water Management Division will solicit input and voluntary cooperation from citizen groups
and school officials, monitor progress and success, and coordinate activities and inputs from other
departments. These processes and responsible individuals are detailed in the BMP table above.
7.2.5 Evaluation
Evaluation of this component will be accomplished by the public interest shown in the permit
application development process, the above listed BMP's, and by regularly assessing achievements
and progress toward reaching each of the measurable goals listed in the summary table. Progress
will be reported each year in the annual report.
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~~2
1000 Corporate Drive, Suite 101
HiIIsborou!:lh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
7.3
Illicit Discharge Detection and Elimination
Requirements
Illegal discharges include the accidental and intentional disposal of chemicals, hazardous liquid, solid waste,
and debris into storm drains. In addition, illicit discharges may occur as a result of poorly
maintained or deteriorated sewer lines and from improperly functioning or maintained septic tanks and
leach fields. This category also includes the more complex problem of illegal connections to the storm
drains from homes and businesses. These illegal connections allow untreated wastewater from toilets,
sinks, floor drains, and other sources to be discharged into surface waters instead of into treatment
facilities.
(i) You must develop, implement, and enforce a program to detect and eliminate illicit discharges (as
defined at See. 122.26(b)(2)) into your small MS4.
(ii) You must:
(A) Develop a storm sewer system map, showing the location of all outfalls and the names and location
of all waters of the United States that receive discharges from those outfalls;
(B) To the extent allowable under State or local law, effectively prohibit, through
ordinance, or other regulatory mechanism, non-storm water discharges into your storm sewer
system and implement appropriate enforcement procedures and actions;
(C) Develop and implement a plan to detect and address non-storm water discharges, including illegal
dumping, to your system; and
(D) Inform public employees, businesses, and the general public of hazards associated with illegal
discharges and improper disposal of waste.
(ili) You need address the following categories of non-storm water discharges or flows (Le., illicit
, discharges) only if you identify them as significant contributors of pollutants to your small MS4: water
line flushing, landscape irrigation, diverted stream flows, rising ground waters, uncontaminated ground
water infiltration (as defined at 40 CFR 35.2005(20)), uncontaminated pumped ground water,
discharges from potable water sources, foundation drains, air conditioning condensation, irrigation
water, springs, water from crawl space pumps, footing drains, lawn watering, individual residential or
non-regulated car washing, flows from riparian habitats and wetlands, dechlorinated swimming pool
discharges, and street wash water (discharges or flows from fire fighting activities are excluded from
the effective prohibition against non-storm water and need only be addressed where they are identified
as significant sources of pollutants to waters of the United States).
Guidance
EPA recommends that the plan to detect and address illicit discharges include the follOWing four
components:
. Procedures for locating priority areas likely to have illicit discharges
. Procedures for tracing the source of an illicit discharge
. Procedures for removing the source of the discharge
. Procedures for program evaluation and assessment.
EPA recommends visually screening outfalls during dry weather and conducting field tests of selected
pollutants as part of the procedures for locating priority areas. Illicit discharge education actions may
include storm drain stenciling; programs to promote, publicize, and facilitate public reporting of illicit
connections or discharges, and distribution of outreach materials.
7.3.1 BMP Summary Table
BMP's and Measurable Goals for Illicit Discharge Detection and Elimination
BMP ~e~~ura~re ~9.~lIs YR YR - YR "yl'(
1 2 ',3, A!-;.
Inventory stonn The town will develop and maintain an inventory of X X X X
water em the stonn sewer stem within the Town's
YR " t' Responsf6I~,
~, .:... ....._~'\.~v-.. --<' .
,5, ',\ Rosition11.a
X7 Engineer /
Environmental
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1000 Corporate Drive, Suite 101
HillsborouQh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
.
BMP Measurable Goals YR YR Y,Ri ;YR': :~y,~::; f';:~'Ofr6lIi?:
1 2 3' 4 :, ~ . ~~j'~~'
. 5~ l. P'OSI on !p.ailV.'
jurisdiction. Planner / Public
Works Director
2 Prepare storm Develop and maintain a GIS-based map of all pipes, X X X X X-7 Engineer /
system map outfalls, basins, and other storm water treatment and Environmental
conveyance devices, and receiving waters. Planner / Public
Works Director
3 Develop regulatory The Town will seek legislative authority, and develop X X X Attorney /
mechanisms to an appropriate ordinance that prohibits illicit Environmental
enforce illicit discharges, specifies corrective measures and Planner/ Public
discharqe penalties and provides for enforcement mechanism, Works Director
4 Develop plan for The Town will define illicit discharges that trigger X X X-7 Environmental
detection, response action, and develop a plan to inspect, Planner / Engineer
correction, and detect and address illicit discharges (including illegal / Public Works
prevention of illicit dumping) to the storm sewer system, and develop Director / Deputy
discharges procedure for correcting problems. Fire Chief /
Police Chief
5 Evaluate local The Town will evaluate the current level and location X X X-7 Environmental
stream monitoring of monitoring and determine if additional monitoring Planner
efforts needs are required to facilitate identifying and
localizing problems. The Town will explore
coooerative solutions to identified qaps.
6 Explore funding The Town will explore opportunities to acquire X X X X X-7 Environmental
funding to implement the illicit discharge detection, Planner
correction, and prevention plan.
7 Explore cooperative The Town will explore cooperative arrangements with X X-7 Environmental
arrangements with other jurisdictions to implement the inspection and Planner / Public
other jurisdictions enforcement orovisions. Works Director
8 Begin implementing The Town will initiate implementation of the illicit X X-7 Engineer / Code
detection program discharge detection, correction, and prevention plan Enforcement
at a level commensurate with available resources. Supervisor / Public
Works Director /
Deputy Fire Chief /
Police Chief
9 Train employees The Town will develop and implement a program to X X-7 Environmental
train Town employees on detecting illicit discharges Planner / Public
and proper response. Works Director /
Code Enforcement
Supervisor/ Deputy
Fire Chief / Police
Chief
10 Public Outreach Develop and conduct an educational campaign to X X-7 Public Works
Program inform residents and businesses on illicit discharges, Director /
reporting illicit discharges through Hotline, improper Environmental
waste disposal, and reouirements of the ordinance. Planner
11 Evaluate non-storm Hillsborough will begin to develop a plan to evaluate X X-7 Environmental
water discharges to sources and occurrences of non-storm water Planner / Public
the storm water discharges or flows and determine if they are Works Director
system significant contributors of pollutants to the system
and develop strateqies to manage,
(Note: " X-7 "symbol for a BMP indicates that activity is ongoing or not complete within the 5-year timeframe of the plan.]
.
7.3.2 Storm Sewer System Map
The Town of Hillsborough does not currently have a storm sewer system map completed for the
regulated municipal separate storm sewer system. The map compilation began 4/04 and will depict, at a
minimum: city streets, topography or drainage patterns, blue line streams and intermittent blue-
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Fax (919) 732-6676
line streams (as shown on USGS 1:24,000 scale quadrangle maps) and outfalls. The program will
involve an inventory of all storm drainage facilities on town owned public rights-of way within the
town's corporate limits and ETJ which show up on the 1998 Orthophotographic Mapping for
Orange County. Mapping of areas not shown on the Orthophotos and areas for which as-built
information is available will not be mapped. These areas will be added using the as-built
information provided by the developers of the property. The mapping program will include
determination of the following:
. Horizontal and vertical location of storm drainage structures and open end culverts
. Sizes and types of the piping connecting the drainage structures
. Type and condition of storm drainage structures
. Visual inspection of each structure to detect illicit discharges or other irregularities
The horizontal location of the storm drainage facilities will be delineated by utilizing the Orange
County Orthophotographic Mapping and the ArcView GIS system. Field location of the facilities
and other information related to each structure are input into ArcView by a survey team.
Elevations of the tops and inverts of the storm drainage structures are then field surveyed using
available vertical control (i.e. NCGS monuments, OWASA manholes, other bench marks) and are
input into ArcView.
It should be noted that the data will not include structures or lines within DOT maintained rights-of-
way.
Each of the storm drainage structures will be inspected for discoloration, odor, and the presence of
, liquids other than water or anything else within the structure that would indicate past or
Intermittent illicit discharge. Public Works will provide inspection of these structures as resources
permit, and will respond to detection and reports of illicit discharges from the general public.
7.3.3
Regulatory Mechanism
Before the Town of Hillsborough can proceed with development of an effective illicit discharge
detection and elimination program, a number of policy decisions must be made. The Town
currently does not have the authority to enter private property for inspection to detect illicit
discharges without permission of the property owner. The Town will evaluate existing legal
authority and pursue necessary mechanisms to gain necessary rights of access to implement the
program.
7.3.4 Enforcement
In order for the Town of Hillsborough to regulate connections and discharges into its storm water
system, it will be necessary to review existing ordinances and possibly amend or create ordinances
that define the following:
. Discharges that are prohibited
. Discharges that are permissible
. Define exemptions
. Correction Requirements
. Develop means to enforce rules, levy/collect fines or penalties
7.3.5 Detection and Elimination
Successful detection and elimination programs have used a wide array of techniques to address the
problem of illicit discharge. Inspection and monitoring of the system involves dry weather flow
investigations to determine the presence of illicit connections, the establishment of priority sites that
need more extensive investigation, and a reporting system for the public to notify officials of
questionable activities. To address the detection of illicit discharges and illegal dumping, programs
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0"'\SUMMIT
, Consulting Engineers
335
1 000 Corporate Drive, Suife 101
Hillsborouqh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
that accomplish the following will be developed.
· Increase community awareness of storm water quality issues (Example: School programs, volunteer
groups, websites, 1V ads, publications, hotline)
· Routine and systematic water quality monitoring (Water sampling)
· Physically inspecting the Town's right-of-ways to identify illicit discharges
· Policies for sanitary sewer connection and response to sewer overflows/spills
· Remediation of hazardous chemical spills
· Conducting storm water systems inspections
· Building floor drain inspections
The Town plans to use primarily in-house staff to monitor for illicit discharge while out in the
community on routine duties as the front line in identifying potential problems (fire protection, public
safety, zoning and inspections, streets, and sanitation crews). By training these staff to identify
potential problems and proper response protocol, the Town can efficiently use existing resources to
implement the basic detection protocol for this part of the program.
7.3.6 Non-Storm Water Discharges
The Town will address those categories of non-storm water discharges or flows that are determined
to be significant contributors of pollutants to the system, including water line flushing, landscape
irrigation, diverted stream flows, rising ground waters, uncontaminated ground water infiltration (as
defined at 40 CFR 935.2005(20)), uncontaminated pumped ground water, discharges from potable
water sources, foundation drains, air conditioning condensation, irrigation water, springs, water from
crawl space pumps, footing drains, lawn watering, individual residential and non-regulated car
washing, flows from riparian habitats and wetlands, dechlorinated swimming pool discharges, and
street wash water. Discharges or flows from fire fighting activities are excluded from the effective
prohibition against non-storm water and will be evaluate to determine what action is appropriate
where they are identified as significant sources of pollutants.
7.3.7 Allowed Non-Storm Water Discharges
The Town will also evaluate other occasional Incidental non-storm water discharges and identify those
that will not be addressed as illicit discharges because of either the nature of the discharges or
conditions the Town establishes for allowing these discharges to the system. All such incidental
discharges will be documented.
7.3.8 Outreach
The Town of Hillsborough has limited staff resources, and out of necessity will have to rely heavily on
achieving compliance voluntarily by providing education and incentives. Raising community wide
awareness of storm water issues will assist the Town in its efforts to reduce pollutant run-off.
Informative outreach and training programs will be developed as elaborated in section 7.1 to train
and inform businesses, residents, and town personnel of the following:
. Unp~rmitted practices
. Proper avenues for incident response
. Proper disposal of waste
. How chemical or solvent run-off has detrimental effects on the environment
. Irresponsible storm water management and the effect on the environment
It is important to note that the Town has very little industrial or light industrial activity, and it is likely
that focusing on education in these sectors will be more important than Implementing a formal
inspection program.
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336
0"\SUMMIT
, Consulting Engineers
1000 Corporate Drive, Suite 101
Hillsborou~h NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
7.3.9 Decision Process
The Planning Department will coordinate with Engineering and Public Works staff to complete and
maintain the system map. The Planning Department will also coordinate with the Fire Department and
Public Works Department to develop the detection and elimination program and the employee training.
These processes and responsible individuals are detailed in the BMP table above.
7.3.10 Evaluation
This component will be accomplished by assessing achievements and progress toward reaching each
of the measurable goals listed in the summary table. Progress will be reported each year in the
annual report.
17
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.
~SUMMIT
, Consulting Engineers
337
1000 Corporate Drive, Suite 101
HillsborouQh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
7.4 Construction-Site Storm water Runoff Control
Requirements
You must develop, implement, and enforce a program to reduce pollutants in any storm water runoff to your
small MS4 from construction activities that result in a land disturbance of greater than or equal to one acre,
Reduction of storm water discharges from construction activity disturbing less than one acre must be
included in your program if that construction activity is part of a larger common plan of development or sale
that would disturb one acre or more. If the NPDES permitting authority waives requirements for storm
water discharges associated with small construction activity in accordance with See. 122.26(b)(15)(i), you
are not required to develop, implement, and/or enforce a program to reduce pollutant discharges from such
sites. Your program must include the development and implementation of, at a minimum:
A. An ordinance or other regulatory mechanism to require erosion and sediment controls, as well as
sanctions to ensure compliance, to the extent allowable under State or local law;
B. Requirements for construction site operators to implement appropriate erosion and sediment
control Best management practices;
C. Requirements for construction site operators to control waste such as discarded building materials,
concrete truck washout, chemicals, litter, and sanitary waste at the construction site that may
cause adverse impacts to water quality;
D. Procedures for site plan review which incorporate consideration of potential water quality impacts;
E. Procedures for receipt and consideration of information submitted by the public, and
F. Procedures for site inspection and enforcement of control measures.
Guidance
Examples of sanctions to ensure compliance include non-monetary penalties, fines, bonding requirements,
and/or permit denials for non-compliance. EPA recommends that procedures for site plan review include the
review of individual pre-construction site plan to ensure consistency with local erosion and sedimentation
control requirements. Procedures for site inspections and enforcement of control measures could include
steps to identify priority sites for inspection and enforcement based on the nature of the construction
activity, topography, and the characteristics of soils and receiving water quality.
You are encouraged to provide appropriate educational and training measures for construction site
operators. You may Y"ish to require a storm water pollution prevention plan for construction sites within
your jurisdiction that discharge into your system. See Sec. 122.44(s) (NPDES permitting authorities' option
to incorporate qualifying State and local erosion and sediment control programs into NPDES permits for '
storm water discharges from construction sites). Also see See. 122.35(b) (The NPDES permitting authority
may recognize that another government entity, including the permitting authority, may be responsible for
implementing one or more of the minimum measures on your behalf).
7.4.1 BMP Summary Table
BMP's and Measurable Goals for Construction Site Storm water Runoff Control
BMP Measurable Goals YR YR YR YR YR Re:sp:on'sjbiEi
1 2 3 4 5 PosiUo.i1FParty",
1 County implements County implements and enforces construction site X X X X X.-? Orange County Soil
storm water runoff control. and Erosion Control
2 State and Federal DOT will comply with local requirements on roadway X X X X X.-? DOT Division
Projects projects within the Town's planning jurisdiction. The Maintenance Engineer
State or Federal Agency in charge of other or Project Lead
development projects will comply with all local Agency
r uirements.
Review Review the effectiveness of the Coun and DOT X X X X.-? Environmental
18
.
~SUMMIT
. Consulting Engineers
1000 Corporate Drive, Suite 101
HllIsborou~h NC 27278
Phone(919)732~883
Fax (919) 732-6676
BMP Measurable ~oals YR YR YR YR ,vIf Respo:i'i~1.b.,le
1 2 3 4 5 Position/P'aliv
effectiveness of program to identify gaps in coverage, Planner/ Engineer /
County and DOT communication, or other opportunities for Public Works Director
program improvement.
[Note: " X.-7 "symbol for a BMP indicates that activity IS ongoing or not complete within the 5-year tlmeframe of the plan.]
7.4.2 Regulatory Mechanism
The Orange County Erosion Control Officer is authorized by resolution of the Hillsborough
Town Board to enforce within the town the Orange County Soil Erosion and Sedimentation
Control Ordinance. Orange County implements and enforces construction site storm water
runoff control within the Town of Hillsborough's jurisdiction as stated in the following
jurisdictional clause within the County Ordinance.
NOTE: For purposes of this section, "land disturbing activity" means any use of the land by
any person in residential, industrial, educational, institutional or commercial development,
highway and road construction and maintenance that results in a change in the natural
cover or topography and that may cause or contribute to sedimentation. Sedimentation
occurs whenever solid particulate matter, mineral or organic, is transported by water, air,
gravity, or ice from the site of its origin.
.
Sec. 32-6.Jurisdiction and effect.
(a) Jurisdiction, This chapter shall apply within the county, including the municipalities of
Carrboro, Hillsborough, and the portion of Mebane within the county, but excluding the
municipal boundaries and planning extraterritorial limits of Chapel Hill.
(b) Effect,
(1) It shall be unlawful, within the jurisdiction of this chapter, to engage in land disturbing
activity, except as provided in this chapter, without first obtaining a permit as required by
this chapter and without complying with the conditions of the issuance of the permit.
The Town of Hillsborough Subdivision Regulation (Appendix A) requires compliance with all requirements
of the Orange County Erosion Control Officer before issuance of a permit for any regulated
developments and authorizes the County to enforce the County Ordinance within the Town as specified
in the Land Use Ordinance.
The Town Zoning Regulation (Section 5.27 - Appendix I) ensure that no zoning, special
use, or conditional use permit may be issued and final plat approval for subdivisions may
not be given with respect to any development that would cause land disturbing activity
subject to the jurisdiction of the Orange County Erosion Control Officer or the North
Carolina Sedimentation Control Commission unless such officer or agency has certified to
the town either that:
.
(1) Any permit required by such officer or agency has been issued or any erosion
control plan required by such officer or agency has been approved; or
(2) Such officer or agency has examined the preliminary plans for the development
and it reasonably appears that any required permit or erosion control plan can be
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338
1000 Corporate Drive, Suite 101
Hillsborouqh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
approved upon submission by the developer of more detailed construction or
design drawings. However, in this ease, construction of the development may not
begin (and no building permits may be issued) until such officer or agency Issues
any required permit or approves any required erosion control plan.
7.4.3 Plan Reviews
The County Erosion and Sediment Control Officer performs plan reviews according to the Ordinance.
(Appendix B)
7.4.4 Enforcement
The County Erosion and Sediment Control Officer enforces according to the Ordinance. The Town
reports problems, potential violations, and citizen complaints to the County Officer. (Appendix B)
7.4.5 Inspections
The County Erosion and Sediment Control Officer conducts inspections according to the Ordinance.
(Appendix B)
7.4.6 Public Information
The Town directs inquiries and complaints from the public to the County Erosion and Sediment Control
Officer.
7.4.7
Decision Process
The Planning Department coordinates with the County Erosion and Sediment Control Office on a regular
basis. All plans that meet the plan review threshold are submitted for approval to the County and
approval of permits depends on issuance of approval of the erosion and sediment control plan for the
project. These processes and responsible individuals are detailed in the BMP table above.
7.4.8
Evaluation
Evaluation of this component will be accomplished by an ongoing evaluation of the effectiveness of the
County's program and other agency projects. Noted deficiencies and/or enhancements will be reported
each year in the annual report.
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339
iY\SUMMIT
, Consulting Engineers
-
1000 Corporate Drive, Suite 101
Hillsborou~h NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
7.5
Post-Construction Storm Water Management in New Development and Redevelopment
Requirements
You must develop, implement, and enforce a program to address storm water runoff from new development
and redevelopment projects that disturb greater than or equal to one acre, including projects less than one
acre that are part of a larger common plan of development or sale, that discharge into your small MS4. Your
program must ensure that controls are in place that would prevent or minimize water quality impacts.
You must also:
(1) Develop and implement strategies that include a combination of structural and/or non-structural best
management practices (BMPs) appropriate for your community;
(2) Use an ordinance or other regulatory mechanism to address post-construction runoff from new
development and redevelopment projects to the extent allowable under State, Tribal or local law;
(3) Ensure adequate long-term operation and maintenance of BMPs.
Your post-construction storm water management program must meets the following requirements:
Low Density Projects. Projects shall be permitted as low density if the project meets the following:
(I) No more than 2 dwelling units per acre or 24 percent built-upon area SUA for all
residential and non-residential development;
(II) Storm water runoff from the development shall be transported from the development
by vegetated conveyances to the maximum extent practicable:
(III) All BUA shall be at a minimum of 30 feet landward of all perennial and intermittent
surface waters. For the purpose of this Rule, a surface water shall be present if the
feature is approximately shown on either the most recent version of the soil survey
map prepared by the Natural Resources Conservation Service of the United States
Department of Agriculture or the most recent version of the 1:24,000 scale (7.5
minute) quadrangle topographic maps prepared by the United States Geologic Survey
(USGS). An exception to this requirement may be allowed when surface waters are not
present in accordance with the provisions of 15A NCAC 2B .0233 (3)(a); and
(IV) The permit shall require recorded deed restrictions and protective covenants to ensure
that development activities maintain the development consistent with the approved
project plans.
High Density Projects. Projects exceeding the low-density threshold (established above in low
density section) shall implement storm water control measures that:
(V) Control and treat the difference in storm water runoff volume leaving the project site
between the pre and post development conditions for the 1 year 24 hour storm.
Runoff volume drawdown time shall be a minimum of 24 hours, but not more than 120
hours;
(VI) All structural storm water treatment systems used to meet the requirements of the
program shall be designed to have an 85% average annual removal for Total
Suspended Solids:
(VII) General Engineering Design Criteria for all projects shall be in accordance with 15A
NCAC 2H .1008(c);
(VIII) All SUA shall be at a minimum of 30 feet landward of all perennial and intermittent
surface waters. For the purpose of this Rule, a surface water shall be present if the
feature is approximately shown on either the most recent version of the soil survey
map prepared by the Natural Resources Conservation Service of the United States
Department of Agriculture or the most recent version of the 1:24,000 scale (7.5
minute) quadrangle topographic maps prepared by the United States Geologic Survey
(USGS). An exception to this requirement may be allowed when surface waters are
not present in accordance with the provisions of 15A NCAC 2S .0233 (3)(a); and
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34P
1000 Corporate Drive, Suite 101
Hillsborou~h NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
(IX)
The permit shall require recorded deed restrictions and protective covenants to ensure
that development activities maintain the development consistent with the approved
project plans;
Guidance
If water quality impacts are considered from the beginning stages of a project, new development and
potentially redevelopment provide more opportunities for water quality protection. EPA recommends that
the BMPs chosen be appropriate for the local community, minimize water quality impacts, and attempt to
maintain pre-development runoff conditions. In choosing appropriate BMPs, EPA encourages you to
participate in locally based watershed planning efforts that attempt to involve a diverse group of
stakeholders including interested citizens.
When developing a program that is consistent with this measure's intent, EPA recommends that you adopt a
planning process that identifies the municipality's program goals (e.g., minimize water quality impacts
resulting from post-construction runoff from new development and redevelopment), implementation
strategies (e.g., adopt a combination of structural and/or non-structural BMPs), operation and maintenance
policies and procedures, and enforcement procedures. In developing your program, you should consider
assessing existing ordinances, policies, programs, and studies that address storm water runoff quality. In
addition to assessing these existing documents and programs, you should provide opportunities to the public
to participate in the development of the program.
Non-structural BMPs are preventative actions that involve management and source controls such as: policies
and ordinances that provide requirements and standards to direct growth to identified areas, protect
sensitive areas such as wetlands and riparian areas, maintain and/or Increase open space (including a
dedicated funding source for open space acquisition), provide buffers along sensitive water bodies, minimize
impervious surfaces, and minimize disturbance of soils and vegetation; policies or ordinances that encourage
infill development in higher density urban areas, and areas with existing infrastructure; education programs
for developers and the public about project designs that minimize water quality Impacts; and measures such
as minimization of percent Impervious area after development and minimization of directly connected
impervious areas. Structural BMPs include: storage practices such as wet ponds and extended-detention
outlet structures; filtration practices such as grassed swales, sand filters and filter strips; and infiltration
practices such as infiltration basins and infiltration trenches.
EPA recommends that you ensure the appropriate implementation of the structural BMPs by considering
some or all of the following: pre-construction review of BMP designs; inspections during construction to
verify BMPs are built as designed; post-construction inspection and maintenance of BMPs; and penalty
provisions for the noncompliance with design, construction or operation and maintenance. Storm water
teChnologies are constantly being improved, and EPA recommends that your requirements be responsive to
these changes, developments, or improvements in control technologies.
7.5.1 BMP Summary Table
BMP's and Measurable Goals for Post-Construction Storm Water Runoff Control
BMP Measurabie Go.a)s YR YR 'YR vir YR
1 2 3 4 5
1 Encourage Communicate to developers and architects through X X X X-7
innovative storm the development review process that the Town is
water BMPs interested in the development of innovative BMP
desi ns.
2 Sponsor Review recent design developments and applications X X X-7
Workshops for in North Carolina and elsewhere. Identify potential
Local Developers sponsors and professionals to conduct training for
local desi ners.
Develop protocol Develop a protocol and schedule for inspecting BMPs X X X X
for inspecting for proper operation and maintenance, induding
BMPs r uirements for maintenance and ins ion lans
22
Res'iJ.'Oil'sH,Je' .
Po~iti';t6;;~a ~.. .
Environmental
Planner / Engineer /
Public Works
Director
Environmental
Planner / Engineer /
Public Works
Su rvisor
Engineer /
Environmental
Planner Public
341
.
,,>,,\SUMMIT
, Consulring Engineers
1000 Corporate Drive, Suite 101
Hillsboroullh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
BMP M~asurabl~ Goa!~;' ' , . YR YR.:, L7(I(~ ~:-YR: YR, Res"'onsit>ie ..
~" >....",." . , "5~':inHa:~}o('W1~i\'!!'.'
" _. 1 2 - 3:'; ,:4, 5, "~oslbon"7;P.aH:v,
for all new projects and existina fadlities. Works Suoervisor
4 Implement BMP Begin to implement inspection of storm water X X~ Engineer I Zoning
inspection management facilities in private developments as Enforcement Officer
program resources allow, I Public Works
Supervisor
[Note: " X~ "symbol for a BMP indicates that actiVity IS ongoing or not complete Within the 5-year tlmeframe of the plan.]
.
7.5.2 Non-Structural BMPs
The Subdivision Regulation site design requirements also address post-construction storm water runoff
from new developments. Post-construction runoff is also controlled by the requirements in Section 4.7
on Landscape and Buffer requirements (Appendix F). The town's storm water management
requirements also regulate impervious surface and encourages the arrangement of development to
benefit water quality as provided for by the open space requirements (Section 4.6.3 - Appendix G).
The town's storm water management requirements in the Subdivision Regulation goal is to regulate
New developments so as not to cause damage in terms of water quality or quantity. Appropriate
stream buffer and impervious surface restrictions are provided for CJreas in and outside of water supply
watersheds. The arrangement of development to benefit water quality is provided for by the town's
open space requirements, which seek to protect and recognize "natural constraints" including stream
buffers, slopes, and wetlands. The town also provides regulations for its low to medium density
districts that control the amount of development (density) with regard to the degree of natural and
other constraints.
The Town has begun, and will continue to, encourage developers to utilize non-conventional low
impact development approaches to storm water management that go beyond water quantity and
quality controls to include prevention, infiltration, and a water budget approach. An effort will be made
to facilitate a workshop to inform developers of low impact development design options. The intended
result will be a more localized, practical approach to include series of raingardens, bioretention and
infiltration units, swales, and other systems that mimic nature's processes and clean the water before it
is coveyed to a stream or to groundwater.
For example developers are encouraged to take into account the hydrological lay of the land, preserve
existing wetlands, grade the lots for storm water runoff into raingardens, and design storm water
management systems to maintain pre-development hydrology after post-development buildout, thereby
minimizing perturbation to the current ecological equlibrium of the local watershed. The town is also
evaluating and encouraging use of successful pervious pavement surface applications and other means
of reducing impervious surfaces.
7.5.3
Structural BMPs
Predominately, our current system utilizes a combination of conveyance systems. These range from
sheet flow from street, sidewalks and shoulders into curb/gutter, concrete piping, grassed lined swales,
rip rap or armored ditches with a combination of retention, detention and dissipation systems at their
outlets prior to entering receiving waters.
Maintenance activities consist of periodic inspection, repair, vegetation control, street sweeping, and
debris removal to minimize disruption of the drainage flow.
.
7.5.4 Regulatory Mechanism
The Town of Hillsborough will apply the current Subdivision Regulation and Zoning Ordinance to
address post-construction runoff from new development and redevelopment so as to modify it as
needed to address any additional issues identified In implementation of this plan.
7.5.5 Operation and Maintenance
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342
~SUMMIT
. Consulting Engineers
7.5.6
7.5.7
1000 Corporate Drive, Suite 101
Hillsborou!:Ih NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
In Hillsborough, as well as other Municipalities of equivalent size, the effort to construct BMP's has been
substantially stronger than the effort to engage active maintenance programs. This is mainly due to
budget constraints, lack of staffing, and limited knowledge of the BMP-specific maintenance needs.
Successful operation and maintenance of BMPs requires significant effort and planning. Several issues
remain to be resolved in identifying responsibilities and strategies for implementing an operations and
maintenance program.
The other primary issue is determining precisely who is responsible for maintaining privately owned
storm water systems and,systems connected to a public system. Even more problematic will be the
issue of storm water from public systems entering a private system on private property. Also to be
defined are operations and maintenance programs that are required for all storm water facilities, both
public and private, which are discharging into a regulated storm water system. This will require
systems defined as "private" to develop operational and maintenance programs, mirroring the town
requirements, and would require verification by the town for compliance.
The Town will begin requiring operation and maintenance plans for storm water BMPs, including an
annual self-reporting protocol, as part of pre-construction requirements, and to be addressed in future
homeowner association documents.
Decision Process
The Planning Department will evaluate the post-construction requirements and make any necessary
revisions to the permitting program in the required time frame. The Planning Department will
coordinate with Engineering and Public Works staff to improve the performance of storm water systems
and to evaluate low impact development strategies for inclusion. The Planning Department will
coordinate with Engineering and Public Works staff to develop and implement an operations and
maintenance accountability program. Developers are responsible for preparing operations and
maintenance plans for any storm water system on private property and property owners/owners
associations will be responsible for implementing the operations and maintenance program and self-
reporting. These processes and responsible individuals are detailed in the BMP table above.
Evaluation
Evaluation of this component will be accomplished by assessing achievements and progress toward
reaching each of the measurable goals listed in the summary table. Progress will be reported each year
in the annual report.
24
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~SUMMIT
. Consulting Engineers
343
1000 Corporate Drive, Suite 101
HiIIsborou~h NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
7.6 Pollution Prevention/Good Housekeeping for Municipal Operations
Requirements
You must develop and implement an operation and maintenance program that includes a training
component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations.
Using training materials that are available from EPA, your State, Tribe, or other organizations, your program
must include employee training to prevent and reduce storm water pollution from activities such as park and
open space maintenance, fleet and building maintenance, new construction and land disturbances, and
storm water system maintenance.
Guidance
EPA recommends that, at a minimum, you consider the following in developing your program: maintenance
activities, maintenance schedules, and long-term inspection procedures for structural and nonstructural
storm water controls to reduce f10atables and other pollutants discharged from your separate storm sewers;
controls for reducing or eliminating the discharge of pollutants from streets, roads, highways, municipal
parking lots, maintenance and storage yards, fleet or maintenance shops with outdoor storage areas,
salt/sand storage locations and snow disposal areas operated by you, and waste transfer stations;
procedures for properly disposing of waste removed from the separate storm sewers and areas listed above
(such as dredge spoil, accumulated sediments, f1oatables, and other debris); and ways to ensure that new
flood management projects assess the impacts on water quality and examine existing projects for
incorporating additional water quality protection devices or practices. Operation and maintenance should be
an integral component of all storm water management programs. This measure is intended to improve the
efficiency of these programs and require new programs where necessary. Properly developed and
implemented operation and maintenance programs reduce the risk of water quality problems.
7.6.1 BMP Summary Table
BMP's and Measurable Goals for Pollution Prevention / Good Housekeeping
. ,~'MP'
''';'i .;'c':;\"' ;:'''''J!:}.' ,~Mea'suratrle'lG6"'ais:":;"r:::,~~,:?,,::\,., ~->~"';"{if" l1:yR." 't!YRil'.! :;;)(Rl~ ~~Rm 7cW~~ResRonsj1)re)-:r:c
, ::~ ".,y.,>,..,,-.' ':;'\:r...,,:>.-:' "".. .." , 'WI""(m:f,~~~;ftjJ;;jl~',,~~,...;.,. ,tid'r~,-:, ",\.., "':'~l"'i' ~2"" -:",1r.,,,,::.1 ~'~-r:.~'1i 1~5-;~:t :\'i'p,',i'/:.<;t<o1m''''''''p,'''''lI!.;.{! ,J',.
:~. _;.~. '.\~",; .~~'~J:.:5.:,:"" . ;~. : ~1;r,~:;!,~1.~,~~~~):;""~-.lt;.{:~~;~~~.,":':.I,: ':~- ",;~ ~:;-~ }.\ <-' wY.:,:jJ~ ~1;.!::+1!;1: !ml.:,_r*,~ lJi\t1_~OSI[I.Qn! ~ ",a i .~;;0..,
1 Evaluate Town
operations.
Develop a plan to audit all Town operations and
facilities to identify practices and situations that
pose potential releases.
x
Fire Marshall /
Public Works
Director /
Environmental
Planner
Town Manager / All
Town De artments
Environmental
Planner / Public
Works Director/ Fire
Marshall / Code
Enforcement Officer
/ Personnel Director
All De artments
Public Works
Director /
Environmental
Planner / Town
Board / Planning
Board
x
x
x
x
2 Corrective Action Implement actions to correct Identified potential X X X X X~
releases or to eliminate lIution sources.
3 Employee Training Develop and implement training program to X X X X~
increase employee awareness across all
departments of implications of actions, and provide
information to alert them to opportunities for
pollution source reduction and controls.
4 Public Awareness Provide information to users of public facilities on X X X X~
efforts and measures implemented, instructions for
proper use of facilities, and penalties for failure to
comply. Communicate to businesses, institutions,
and residents the importance of identifying and
eliminating pollutant sources. Promote proper
disposal of waste oil, antifreeze, household
hazardous waste, and least toxic pest management.
Promote and participate in NC Big Sweep program
with added emphasis to clean up of streams and
ma'or draina e ditches.
25
344,
.~ A, S U MM IT 1000 Corporate Drive, Sulle 101
/ "0 HiIIsborouQh NC 27278
. Consulting Engineers Phone (919) 732-3883
. Fax (9i9) 732-6676
[Note: " X7 "symbol for a BMP indicates that activity is ongoing or not complete within the 5-year timeframe of the plan.]
7.6.2 Affected Operations
All Town operations are impacted by the operation and maintenance program discussed in this section,
specifically:
7.6.2.1. Town Hall maintenance
7.6.2.2. Public Works operations and maintenance and storage facilities
7.6.2.3. Fire Station and equipment maintenance
7.6.2.4. Parks and Recreation facilities and grounds maintenance
7.6.2.5. Grounds maintenance
7.6.2.6. Streets and drainage system maintenance
7.6.2.7. Town Parking Lots
.
.
7.6.3 Training
The Town will develop and implement targeted training for all departments to improve employee
awareness of the corrective measures that are identified for the various operations and facilities. The
planning department will coordinate this training with training of departments that will have a role in
illicit discharge detection and elimination. In addition, public education on the measures put in place
under this component will be incorporated into the public education program to inform public users of
Town facilities of what is expected as proper use of facilities.
7.6.4 Maintenance and Inspections
The Town has implemented several notable measures that prevent or reduce pollutants entering
receiving waters during storm events. These include:
· Integrated Pest Management Program (IPM) - The Town of Hillsborough has committed to
Developing and adopting an IPM policy and program as a comprehensive approach that gives
priority to prevention and management of pests including insects, weeds, and plant disease by the
least toxic method. The policy will reduce the environmental and health risks associated with pest
management. Reduced loading of toxins in storm water runoff is one of the direct benefits of this
program.
· Street Sweeping - The Town will work towards purchasing a vacuum sweeper truck and, when
purchased, will regularly sweep for removal of potential sediments and pollutants from street
surfaces in the downtown district and on some arterial roads. Residential roads will be
swept on a rotating schedule as staff resources allow. It is estimated that the rotation will
probably take a month, so that most residential streets will be cleaned monthly. A total of
approximately 30 miles of Town streets will be swept in this program.
· Basin Clean Out Program - currently on as needed basis with more attention given to on-going
problem locations. A more systematic and routine schedule for conducting periodic maintenance
will be possible upon completion of the storm system map, and inspection protocol. The Town's
new sweeper will be equipped with a "wander hose" attachment that allows removal of debris and
sediments from curb inlets and catch basins.
· Reduction of Road Salt Runoff - The majority of the time Town crews utilize a mixture of 2/3
sand to 1/3 salt with an occasional pure roadway salt application only when there Is significant ice
accumulation anticipated. Applications are targeted to hills, stop, and intersection approaches and
locations that tend to stay frozen longer due to daytime shading rather than treatment of the full
width and length of paved street. There are no "Bare Pavement" routes designated at this time
within the Town's Maintained Street system. In addition, the storage of the Town's sand/salt is
contained within concrete slab/filled concrete block perimeter walls and protected from run-off by a
roofed structure covering the entire storage area.
· Vehicle Wash Area - Public Works has a wastewater separator tank that is connected to a
26
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.
.
~ ~'~'~E~'!!.
345
1000 Corporate Drive, Suite 101
HiIIsborou~h NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
sanitary sewer system. Periodically, the contents of tank are removed by a licensed and regulated
disposal company.
The following potential sources need to be evaluated and corrective measures taken:
. Leachate from composting activities
. Storage of solvents and chemicals
. Storage of salt and sand and other materials
. Storage of street sweepings
. Fuel Storage and fueling activities
. Vehicle and equipment storage and maintenance areas
7.6.5 other Evaluations
Other corrective measures, maintenance activities, and schedules will be developed as part of
implementation of this plan to include controls for preventing release of pollutants from town
operations. Specific operational areas that will be evaluated might include:
. Streets and Infrastructure: Scheduling of maintenance activities and inspection procedures for
street sweeping, leaf collections, and solid waste collections;
. Vehicle/Equipment Storage Facilities(Town Parking lots: Identifying target areas where oils and
liquids drip from vehicles/equipment and are subject to being transported to surface waters by
storm water run-off;
. Daily House Keeping Activities: Identifying improper disposal of cleaning agents and rinse water
from wash down of floors, surfaces, and equipment;,
. Park Facilities: Identifying Improper disposal of cleaning agents and rinse water from wash down of
restrooms,
. Portable toilets: Securing toilets from being spilled and developing spill remediation protocol;
. Town Property Sewer Systems (remediation of spills or overflows)
. Storm Water Conveyance Systems: Formalize protocol and schedule for cleaning swales, catch
basins, and pipe systems and proper disposal of waste from clean-up operations;
. Road Salt/Sand: Evaluate storage conditions and application protocol and rates;
. Vegetation Control: Evaluate current chemical or herbicide storage and applications (refer to IPM
program) and evaluate-mowing or right-of-way maintenance schedules;
. Town Building Floor Drains: Identify any improperly routed drains, and improper employee use;
. Solid Waste Operations: Evaluate debris and liquids from waste collection equipment cleaning
operations;
. Composting Facilities: Evaluate leachate management;
. Fleet Maintenance Operations: Identify improper disposal, storage, or insufficient containment of
oil and other automotive/ equipment fluids and chemicals;
. Vehicle washing activities: Ensure all vehicles are washed only in appropriate facilities.
7.6.6 Decision Process
The Environmental Planner will coordinate with Public Works and Fire Department staff to develop a
strategy for evaluating operations and to develop a targeted employee training program. Each
department within the Town will be responsible for implementing the evaluation and training with
27
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.
.
~SUMMIT
. Consulfing Engineers
346
1000 Corporate Drive, Suife 101
Hillsborouqh NC 27278
Phone (919) 732-3883
Fax (919) 732-6676
oversight and assistance provided by the Public Works and Fire Departments. The Environmental
Planner will track implementation.
7.6.7 Evaluation
Evaluation of this component will be accomplished by assessing achievements and progress toward
reaching each of the measurable goals listed in the summary table. Progress will be reported each year
in the annual report.
28
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347
AN ORDINANCE AMENDING THE ZONING ORDINANCE
OF THE TOWN OF HILLSBOROUGH
THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS:
Section 1.
Section 25 of the Hillsborough Zoning Ordinance is hereby amended to add the
following language:
Low Impact School - an educational facility, either public or private, providing elementary, middle, and/or high
level of education with an enrollment not to exceed 200 students.
Section 2. The Permitted Use Table in Section 2.2 of the Economic Development District
Design Manual (Section 5.36 of the Hillsborough Zoning Ordinance) is amended
to add Low Impact School as a use by right in 1-40/Old 86 Primary I area.
Section 3. . All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 4. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and
was duly adopted this 13th day of September, 2004.
Ayes: S
Noes: -e-
Absent or Excused:&-
~~A2:hc
Donna F. Armbrister, Town Clerk
.
.
.
I~ .. .....
>\\ SUMMIT
\ '
.. Consulting Engineers
348
1000 Corlllll'ole Drive . SU~f 101 . Hilisborough, HC 27278
Telephone (919) 732.3833 . Fa\ (919) 732.6676
September 2, 2004
Mr. Kenny Keel, P.E.
Town of Hills borough
PO Box 429
101 East Orange Street
Hillsborough, NC 27278
RE: Lakeshore Drive Sewer Extension
Change Order #2
Dear Mr. Keel:
Thank you for extending us this opportunity to provide additional engineering and
surveying services for the Town of Hills borough on the Lakeshore Drive Sewer
Extension project.
Backeround:
As you know, in the past, we provided you with fmished construction plans for the
Lakeshore Drive Sewer Extension project, dated November 10,2003. Since then, we
have also made several revisions to the plans, per your requests, including your
comments letter dated February 13, 2004, plus numerous email requests, plus the
NCWRC Guidance Memorandum to Address and Mitigate Seco1).dary and Cwnulative
Impacts to Aquatic and Terrestrial Wildlife Resources and Water Quality, and the
preparation of detailed construction specifications. The most recent construction plans in
your possession have a revision date of August 5, 2004. NCDWQ issued a permit for this
sewer extension, dated April 12, 2004. NCDENR issued an erosion control approval
letter, dated April 6, 2004.
Chanee Order #2:
You have mentioned in the past that the property owners of the Dodge and Brooks tracts
might oppose this sewer extension project in court, due to impacts to their properties. On
August 13, 2004, you informed me that those property owners have made requests for
changes to the sewer alignment, which could possibly keep the Town of Hillsborough out
of court. As you stated in your email of August 13, 2004, their requests are as follows:
349
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1. Relocate the lower stream crossing (at the beginning of the Dodge property) to the
power line easement crossing just upstream.
2. Move the outfall further uphill toward the Dodge house and into the back yard of
Barbara Brooks, to avoid trees as much as possible.
3. Move the outfall out of the buffer and further into the vacant Dodge lot.
4. Runkle and Dodge to comment on the species named on the plans for replanting,
and possibly suggest to add or delete some.
~
Scope of Services:
Based on the above information, we recommend the following scope of services:
1. Survevin!: Perform additional surveying, including the location of the existing
power poles, the Dodge house, the Brooks house, and large trees in the back yards
of the Dodge and Brooks properties. Locate any existing structures observed in
the Dodge and Brooks back yards. Import new survey data into CAD. (Note that
the site contains steep topography, and is densely vegetated.)
.
2. Construction Plan Revisions/Coordination: Discuss neighbor issues with the
Town of HilIsborough. Revise the construction plans, to move the sewer/stream
crossing to a location just north of the existing power line. Move the sewer
outfall further into the rear yards of the Dodge and Brooks properties. Choose a
sewer alignment which will attempt to minimize impacts to existing trees on the
Dodge and Brooks properties. Change the seeding species to those requested by
Mr. Runkle and Mr. Dodge. Provide the Town of Hillsborough with revised,
sealed construction plans.
.....-- '
3. Sewer Easement Map Revisions: Revise the sewer easement map to reflect the
new sewer alignment. Provide a recordable sewer easement map to the Town of
Hillsborough for recordation.
Fee Summary for Effort:
1. Surveying:
2. Construction Plan Revisions/Coordination:
3. Sewer Easement Map Revisions:
Grand Total:
$1 ,000
$1,200
$400
$2,600
In addition to the above fee for effort, we will invoice you for reimburseable expenses
(printing, plotting, copying, mileage, postage, deliveries, etc.) at 1.1 times our cost. We
will invoice you montWy for services rendered.
.
~.
350
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Before you authorize this contract, I wanted to share with you several of my thoughts for
your consideration:
a. Moving the sewer main closer to the Dodge and Brooks houses means moving
it to higher topography. The sewer main will therefore be deeper (approx. 4'
to 8' deeper) in that area, and therefore more expensive. The likelihood of
rock, and the amount of rock excavation will also increase. As you know,
rock can be very expensive.
b. In exchange for the Town of Hillborough going to the aforementioned added
expense of extra surveying, engineering, and construction costs, I would
recommend that you attempt to coordinate a legal agreement between the
Brooks and Dodge property owners and the Town of Hillsborough, whereby if
the Town agrees to abide by their requests for changes, that they would agree
to allow the sewer construction and easements on their properties. It would be
unfortunate for the Town to incur these extra surveying, engineering, and
construction costs, if the Dodges and Brooks were to still pursue their legal
opposition to this project.
c. Note that by moving the ,sewer main further into the undeveloped Dodge tract,
as the Dodge property owner has requested, that this will make it impossible
for a house to be built on that Dodge lot. I question why the Dodge's would
want to willingly destroy the development potential of their lot. I recommend
that you point this out to them, and make sure it is what they want before we
proceed. We specifically tried to keep the sewer as close to the stream as
possible in that area, in order to protect the development potential of the
Dodge property.
d. In the past, the Dodges have expressed that one of the reasons they oppose the
project, is because they intended to build a garage building behind their
existing house. However, by requesting that the sewer main be moved closer
to the Dodge house, the Dodges will make it impossible for the Dodges to
build a garage in their back yard. In the past, we specifically tried to keep the
sewer main as far away from the Dodge house as possible, in order to
minimize the sewer impacts on their potential future garage.
.
At your request to begin surveying as soon as possible, we have scheduled to perform
surveying services the week of September 6, 2004. Please sign, date, and return this
proposal to us prior to September 6. Should you have any concerns about this proposal,
then please call me.
Thanks again for this opportunity. If we may assist the Town of Hills borough on future
projects, then please let me know.
.
.
Sincerely,
Summit Consulting Engineers
Stephen J. Ballentine, P.E.
Land Development Engineer
Acceptance of this Proposal:
Date:
Eric J. Peterson, Town Manager
Town of Hillsborough
.
Authorization to Proceed on this date:
Date
L:\Jobs\18796\P0006 Kenny Keel.doc
.
351
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352
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AMENDMENT NO.7
CONTRACT FOR ENGINEERING SERVICES
BETWEEN'THE
TOWN OF HILLSBOROUGH, NORTH CAROLINA
AND
W. K. DICKSON & CO., INC.
WATER TREATMENT PLANT UPGRADE
Amendment No.7 modifies the Contract for Services between the Town of Hillsborough,
North Carolina and W. K. Dickson & Co., Inc. dated June 15, 1999 for professional
engineering services related to the upgrade of the Town of Hillsborough Water Treatment
Plant. The purpose of Amendment NO.7 is to adjust the compensation to the Engineers to
reflect additional work associated with a change in project scope as described below:
Scope of Services
.
The Scope of Services has been expanded to reflect additional time required to complete
construction of the project by the Contractor, Atlantic Skanska. The Contract completion
date was 11/5/03. The Contractor latest schedule shows all construction of the Contract is
scheduled to be finished by 8/31/04. The Town is withholding payments from the
Contractor for liquidated damages until all work is completed. The scope of services for
amendment No. 7 includes engineering services for Contract Administration and
Construction Observation for the period through 9/30/04.
Attachment B - Basis of Compensation
Paragraph 1 - Basic Services: The fee the OWNER shall pay the CONSULTANT for services
set forth in Attachment A, Scope of Services shall be increased as fOllows:
Additional Services:
Construction Administration:
Construction Observation:
$10,000 (Not-to-Exceed)
$3,450 (Not-to-Exceed)
.
353
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--........."
AMENDMENT NO.7
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed,
CONSULTANT:
W. K. DICKSON & CO., INC.
By~L~.L
G. Tim Lowder, P.E.
Vice President
Attest #/(LJ~
M. L. Wolfe
Project Manager
OWNER:
TOWN OF HlllSBOROUGH
NORTH CAROLINA
BY:
Attest:
Eric J. Peterson
Town Manager
Kenneth P. Keel, PE
Town Engineer
.
'.......--
Date:
This instrument has been pre-audited in the manner required by the Local Government
Budget and Fiscal Control Act.
BY:
Greg Siler, Finance Director
.
2
Town
of
tt-lill~
354
Town of Hillsborough Board Resolution to adopt
NC Local Government Debt Setoff Program
Whereas, NCGS Chapter 105A, Setoff Debt Collection Act, authorizes the North
Carolina Department of Revenue to cooperate in identifying debtors who owe
money to qualifying local agencies and who are due refunds from the
Department of Revenue; and
Whereas, the law authorizes the setting off of certain debts owed to qualifying
local agencies against tax refunds; and
Whereas, the North Carolina Association of County Commissioners and the
North Carolina League of Municipalities have jointly established a clearinghouse
to submit debts on behalf of The Town of Hillsborough, as provided by law;
.
Now Therefore, be it Resolved by the Town Council of Hillsborough that the
Town of Hillsborough will participate in the debt setoff program and hereby
designates The Finance Director or The Town's Mayor as the person to hold
hearings and conduct necessary proceedings.
The Mayor/Board Chair/Water & Sewer Authority Governing Body Chair and
City /County Manager/ AdministratorlWater & Sewer Authority Director are
hereby authorized to execute such documents and agreements as necessary to
participate in the debt setoff program.
Adopted by the Town of Hillsborough on the /3.~ day o~i6e ~{)tJ,1 .
("
~~
!
Clerk
/ rqa'yor / Board Chair
~overning Body Chair
.
Town
of
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WATER FUND
1. Revenue
30-3990-000 Fund Balance Appropriations
Expenditure
30-7220-571 Prior Period Perpetual Maint. Fee
BUDGET AMENDMENTS
September. 2004
BEFORE
$147329
$
ADJ.
$ 18.385
To bring forward Churton Grove Perpetual Maintenance Fee paid in FY03 to current year
$ 18 385
.2.
Expenditure
30-8220-741 Capital-SCADA System/Computer
30-9990-000 Contingency
$
$ 100,000
$ 100.000
$ 13,600
$ (13.600)
$
355
AFTER
$ 165714
$ 18.385
$ 13,600
$ 86.400
$ 100.000
To fund the Replacement of SCADA (Supervisory Control And Data Acquisition) Sysyem, Computer and Analog
Surge Suppressor
CEDAR GROVE PROJECT
3. Revenue
60-3290-100 Interest Earned
Expenditure
60-8100-570 Miscellaneous Contingency
To fund interest earned to actual through 6/30/04
CATES CREEK
4. Revenue
61-3290-000 Interest Earned
.
Expenditure
61-8280-570 Miscellaneous
$ 563.800
$ 343 800
$ 28 000
$ 153.000
$ 1.772
$ 1.772
$ 1 202
$ 1.202
137 North Churton Street · EO. Box 429 · Hillsborough, North Carolina 27278
919-732-2104 · Fax 919-732-1028
$ 565.572
$ 345 572
$ 29 202
$ 154202
To fund interest earned through 6/30/04
'.
.
.
WATER PLANT PROJECT
5. Revenue
63-3290-000 Interest Earned
Expenditure
63-8120-570 Miscellaneous/Contingency
To fund interest to actual through 6/30/04
Capital Reserve
6. Revenue
70-3290-000 Interest Earned
Expenditure
70-6900-730 Capital Improvement
To fund interest to actual through 6/30/04
APPROVED:
IYI., /3 -t) c/
VERIFIED:
$
$ 303182
$ 44 723
$ 778.373
$ 3.906
$ 3.906
$ 3.077
$ 3.077
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$
3906
$ 307.088
$ 47.800
$ 781 450
Town
of
~ill,~
357
BUDGET AMENDMENTS
June.2004
GENERAL FUND BEFORE ADJ. AFTER
1. Expenditures
10-4100-041 Attorney Fees $ 61,000 $ 5,000 $ 66,000
10-4200-010 Overtime Compensation 100 100
10-6400-571 Stream Restoration 12,000 12,000
10-6600-451 Contract Services/Auto lease 10,000 (6,000) 4,000
10-6600-452 Contract Serv./Safety Training 10,000 (9,000) 1,000
10-6600-450 Contract Serv ./Salary-Carrboro 27,600 (2,100) 25,500
$ 108,600 $ $ 108,600
.
WATER FUND
2. Expenditures
30-8200-331 Safety Supplies $ 1,300 $ 14,000 $ 15,300
30-8120-920 WTP Upgrade Loan 110,000 (14,000) 96,000
$ 111 ,300 $ $ 111 ,300
To fund Hazel Park/Stream Restoration and balance Dept. Accounts
APPROVED: 1J?-/3 -0 (
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VERIFIED ~#d~~
D nna F. Armibrister, Town Clerk
.
137 North Churton Street · Ro. Box 429 · Hillsborough, North Carolina 27278
919-732-2104 . Fax 919-732-1028