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Select Board Meeting Packet - 06.07.2021
Town of Brewster Select Board 2198 Main St., Brewster, MA 02631 townadmin@brewster-ma.gov (508) 896-3701 MEETING AGENDA Remote Participation Only June 7, 2021 at 6:00 PM This meeting will be conducted by remote participation pursuant to Gov. Baker’s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster- ma.gov), or Video recording (tv.brewster-ma.gov). Meetings may be joined by: 1. Phone: Call (312) 626-6799 or (301) 715-8592. Webinar ID: 890 9291 0526 Passcode: 509224 To request to speak: Press *9 and wait to be recognized. 2. Zoom Webinar: https://us02web.zoom.us/j/89092910526?pwd=WHM2V3hrVklhSTloWWhVU09kanUzQT09 Passcode: 509224 To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized. Select Board Cynthia Bingham Chair David Whitney Vice Chair Edward Chatelain Clerk Mary Chaffee Kari Hoffman Town Administrator Peter Lombardi Assistant Town Administrators Susan Broderick Donna Kalinick Executive Assistant Erika Mawn 1. Call to Order 2. Declaration of a Quorum 3. Meeting Participation Statement 4. Recording Statement 5. Executive Session: To consider the purchase, exchange, lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body 6. Public Announcements and Comment: Members of the public may address the Select Board on matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future agenda. 7. Select Board Announcements and Liaison Reports 8. Town Administrator’s Report (Pages 3—21) 9. Consent Agenda (Pages 22-51) Meeting Minutes: May 26, 2021 Appointment: Amanda Bebrin, Vision Planning Committee Amend Natural Resource Commission Charge to Establish Appointment Terms Dissolve Charter Committee (Select Board FY21-22 Strategic Plan Goal G-7) Orleans Council On Aging Adult Day Care Program Intermunicipal Agreement Grant Agreement with Stanton Foundation Regarding Brewster Dog Park Permission to Use Public Ways: Cape Cod Hospital Auxiliary, Orleans Branch – Cape-wide Hydrangea Festival One-day Entertainment License: 51 Alden Drive One-day Liquor License: Brewster Sportsmans Club One-day Entertainment License: Exit Realty, 2660 Main Street 10. Transfer of Common Victuallers License: Café Alfresco (Pages 52-71) 11. Presentation on and Discussion of Recommended Drummer Boy Park Master Plan Update (Select Board Strategic Plan Goal OS-1) – Jamie Veira, Drummer Boy Park Advisory Committee Chair, and Michael Dodson, CDM Smith (Pages 72-136) 12. Discuss Local Action Unit Application and Local Preference Allocation for 873 Harwich Road - Serenity Apartments at Brewster (Pages 137-272) 13. Discuss and Vote on Upcoming Public Meeting Schedule/Format for Town Committees (Select Board FY21-22 Strategic Plan Goal PR-4) (Pages 273-278) 14. Discuss and Vote on Disposition of Surplus Property – Barn at Spruce Hill (Pgs 279-290) 15. Discuss Select Board Annual Liaison Appointment Process (Pages 291-292) 16. For Your Information (Pages 293-308) 17. Matters Not Reasonably Anticipated by the Chair 18. Questions from the Media Select Board Cynthia Bingham Chair Dave Whitney Vice Chair Edward Chatelain Clerk Mary Chaffee Kari Hoffman Town Administrator Peter Lombardi Assistant Town Administrators Susan Broderick Donna Kalinick Executive Assistant Erika Mawn 19. Next Meetings: June 8, June 21, July 12, and July 26, 2021 20. Adjournment Date Posted: Date Revised: Received by Town Clerk: 06/03/2021 COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Situation in Numbers Massachusetts current as of 6/3 661,635 Total Confirmed Cases (click here for more information) 17,530 Deaths among confirmed cases 23,043,833 tests for the virus conducted to date by MA State Public Health Laboratory, hospitals, and commercial laboratories. United States Last Updated 6/3 Case numbers are updated daily. Total Cases Reported to CDC: 33,130,027 Total Cases 592,776 Deaths 57 Jurisdictions Reporting Cases (50 states, D.C., Puerto Rico, Guam, Northern Marianas, Marshall Islands, American Samoa, and US V.I.) Mass.Gov/CovidVaccine Thursday, June 3, 2021 COVID -19 Command Center Massachusetts Emergency Management Agency Situation Update The Command Center Situation Report is published weekly. The next report will be published on Thursday, 6/10/21. In This Week’s Report: • Latest Data: Public Health & Vaccine Data Update o NEW: No MA Communities in The Red • Week in Review: Key State Actions o Order Rescinding COVID-19 Restrictions and State of Emergency o Ramp Down of Mass Vaccination Sites, Targeted Everbridge Messages o Administration Announces Market Basket Vaccine Incentive o DPH, Emergency Management, and Disaster Recovery Updates o Holyoke and Chelsea Soldiers’ Homes Update o New Communication Resources Helpful Links: • COVID-19 Vaccine in Massachusetts • Reopening Massachusetts • FEMA COVID-19 Funeral Assistance • Public Messaging Resources for Municipalities & Businesses • Mass.gov/findfoodhelp • Unemployment & COVID-19 • Massachusetts Emergency Management Agency • COVID-19 Cost Eligibility and Tracking Guidance On Friday, May 28, Governor Baker signed an order terminating the State of Emergency effective June 15 and rescinding most COVID-19 restrictions. (Story below) COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Latest Data: COVID-19 Public Health Update COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT NEW: No Massachusetts Communities “In The Red”: For the first time since August 2020, when the Baker-Polito Administration launched a community COVID-19 risk classification system, no city or town in Massachusetts is classified as red, or high-risk due to coronavirus case rates. The number of communities in the high-risk red zone peaked in mid-January 2021, when 229 of the 351 cities and towns in the Commonwealth were classified as red. To see this week’s map, visit the COVID-19 Interactive Data Dashboard and select “City and Town Data.” Weekly Public Health Report: The Command Center released the Weekly Public Health Report on Thursday, 6/3. The report primarily includes information related to cases and inspection data for Long Term Care Facilities. Data previously included in the Weekly Report, including town-level data, contact tracing information (including active COVID cluster information by Exposure Setting Type), are now presented in the Daily Interactive Dashboard. Vaccine Update: For a more detailed weekly breakdown, visit the MA COVID-19 Vaccination Data webpage. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Week in Review: State Actions Governor Baker Issues Order Rescinding COVID-19 Restrictions on May 29 and Terminating State of Emergency Effective June 15 Last Friday, Governor Charlie Baker joined Lt. Governor Karyn Polito, Secretary of Housing and Economic Development Mike Kennealy and Secretary of Health and Human Services Marylou Sudders to sign an Executive Order terminating the Commonwealth’s State of Emergency effective June 15, 2021. The Order also rescinds most COVID-19 restrictions, including limitations placed on businesses, as of tomorrow, May 29 as Massachusetts nears the goal of vaccinating four million residents. This week, the Commonwealth passed the 3.5 million mark for fully vaccinated residents. “Today marks an important milestone in our fight against COVID-19 here in the Commonwealth,” said Governor Baker at last week’s signing. “Over the last 15 months, the residents of Massachusetts have shown an incredible amount of strength and resiliency, and we are pleased to take this step forward towards a return to normal.” “With restrictions ending tomorrow and continued progress towards our vaccination goal, Massachusetts is on a path towards renewing our economy and returning to normal,” said Lt. Governor Polito. “We look forward to working with communities across the state to help them get their main streets and downtowns back up and running and for a sustained recovery ahead.” Effective May 29, all industries will be permitted to open. With the exception of remaining face-covering requirements for masks in public and private transportation systems, hospitals and other facilities housing vulnerable populations, all industry restrictions will be lifted at that time, and capacity will increase to 100% for all industries. All gathering limits will also be rescinded. To continue certain public health requirements, like requiring face coverings in certain settings, to remain effective past June 15, Governor Baker today issued a modified declaration of a public health emergency under the public health statute. Under this order, the Executive Office of Health and Human Services and the Department of Public Health will be proposing to the Public Health Council the continuation of some public health orders in the coming weeks to maintain flexibilities and policies for vaccination, testing and other critical operations. Earlier last week, Governor Baker filed legislation to extend certain emergency measures currently in place via executive orders that are set to expire on June 15 with the end of the State of Emergency. The bill would extend measures providing for a temporary suspension of certain open meeting law requirements, special permits for expanded outside dining at restaurants, and surprise billing protections for COVID-19 patients. Ramp Down of Mass Vaccination Sites, Targeted Everbridge Message to Disproportionately Impacted Communities Today, the Baker-Polito Administration announced the planned closing dates for mass vaccination sites in the Commonwealth over the next several weeks. With nearly 3.7 million residents fully vaccinated and over 4.3 “Over the last 15 months, the residents of Massachusetts have shown an incredible amount of strength and resiliency, and we are pleased to take this step forward towards a return to normal.” – Governor Baker COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT million people receiving at least a first dose, the Administration is focused on increasing targeted community- based vaccine efforts to reach remaining populations. All mass vaccination vendors will continue to work closely with the Commonwealth as they ramp down operations at mass vaccination sites over the next several weeks. Gillette Stadium, the Hynes Convention Center, the Reggie Lewis Center, Natick Mall, and the Doubletree in Danvers will finish operations by the end of June. The Eastfield Mall in Springfield and the former Circuit City in Dartmouth will remain open into July. CIC Health and Curative will continue to support community mobile sites, including on-site employer and school clinics. The Commonwealth’s mass vaccination sites have jointly administered over 1.7 million doses and played an instrumental role in getting residents vaccinated. Today, Massachusetts is a nationwide leader in vaccination, with 79% of all adult residents and 2/3 of all residents having received at least one dose. There are over 900 locations available in every region of Massachusetts. The COVID-19 vaccine is free, and individuals do not need insurance or an ID to get the vaccine. Currently planned closing dates at each of our mass vaccination sites, all dates are subject to change: • Gillette Stadium: June 14 • Hynes Convention Center: June 22 • Natick Mall: June 23 • Reggie Lewis Center: June 27 • Doubletree in Danvers: June 30 • Eastfield Mall in Springfield: July 6 • Former Circuit City in Dartmouth: July 13 These sites continue to be available to for walk in appointments. For information on days and hours of operation, visit www.vaxfinder.mass.gov. Everbridge Message: Also today, the Command Center sent targeted text and phone messages via the Everbridge alerts system to residents in disproportionately impacted communities to remind people of the importance of getting a vaccine and share locations in their community where they can get vaccinated. To date, messages have been sent to over 1.1 million residents of 14 equity communities and the Command Center is continuing to work to reach the other communities. This week, messages will be sent to Brockton, Malden, Methuen, Revere, and Worcester. Administration Announces Market Basket Vaccine Incentive: Yesterday, the Baker-Polito Administration announced a new series of vaccine clinics hosted in several Market Basket parking lots across the Commonwealth. These clinics build on the Administration’s commitment to breaking down barriers to vaccine and boosting access by meeting people where they are. The clinics launched today, June 3rd, in Chelsea, Fall River, Lawrence, Lynn and Revere. Individuals who get vaccinated at the Market Basket mobile clinics will receive a $25 Market Basket Gift Card. All individuals 12 and older who live, work or study in Massachusetts are eligible to receive vaccine. These clinics will be held June 3-5th and June 10th-12th. You can see a full schedule and book an appointment here. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Important Updates Department of Public Health Updates: • A new Trust the Facts. Get the Vax. creative materials toolkit gathers all the creative assets ASG and MORE Advertising have developed for our statewide vaccine campaign. This toolkit of creative assets includes flyers, social media graphics and sample posts, doorknob hangers, videos and more. • Our Vaccine Equity Initiative continues in 20 communities, encouraging residents to get vaccinated – sharing information about local clinics and mobile vans and walk-in appointments. A new Highlights page on the Vaccine Equity website includes photos, news clips and details about our community outreach efforts. • The Museum of Science Boston and CIC Health held a vaccination clinic for all individuals 12 and older Friday, May 28, and Saturday May 29. Visitors receiving a vaccine were provided free parking and two free tickets to the museum, which can be used for a future date. • DPH Epidemiology Line handled 119 COVID-19 calls and 82 non-COVID-19 calls for a total of 201 calls from 5/24 through 5/30. • Communication issued: Close contact designation for COVID contact tracing no longer includes outdoor exposure. • MA211 received 9,609 calls from Monday 5/17 through Sunday 5/31 for a new total of 311,390. • All HMCC Regions remain at Tier 1 status, in accordance with the DPH COVID-19 Resurgence Planning and Response Guidance for Acute Care Hospitals. DPH and the COVID-19 Command Center will continue to work closely with all regions to monitor hospital capacity statewide. • There are currently 3 Rapid Response Teams, comprised of nursing staff, deployed to nursing homes across the Commonwealth. Teams are also administering second doses of Pfizer vaccine to nursing and rest home residents as well as Homebound individuals. The team is also administering Janssen vaccine at nursing homes and rest homes that have a high number of residents that are unvaccinated while awaiting further recommendations. Emergency Management and Disaster Recovery Updates: Mass Care • One state contracted isolation/recovery hotel in the City of Everett continues to receive client placements. 9 individuals are currently housed in the program. o Top 5 referring cities: Boston (466) Worcester (201) Springfield (197) Quincy (130) Brockton (124) o To date, a total of 2,504 residents have been placed in these hotels for safe isolation and recovery. Community Food Box Program Update 5/28-6/3: MEMA is partnering with the Salvation Army, and a vendor, to bring in shelf-stable food boxes each week to support communities in their effort to deliver food to individuals and families in quarantine and isolation who require assistance accessing food. The final delivery of food boxes to MEMA’s State Logistics Warehouse was scheduled for April 30. Distribution of food boxes will continue until inventory is depleted. Distribution of food boxes is coordinated between MEMA and communities in need. The table below reflects the current food box inventory and number of food boxes distributed to communities during the weekly reporting period (data is updated every Friday). COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT Total Number of Food Boxes in MEMA’s Inventory Total Number of Food Boxes Distributed to One or More Local Communities During the Reporting Period Total Number of Communities that Received Food Boxes During the Reporting Period 3,477 192 2 Grocery Card Distribution Program Update 5/28-6/3: As an extension of the isolation and quarantine food program, the Food Security Task Force has begun coordinating the distribution of grocery cards in addition to or in lieu of shelf-stable food boxes. These grocery cards allow individuals to have greater flexibility of food options and help accommodate unique dietary needs and cultural food preferences. Store Name Number of Cards Distributed During the Reporting Period Total Value of Cards Market Basket 30 $1,500 Total Number of Communities Receiving Cards: 1 Logistics (including Personal Protective Equipment and Supplies) • 36 orders prepared for pickup or delivery from the MEMA State Logistics Warehouse from 5/28-6/3. o As part of these orders, Mass Vaccination Sites, MDPH Community Health Centers, and Command Center Vaccine Equity Programs are being supported. o Orders are also being processed to support School Districts across the Commonwealth. • MDPH coordinated There were 12 deliveries to healthcare entities on Tuesday (6/1) (3 PPE, 39 BinaxNOW At-Home Kits, 18 BinaxNOW kits); 26 deliveries on Thursday (6/3) (26 BinaxNOW At-Home Kits, 266 BinaxNOW, 1 Testing Supplies); and 7 deliveries on Friday (6/4) (1 PPE, 37 BinaxNOW, 24 BinaxNOW At-Home Kits). Disaster Recovery On March 27, 2020, the President declared a Major Disaster Declaration for the Commonwealth of Massachusetts related to the COVID-19 pandemic response. Through this declaration, federal aid will be made available to cities and towns, state agencies, and certain non-profits in all Massachusetts counties to help pay for emergency protective measures (response costs) related to the COVID-19 pandemic. MEMA’s Recovery Unit has developed a webpage with information and guidance on, but not limited to, disaster declaration, eligibility criteria, and the application process. Highlights from the Disaster Recovery process include the following: COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT • FEMA RPA Requests: 677 • Technical Assistant Requests: 529 • Providing technical assistance to ensure that all applicants meet the 6/15/21 Public Assistance equity reporting deadline for COVID-19 vaccination efforts. • Conducted the second COVID-19 Safe Opening & Operation webinar today for potential new applicants. One additional new applicant webinar is scheduled for 6/10/21. Registration for the webinar can be done through the MEMA website (here). • New project obligations (12): $398,644.00 FEMA Funeral Assistance as of 6/2/21 FEMA began processing applications for funeral assistance starting on 4/12 (learn more here). State Registrations In Process Eligible Award Amount Withdrawn Ineligible MA 4,458 4,121 325 $2,302,971.29 0 12 Massachusetts COVID-19 Response Dashboard MEMA has developed and maintains a public-facing COVID-19 ArcGIS Online dashboard, available here. This dashboard is continuously updated and captures information about current COVID 19 case counts, cases by age, cases by county, hospital status, hospital bed status, death tolls, and deaths by age. Users should refresh the dashboard daily as enhancements are continuously being added. Health care facilities can learn more about requesting personal protective equipment here. Holyoke and Chelsea Soldiers’ Homes Update: NOTE: The Soldiers’ Homes are continuing regular reporting on the status of COVID-19 cases at the facilities but are transitioning the weekly reporting to the EOHHS State Facility Dashboard which is published every Wednesday afternoon. Cases will be reported weekly each Wednesday on this dashboard. Communications Resources COVID-19 vaccination for youth ages 12+ Youth ages 12+ can now be vaccinated with the Pfizer COVID-19 vaccine. • For details, including information on parental consent, and FAQs, visit mass.gov/vaccinesforYOUth. • Youth age 12 and above may be preregistered at http://VaccineSignup.mass.gov. • Download our youth-related graphics for your messaging. New Flyer No ID or health insurance: Please spread the word that the COVID-19 vaccine is free, and no ID or insurance is required to get vaccinated. Flyers can be downloaded from mass.gov and posters can be ordered from the Public Health Clearinghouse at no cost. Reminder Request a DPH COVID-19 Vaccine Ambassador DPH ambassadors can attend community forums or meetings to share information about the safety of and access to the vaccine. They can speak, answer questions, or listen to feedback to share with DPH. To invite a DPH ambassador to your forum, please complete this form. COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT New Trust the Facts Creative Toolkit This creative materials toolkit gathers all the creative assets ASG and MORE Advertising have developed for our statewide vaccine campaign. This toolkit of creative assets includes flyers, social media graphics and sample posts, doorknob hangers, videos and more. Use them with your constituents and communities. New Materials for refugees, immigrants, and migrants The National Resource Center for Refugees, Immigrants, and Migrants (NRC- RIM), funded by the CDC, has free, customizable, and translated campaigns for anyone to use. Materials are in 30+ languages that are representative of refugee populations living in Massachusetts. Visit Stop COVID-19 – Vaccine education and outreach materials | Mass.gov. Increasing COVID-19 Vaccine Uptake Among Members of Racial and Ethnic Minority Communities This CDC guide includes strategies, interventions, and ready-made messages and materials, as well as information on how to connect with others to increase COVID-19 vaccination confidence and access in racial and ethnic minority communities. CDC ‘plain language’ materials in multiple languages • Facts about COVID-19 Vaccines • Communication Resources for COVID-19 Vaccines • Myths and Facts about COVID-19 Vaccines • Benefits of Getting a COVID-19 Vaccine Other Public Messaging Resources for Communities: The COVID-19 Command Center and DPH have produced many communication resources aimed at helping communities inform and educate residents on recent executive orders and guidance related to COVID-19. • Trust the Facts, Get the Vax Campaign Materials | Mass.gov • COVID-19 Vaccine Posters | Mass.gov • Preparing for your COVID-19 Vaccination Appointment flier | Mass.gov • Guide to hosting a forum on the COVID-19 Vaccine | Mass.gov Resources MassSupport MassSupport is the Massachusetts Crisis Counseling Program funded by the Federal Emergency Management Agency and managed in partnership between the Massachusetts Department of Mental Health and Riverside Trauma Center, a program of Riverside Community Care. Contact MassSupport by phone at 888-215-4920 or by email at MassSupport@riversidecc.org Red Cross Virtual Family Assistance Center In order to provide support to families and communities who have suffered loss as a result of the COVID-19 pandemic, the American Red Cross has developed a Virtual Family Assistance Center (VFAC), staffed by a team of specially trained mental health, spiritual care, and health services volunteers who are: COVID-19 RESPONSE COMMAND CENTER WEEKLY SITUATION REPORT • Connecting with families over the phone to offer condolences, emotional and spiritual support, and access to available resources • Providing support for virtual memorial services for families, including connecting with local faith-based community partners • Hosting online classes to foster resilience and facilitate coping skills • Assisting families with access to national, state, or local resources such as grief counseling, legal resources, funeral information, financial information services, or veterans’ assistance • Additional state- and local-specific resources are available. People can visit: https://www.redcross.org/virtual-family-assistance-center/ma-family-assistance-center.html to access this resource with special virtual programs, information, referrals, and services to support families in need. People without internet access can call toll-free 833-492-0094 for help. All Family Assistance Center support will be provided virtually and is completely confidential and free. Department of Elementary and Secondary Education The Department of Elementary and Secondary Education (DESE) now reports on the number of positive COVID- 19 cases as reported to the DESE by school districts (including charter schools), collaboratives, and approved special education schools. The data only represents what has been reported to DESE. For more information and to view the report people can visit: http://www.doe.mass.edu/covid19/positive-cases/ COVID-19 Test Site Locator MEMA, in conjunction with the COVID-19 Command Center, has developed an interactive tool that shows the locations of COVID-19 testing sites around the Commonwealth. Stay Informed • Get information from trusted sources. Get notified by text, email, or phone call in your preferred language. Visit https://member.everbridge.net/index/406686158291020/#/signup to sign-up for AlertsMA for the latest news on the Commonwealth’s response to COVID-19 • Take care of your emotional health: • Call 2-1-1 and choose the “CALL2TALK” option. • Samaritans is continuing operations 24/7, as always. During this unprecedented time, it can feel overwhelming to receive constant messages about COVID-19. Call or text their 24/7 helpline any time at 877-870-4673. • The Disaster Distress Helpline, 1-800-985-5990, is a 24/7, 365-day-a-year, national hotline dedicated to providing immediate crisis counseling for people who are experiencing emotional distress related to any natural or human-caused disaster, including disease outbreaks like COVID-19. This toll-free, multilingual, and confidential crisis support service is available to all residents in the United States and its territories. How to Help Out Donate to organizations supported by the Massachusetts COVID-19 Relief Fund The Need for Blood Donations Continues, and Recovered COVID-19 Donors Can Help Save Lives In coordination with the FDA, the Red Cross is seeking people who are fully recovered from coronavirus to sign up to donate plasma to help current COVID-19 patients. Interested individuals can visit RedCrossBlood.org/plasma4covid to learn more. To donate blood visit www.RedCrossBlood.org 1 MEMORANDUM TO: Municipal and County Chief Executives FR: Executive Office for Administration & Finance Federal Funds Office (FFO) DT: June 3, 2021 RE: Coronavirus Local Fiscal Recovery Fund (CLFRF) Eligible Uses On March 11, 2021, the President of the United States signed into law the American Rescue Plan Act of 2021 (ARPA), Pub. L. No. 117-2. This law provides resources through the new Coronavirus Local Fiscal Recovery Fund (CLFRF) to local governments to respond to the public health emergency caused by the Coronavirus Disease (COVID-19). This fund is administered by the US Department of the Treasury (hereafter, “US Treasury” or “Treasury”). On May 10, 2021, the US Treasury issued the Interim Final Rule (IFR) (i.e., eligibility guidelines) document for CLFRF. The “key takeaways” regarding eligibility uses of CLFRF are outlined in this memo. This memo should be used as a brief outline of the relevant Treasury guidance. For specific eligibility questions, municipalities should refer to Treasury’s published materials. Of note, unlike with the CARES Act Coronavirus Relief Fund – Municipal Program (CvRF-MP), A&F’s Federal Funds Office (FFO) and the Division of Local Services (DLS) will not make individual eligibility determinations regarding the use of CLFRF for specific expenses. The responsibility for such determinations falls on the municipality or county, as they are the “prime recipient” of the funding. Municipalities and counties should refer to the IFR when making such determinations. This varies from CvRF-MP, as the Commonwealth was the prime recipient of the relevant CvRF-MP funding, which was then “sub-granted” to eligible municipalities (the “subrecipients”). Eligible Uses Treasury has identified five core areas for deploying funds: 1. Public health spending. This includes COVID-19 mitigation efforts, medical expenses, behavioral health, and certain public health and safety staff. 2. Economic impacts of the public health emergency. These include efforts to mitigate economic harm to workers, households, small businesses, affected industries, and the public sector. 3. Lost public sector revenue. Payments may be used to fund government services to the extent of revenue reductions from the pandemic (further information on this eligible use can be found here). 4. Premium pay for essential workers. Funds may be used for additional support for those who have faced the greatest health risks because of their service in critical infrastructure sectors (further information on this eligible use can be found in the IFR, pages 40-46). 2 5. Water, sewer, and broadband infrastructure. Recipients may invest to improve access to clean drinking water, support wastewater and stormwater infrastructure, and expand access to broadband internet. a. Wide range of eligible water and sewer infrastructure projects – specifically, all that would otherwise be eligible to receive financial assistance through the Environmental Protection Agency’s (EPA) Clean Water State Revolving Fund (CWSRF) or Drinking Water State Revolving Fund (DWSRF). b. Broadband projects must provide service to unserved and underserved households and businesses. Eligible projects are expected to be designed to deliver, upon project completion, service that reliably meets or exceeds symmetrical upload and download speeds of 100 Mbps Potential eligible uses within these five core areas include the following expenses: • Direct COVID-related costs (testing, contact tracing, etc.) • Public health and safety staff • Hiring state and local government staff up to the number of employees to pre-pandemic levels • Assistance to unemployed workers, including job training • Contributions to UI systems • Small business assistance • Nonprofit assistance • Assistance to households • Aid to impacted industries • Expenses to improve efficacy of public health or economic relief programs • Survivor’s benefits CLFRF funding cannot be used to: • Replenish a “rainy day” fund or other reserve fund • Make a deposit to a pension fund Addressing Disparities in Public Health Outcomes Additional uses are eligible for populations within a “Qualified Census Tract” (QCT) - a low- income area as designated by the Department of Housing and Urban Development. The recipients of such services are presumed eligible without an individual determination of COVID-19 impact due to Treasury’s presumption of adverse impacts from COVID-19 to all populations located within a QCT. Services targeted towards these populations and funded through CLFRF can include all eligible uses listed above, as well as those that: • Address health disparities and the social determinants of health • Invest in housing and neighborhoods • Address educational disparities • Promote healthy childhood environments 3 Recipients (municipalities and counties) have the ability to generate their own definition of “disproportionately impacted populations or communities”, so long as the recipient can “support their determination that the pandemic resulted in disproportionate public health or economic outcomes to the specific populations, households, or geographic areas to be served.” Transfers Counties and municipalities are able to transfer CLFRF funding other governmental, private, and non-profit organizations. The IFR stipulates that the transferee becomes the subrecipient and the transferor (in this scenario, the county or municipality), as the prime recipient, is responsible for ensuring that transferred funds used in compliance with guidelines laid out in the IFR and maintains responsibility for all relevant spending reporting requirements. Counties and municipalities are able to transfer their award to the Commonwealth without such subrecipient restrictions applying, however. In this scenario, the Commonwealth becomes the prime recipient of the funding and Treasury adjusts award amounts for the “original” recipient accordingly. For such a transfer to be initiated, the county or municipality must submit a formal request to Treasury. ARPA Allocation FINAL - June 2021 313 $104.67 $385,056,772 3,678,820 1 $385,056,772 Name County State Population estimate 2019 Brewster town Barnstable County Massachusetts 9,775 0.002657102 $1,023,135 **DPH reports detailing the vaccination information summarized below are attached** Good Morning All. 1. New Cases: DPH new cases reported yesterday: Barnstable County: 2 new cases; Martha's Vineyard: 1 new case; Nantucket: 0 new cases; On 5/29/21 the Statewide masking mandate was lifted. 2. Hospitalizations and Fatalities: 3-day avg. hospitalization (now 3.3) is greatly reduced from the recent high of 35 seen on 3/30. 4 patients were in hospital yesterday, 2 of which were in the ICUs. There have been 0 COVID fatalities reported during the past 7 days. CCH and Falmouth Hospital have expanded visitation further, with masking protocols continuing. Colleagues at CCHC suggest that the current pattern of hospitalizations (med/surg and ICU occupancy) will form a baseline against which to compare the effects on the unvaccinated population of dropping the state masking mandate on 5/29. ICU patients and occupants are now significantly younger than were seen last year at this time. 3. Schools and Childcare Centers: Schools are open to in-person learning. Superintendents may authorize remote learning if/as a need arises. 4. Test Positivity Rates (14-day average, as of 6/3/21): Barnstable County: 1.32% (vs. 1.71%) (lower vs. previous fortnight) Dukes County: 6.13% (vs. 6.89%) (lower) Nantucket County: 0.67% (vs. 1.64%) (lower) Dukes & Nantucket Counties 4.58% (vs. 4.28%) (lower) A test percent positivity rate below 5% suggests that an outbreak is on the way to containment. 5. I have checked with colleagues from the Mashpee Wampanoag tribe regarding their vaccination coverage. While they were not at liberty to provide specifics, they do believe that vaccination data on tribal members have not yet been fully transmitted to the MA DPH by the Indian Health Service (IHS). Thus, first-dose coverage of tribal members may be at least double what the DPH is reporting. ______________________ Vaira Harik, M.S. Interim Director Barnstable County Dept. of Human Services Cell: 520-271-6314 Email: vharik@barnstablecounty.org You're receiving this message because you're a member of the Group - Surveillance Data Update group from County of Barnstable. To take part in this conversation, reply all to this message. View group files | Leave group | Learn more about Microsoft 365 Groups Weekly Count of New COVID-19 Infections: March 8, 2020 – May 29, 2021 0 5 10 15 20 25 30 35 40 45 50 55 3/15-3/213/22-3/283/29-4/44/5-4/114/12-4/184/19-4/254/26-5/25/3-5/95/10-5/165/17-5/235/24-5/305/31-6/66/7-6/136/14-6/206/21-6/276/28-7/47/5-7/117/12-7/187/19-7/257/26-8/18/2-8/88/9-8/158/16-8/228/23-8/298/30-9/59/6-9/129/13-9/199/20-9/269/27-10/310/4-10/1010/11-10/1710/18-10/2410/25-10/3111/1-11/711/8-11/1411/15-11/2111/22-11/2811/29-12/512/6-12/1212/13-12/1912/20-12/2612/27-1/21/3-1/91/10-1/161/17-1/231/24-1/301/31-2/62/7-2/132/14-2/202/21-2/272/28-3/63/7-3/133/14-3/203/21-3/273/28-4/34/4-4/104/11-4/174/18-4/244/25-5/15/2-5/85/9-5/155/16-5/225/23-5/295 3 1 2 0 2 0 0 0 1 0 2 0 0 0 0 1 2 5 2 0 0 0 0 2 0 2 1 2 3 0 1 4 1 3 6 6 13 22 11 7 20 24 25 53 24 20 8 8 5 11 13 21 32 21 25 12 6 7 3 3 1 00 3 3 7 53 14 2 0 1 1 1 0 1 1 0 3 0 0 1 5 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 1 1 0 0 0 0 0 1 2 2 1 0 2 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 New Brewster COVID-19 Cases Resident (452 Total)Long Term Care (110 Total staff & patients) Ages of Brewster Residents with Active COVID-19 Infections May 16 - May 22 0-9 years (0) 0% 10-19 years (0) 0% 20-29 years (0) 0% 30-39 years (0) 0% 40-49 years (0) 0% 50-59 years (1) 100% 60-69 years (0) 0% 70-79 years (0) 0% 80+ years (0) 0%0-9 years (0) 10-19 years (0) 20-29 years (0) 30-39 years (0) 40-49 years (0) 50-59 years (1) 60-69 years (0) 70-79 years (0) 80+ years (0) May 17 - May 29 % COVID Infections in Age Groups % COVID Infections in Age Groups 0 Cases for Week of May 17 - 29 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Website Announcement: May 28, 2021 TOWN OF BREWSTER REOPENING UPDATE Beginning Tuesday June 1, the Council on Aging will welcome residents back into their facility. The COA will be open to residents on Tuesdays and Thursdays from 8AM to 4PM. Starting Wednesday July 7, the COA will be open to the public on Wednesdays as well. Residents will be able to meet one-on-one with staff and have small group gatherings. In-person programming is expected to begin in September. The COA will expand its transportation program as well in June. Please call the COA at 508-896-2737 with any questions. The Brewster Ladies Library continues its Grab & Go service Tuesday through Saturday from 12 to 4PM. Starting Tuesday June 15, their hours of operation will change to 10AM to 5PM Tuesday through Saturday and current time restrictions will be rescinded. Further expansion of hours may occur in July. Library programming will take place outside through the end of the summer. Throughout the month of June, Town offices at Town Hall, the Department of Natural Resources, the Water Department, and Department of Public Works, will continue to be open on Tuesdays and Thursdays during normal hours of operation. Beginning Wednesday July 7, Town offices will be open to the public on Wednesdays as well. When Town offices are closed, phone messages and email correspondence will continue to be answered promptly by Town staff. Face masks are required inside all public buildings through Monday July 5. Office of: Select Board Town Administrator Brewster Select Board Meeting of June 7, 2021 Consent Calendar Items 1 9 Consent Agenda Meeting Minutes: May 26, 2021, Select Board Regular Session Meeting ADMINISTRATIVE RECOMMENDATION We recommend the Board approve the meeting minutes of May 26, 2021, as presented. Appointment to the Vision Planning Committee; Amanda Bebrin Amanda Bebrin has offered to fill the vacancy on the Vision Planning Committee formed by the recent resignation of Kari Hoffman from the Planning Board. Ned Chatelain, as the Select Board liaison to the Vision Planning Committee, supports this appointment as one of the Planning Board representatives. ADMINISTRATIVE RECOMMENDATION We recommend the Board appoint Amanda Bebrin to the Vision Planning Committee to fill Kari Hoffman’s unexpired term. Amend Natural Resources Commission Charge to Establish Appointment Terms When the Select Board originally approved the charge for the newly created Natural Resources Commission last year, the terms of its members were not clearly defined. Accordingly, all members were initially appointed to one (1) year terms for FY21, which are set to expire on June 30, 2021. ADMINISTRATIVE RECOMMENDATION We recommend the Board amend the nine (9) member Commission’s charge to stagger appointments as follows: three (3) seats for a one (1) year term; three (3) seats for a two (2) year term; three (3) seats for a three (3) year term. Thereafter, all terms shall be three (3) years in duration. The Board can determine who is appointed to each respective initial staggered term when you act on annual appointments at an upcoming meeting. Dissolve Charter Committee (Select Board FY21-22 Strategic Plan Goal G-7) The Select Board created a Charter Committee in January 2019. Over the past two and a half years, the committee has met approximately 30 times. With the successful passage of the charter by Town Meeting last month, the committee has completed its charge and held its last meeting on June 4, 2021. ADMINISTRATIVE RECOMMENDATION We recommend the Board dissolve the committee and thank them for their considerable efforts. Brewster Select Board Meeting of June 7, 2021 Consent Calendar Items 2 Orleans Council on Aging Adult Day Care Program Intermunicipal Agreement An agreement between the Towns of Brewster and Orleans would enable Brewster residents to participate in the Orleans Adult Supportive Day Care program. Brewster has been partnering with Orleans on this program for over 5 years. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approves the agreement. Grant Agreement with Stanton Foundation regarding Brewster Dog Park The Town secured $225,000 in grant funding from the Stanton Foundation to support the construction of the Brewster Dog Park. With this project now fully funded following the CPC appropriation at Town Meeting last month and set to commence this summer, the Board needs to formally approve this grant agreement, which has been reviewed by town counsel. Upon execution, the Stanton Foundation will disburse their full $225k contribution to the Town. ADMINISTRATIVE RECOMMENDATION We recommend the Board approve this grant agreement. One-day Entertainment License: 51 Alden Drive Tim and Kim Butler have requested a one-day entertainment license for Saturday June 19, 2021, from 5pm to 10pm. The event is for a family celebration and the entertainment will be the Cape Cod Slackers, a two-man band. The entertainment will be outside under a tent and will be amplified. ADMINISTRATIVE RECOMMENDATION We recommend that the Board approve the request. One-day Liquor License: Brewster Sportsmans Club The Brewster Sportsmans Club is requesting a one-day liquor license on June 19, 2021, for a wedding scheduled from 12pm – 6pm. Beer and wine will be served. ADMINISTRATIVE RECOMMENDATION We recommend the Board approve this request. Brewster Select Board Meeting of June 7, 2021 Consent Calendar Items 3 One-day Entertainment License: Exit Realty- 2660 Main Street Exit Realty is requesting a one-day Entertainment and Special Event permit for an open house at their office located at 2660 Main Street on Sunday, July 11, 2021, between 2pm - 5pm. Live music will be provided by Mark’s music with a controlled soundboard and no live drum kit. ADMINISTRATIVE RECOMMENDATION We recommend the Board approve this request. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05-26-2021 Page 1 of 3 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE: May 26, 2021 TIME: 6:00 PM PLACE: Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY:Selectperson Mary Chaffee, Selectperson Whitney, Selectperson Bingham, Selectperson Chatelain, Selectperson Hoffmann, Town Administrator Peter Lombardi, Assistant Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick, Jay Packett ABSENT: Call to Order & Declaration of a Quorum, Meeting Participation Statement and Recording Statement Peter Lombardi called the meeting to order at 6:00pm, advised that he will Chair the meeting until a new Chair is appointed; this is consistent with past practices. Peter Lombardi welcomed the newest member, Kari Hoffmann. He conducted a roll call vote of attendance, declared a quorum present, and read the meeting participation and recording statements. Public Announcements and Comment: Members of the public may address the Select Board on matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future agenda. No discussion Select Board Reorganization Peter Lombardi opened with a request for nominations for the position of Chair. Selectperson Chaffee nominated Cindy Bingham, Selectperson Whitney second. Selectperson Bingham accepted the nomination. There were no other nominations for Chair. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Selectperson Whitney – yes, Selectperson Bingham-yes. The Board vote was 5-yes, 0-No With this vote, Peter Lombardi congratulated Chair Bingham and handed the meeting over. Chair Bingham requested nominations for position of Vice Chair. Selectperson Chaffe nominated Selectperson Whitney, Selectperson Chatelain second. Chair Bingham asked Selectperson Whitney if he accepts; he accepted the nomination. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05-26-2021 Page 2 of 3 Office of: Select Board Town Administrator A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Selectperson Whitney-yes, Chair Bingham-yes. The Board vote was 5-yes, 0-No Chair Bingham requested nominations for position of Clerk. Selectperson Whitney nominated Selectperson Chatelain, Selectperson Hoffmann second. Chair Bingham asked if Selectperson Chatelain accepts the position; he accepted the nomination. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Whitney-yes, Selectperson Hoffmann-yes, Selectperson Chatelain– yes, Chair Bingham-yes. The Board vote was 5-yes, 0-No Select Board Appointment to the Affordable Housing Trust Selectperson Chaffee nominated Selectperson Chatelain, Selectperson Whitney second. Selectperson Chatelain accepted the nomination. Chair Bingham expressed her thanks as this is an important position. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Whitney-yes, Selectperson Hoffmann-yes, Selectperson Chatelain– yes, Chair Bingham-yes. The Board vote was 5-yes, 0-No Consent Agenda Acceptance of gift of labor to install acoustic tiles in the clubhouse restaurant at the Captains Golf Course Selectperson Chatelain moved to approve the May 26, 2021, Consent Agenda as presented, Selectperson Whitney second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Whitney-yes, Selectperson Hoffmann-yes, Selectperson Chatelain–yes, Chair Bingham-Yes. The Board vote was 5-yes, 0- No. Matters Not Reasonably Anticipated by the Chair None Next Meetings: June 7 and June 21, 2021 Adjournment Selectperson Hoffmann moved to adjourn the meeting at 6:06pm, Selectperson Chaffee second. A roll call vote was taken. Selectperson Chaffee-yes, Selectperson Whitney-yes, Selectperson Hoffman-yes, Selectperson Chatelain-yes, Chair Bingham-yes. The Board vote was 5-yes, 0-No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 www.brewster-ma.gov BoS 05-26-2021 Page 3 of 3 Office of: Select Board Town Administrator Respectfully submitted by Erika Mawn, Executive Assistant Approved: _______________ Signed: _______________________________________ Date Selectperson Chatelain, Clerk of the Board of Selectman Accompanying Documents in Packet: Agenda, housing trust information and Consent Items Archive d: Friday, June 4, 2021 3:53:51 PM From: Ned Chatelain Se nt: Thu, 27 May 2021 10:19:14 To: Peter Lombardi; Ryan Bennett Cc: Erika Mawn; Lynn St. Cyr; Paul Wallace Subje ct: RE: Vision Planning Committee appointment recommendation Se ns itivity: Normal Go od morn in g all. Th at is g oo d news . She has my recommendation. Bes t, Ned ________________________________________ From: Peter Lo mb ardi Sent: Th urs d ay, May 27, 2021 8:35 A M To : Ryan Ben nett Cc: Erika Mawn ; Lynn St. Cyr; Paul W allace; Ned Chatelain; Erika Mawn Sub ject: RE: Vis ion Planning Committee appointment recommend atio n Go od n ews - th anks Ryan. I have looped Ned in as the Vis io n Plann in g Committee liais on s ince the Select Board's policy on committee ap po in tmen ts req uires a recommen dation from th e ap pro priate liais on. The appointment would be made at the Ju ne 7 Select Board meetin g. Peter Lombard i To wn Ad minis trator To wn o f Brews ter 508-896-3701 x. 1128 Effectiv e March 9, 2021, until further notice: Bas ed o n curren t s tate guidance and public health data, Brews ter To wn Offices are o pen to th e p ublic on Tues days and Thurs days during reg ular b us ines s ho urs . Res id ents and v is itors are u rged to continue to acces s town s ervices remo tely if p os s ible. Pho ne mes s ag es an d email communications will continue to be ans wered pro mp tly . Th ank yo u for your u nd ers tand in g and cooperation. For the lates t updates on To wn s erv ices , p leas e vis it www.brews ter-ma.gov. -----Orig in al Mes s age----- From: Ryan Ben nett <rbennett@brews ter-ma.gov> Sent: W edn es day , May 26, 2021 7:17 PM To : Peter Lo mb ardi <plombardi@brews ter-ma.gov> Cc: Erika Mawn <emawn@brews ter-ma.gov>; Lynn St. Cy r <ls tcy r@brews ter-ma.go v>; Paul W allace <paulwallace@outerbarco.com> Sub ject: Vis io n Planning Committee appointment recommen dation Go od ev ening , Peter. W ith Kari Ho ffman n’s election to the Select Board, and s ub s equ ent res ig nation fro m the Plann in g Board and Vis ion Planning Committee, we are in need o f a new VPC ap po in tment. Amand a Beb rin h as ris en to the occas ion. Could I recommend /requ es t h er ap po in tmen t o n a fu ture SB agenda? Let me know what you may n eed. Th ank yo u, Ry an Sent from my iPho ne Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Proposed New Natural Resources Commission Charge & Composition DATE: January 31, 2020 At your last meeting, the proposal to establish a new Natural Resource Commission was discussed. I had talked with the remaining members of the Coastal Committee about this concept several months ago and am strongly in favor of the creation of this new commission for all of the reasons outlined in their memo to the Board. Their role in serving as a clearinghouse for relevant natural resource issues and projects, many of which are complex, interconnected, and have a significant impact on our residents, will be invaluable. Based on feedback from the creation of similar committees in other communities, I would suggest the following minor changes to the commission’s charge (highlighted in red) to avoid any confusion about their role. As highlighted in their memo, I also support formally disbanding the Coastal Committee now that their charge has been fulfilled and that this new commission will be taking responsibility for the implementation of the Coastal Resource Management Plan (Phase I). Proposed Commission Mission: The mission of the Brewster Natural Resources Commission is to assist the Brewster Select Board and Department of Natural Resources in guiding the sustainable use and enjoyment of Brewster’s abundant natural resources in ways that safeguard and enhance the ecological, social, and recreational benefits of those resources over the long-term. Proposed Charge to the Brewster Natural Resources Commission: Promote public understanding. Create a better understanding of and appreciation for Brewster’s natural resources. Provide guidance. Advise BDNR, Select Board, and Town Administration on issues related to the protection, management, and enhancement of the Town’s coastal resources, ponds, streams, conservation lands, beaches, and landings. Office of: Select Board Town Administrator Facilitate public discussion. Serve as a forum for public discussion and information exchange concerning the protection, enhancement, and management of the Town’s natural resources. Participate in policy development. Assist in developing policies and regulations regarding the Town’s natural resources. Serve as liaison among various groups engaged in complex issues. Assist with developing creative solutions for natural resource areas that have multiple user groups. Assist in coordinating complex planning efforts related to natural resources across institutional boundaries. Oversee implementation of plans and programs related to natural resource issues as may be directed by Town Meeting and/or Select Board. Proposed Commission Membership: Seven (7) to nine (9) members: 1.Up to five (5) members of the public at large, preferably with a background in coastal issues, land management, and/or water protection 2.One member each, representing the: Shell fishing community Brewster Open Space Committee Brewster Conservation Trust Brewster Ponds Coalition Jan. 29, 2019 Brewster Charter Committee Charge MOTION: The Select Board will appoint a Charter Committee for the purpose of making a recommendation to the Select Board as to a Charter for the Town of Brewster. A municipal charter is a legal document that defines how a municipality is organized, how it functions, its powers, and how public services are handled. The charter functions as the constitution of a local government. STARTING POINT: The Committee will utilize the Town Bylaws and current form of Town operations as a starting point, and will consider the recommendations of the Collins Center, the Government Study Committee, the Brewster Vision plan, the Department of Revenue Division of Local Services, and others as appropriate, to establish checks and balances for all functions and operations, and to prioritize efficiencies. SCOPE: The proposed charter will address the structure and powers of Brewster town government, including election procedures, the legislative and executive branches, town administration, multi-member bodies, and financial provisions. The Charter Committee shall analyze municipal charters currently operating within the Commonwealth, and prepare a recommendation that is consistent with Massachusetts law as well as best practices in municipal government. COMMITTEE STRUCTURE: Such committee will include eight voting members: Town Moderator or designee (ex officio) Select Board member, designated by the Select Board (ex officio) Finance Committee member, designated by the Finance Committee (ex officio) Three registered voters of the Town appointed by the Select Board Town Administrator or designee (ex officio) Town Clerk (ex officio) MEETINGS/PUBLIC ENGAGEMENT: The Charter Committee will hold public meetings and invite input from Brewster residents. PROCESS: When approved by the Select Board, any proposed Town Charter will be presented to Brewster voters for adoption at Town Meeting, and, when approved, forwarded for approval by the General Court and Governor. Archive d: Friday, June 4, 2021 3:54:01 PM From: Judi Wilson Se nt: Wed, 26 May 2021 18:16:06 To: Peter Lombardi; Molly Bates Cc: Erika Mawn; Denise Rego Subje ct: RE: Intermunicipal Agreement - Orleans CO A Program Se ns itivity: Normal Ye s, the supportive day program rates will remain the same for FY22 as pre -pande mi c. Ju di Judi W ilson, Director Orleans Senior Center & Council on Aging 150 Rock Harbor Road Orleans, MA 02653 508-255-6333 Jw ilson@tow n.orleans.ma.us W e are all part of the aging community…w e’re all aging every day! From: Pe ter Lombardi [mai l to:plombardi@brewste r-ma.gov] Sent: Wednesday, May 26, 2021 6:09 PM To: Molly Bates <mbates@town.orleans.ma.us> Cc: Judi Wilson <jwi l son@town.orl eans.ma.us>; Erika Mawn <e mawn@bre wste r-ma.gov>; De ni se Rego <drego@brewster-ma.gov> Subject: FW: Inte rmunicipal Agreement - Orleans COA Program He l l o Molly, Thanks for reachi ng out on thi s. Our COA Director j ust told us ye sterday that thi s program i s open again – great news. To conf i rm, the rate structure re mains the same as it was pre-pandemic, correct? I am l oopi ng i n my new Executi ve Assistant, Erika Mawn, to coordinate Select Board approval and transmi ttal of the signe d document. It will l i kely be on the June 7 Se l e ct Board agenda. Pete r From: Mol l y Bate s [mailto:mbates@town.orleans.ma.us] Sent: Wednesday, May 26, 2021 1:40 PM To: Pete r Lombardi <pl ombardi @brewster-ma.gov> Cc: ryoungre di rect <ryoung@brewster-ma.gov>; Judi Wi l son <jwilson@town.orleans.ma.us> Subject: Intermuni ci pal Agreement - Orleans COA Program De ar Mr. Lombardi, Please see the attache d MOA between the Towns of Brewster and Orl e ans that would e nable Brewster residents to parti ci pate in the Orleans Adul t Supporti ve Day Care program. Our Council on Aging Di rector, Judi Wilson, maintains support for the continuation of the Inte rmunicipal Agre e me nt with your town and will be re sumi ng the program as soon as practi cable. If you could kindly consider placement on your nex t availabl e Se l e ct Board agenda for vote , we woul d very much appreciate i t. Please let me know if you have any questions or require any additi onal i nformati on. Best, M o l l y P. B at e s Admi ni strati ve Assistant Town Administrator’s Office 19 School Rd. Orl e ans, MA 02653 508-240-3700 x 2415 Page 1 of 2 Memorandum of Agreement Between Town of Orleans through Select Board 19 School Road Orleans, MA 02653 and Town of Brewster through Select Board 2198 Main St. Brewster, MA 02631 This Memorandum of Agreement is entered into this ______ day of ______, 2021 by and between the Town of Orleans (hereinafter referred to as “Orleans”) and the Town of Brewster (hereinafter referred to as “Brewster.”) WHEREAS, Orleans Council on Aging operates an adult supportive day care program (hereinafter referred to as the “Program”), which provides a safe, welcoming environment for older adults, and WHEREAS, Orleans Program has capacity to accept residents of Brewster into the Program, but the daily reimbursement rate of $55 per non-resident participant that Orleans receives through a contract with Elder Services of Cape Cod or through private pay fee does not cover the full daily cost of $75 per participant, and WHEREAS, Brewster desires to provide Program access for their residents and has offered to make a supplemental payment of $20 per day for each Brewster participant to Orleans to cover the full cost of the Program, NOW THEREFORE, Orleans and Brewster enter into this Agreement. RESPONSIBILITIES OF ORLEANS A) Provide adult supportive day care program to Brewster participants that includes lunch and snacks; fitness classes; discussions of current events; art and music therapy; and activities which promote independence and wellness. B) Provide potential participants with a free trial day to determine eligibility and ongoing assessments to monitor the well-being of all participants. C) Provide the Brewster Council on Aging with notification when a new Brewster participant has been cleared for attendance in the Program and when an existing Brewster participant is discharged from the Program. D) Provide the Brewster Council on Aging with a monthly report of resident Program participation. Page 2 of 2 RESPONSIBILITIES OF BREWSTER A)Coordination of Program communication from Brewster will be through the Council on Aging. B)Process supplemental payments to the Orleans Council on Aging for Brewster participants on a monthly basis following receipt of the monthly report of Program participation from Orleans. DURATION A)This Memorandum of Agreement shall be effective from May 1, 2021 through June 30, 2022. B)Either Orleans or Brewster may terminate this Agreement by thirty (30) days written notice to the other party, if the other party substantially fails to fulfill its obligations hereunder through no fault of the terminating party. C)Orleans may terminate this Agreement at any time if Orleans contract with Elder Services of Cape Cod is terminated. AMENDMENT This Agreement may be amended as mutually agreed by both parties in writing. IN WITNESS WHEREOF, ORLEANS and Brewster execute this Agreement the _____ day of _____ in the year two thousand and twenty one. FOR TOWN OF ORLEANS FOR TOWN OF BREWSTER _________________________ _________________________ Chair, Select Board Chair, Select Board ________________________ _________________________ Date Date 859035 v4 Grant Agreement Between Town of Brewster And The Stanton Foundation For a Dog Recreation Space The purpose of this Grant Agreement is to set forth the mutual understandings and commitments between the Stanton Foundation (the “Foundation”) and the Town of Brewster, Massachusetts, acting through its Select Board, pursuant to which the Foundation will make a capital gift for the design and construction of a dog recreational space (“DRS”) at 631 Harwich Road in Brewster, Ma. Terms: 1. The Foundation will make a one-time $225,000 capital grant for the construction of the DRS at the time this Grant Agreement is signed. Brewster has committed $176,278.88 in capital funds and the Foundation has approved the DRS plans. 2. The Foundation will provide three capital grants of up to 5% of the Foundation’s construction grant each during the period beginning one year after the opening of the park and not later than five years after the opening of the park provided that: 1) annual narrative and financial reporting is up to date, and 2) Brewster is supporting the operating budget of the DRS. 3. Brewster has identified and designated Town- owned land at 631 Harwich Road for the DRS and has the right to use this land. 4. Brewster approves the use of an area within 631 Harwich Road for use as a DRS subject to full compliance with all applicable zoning Bylaws of Brewster. The operations of the DRS will be fully compliant with all applicable zoning and Brewster Bylaws. 5. The Select Board designates Town Administrator, Peter Lombardi, as the point of contact (POC) with respect to all issues related to the construction, operation and reporting regarding the DRS. Design and construction documents will be submitted directly to the POC for input from appropriate departments and by the Foundation. Should the Brewster’s designee leave, Brewster will provide a new POC as soon as possible, but not later than 30 days. 6. All grants by the Foundation will be provided to the Brewster pursuant to the provisions of Section 53A of Chapter 44 of the Massachusetts General Laws. -2- 859035 v4 7. Initial commitments: In the initial stages of this project, the Foundation will look to the Brewster to: Manage public communications during construction and thereafter Maintain a DRS account to receive the grant and provide quarterly reporting on the use of these funds. Oversee the construction of the DRS including bidding and construction oversight. Make progress payments to contractors and other vendors upon satisfactory completion of work. Facilitate regular communication with designated representatives of the Foundation from execution of this MOU. Provide a financial report following payment of all project expenses after the completion of construction. 8. Brewster has identified or will identify an existing water line that will be made available for the DRS and that will provide water suitable for safe drinking for dogs. Brewster agrees to maintain such water line on a continuous basis for so long as the DRS is operating. 9. Brewster will provide waste containers that will be installed at the DRS. Brewster agrees that the Town or its designee will monitor the waste containers at the DRS on a daily basis and empty as needed. 10. Brewster will install signage at the DRS in compliance with applicable sign code. 11. Brewster will provide written reports to the Foundation outlining usage, finances and other issues related to the DRS as mutually agreed. 12. Brewster will comply with operating guides as described in Attachment A. 13. If requested by the media or in its own releases, Brewster may use the following language in describing the Foundation: The Stanton Foundation is a private foundation, created by Frank Stanton, longtime President of CBS. It has as one of its missions, promoting the welfare of dogs and encouraging the dog-human bond. If a media inquiry requires additional information about the Foundation, Brewster will make reasonable efforts to provide the Foundation with 2 business days to review the material to be provided. The Foundation understands that it may not always be possible for Brewster to provide such prior review. 14. Brewster recognizes the significant financial contribution of the Foundation and agrees that such contribution would be given substantial weight if a future request to rename the DRS is submitted to the Select Board. 15. Brewster intends to maintain the dog park for a period of no less than ninety-nine years. 16. Brewster will work with the Friends of Brewster Dog Park to assist with cleanings, fundraising and programming. -3- 859035 v4 17. The Foundation and Brewster agree that the grant monies provided to Brewster for the design and construction of the DRS are subject to the condition that the Foundation will have the right to approve any contractors selected by the Brewster for the design and construction of the DRS. The Foundation agrees that any payments made from such grant monies to a design contractor approved by the Foundation shall not be subject to recall or challenge regardless of whether the Foundation subsequently fails to approve a construction contractor. 18. As per documents provided by Brewster, both parties are committed to the opening of the DRS no later than December 1, 2021. Brewster will notify the Foundation’s Project Advisor of the expected start date when the contract is let, the date on which construction begins and at the 50% progress point. Any delay in the expected completion date will be promptly reported to the Foundation. Agreed to: The Stanton Foundation By: Agreed to: Town of Brewster Select Board By: Title: Title: Date: Date: 859035 v4 Attachment A The general understandings concerning this project in addition to those described in the MOU are as follows: Goals. The goals of this project are to improve animal welfare; foster Town community and camaraderie and generally improve the quality of life in Brewster through the creation of a “Dog Recreational Space” (DRS) at 631 Harwich Road as described in the attached MOU. Design. The DRS is to be built substantially to plan as provided in the Design grant application subject to the Town’s planning and design review process. Approvals. The Town of Brewster will provide the Stanton Foundation the opportunity to review and approve the design and construction plans for the DRS prior to the construction bid process. Such review and approval is expected to take approximately four weeks following submission of the completed design and construction documents. Pursuant to the Town bylaws, final design and operating plans are subject to the approval of the Town Administrator or his designee. The Town of Brewster will create a Coordinating Committee that will meet as required, but at least quarterly during first three years of operation. The Coordinating Committee will be responsible for: Recommending operating policies such as rules and regulations to the appropriate Town department Regulating use by out of town dog owners Developing the annual proposal to the Foundation for the use of follow-on capital grants from the Foundation, The membership of the committee shall include two Town representatives and a member of the Friends of Brewster Dog Park. Additional members may be added by unanimous consent of the initial members. Changes in operating policies must be approved by the Town Administrator or designee. Miscellaneous. Other than as specifically provided herein, the Foundation will not provide ongoing support for the operation of the DRS. The participating organizations will not seek renaming of the DRS except in acknowledgment of an endowment gift from which the income is sufficient to cover 50% or more of the annual budget of the DRS. The timetable for the project shall correspond approximately to the timetable included in the MOU. The parties agree that a December 1, 2021 groundbreaking is desirable. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 NUMBER 2021-1DE/01 FEE $35.00 Town of Brewster Licensing This is to Certify that Tim & Kim Butler IS HEREBY GRANTED A ONE-DAY ENTERTAINMENT LICENSE PERMT TO ALLOW: Amplified Band – Mark Hennessey- Cape Cod Slackers At the following address: 51 Alden Drive Brewster, MA 02631 This one day permit is effective only: Saturday June 19, 2021 from 5pm -10pm Date Issued: June 7, 2021 Select Board __________________________ __________________________ __________________________ __________________________ __________________________ Office of: Board of Selectmen Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 NUMBER 2021-ODL - 5 FEE $35.00 Town of Brewster Licensing This is to certify that Brewster Sportsmans Club IS HEREBY GRANTED A ONE-DAY LIQUOR LICENSE PERMT TO ALLOW: Wedding Reception Beer and Wine At the following address: 280 Tubman Road Brewster, MA 02631 This one day permit is effective: Saturday, June 19, 2021; 12:00pm – 6:00pm Date Issued: June 7, 2021 Select Board __________________________ __________________________ __________________________ __________________________ __________________________ Office of: Board of Selectmen Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Memo To: Brewster Select Board From: Erika Mawn, Executive Assistant Date: June 4, 2021 RE: Special Event License & One Day Liquor License: Exit Realty of Cape Cod Exit Realty of Cape Cod is requesting a special event license as well as a one-day liquor license for Sunday, July 11th from 2pm to 5pm. The event is an open house for their business and to get to know the community. Exit Realty will have live music provided by Mark’s music. Below, please find feedback from Department Heads. This feedback will be shared with Exit Realty. Fire Department FD has no comments on this application. Police Department It appears that they have a plan for controlling the volume of the music and parking. Those would be the primary concerns of the police department. No other concerns from us. Building Department No concerns with this application. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 NUMBER 2021-1DE/02 FEE $35.00 Town of Brewster Licensing This is to Certify that Exit Realty / David Dubuque IS HEREBY GRANTED A ONE-DAY ENTERTAINMENT LICENSE PERMT TO ALLOW: Acoustic live music to volume controlled sound board / no live drum kit At the following address: 2660 Main Street, Brewster, MA 02631 This one day permit is effective only: Sunday July 11, 2021 from 2pm -5pm Date Issued: June 7, 2021 Select Board __________________________ __________________________ __________________________ __________________________ __________________________ Office of: Board of Selectmen Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 NUMBER 2021-SE -3 Town of Brewster Licensing This is to certify that Dave Dubuque / Exit Realty IS HEREBY GRANTED A SPECIAL EVENT LICENSE TO ALLOW: Open House Event At the following address: 2660 Main Street, Brewster MA 02631 This permit is effective: Sunday, July 11, 2021, 2:00pm – 5:00pm Date Issued: June 7, 2021 Select Board __________________________ __________________________ __________________________ __________________________ __________________________ Office of: Board of Selectmen Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Memo To: Brewster Select Board From: Erika Mawn, Executive Assistant Date: June 4, 2021 RE: Café Alfresco – New Ownership Café Alfresco came under new ownership as of June 1, 2021, they are applying for their Common Victuallers license and their d/b/a is Capri Soren Marino, Inc. New owners James Barber and business partner Chris Carlson have shared the following on social media to introduce themselves to the community. I have also included the original email we received from Chris Carlson. From: Chris Carlson [mailto:carlson29@gmail.com] Sent: Monday, May 10, 2021 11:39 AM Subject: Purchasing a Café in town Good morning, I am purchasing a café in Brewster in the Lemon Tree Plaza called café alfresco. I’m writing to find out what steps are needed to open it up. Sale will go through on June 1. I’ve contacted the board of health and building inspector already regarding any steps required from their departments. We are keeping the café the same. Signage, seating and business model of takeout will stay the same as well. Thank you, Chris Carlson 51 Barons Way Brewster 7815264244 Sent from Mail for Windows 10 June 7, 2021 Drummer Boy Park Master Plan Chris Miller, Director Dept. of Natural Resources James Veara, Committee Chair Michael Dodson, RLA CDM Smith David Young, P.E. CDM Smith Brewster Conservation Day 2 Town of Brewster purchased property in 1988. Select Board act as the Park Commissioners, changes to the park are required to go to Town Meeting for approval. Initial Master Plan for Drummer Boy Park was presented at the May 1, 1995 Town Meeting and was approved. The existing museum/residence building was removed, and the bandstand and playground were added. A walking path through the grassy field was created and later paved to allow better accessibility. A trail through the woods behind the playground was also established. In 2020 the Select Board established the Drummer Boy Park Advisory Committee to review the park and revise the Master Plan. CDM Smith was hired by the town to assist the committee in preparing the revised plans. The new Master Plan will go to Town Meeting in fall 2021 for approval. Project History 3 Advisory Committee – Thank you! James Veara John Kissida Cherylanne Lombardi Chris Miller Patrick Ellis Andrea Nevins Tom Wingard 4 Hal Minis Michael Gradone Sally Gunning Stephen Najarian Denise Rego Bob Smith Patricia Hughes Project Goals Preserve character of the park Enhance and preserve views of the bay Increase use and access Identify park use areas Collaborate with local advisory committee representing the Town Plan development coordinated with adjacent user groups This is your park! 5 Existing Park and Surrounding Area 6 Existing Park and Surrounding Area 7 Existing Vacant Gift Shop and Gazebo 8 Existing Playground 9 Drainage Challenges 10 Opportunities and Constraints 11 Proposed Improvements Parking improvements New playground Improvements to vacant gift shop Nature trail enhancements Additional walking paths and seating areas Drainage improvements Identification of park use areas Prioritized Phase I Improvements 12 Design Criteria 6-ft wide asphalt walking trails Selectively clear understory against eastern rock wall Provide 50 parking stalls using town requirements Utilize native plantings and flowering trees Do not block views to bay 13 Recommended Master Plan 14 Recommended Master Plan 15 Phase I Improvements Plan 16 Phase I Improvements Cost: Approximately $2 Million Park Use Area Plan 17 Questions and Discussion N © 2020 N© 2020OPPORTUNITY TO ENHANCE VIEW OF BAY OPPORTUNITY FOR SELECTIVE VEGETATION PRUNING TO PROVIDE SHADED SEATING WING ISLAND EDGE OF WETLAND 50’ BUFFER 50’ BUFFER WETLAND TO PRIVATE DRIVE PREVAILING SUMMER WINDSPREVAILING WINTER WINDS NORTHEAST WINTER STORM WINDS PLAYGROUND IMPROVEMENTS TO IMPROVE ADA ACCESS AND SAFETY OPPORTUNITY TO SEPARATE PRIVATE RESIDENCE DRIVE TRAFFIC NOISE WATER PUDDLING WATER PUDDLING WATER PUDDLING WHALE ROCK BUTTERFLY GARDEN WINDMILL LANDMARK POOR LINE OF SIGHT ENTERING AND EXITING THE PARK MAINTAIN VISTA THROUGH VEGETATION MANAGEMENT OPPORTUNITY TO INCREASE PARKING OPPORTUNITY TO CONNECT PARK TO FUTURE WING ISLAND BOARDWALK CONSERVATION COMMISSION PROPERTY OPPORTUNITY TO MANAGE VEGETATION AND MOW (SEASONALLY) TO STONE WALL OPPORTUNITY TO ADD OUTDOOR EXERCISE EQUIPMENT SUN ANGLES 100’ BUFFER 100’ BUFFER NO BUILDING WITHIN 100’ BUFFER ZONE NO BUILDING WITHIN 50’ BUFFER ZONE OPPORTUNITY TO IMPROVE ENTRANCE TO NATURE WALK INVASIVE VEGETATION REQUIRES MANAGEMENT FEMA 100 YEAR FLOOD BOUNDARY BFE=14 VIEWS VIEWS VIEWS VIE W S N© 2020 B A 2 1 C D PARK USE AREA LIMITS1. 2. GAZEBO SHADE PAVILION LEGEND Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Proposed Charge for Drummer Boy Park Advisory Committee DATE: September 28, 2020 Drummer Boy Park is a unique 17 acre property situated between Route 6A and Quivett Creek, the extensive marsh habitat behind Wing Island. The park has sweeping views of Cape Cod Bay and an open grassy field used for many cultural events such as the weekly Brewster Band concerts, craft fairs and markets, and the annual Brewster Conservation Day festival. The park also contains a playground, a band stand, a newly improved accessible walking trail, and a newly expanded nature trail. It has access to adjacent properties including the Windmill Village (Brewster Historical Society), and Windmill Meadow (Brewster Conservation Trust), and a 3.1 acre wooded parcel immediately to the east (Brewster Conservation Commission). Originally purchased by the Town in 1988, Drummer Boy is our most visible public park. In 1995, the Town hired a consultant to assist in the development of a Master Plan that has informed our overall approach to the property since. Twenty five years later, Drummer Boy Park continues to provide diverse active and passive recreational uses for countless residents and visitors, and it remains a vital community asset. This summer, the Town received grant funding from the Massachusetts Executive Office for Administration and Finance for the costs associated with completing a comprehensive update of the Master Plan. With these funds, the Town hired a consultant, CDM Smith Inc., to review the park’s condition and use, develop plans and designs for expanded or alternative uses, estimate costs and funding plans for such plans, and conduct public outreach regarding future development of the park. To help shepherd this important work, I recommend that the Select Board appoint an hoc Drummer Boy Park Advisory Committee to evaluate existing and potential future use of the Drummer Boy Park property. The Committee will work with the Town’s consultant to complete the steps listed above and report back to the Select Board with their findings and suggestions by July 1, 2021. The Committee will also coordinate their efforts with other ongoing Town planning efforts as applicable, including the Coastal Resource Management Plan and Open Space and Recreation Plan. In addition, Office of: Select Board Town Administrator although the Town did not secure state grant funding for the design and engineering of an elevated boardwalk to Wing Island from Drummer Boy Park, continued interest in that project needs to be accounted for within the context of this committee’s work. Once finalized, the consultant and committee will present the Master Plan to the Select Board, acting in their role as Park Commissioners. Once approved, this document will guide future strategic planning of Drummer Boy Park operations and capital investments. The proposed five (5) member committee will be comprised of the following: One (1) representative from each of the following committees: Recreation Commission & Natural Resources Commission Three (3) Brewster citizens at large Given their proximity to the park and keen interest in its future use, representatives from the Brewster Historical Society, Brewster Conservation Trust, and Museum of Natural History will also be invited to attend the committee’s meetings on a regular basis. In addition, support will be provided to the Committee by staff in an ex officio capacity, including: Department of Natural Resources Council on Aging Recreation Department Town Administrator’s Office Letters of interest will be submitted to the Town Administrator’s Office by October 26, with plans for the Select Board to make appointments at your November 2 meeting. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Brewster Select Board FROM: Donna J. Kalinick, Assistant Town Administrator for Community Development & Finance & Jill Scalise, Housing Coordinator RE: Serenity Brewster, 873 Harwich Road, Update and Local Action Unit Application (LAU) DATE: June 2, 2021 The former skilled nursing and assisted living facility at 873 Harwich Road was purchased by Elevation Financial Group, LLC with a plan to revitalize the property into age 55+ rental housing. Representatives from Elevation met with Town staff and completed the Town’s Staff Review process in Summer 2020. The property’s original Development of Regional Impact (DRI) from the Cape Cod Commission required 10% of the units to be affordable. Elevation, in response to the Town’s need and desire for affordable housing, made a commitment to designate 20% of the units as affordable and to work with the Town to place the affordable units on the Department of Housing and Community Development (DHCD) Subsidized Housing Inventory (SHI). In August and September 2020, Elevation presented their vision of rehabilitating the building into attractive, reasonably priced housing units to the Housing Partnership and Housing Trust. The Housing Partnership provided a letter of support for the proposed redevelopment. Then in October 2020, the Zoning Board of Appeals granted a Use Variance for the property and Elevation completed site plan review with the Planning Board. In May, Elevation met again with the Planning Board to receive approval of minor modifications to the plans. Serenity Brewster will be an age 55+ community comprised of 132 studio and one- bedroom apartments. 20% of the apartments, a total of 27, will be restricted as affordable units for residents at or below 80% of the Area Median Income (AMI). To place the affordable units on the DHCD SHI, the Town must submit a Local Action Unit (LAU) application to DHCD. Town staff has been working with Elevation on compiling the needed information to complete the application. As part of the application, the Select Board will need to: Decide if the Town would like to request from DHCD a local preference during the affirmative fair housing lottery performed for the initial lease up of the affordable units. If so, what level of local preference is to be requested? Office of: Select Board Town Administrator Review, approve, and sign the LAU application. At the present time, Housing Assistance Corporation is in the process of drafting an Affirmative Fair Housing Marketing Plan (AFHMP) for the property. The Town and Elevation are also working with DHCD to receive guidance and clarification on the LAU requirements and application. When completed, the LAU application will be brought before the Select Board for approval. A municipality may request a maximum of 70% local preference for the initial fair housing lottery. Local preference applies to people presently living or working in Brewster or who have a child in a Brewster public school. When making a local preference request to DHCD, a municipality must provide documentation, such as data from the Housing Production Plan, to support the request. DHCD makes the decision on any approval of local preference. We are recommending that the Town consider a local preference request of 50%. This reflects the need we presently see in Brewster while also considering the housing shortage in our surrounding area, the Town’s commitment to being a welcoming community, and the fact that this property redevelopment does not have any municipal funding. The plan is for the proposed local preference recommendation to be discussed at the Brewster Housing Partnership meeting this month then brought back to the Select Board for a vote. Elevation is staging the building rehabilitation in two phases and working with the Brewster Building Department throughout the redevelopment process. Currently underway, the first phase is a light renovation of the former assisted living component of the building. This includes 40 studio rental apartments and one administrative unit. Additionally, spacious interior and exterior common areas available for use by Phase 1 residents have also been renovated. Elevation hopes to begin leasing in July. Their website Serenity Apartments at Brewster (serenitybrewster.com) has received strong interest in the property. The second phase, which has not yet begun, will involve the structural reconfiguration of the former skilled nursing home part of the building to create an additional 47 studio and 44 one-bedroom apartments. Included in the packet are a sample LAU application, guidelines about LAUs and the AFHMP including local preference, slides from the March Brewster Local Preference and Fair Housing Information Session, an overview of Elevation Financial Group, Serenity Brewster renovation plans and a Serenity marketing flyer. We are available to answer any questions and, if desired, to schedule a tour for the Select Board to see the Phase 1 renovations at Serenity Brewster. Updated January 2016 -1- LOCAL INITIATIVE PROGRAM APPLICATION FOR LOCAL ACTION UNITS Introduction The Local Initiative Program (LIP) is a state housing initiative administered by the Department of Housing and Community Development (DHCD) to encourage communities to produce affordable housing for low- and moderate-income households. The program provides technical and other non-financial assistance to cities or towns seeking to increase the supply of housing for households at or below 80% of the area median income. LIP-approved units are entered into the subsidized housing inventory (SHI) pursuant to Chapter 40B. Local Action Units (LAUs) are created through local municipal action other than comprehensive permits; for example, through special permits, inclusionary zoning, conveyance of public land, utilization of Community Preservation Act (CPA) funds, etc. DHCD shall certify units submitted as LAUs if they met the requirements of 760 CMR 56.00 and the LIP Guidelines, which are part of the Comprehensive Permit Guidelines and can be found on the DHCD website at www.mass.gov/dhcd. To apply, a community must submit a complete, signed copy of this application to: Department of Housing and Community Development 100 Cambridge Street, Suite 300 Boston, Massachusetts 02114 Attention: Rieko Hayashi, Program Coordinator Telephone: 617-573-1426 Email: rieko.hayashi@state.ma.us Updated January 2016 -2- Community Support Narrative, Project Description and Documentation Please provide a description of the project, including a summary of the project’s history and the ways in which the community fulfilled the local action requirement. . Signatures of Support for the Local Action Units Application Chief Executive Officer: defined as the mayor in a city and the board of selectmen in a town, unless some other municipal officer is designated to be the chief executive officer under the provisions of a local charter Signature:____________________________ Print Name:___________________________ Date:__________________ Chair, Local Housing Partnership: (as applicable) Signature:____________________________ Print Name:___________________________ Date:__________________ Updated January 2016 -3- Municipal Contact Information Chief Executive Officer Name Address Phone Email Town Administrator/Manager Name Address Phone Email City/Town Planner (if any) Name Address Phone Email City/Town Counsel Name Address Phone Email Chairman, Local Housing Partnership (if any) Name Address Phone Email Community Contact Person for this project Name Address Phone Email Updated January 2016 -4- The Project Developer Name Address Phone Email Is your municipality utilizing any HOME or CDBG funding for this project? Yes No Local tax rate per thousand $________ for Fiscal Year ________ Site Characteristics Project Style Total # of Units # of Units Proposed for LAU Certification Detached single-family house ________ ________ Rowhouse/townhouse ________ ________ Duplex ________ ________ Multifamily house (3+ family) ________ ________ Multifamily rental building ________ ________ Other (specify) ________ ________ Unit Composition Type of Unit: Condo Ownership Fee Simple Ownership Rental # of Units # of BRs # of Baths Gross Square Feet Livable Square Feet Proposed Sales Prices/ Rents Proposed Condo Fee Affordable: Market: Updated January 2016 -5- Please attach the following documents to your application: 1. Documentation of municipal action (e.g., copy of special permit, CPA funds, land donation, etc.) 2. Long-Term Use Restrictions (request documents before submission): For ownership projects, this is the Regulatory Agreement for Ownership Developments, redlined to reflect any proposed changes and/or the model deed rider. For rental projects, this is the Regulatory Agreement for Rental Developments, redlined to reflect any proposed changes. For HOME-funded projects, this is the HOME covenant/deed restriction. When attaching a HOME deed restriction to a unit, the universal deed rider cannot be used. 3. Documents of Project Sponsor’s (developer’s) legal existence and authority to sign the Regulatory Agreement: • appropriate certificates of Organization/Registration and Good Standing from the Secretary of State’s Office • mortgagee consents to the Regulatory Agreement • trustee certificates or authorization for signer(s) to execute all documents 4. For Condominium Projects Only: The Condominium aster deed with schedule of undivided interest in the common areas in percentages set forth in the condominium master deed 5. For Rental Projects Only: A copy of the Local Housing Authority’s current Utility Allowances 6. Massachusetts Environmental Policy Act (MEPA) environmental notification form (ENF) – for new construction only (request form before submission) 7. Affirmative Fair Marketing and Lottery Plan, including: • ads and flyers with HUD Equal Housing Opportunity logo • informational materials for lottery applicants • eligibility requirements • lottery application and financial forms • lottery and resident selection procedures • request for local preference and demonstration of need for the preference Updated January 2016 -6- • measures to ensure affirmative fair marketing, including outreach methods and venue list • name of Lottery Agent with contact information See Section III of the Comprehensive Permit Guidelines at www.mass.gov/dhcd and search for LIP 40B Guidelines for more information. PLEASE CONTACT RIEKO HAYASHI OF OUR OFFICE AT 617-573-1426 IF YOU HAVE ANY QUESTIONS. November 2018 LOCAL ACTION UNITS GUIDELINES 1 Local Action Units (LAU) Guidelines I. INTRODUCTION What are Local Action Units? Local Action Units (LAUs) are affordable housing units created as a result of an intentional action taken by a community, without a comprehensive permit, and which meet the requirements for inclusion on the Subsidized Housing Inventory (SHI). Local Action Units are a component of the Local Initiative Program (LIP), established by DHCD in 1989 in response to a recommendation by the state legislature, with the goal of giving cities and towns more flexibility in their efforts to provide low and moderate income housing. For projects developed through LIP, the Commonwealth provides services and technical assistance as a subsidy for the creation, maintenance and preservation of affordable housing. Two types of housing are supported through the LIP Program: Local Initiative Projects, which are developed through a comprehensive permit process authorized by M.G.L. Chapter 40B, and Local Action Units (LAUs), which are created through municipal actions other than a comprehensive permit, but which meet LIP criteria and are eligible for inclusion on the State’s Subsidized Housing Inventory (SHI). What is a “Local Action”? A Local Action is an action undertaken by a municipality through an approved political or administrative process intended to result in the creation, preservation or rehabilitation of affordable housing. Local Actions can include: ● The adoption of a zoning provision aimed at creating affordable housing, such as Inclusionary Zoning; ● The inclusion of a condition in a Special Permit that requires the creation of one or more affordable units; ● A negotiated agreement (i.e. MOA) between a developer and a municipality which occurs outside of a permitting process, and results in the creation of an affordable unit; ● The disposition of public land for the purposes of creating affordable housing; ● The allocation of municipal funds in support of the creation of affordable housing; ● In special cases, the use of HOME funds. November 2018 LOCAL ACTION UNITS GUIDELINES 2 What are the Eligibility Requirements for LAUs? While communities in Massachusetts have undertaken a variety of creative strategies to expand their supply of affordable housing, housing units will only be approved by DHCD as Local Action Units (and thereby be eligible for the SHI) if: 1. They have resulted from municipal action or approval (a Local Action as described above) 2. Except for the requirements related to receiving a comprehensive permit, they otherwise meet the design and construction requirements of the LIP program, including design and construction standards, income and asset limits, and limits on maximum rents and sales prices. 3. They meet ALL the requirement of the Subsidized Housing Inventory (SHI) as outlined in the most recent version of DHCD’s Guidelines for G.L. C.40B Comprehensive Permit Projects (the “Guidelines”) including: Must be affordable for households earning less than 80% AMI Occupancy restricted to Income Eligible Households Subject to an Affirmative Fair Housing Marketing Plan (AFHMP) approved by DHCD Subject to a long-term affordability restriction Subject to ongoing monitoring Purpose of this Document. Local Action Units can represent a significant component of a municipality’s affordable housing stock. To date, nearly 3500 LAUs have been created in approximately 130 cities and towns across the Commonwealth.1 More recently, municipalities have identified creative new ways to use LAUs to proactively grow their supply of affordable housing. In order for LAUs to truly benefit a community, however, it is important to understand and assign responsibility for all of the steps involved with ensuring compliance from the time that LAUs are permitted, through occupancy, and through the entire term of affordability. 1 This estimate does not include affordable units created by inclusionary housing requirements imposed by the cities of Boston (which has resulted in the creation of nearly 2000 units) and Cambridge (over 1000 units). November 2018 LOCAL ACTION UNITS GUIDELINES 3 The goals of this document are 1) to describe methods that communities are using to create LAUs; 2) provide technical guidance on how communities can ensure that all LAUs are affordable and will be eligible for inclusion on the SHI, and 3) outline requirements and best practices for ongoing compliance monitoring. II. HOW ARE LOCAL ACTION UNITS CREATED? Communities have used a variety of mechanisms to create Local Action Units. This section will provide information and examples of a variety of “Local Actions” which communities have used to create Local Action Units including: Inclusionary Zoning (including mandatory, incentive-based, and Accessory Dwelling Unit By-Laws) Inclusionary Housing Policies As a Condition to a Special Permit Donation of Town-Owned Land Use of Municipal Funds, including Community Preservation and funds held by a Municipal Affordable Housing Trust Use of HOME funds (through a HOME Consortium or Local CDC for example) This section will provide some details about each of these approaches. Whatever method is used to create LAUs, interested communities should contact DHCD staff in the LIP Program talk with them about potential LAU projects as early as possible. Using Zoning to Create Local Action Units Communities can support the creation of Local Action Units by amending their local zoning bylaw to incorporate what is broadly known as Inclusionary Zoning—provisions to encourage or require developers to include affordable units as part of a market rate development. Depending on the specific regulations established by a municipality, the affordable unit can be included within the development or built off -site; some by-laws also allow a “payment in lieu” in the form of a contribution to a designated Municipal Affordable Housing Trust. Nearly two thirds of all Massachusetts municipalities have some form of Inclusionary Zoning. That said, depending primarily on the local real estate market and the specific IZ requirements, while some communities have seen notable results, many IZ by-laws have not resulted in the creation of a single affordable unit. The Town of Watertown, MA adopted a town-wide inclusionary zoning by-law in 1989, which applies to all new development resulting in the creation of greater than 6 units. Due to an extraordinary rate of new development in Watertown over November 2018 LOCAL ACTION UNITS GUIDELINES 4 the past decade, there have been more than 350 affordable units created to date, 242 of them since 2010.While the by-law as initially written required developer to include 10% affordable housing, this was increased to 12.5% in 2014. In 2015, in anticipation of two very large, mixed-use developments proposed for the Arsenal Street Corridor, the Town amended their Zoning By-law to require a 15% set- aside requirement in that particular district. Watertown’s inclusionary zoning units are closely monitored by staff from the Community Development and Planning Department in coordination with DHCD. On the other side of the spectrum, the Town of Hadley, MA adopted a town-wide inclusionary zoning by-law in 2006, requiring that 15% of all developments larger than 6 units be affordable. In sharp contrast to Watertown, however, and due largely to a relatively slow rate of new development, only one affordable unit has been created to date. Additionally, the Town is currently questioning their capacity to handle monitoring and compliance obligations should additional units be created. While some municipal zoning by-laws have an entire chapter or section clearly titled “Inclusionary Zoning,” others use their Zoning By-Law to provide for the creation of affordable units in ways that may be less easy to identify through a quick scan of the Zoning By-law, but which would qualify as Inclusionary Zoning nonetheless. The Town of Bedford adopted an Industrial Mixed Use Overlay District in 2002, allowing for a mix of commercial, professional, light industrial and multi-family residential development, provided that 25% of permitted multi-family development be affordable to households below 80% AMI. Natick’s Zoning by-Law includes a Housing Overlay Option Plan (HOOP I and II), encompassing portions of its downtown commercial core in which higher density residential development is permitted in exchange for the provision of affordable units. The Town of Hingham allows for a Flexible Residential Development as an alternative to a conventional subdivision. Developers of an FRD can benefit from a density bonus of 30%, provided that one third of the additional units are affordable. The FRD has been used twice to date, resulting in the addition of four affordable homeownership units to the Town’s SHI. November 2018 LOCAL ACTION UNITS GUIDELINES 5 Finally, while typically characteristic of larger cities like Boston, some municipalities also include affordable housing requirements not through zoning, but through their general code or ordinance. Chapter 9 of the General Ordinances for the Town of Barnstable (adopted 1999) outlines town-wide requirements for the provision of funds or a percentage of deed-restricted affordable units (depending on the nature and size of the development) that is applicable to both residential and non-residential development. Zoning for LAUs-Before You Start If an individual advocate or community group wishes to amend their zoning by-law to allow for the provision of affordable units, it is important to understand the process for doing so as set forth under the Massachusetts Zoning Act. A good place to start is to talk to a knowledgeable member of your municipal government, including the planning director, clerk, building commissioner, or a member of the planning board or zoning board of appeals. Because every municipality’s zoning by-law is structured differently, this may be the most useful approach. For groups or individuals aiming to use zoning to create LAU units it is important that you reach out to staff at DHCD’s Local Initiative Program to discuss your approach. More important, make sure that LIP staff have reviewed the actual draft zoning article before it is submitted for consideration by the Town Meeting or City Council. Tips for Drafting Amendments to Zoning Bylaws When drafting an amendment to a Zoning By-law, keep the language as simple as possible, and reference existing regulations to the fullest extent possible. If the goal is to create Local Action Units that will be eligible for inclusion on the SHI, a simple statement that specifically references DHCD regulations relative to the SHI, and notes that the units created must comply with these regulations is sufficient. This is, in part, for the purpose of keeping the by- law language direct and uncomplicated. More importantly, this will ensure that, should the regulations change, the by- law will still be directing the creation of eligible units. Guidance on how to amend a zoning by- law can be found in the attached annotated overview of the Zoning Act prepared by DHCD (see Section 5). https://www.mass.gov/files/documents/20 16/07/wr/zoningact.pdf An excellent overview of the process to amend a zoning by-law can also be found in the latest edition of Handbook of Massachusetts Land Use and Planning Law (Published by Wolters Kluwer) by Mark Bobrowski November 2018 LOCAL ACTION UNITS GUIDELINES 6 Creating Local Action Units as a Condition of a Special Permit Communities can, in certain instances, negotiate with a developer on a case -by case basis to create Local Action Units as a condition of a Special Permit. The Massachusetts Zoning Act (M.G.L. Chapter 40A, Section 9) provides for the use of special permits to grant incentives for the creation “housing for persons of low or moderate income.” In these cases, the “Local Action” is found in the one-time decision by a local board to issue a Special Permit, subject to a specific condition requiring that they create one or more affordable units. Planning Staff in Salem reported in 2018 that while they do not have an Inclusionary Zoning By-Law, the City’s Planning Board has, in response to a surge in mixed-use and multi-family development proposals in Salem’s historic downtown, had success consistently negotiating a ten percent affordability requirement for new residential projects. Donation of Public Land The LIP Guidelines specify that “provision of land or buildings that are owned by the city or town and are conveyed at a substantial discount from their fair market value ” is recognized by DHCD as a valid form of local action. Municipalities should be fully aware of the requirements and restrictions associated with the disposition of public property and it is highly recommended that an attorney review any Request for Proposals (RFP) for compliance with all applicable regulations, including Chapter 30B. In 2014, The Town of Provincetown issued an RFP to dispose of the 9,000 square foot Grace Gouveia building, which formerly housed the Town’s Council on Aging and some municipal offices. The winning proposal resulted in the conversion of the building into 9 condominiums, three of which are Local Action Units. In 2016, when the Project was complete, the affordable units were sold to the Housing Authority, who now provide ongoing management. Municipal Funds The LIP Guidelines also identify the use of “Substantial financial assistance from funds raised, appropriated or administered by the city or town” as an eligible lo cal action. This can include funds collected through the Community Preservation Act , funds held by a Municipal Affordable Housing Trust, or other municipal funding sources. Municipal funds November 2018 LOCAL ACTION UNITS GUIDELINES 7 Marshfield Harbor can be used to support both the creation of new affordable units, as well as “buy-down” programs targeting existing homes and their restriction as affordable units. The City of Gloucester provided funds from both their CPA and Municipal Affordable Housing Trust Fund to support a private developer’s efforts to purchase land previously owned by the Gloucester Housing Authority for the development of three affordable condominiums. All three units are listed on the SHI. The Town of Marshfield’s Housing Opportunity Purchase Program (MHOPP) provides down payment assistance to income eligible, first-time homebuyers to purchase single family homes or condominiums in exchange for the placement of a long-term affordability restriction on the home. To date, the Town has been able to add 27 existing homes to the SHI through the Local Action program using this method. Municipal Affordable Housing Trusts The establishment of a Municipal Affordable Housing Trust (MAHT) allows municipalities to collect funds for affordable housing, segregate them out of the general municipal budget into a trust fund, and use the funds for local initiatives to create and preserve affordable housing. The use of Trust Funds qualifies as a Local Action for the purposes of establishing Local Action Units, so housing created or preserved using MAHT funds can, if they meet all other criteria, be approved as LAUs and included on the SHI. MHP provides extensive support for communities wishing to create MAHT’s, as well as for the actions of Trusts already in existence. For more information see the section on Housing Trusts in the Housing Toolbox or contact MHP’s Community Assistance Team directly. November 2018 LOCAL ACTION UNITS GUIDELINES 8 Park Street, Peabody Use of Federal HOME Funds Affordable units built using funds from HOME program funds not administered by DHCD (for example, HOME funds administered by a regional HOME Consortium or Community Development Corporation) are also eligible for inclusion on the SHI as Local Action Units. In many cases, units supported with HOME funds are also supported with CPA funds or other sources that would also count as a “Local Action,” though the use of certain HOME funds alone would also qualify. It is important to talk to DHCD early in the process as some of the supporting documentation required for the LAU application is different. Citizens for Affordable Housing Development in Newton Organization (CAN-DO) used a combination of HOME and CPA funds to purchase an existing, market-rate, two-family home, and renovate it to include two affordable rental units. The project received approval from DHCD as a LAU in 2012, and was completed in 2016. North Shore Habitat for Humanity worked with the City of Peabody and the North Shore HOME Consortium to purchase an existing historic building and associated land to develop six units of housing units, five of which are included on the SHI as Local Action Units. The project was completed in 2013. November 2018 LOCAL ACTION UNITS GUIDELINES 9 Accessory Dwelling Units (ADUs) Accessory Dwelling Units (created either through a zoning permit or pre-existing non- conforming accessory units) can be eligible for inclusion on the Subsidized Housing Inventory as LAUs. In order to have accessory units added to the SHI they must receive Local Action Approval and meet the same basic requirements as other units qualifying for LAU approval. This means 1. They have resulted from municipal action or approval (a Local Action as described above); 2. They meet the requirement of the Subsidized Housing Inventory; 3. Except for the requirements related to receiving a comprehensive permit, they otherwise meet the design and construction requirements of the LIP program. DHCD staff report that while there are many municipalities that permit accessory units, very few have pursued this option, in part because property owners have generally concluded that the effort required to move through the LAU process outweigh the potential benefits. The application must be signed by the chief executive officer of the municipality and must include a full Affirmative Fair Housing Marketing Plan (AFHMP). It also requires that a Local Project Administrator (LPA) approved by both the Municipality a nd DHCD be appointed who will be responsible for long-term monitoring of the unit. There is no application fee. Despite the challenges associated with getting ADUs on the SHI, a few Towns have had success: The Town of Yarmouth has a provision in their zoning by-law that allows for two types of accessory apartments in selected districts: “family” accessory apartments, which have no affordability requirements, and “affordable” accessory apartments, which could be eligible for inclusion on the SHI as LAUs. According to Town staff, since the by-law was adopted, many more family accessory units have been created than affordable units. For the affordable units, the Town certifies the initial eligibility of the tenant and provides annual compliance monitoring for an annual fee of $250-$500 depending on the size of the units. That said, of the affordable units created, the Town has only had success getting one listed on the SHI due to the extensive requirements for marketing, lottery, and ongoing compliance monitoring. November 2018 LOCAL ACTION UNITS GUIDELINES 10 The Town of Lincoln recently (2017) adopted an ADU provision to their zoning by-law which allows for the creation of Accessory Dwelling Units with a Special Permit from the ZBA. In response to hurdles associated with fair housing marketing and ongoing compliance, the Town has committed to creating and manage a “ready-renter” list and assist with ongoing compliance. The Town further incentivizes the creation of ADUs through the potential for tax abatements, though approval from the state legislature is still pending. Additionally, interest free cash loans of up to $25,000 will be available that can be forgiven if the units remains affordable for ten years or more. Tips for Drafting Local Approval Documents for LAUs Whatever the mechanism used to provide for the creation of Local Action Units (zoning, special permit, disposition of land, etc.) it is important that the language used in the specific local approval document is clear, and complies with all DHCD and Federal Fair Housing Requirements. In drafting a Special Permit that includes a condition to require one or more affordable units, it is advisable to be as clear as possible about the terms of affordability, but to reference existing laws and regulations to the fullest extent possible. Any Special Permit condition or Memorandum of Agreement requiring the provision of affordable units should include the following: 1. Number of affordable units 2. Description of affordable unit mix 3. Clear statement of the term of affordability (30 years or perpetuity) 4. Clear reference to a plan showing the location of the affordable units 5. A clear reference to the local action taken that resulted in the creation of the affordable unit. For example, in the case of a unit created as a result of an Inclusionary Zoning By-law, the Special Permit should include a reference to the specific section of the zoning by-law. 6. Most importantly, the document should include a clear direct ive that the unit should meet all requirements to be approved as a Local Action Unit by DHCD, and be eligible for inclusion on the Subsidized Housing Inventory (SHI). It is very important to note that any municipal approval document requiring the creation of affordable housing must not be in conflict with state or federal Fair Housing requirements. For example, if a Local Preference is specified, a durational requirement (specifying how many years a person has lived in a community) is not permitted. Staff at DHCD’s LIP Program encourage November 2018 LOCAL ACTION UNITS GUIDELINES 11 communities to provide them with draft documents as early in the approval process as possible. Once the Permit or MOU approving the creation of one or more LAU is complete: • Make sure all documents are properly recorded at the Registry of Deeds; • Notify Building Officials of Relevant Pre-Conditions; • Notify Office of Assessors that these will be Affordable Units. III. ONGOING COMPLIANCE FOR LOCAL ACTION UNITS—THE MUNICIPALITY’S ROLE After a municipality has implemented an eligible Local Action and all local permitting for one or more affordable units has been finalized, the hard work of getting the LAUs on the SHI and keeping them there begins. While the developer will be involved in the initial steps, it is ultimately the municipality’s responsibility to guide the process along. Municipal duties include: Apply to DHCD for approval of LAU application; Review Affirmative Fair Housing Marketing Plan (final approval comes from DHCD); Monitor initial occupancy process for compliance with AFHMP; Submit Requesting New Units Form (RUNF) to DHCD to get LAUs on the SHI; Conduct annual compliance monitoring, report to DHCD; For homeownership units, manage resales, refinancing, etc. For rental projects, ensure that AFHMP is up-to date, monitor income and rent limits for current and prospective tenants; On-going trouble-shooting. Given the complexity of the entire process, it is often not feasible for the same staff, board and committee members who spearheaded the local action resulting in the creation of the LAUs to serve in an ongoing monitoring role. For this reason, it is important for those promoting the creation of LAUs to identify who will ultimately be November 2018 LOCAL ACTION UNITS GUIDELINES 12 responsible for ongoing compliance. Municipal strategies for taking on these roles will be discussed at the end of this document. Applying for LAU Approval Whether the Local Action is Inclusionary Zoning, a one-time negotiation, or through the donation of public land or funds, the municipality is still required to apply for and get approval from DHCD’s LIP Program to ensure that the units will are eligible as Local Action Units. It is very important to note that even after DHCD approves the LAU application for the project in which the affordable nit is located, The LAU application process, which is spelled out in detail in DHCD’s LIP 40B Guidelines, entails the completion of an application form, along with numerous attachments. There is no fee required. The application form can be found on the DHCD website, is attached in the link below. https://www.mass.gov/files/documents/2017/10/16/localactionunitapp.doc Attachments required for a complete application include the following: 1. Evidence of Municipal Action Documentation of the municipal action that resulted in the creation of the unit (copy of the Special Permit, Town Meeting vote authorizing disposition of land, relevant section of the zoning by-law. etc.); 2. Long-Term Use Restriction (Draft) DHCD has model Regulatory Agreements (which serve as the long-term use restriction) for ownership and rental projects. The regulatory agreement is effectively a contract, in which the specific roles and responsibilities of the developer, DHCD, the municipality, and the unit occupant are written down. DHCD’s model agreement must be used for all LAU units unless there are exceptional circumstances. Draft regulatory agreements should be requested from LIP staff prior to submission of the LAU application. In requesting the application, specify the type of housing (rental/homeownership), and provide details about the project so that DHCD will provide you with the correct form. Draft documents should be redlined by the Municipality to show project-specific information, and submitted with the rest of the LAU ap plication. 3. Documents verifying the developer’s legal existence and authority to sign the Regulatory Agreement, including November 2018 LOCAL ACTION UNITS GUIDELINES 13 Certificates of Organization/Registration and Good Standing from the office of the Secretary of State Mortgagee consents to the Regulatory Agreement Trustee certificates or authorization for signers to execute all documents 4. For Condominium Projects: The master deed showing schedule of undivided interest in common areas 5. For Rental Projects Only: copy of the Local Housing Authority’s current utility allowances; 6. Massachusetts Environmental Policy Act (MEPA) Environmental Notification Form completed by the Applicant; 7. Affirmative Fair Housing and Marketing Plan (DRAFT) Advertisements and Flyers with appropriate HUD logos Informational material for applicants Application Form Non-discrimination statement Language addressing limited English proficiency (LEP) Eligibility requirements Rents/Sales Price/Condo and Utility Fees Lottery application and financial forms Lottery and resident selection plan Request for local preference Getting Individual LAUs on the Subsidized Housing Inventory (SHI) A Local Action Unit can go on the Subsidized Housing Inventory on the earliest of the following dates: The zoning permit or approval is filed with the municipal clerk In order to be eligible for inclusion on the SHI, ALL LAUs must be subject to the requirements set forth in Section III of DHCD’s 40B Guidelines relative to Affirmative Fair Housing and Resident Selection. The developer, or project owners, is responsible for ensuring compliance with “the full spectrum of activities that culminate with occupancy,” including outreach, marketing, and determining the qualifications of potential residents. The Affirmative Fair Housing Marketing Plan (AFHMP) is a document that maps out this entire process, not just for the initial occupancy, but for as long as the unit or units in a project remain affordable remains affordable. DHCD also requires that the person or entity charged with resident selection have specific qualifications and experience. Unless the developer is already qualified to conduct AFHMP activities it is typically necessary to hire a professional third party who has the necessary experience, and has been approved by DHCD to do so. Affirmative Fair Housing Marketing and Resident Selection November 2018 LOCAL ACTION UNITS GUIDELINES 14 On the date when the last appeal by the Board is fully resolved When the building permit for the unit is issued. For units restricted through funds from a buy-down program, the unit will be eligible at the time of purchase or occupancy by an eligible household. If more than 12 months elapse between the zoning approval and the issuance of the building permits, the units will become ineligible for the SHI until the date that the certificate of occupancy is issued. Similarly, if more than 18 months elapses between the issuance of the building permit and issuance of the certificate of occupancy, the units will become ineligible for the SHI until the date that the certificate of occupancy is issued. The Municipality submits units to DHCD’s Office of the General Counsel using a form titled “Requesting New Units Form” (RNUF). This is the same form that is used for all SHI-eligible units, whether they are created through a comprehensive permit, special permit, buy-down program, etc. The Requesting New Units Form (RNUF), like the initial LAU application, requires a certain amount of documentation aimed at showing that they are, in fact, eligible for inclusion on the Subsidized Housing Inventory. This includes evidence of 1. The Local Action under which the housing was authorized 2. Evidence of DHCD approval of the LAU Application 3. A copy of the recorded use restriction (regulatory agreement). 4. Evidence that the units are subject to an AFHMP that was approved by DHCD 5. A copy of the zoning permit, building permit or occupancy permit. All accompanying documentation, get submitted to: DHCD Office of the General Counsel Attn: Subsidized Housing Inventory 100 Cambridge Street, Suite 300 Boston, MA 02114 A Note on Timing If Municipality chooses to put the LAU unit on the SHI after it is occupied, it is important to ensure that initial marketing and occupancy occurred in compliance with the AFHMP. Please see the following section on “Initial Occupancy.” November 2018 LOCAL ACTION UNITS GUIDELINES 15 MONITORING Once an LAU has been included on the SHI, the municipality, in coordination with DHCD, plays an important role ensuring that the unit remains in compliance with DHCD regulations. Before an LAU is created therefore, communities should be up to speed on exactly what is required to keep an LAU on the SHI, and who will be responsible for ongoing compliance and monitoring. Read the Regulatory Agreement! General guidance for ongoing monitoring for LAUs is available in the 40B Guidelines. Project or unit-specific information, however, can be found in the regulatory agreement for that specific unit or project-a form of contract signed by the Developer, DHCD and the Chief Executive Officer of the Municipality at the time that the project is approved, and recorded at the Registry of Deeds. The Regulatory Agreement includes answers to many of the most frequently asked questions, including the identity of the developer, term of affordability, monitoring and compliance requirements, etc. For ownership LAUs, individual units are also subject to an Affordable Housing Deed Rider signed by the owner, DHCD and the municipality, which maps out the requirements for resales, capital improvements. The Municipality should make sure they whoever is charged with monitoring LAUs have access to and be familiar with all relevant documents including the local permit, Regulatory Agreement, and Deed Rider (if applicable). Initial Occupancy Section III of the 40B Guidelines, addressing the steps involved with the initial marketing and occupancy of SHI-eligible units, states that “The developer is responsible for resident selection, including but limited to drafting the resident selection plan, marketing, administering the initial lotte ry process, and determining the qualification of buyers and/or tenants. The developer is responsible for paying all of the costs of affirmative fair housing marketing and administering the lottery….” Yet while the developer is ultimately responsible for initial occupancy, it is highly recommended that the Municipality o0r their consultant carefully monitor the process in order to ensure full compliance. This includes: Reviewing local zoning decisions and permits Reviewing the AFHMP Witnessing the lottery November 2018 LOCAL ACTION UNITS GUIDELINES 16 Confirming household eligibility Maintaining copies of recorded documents, etc. Annual Reporting After the LAU is initially occupied, DHCD requires annual reporting from the developer or property manager (for rental projects) or the municipality (for homeownership units) affirming that the unit remains in compliance with DHCD regulations and the terms of the Regulatory Agreement. Rental Units Specifically, for rental units, annual reporting submitted to the Municipality and DHCD must include 1) A proposed schedule of monthly rents and utility allowances; 2) A signed certification that all occupants of affordable units continue to meet income limits; 3) Confirmation that the project or unit has been maintained in the conditions required by the LIP program and the terms of the regulatory agreement. It is very important that the individual who reviews the schedule of monthly rents and utility allowances for the municipality be familiar with the eligibility standards for the SHI as set forth in Section II of the 40B Guidelines. Homeownership Units For homeownership units, annual reporting to DHCD is a bit less complicated, in that the purchaser is not required to remain income eligible for any period of time after they occupy the unit. That said, it is a good idea to stay in regular communication with the owners of LAU units. DHCD requires monitors to obtain of an annual certificat ion from each LAU owner stating that 1) The low and moderate income units continues to be occupied by person or persons who purchased the house; 2) That any affordable units that have been resold were done so in accordance with the requirements set forth in the Deed Rider; and 3) That the unit has been maintained in a condition that complies with the requirements of the LIP Program. November 2018 LOCAL ACTION UNITS GUIDELINES 17 It should be noted that for LIP 40B and LAU homeownership units, DHCD is actively involved with the resale process, though they may contract with a third-party resale agent. Municipal Strategies for Keeping Track of Local Action Units As the subsidizing agency for all LAU units, DHCD is the final authority in terms of compliance. As noted earlier, however, DHCD relies heavily on the municipality to take the lead on monitoring both initial occupancy and ongoing, annual compliance. While a requirement for annual monitoring may seem simple, ensuring that the project or units remain in compliance with the terms of the regulatory agreement and applicable Fair Housing regulations can be complex. Situations and questions that may come up could include one or more of the following: The owner of a LAU plans to sell the home; The owner of a building including rental Local Action Units decides to sell the building; The annual rental recertification process reveals that a LAU tenant is significantly over-income; A neighbor complains to the municipality that an LAU homeownership unit is being rented as an Air B and B; A community group reports that the owner of LAU rental units refuses to rent a unit to a transgender individual. Ideally, a community will have designated a specific person or entity who will be in charge of ongoing monitoring and compliance before an LAU is created. Given the wide range of Massachusetts municipalities in terms of size and professional capacity, cities and towns have taken different approaches to keeping track of LAU units, including the use of in-house staff, reliance on a consultant, or participation in a regional housing consortium. What is most important is that whoever is performing monitoring duties has the qualifications and experience needed to do the job. In-House Staff Many municipalities (Watertown, Bourne, Needham, and Yarmouth, among others) use dedicated in-house staff to perform ongoing monitoring. Typically part of the Planning or Community Development departments, duties include reviewing and approving the AFHMP, attending and November 2018 LOCAL ACTION UNITS GUIDELINES 18 witnessing lotteries, reviewing the eligibility of initial occupants, and ongoing affordability monitoring for all units included on the SHI. Regional Housing Services Offices With the support of the Metropolitan Area Planning Commission (MAPC), the Towns of Acton, Bedford, Burlington, Concord, Lexington, Sudbury, Wayland and Weston have entered into an inter- municipal agreement establishing a Regional Housing Services Office (RHSO). Under this model, member Towns receive administrative housing services for an annual. Services include reviewing AFHMPs, compliance monitoring, inventory management, and program administration. Two other RHSOs have also been established in Metro North (Reading, North Reading, Wilmington and Saugus) and MAGIC (Bolton, Boxborough, Hudson, Littleton, and Stow) Private Consultants Some municipalities contract with use private consultants to perform ongoing monitoring and other housing-related duties. Critical to a consulting relationship is the development of a specific scope of duties that outlines timelines and deliverables. The hiring process must also comply with regulations addressing public procurement, as outlined in the Uniform Procurement Act (M.G.L. Chapter 30B). LOCAL PREFERENCE AND FAIR HOUSING FORUM Thursday March 25th 6PM Sponsored by the Brewster Housing Partnership With the Select Board, Community Preservation Committee & Affordable Housing Trust Fund Special thanks to Mass Housing Partnership WELCOME & INTRODUCTIONS Shelly Goehring, Senior Program Manager, Mass Housing Partnership Katharine Lacy, Senior Planner, Mass Housing Partnership Donna Kalinick, Brewster Assistant Town Administrator Jill Scalise, Brewster Housing Coordinator Agenda of Presentation •Introduction to the forum: Why are we here? Donna Kalinick & Jill Scalise •Zoning: Obstacles and opportunities for fair housing-Katharine Lacy •Affirmatively furthering fair housing-Shelly Goehring •Local Preference: A general definition and how it is implemented in MA- Katharine Lacy •Brewster Housing-Donna Kalinick & Jill Scalise •Recent Brewster Housing activities and fair housing •Questions & Discussion WHY ARE WE HERE? An invitation from the Housing Partnership Brewster Housing Partnership Housing Partnership Charge: The Brewster Housing Partnership was established to provide a local entity interested in and advocating for local affordable housing initiatives in accordance with the guidelines and framework of the Department of Housing and Community Development (DHCD) and the Massachusetts Housing Partnership. The partnership continues to provide input and coordination whenever a private comprehensive permit application comes before the Town and frequently comments on other projects, programs, and policies, including Community Preservation expenditures which could affect the Town’s Subsidized Housing Inventory. The committee consists of seven members appointed to three-year terms. In the context of reviewing potential housing applications, questions emerged: •What is local preference? •How does local preference relate to fair housing? What is Fair Housing? In Massachusetts, it is unlawful for a housing provider to discriminate against a current or prospective tenant based on: Race, Color, National Origin, Religion, Sex, Familial Status (i.e. children), Disability, Source of Income (e.g. a Section 8 voucher), Sexual Orientation, Gender Identity, Age, Marital Status, Veteran or Active Military Status, Genetic Information. Brewster Housing Production Plan Strategy #13 Develop a comprehensive education plan. Strategy #16 Recognize local government’s responsibility for fair & affordable housing in Brewster, and lead by example: reduce the potential for disparate impact on protected classes. Brewster Vision Plan: “Brewster is a welcoming and inclusive community that celebrates its diversity and special character.” Select Board & Town Administrator’s Pledge to Enhance Diversity, Equity & Inclusion for All Select Board Strategic Plan Community Character Goal #2 Develop plan to identify/address issues of diversity and inclusion,including potential formation of task force or advisory committee Affordable Housing Trust Fund Mission Statement The Brewster Affordable Housing Trust (“BAHT”)seeks to expand and preserve year-round rental and ownership homes that are affordable to moderate, low,and very low income households.Our efforts will foster a welcoming environment for demographically and socio-economically diverse populations.The BAHT is committed to education,collaboration,and community engagement. Presentation Goal: •To provide a common language and understanding of fair housing and local preference for future discussions and policy decisions. MASS HOUSING PARTNERSHIP Background & Context –Zoning: Obstacles & Opportunities for Fair Housing Affirmatively Furthering Fair Housing Local Preference: A General Definition and How it is Implemented in MA MHP works with communities to create innovative policy and financing solutions that provide affordable homes and better lives for the people of Massachusetts. Who we are Research on housing data to support policy efforts Community Assistance Permanent financing for affordable rental housing ONE Mortgage program Community Assistance Workshops and trainings Resources and publications Technical assistance •Assessing Needs •Local Support •Zoning & Land Use •Fair Housing •Development Process •Financing & Funding www.housingtoolbox.org www.mhp.net/datatown Local Zoning: Obstacles and Opportunities for Fair Housing Brewster Local Preference and Fair Housing Forum March 25, 2021 Photo Credit: Brewster Historical Society Priority Affordable Housing Needs Low-Income Family Housing -Garden-style apartments Rental Housing for Single People -Single Room Occupancy Buildings Subsidized Housing for the Elderly -Affordable Senior Housing Regulatory/Development Constraints Infrastructure Challenges (Water, Septic) Environmental Constraints Open Space and Preservation Goals Zoning Constraints -Lack of land zoned for MF -Land Area Requirements -Intensity Limitations -Special Conditions Brewster’s HPP: A Balancing Act 1960 Zoning By-law Five (5) pages in length Three (3) Districts -Residential -Limited Business -Business As-of-right Residential Uses -1 and 2 Family Dwellings -Agricultural Uses -Professional Practice -Up to ten (10) borders Area Regulations* -Min. lot size: 15,000 sf -Frontage: 100’ -Setbacks: 30’, 20’, 20’ -Distance between buildings: 40’ 1976 Zoning By-law (Includes Changes from 1971) More Districts -Residential Rural -Residential Low Density -Residential Medium Density -Commercial-High Density -Commercial Seasonal -Wetlands Conservancy -Municipal Refuse District New Types of Housing* -Cluster -Multifamily -Townhouse -PUD New Types of Regulations Off Street Parking Regulations Signage Regulations “Special” Regulations Area Regulations -Height -Lot Coverage -Minimum Building Size -Distance between building Non-Conforming Uses Special Permits State and National Trends in Land Use Regulation Brewster’s Current Regulatory Framework Lot sizes New Districts -Groundwater Protection District -Floodplain District -Village Business -Natural Resource Protection District (Overlay -Water Quality Protection District (Overlay) New Uses -Cellular facilities -Marijuana Dispensaries -Wind Turbines -Solar New Types of Housing -Senior Affordable Housing -Natural Resource Protection Design -Planned Residential Development -Major Residential Development -Accessory Dwelling Units -Affordable Multi-Family Housing Lot Sizes Other Septic Regulations > Title V Wetlands Regulations > Wetland Protection Act Historic Districts Commission The Cost of Increased Regulation The Cost of Increased Regulation 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 1960s 1970s 1980s 1990s 2000s 2010s Annual Housing Production in Massachusetts by Decade Multifamily Single Family The average lot size in Massachusetts is now more than an acre, or the size of an NFL football field. Spatial Implications of Increased Regulations Building Heights in non-urban towns have dropped below what was built historically Social Implications of Local Regulations Social Implications of Local Regulations Consequences: Intended or Unintended? Social Implications of Local Regulation The Power of Local Regulations More Regulated More Expensive Housing More Regulated Better Services More Regulated Higher Barriers to Entry (Exclusive) More Regulated Less Diverse (Race and Income) More Regulated Less Equitable (Redistributive) The Power of Local Regulations Zoning IS your Master Plan Brewster’s Housing Vision Housing Choices-New Opportunities for Zoning Reduces Town Meeting voting threshold from 2/3 majority to simple majority for zoning articles allowing: •Multi-family housing or mixed-use developments “as of right” in an eligible location. •Accessory dwelling units, either within the principal dwelling or within a detached structure on the same lot, as-of-right; or detached ADUs with SP •Reduced parking requirements (with a special permit) •Reduced dimensional standards: lot size lot coverage height setbacks parking Photo Credit: Brewster Historical Society Thank you! Katy Lacy, MHP katharinelacy@gmail.com Strengtheningour communitiesby affirmatively furthering fair housingShelly GoehringSenior Program Manager In this session:Our fair housing obligationsRecognizing barriers to fair housingBenefits of inclusive communities Fair Housing Act of 1968 Federal & State Protected ClassesFederal (Fair Housing Act)•Race•Color•National Origin•Religion•Sex•Familial Status•DisabilityState (M.G.L. c. 151B) All federal bases plus:•Ancestry•Age •Marital Status•Source of Income/Public Assistance •Sexual Orientation•Gender Identity•Veteran History/ Military Status•Genetic Information Two sides of the fair housing coinAnalysis of ImpedimentsAffirmatively Further Fair Housing Obligation toAffirmatively Further Fair HousingReduce segregation patternsPromote housing choiceEradicate discriminationAddress disparities in housing needs & access to opportunity AFFH needs to consider race“In the face of the clear legislative purpose of the Fair Housing Act…to combat racial segregation and discrimination in housing, an interpretation of “affirmatively further fair housing” that excludes consideration of race would be an absurd result…”‐‐Anti‐Discrimination Center of Metro NY Incorporated v. Westchester County Analysis of ImpedimentsIt’s not just about how much affordable housing you have.Examine location of your affordable housing. Consider its proximity to opportunities and resources.Does the housing increase or decrease racial diversity in the neighborhood? Strategies toAffirmatively Further Fair HousingAffirmative Fair Marketing• Follow DHCD’s marketing & resident selection plan guidelines•Market to those least likely to applyZoning•Consider ways that zoning may be creating disparate impactDiverse Housing Options• Multi‐family AND single family• Rental AND homeownership• Family AND senior What the state is doing to AFFHInvests in communities w/ racial & ethnically concentrated poverty to improve opportunitiesInvests in affordable housing development to improve access to opportunity areas & reduce perpetuation of segregationExpand housing opportunities for families w/children by requiring three bedroom units in housing funding programsPromote Visitability, Universal Design and accessibility (beyond minimum code) to improve housing for persons w/disabilities, persons aging in place and other groups Recognizingbarriers to fair housing Municipal levelOften no fair housing consideration in master plansOften no fair housing consideration in master plansNo local fair housing goals & objectivesNo local fair housing goals & objectivesResistance to look regionallyResistance to look regionallyPrimarily single family zoningPrimarily single family zoningMunicipal leadership skews to home ownersMunicipal leadership skews to home owners Tools that may excludeLocal zoning•Large lot sizes•No multi‐family “as of right” (economies of scale)•Set backs and floor‐area‐ratio (FAR)Local preference (0% vs 70% vs 100%)Resistance to public sewer and water Acknowledging impediments to fair housing is the first step. Planning to address impediments is the NEXT step. Inclusive communities are more resilient Diversify age distribution Significant decrease in young adults Is this impacting the schools? Increase local housing options Very little housing diversity & development Most housing is homeownershipHaving a healthy mix of rental and homeownership housing, as well as smaller homes, supports people in all stages of the life cycle. Support the local economy that relies on low wage labor LandscapersChildcare providersHousecleanersRetail workersMany municipal workersWhat does it say about us if we want the workers, but not the housing these workers can afford to live in?EQUITY Prepare for a diverse workplace From 1980 to 2024…•White non‐Hispanic workers expected to dip below 60%(down from 83% in 1980)Sources: Bureau of Labor Statistics, The National Center for Public Policy and Higher Education, CNN BusinessDoes it put Brewster young people at a disadvantage to live in a primarily white community?•Millennials (56% white) are more diverse than Boomers (72% white)•People of color in the workforce will have more than doubled(18% to 39%+) It’s in your hands!Analysis of ImpedimentsAFFHMore inclusive community Resources Relevant data for every community in the Commonwealth to help make the case for housing.Strategies and best practices for the creation and preservation of affordable housing.www.housingtoolbox.orgwww.mhp.net/datatown Questions?Shelly GoehringSenior Program Manager857‐317‐8525 ● sgoehring@mhp.net Local Preference Local Preference-WHY? If a municipality wishes to implement a local selection process, it must: (1)Demonstrate in the AFHMP the need for Local Preference. For instance, a community that has a subsidized rental housing or public housing waiting list with applicants likely to apply for the project may support a local preference. (1)Justify the extent of the Local Preference (the percentage of units to be set aside for local preference). That is, how does the documented local need, in the context of the size of the community, justify the proposed size of the local preference for a given project. Note, however, that in no event shall a local preference exceed 70% of the affordable units in a project. (2)Demonstrate that the proposed local preference will not have a disparate impact on protected classes Local Preference-HOW? “A municipality must provide the developer ( and the subsidizing agency) the documentation required to support a local preference within 3 months of the issuance of the Comprehensive Permit. Failure to comply with this requirement shall be deemed to demonstrate that there is not a need for a local preference and shall not be approved as a part of any Affirmative Fair Housing Marketing Plan or Use Restriction.” “The Subsidizing Agency, and in the case of Local Action Units, DHCD as well as the municipality, must approve a local preference scheme as part of the AFHMP. Therefore, the nature and extent of local preferences should be approved by the Subsidizing Agency (or DHCD in the case of LAUs) prior to including such language in any zoning mechanism. Furthermore, a comprehensive permit shall only contain requirements or conditions relating to local preferences to the extent permitted by applicable law and this policy.” Local Preference-WHO (a) Allowable Preference Categories (1)Current residents: a household in which one or more members is living in the city or town at the time of application. (2) Municipal employees: employees of the municipality, such as teachers, janitors, firefighters, police officers, librarians, or town hall employees. (3) Employees of local businesses: employees of businesses located in the municipality. (4) Households with children attending the locality’s schools, such as METCO students. Local Preference-Guard Rails b. When determining the preference categories, the geographic boundaries of the local resident preference area may not be smaller than the municipal boundaries. c. Durational requirements related to local preference, that is, how long an applicant have lived in or worked in a residency preference area are not permitted in any case. d. Preferences extended to local residents should also be made available not only to applicants who work in the preference area, but also to applicants who have been hired to work in the preference area because of a bona fide offer of employment, and applicants households with children attending the locality’s schools. e. A preference for households that work in the community must not discriminate against persons with disabilities and elderly households. f. Advertising must not have a discriminatory effect on eligible applicants. As such, local residency requirements must not be advertised as they may discourage non- local applicants Local Preference only applies to the initial sale or lease up! Percentage (%) of minority applicant in Local Preference pool must be equal to or greater than % minority residents in Metropolitan Statistical Area. Example: A forty (40) unit 40B in Barnstable County with 10 affordable units Step 1: Sort by “Open” and “Local” # Applicants in “Open Pool” (not Local): 70, including 10 minority # Applicants in “Local Preference Pool”: 30, including 2 minority Step 2: Assess % Minority Applicants in Local Pool 6.7% %Minority Population in Barnstable County 8.4% Minority Balancing Needed? YES Applicants in Local Preference Pool Minority Applicants in Local Preference Pool % Minority Applicants in Local Preference Pool 30 2 6.7% Local Preference Guard Rail: Minority Balancing Step 3: Balance •Hold preliminary drawing of all non-local minority applicants •Rank by order picked •Add minority applicants to local pool until % of minority in local pool is greater than or equal to % minorities in SMSA (8.4% in Barnstable) Minority Balancing %Total Applicants in Supplemented Local Preference Pool %Total Minority Applicants in Supplemented Local Preference Pool %Minority Applicants in Supplemented Local Preference Pool 31 3 10% Partial Bibliography for Zoning Presentation Segregation by Design Jessica Trounstein, 2018 Neighborhood Defenders, Einstein, et. al 2020 Zoning Rules, Fischel, 2015 “A New Measure of the Local Regulatory Environment for Housing Markets: The Wharton Residential land Use Index,” Gyorko et al, 2006 “The Geography of Inequality: How Land Use Regulation Produces Segregation” in American Political Science Review, 2020 “Residential Land Use Regulations in Eastern Massachusetts, “Amy Dain, Pioneer Institute, 2005 “The Causes and Consequences of Land Use Regulations,”Glaser, Journal of Urban Economics “Zoning, Housing Costs and Access to High Quality Schools,”Glaser, Brooking Institute, 2012, ETC……. BREWSTER HOUSING Recent Housing Activities & Fair Housing Brewster’s Housing Context Brewster Housing Stock: 45% owner occupied, 8% renter occupied,44% seasonal/ vacant MA Housing Stock: 56% owner occupied, 34% renter occupied, 4% seasonal/ vacant 2020 Median Brewster Home Sales Price-$470,000 (Cape & Islands Assn. of Realtors) Affordable Housing: •Affordable units on the Subsidized Housing Inventory (SHI) –268 units •5.58% of year round housing, MA mandates 10% affordable of year round housing stock. •Brewster Housing Authority-56 apartments, state subsidized housing, 2+ year wait list •Wells Court-24 apartments, senior housing, 2+ year wait list •King’s Landing-108 apartments, 5+ year wait list Demographics: Brewster, Barnstable County, Massachusetts Barnstable County Demographics Recent Housing Initiatives & Fair Housing •White Rock Commons, Comprehensive permit neighborhood •12 homes, 3 affordable, 70% local preference •Lottery managed by Housing Assistance Corporation (HAC). Fair housing outreach •2 homes-1 local preference; final home completed later, used original lottery •Brewster Buy Down Program •Up to $30,000 to purchase a home, requires a deed restriction •Approximately one buy down property a year, almost exclusively affordable resales •No local preference, fair housing outreach included with HAC resale efforts •Community Housing Forum •Fair housing discussion and representation at every step from planning through forum •Broad & targeted outreach: beyond town entities, included diverse groups and social services •Rental Assistance Program •Habitat for Humanity Paul Hush Way Brewster Rental Assistance Program •Up to $600/ month ongoing assistance or up to $6,000 emergency Covid assistance •HAC is managing agent •Universal application for all available funding. Online application •Fair housing outreach •Request for Quotes: “Perform Affirmative Fair Housing Marketing of the program” •Quarterly reports include affirmative marketing as well as assistance provided Habitat for Humanity Paul Hush Way Paul Hush Way: 14 homes in 2 phases •70% Local Preference •Affirmative fair housing marketing •157 total applicants (2 phases) •49 applicants qualified for drawing/lottery •Both the lottery pool and home ownership build selection demonstrated a fair and diverse representation of qualified applicants Upcoming Housing Opportunities Brewster Woods 30 units of affordable rental housing, 1,2 & 3 bedroom units, infrastructure construction underway. ($550,000 CPA funding, $1.68 million MassWorks grant, $250,000 HOME funds) 70% Local preference requested. Marketing by Preservation of Affordable Housing & HAC. Habitat for Humanity Request for a Local Initiative Project (LIP), home ownership, 2 homes on Red Top Road. (CPA grant request of $105,000) Requesting one home as veteran’s preference. Serenity Brewster Former Wingate Skilled Rehabilitation & Assisted Living Center bought by Elevation Financial Group, rehabilitation into age 55+ rental housing. Expected 131 units with 20% affordable. Will have a Local Action Unit (LAU) application before the Select Board for the affordable units to be placed on the Subsidized Housing Inventory (SHI). Millstone Community Housing Property 16+ acres of Town owned land designated for community housing. Currently the Housing Trust is in the initial process of developing a Request for Proposals (RFP) for the property. QUESTIONS & DISCUSSION How can Brewster affirmatively further fair housing? ELEVATION FINANCIAL GROUP, LLC Inspired Housing The lack of affordable housing in the United States is a mounting problem, and the demand for affordable multifamily and senior apartment homes is only increasing. Currently in the United States there are only 37 affordable and available units per 100 households that desperately need it. There are many contributing factors, but the shortage is due in part to the aging of America, the diminishing supply of affordable units from expiring subsidies, physical deterioration of current properties and an increase in the costs of operation. In 2006, Elevation was born with a desire to confront the increasing demand across the United States for affordable senior and multifamily housing. Founded by brothers Chris and Michael King, the Central Florida company was launched with a commitment to creating affordable housing options and making a positive and measurable impact in the communities that it serves. Since inception, Elevation has operated with an understanding of the stresses and complexities impacting many affordable housing programs. By developing strong local, state and regional relationships with housing agencies, public housing authorities and the Department of Housing and Urban Development, Elevation has since become a leader in acquiring, managing and revitalizing historic and distressed senior and multifamily communities. By successfully re-envisioning affordable multifamily housing that is clean, safe and beautiful, Elevation has proven its acumen and proficiency in renovating and managing properties in ways that uplift the lives of residents, staffs and communities. An Underserved Marketplace The Affordable Housing Problem A Desire For Change CREATING AFFORDABLE AND INSPIRING HOUSING 1.) The Affordable Housing Gap Analysis 2019 Elevation includes a consortium of companies specializing in multifamily real estate investment, property management and property revitalization. Through these companies, Elevation has developed a portfolio of award-winning properties throughout the Southeast United States. By integrating expertise in finance, property management, property renovation and community revitalization, Elevation seeks properties with undiscovered value, restores and manages wisely, and positions the properties for significant value creation and financial sustainability. Elevation Property Management, LLC Elevation Property Management, LLC provides daily and ongoing property management services for multifamily and independent senior properties. Elevation Property Management is committed to delivering superior service while maximizing occupancy levels and providing the highest quality living for families and seniors. Elevation Design and Revitalization, LLC Elevation Design and Revitalization, LLC conceptualizes, manages and executes multi- million dollar property renovations. With a commitment to implementing strong design and creating elegant spaces, Elevation Design and Revitalization seeks to redefine what typical affordable housing looks like and create properties more conducive to building a healthy sense of community. Elevation Scholars, Inc. As the major focus of our corporate philanthropy, The Elevation Scholars, Inc. focuses on educational inequality in the United States, primarily in Central Florida. The goal is to prepare high-achieving students from low-income families for acceptance into the nation’s most selective colleges and universities and to walk with them through college graduation. Serenity Towers on the St. John's Independent Senior Community Sanford, Florida BEFORE AFTER BEFORE AFTER Serenity Apartments at Hickory Hill Independent Senior Community Memphis, Tennessee BEFORE AFTER Redifining and Revitalizing Affordable Housing Serenity Apartments at Baton Rouge Multifamily Community Baton Rouge, Louisiana Since 2006, Elevation has been transforming communities and creating beautiful, vibrant homes where residents come first. Elevation Financial Group, LLC 201 E Pine Street, Suite 200 Orlando, Florida 32801 Phone: 407-215-1350 Email: info@ElevationFinancialGroup.com www.ElevationFinancialGroup.com ©2020 Elevation Financial Group, LLC Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Upcoming Meeting Schedule & Format for Town Committees DATE: June 4, 2021 In light of changing state protocols, pending legislation, and currently available technology, we are recommending the following approach to Town board and committee meetings starting next month: In-person/hybrid meetings can be held in Room A only in July and August In-person/hybrid meetings are anticipated to begin in Room B as well starting in September In-person attendance will be limited to board/committee members and staff only through September Public attendance will continue to be through Zoom webinar through September In-person attendees will not be required to wear masks but may choose to do so; we do not currently plan on installing partitions between attendees; rooms are equipped with air purifiers and will be cleaned between meetings Committee members and/or staff can opt to participate remotely instead of in- person; we anticipate that state legislation will waive in-person quorum requirements Initial limit of six (6) individuals attending in-person in Room A, subject to change Limits on in-person attendance in Room B (once available) will be based on circumstances at that time Due to scheduling conflicts, some committees may not be able to meet in-person until September Please see attached memo from Donna Kalinick for more details. I want to express my appreciation to all of the volunteers who serve on our boards and committees for their patience and flexibility over the past 15 months. We are hopeful that by early this fall the state will have determined their policy position and adopted related legislation so that we can develop a long-term plan for our boards and committee in a way that maximizes the benefits of both remote and in-person participation. Office of: Select Board Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Peter Lombardi, Town Administrator FROM: Donna J. Kalinick, Assistant Town Administrator for Community Development & Finance RE: Committee Meetings, July-September 2021 In May, the Town working with BGTV, installed a ZOOM hybrid option in Room A, anticipating a future need to hold hybrid meetings in the near term. Since then, the State has lifted regulations and will end the State of Emergency as of June 15th, suspending provisions that allow for remote meeting participation. We know now that the State is working on a legislative fix through September 1st. Based on our discussion with JP Ludwig and Suzanne Bryan, BGTV, the following recommendations are made for committee meetings and scheduling for the months of July, August and September. At this time, we can hold one Zoom hybrid in-person meeting and one Zoom fully remote meeting. We will work to install a second hybrid option in Room B to be completed by the end of August. At this time, demand for these installations and services is very high. No public attendance of meetings will occur until at least October. The following Committees will meet in Room A and have the Zoom hybrid in-person meeting: Select Board, Conservation Commission, Planning Board, Board of Health, Affordable Housing Trust, Brewster School Committee, Natural Resources Advisory, Vision Planning, CPC, Golf Commission and Recreation Commission Due to scheduling conflicts, the following Committees will meet remotely: ZBA, HDC, Housing Partnership, Cultural Council, Assessors, OKHD **Finance Committee will have the option to meet the 1st and 3rd Wednesdays at 4pm or they can meet remotely at 6pm Office of: Select Board Town Administrator The following committees who meet during the day have the option to go hybrid or remain remote. Due to scheduling, this decision must be made up front for all three months: Bikeways, Water Commissioners, WQRC, Cemetery Commission, COA Board, Energy Committee, Drummer Boy Park Advisory Committee, Historical Commission, Recycle Commission Due to the complexity of scheduling, making the rooms safe and ensuring continued social distancing, the following guidelines will apply: 1-All in person hybrid meetings must end ½ hour prior to the next scheduled meeting to allow for cleaning in-between 2-In person hybrid meetings will be limited to 6 total people. Committees and their support town staff will have to determine how that will function for them. 3-Committees may not change their date or time without first talking to administration who will coordinate changes with BGTV and the Town Clerk’s office May 28, 2021 Brewster Conservation Commission 2198 Main St Brewster, MA 02631 Re: Continuation of Remote Meetings Dear Commission Members: The intent of this letter is to inform you that Coastal Engineering Co., Inc. (CEC) is in favor of, and supports the continuation of remote Conservation hearings, despite the end of the COVID-19 restrictions. Over the course of the past year, we at CEC have found that participating in remote hearings has been extremely beneficial, not only for travel time savings, but also for consultants, clients and abutters who may not have the opportunity to appear in-person. We at CEC hope that you and the other members of the Commission approve the continuation of remote meetings indefinitely. Thank you for your time and consideration. Respectfully, COASTAL ENGINEERING CO., INC. Carla A. Davis cc: Noelle Aguiar, Conservation Administrator Archive d: Friday, June 4, 2021 2:28:13 PM From: McCarthy-Licorish, Lisa N (DPH) Se nt: Tue, 25 May 2021 12:18:36 To: McCarthy-Licorish, Lisa N (DPH) Subje ct: Governor Baker Files Legislation to Extend Certain CO VID-19 Emergency Measures Se ns itivity: Normal Pre ss Release : https://www.mass.gov/news/governor-bake r-files-l e gislation-to-e xte nd-certai n-covi d-19-emergency-measures FOR IMMEDIATE RELEAS E: \u8203 ?May 25, 2021 CONTACT Governor's Pres s Office\u8203 ? gov.press @mas s .gov Governor Bake r File s Legislation to Extend Certain COVID-19 Emergency Measures\u8203 ? BOSTON — Today, Governor C harlie Baker will file legis lation to extend certain emergency meas ures currently in place via executive orders that are set to expire on June 15 when the State of Emergency will be res cinded. Mos t res trictions, including limitations placed on bus ines s es , will be res cinded effective May 29 as Mas sachusetts nears the g oal of vaccinating four million res idents. This legis lation propos es to extend meas ures providing for a temporary s uspens ion of certain open meeting law requirements , s pecial permits for expanded outs ide dining at restaurants, and billing protections for COVID-19 patients . When the State of Emergency ends , thes e orders will expire, and temporarily extending these meas ures will allow for time to trans ition. Extending thes e meas ures , which were instituted by executive order, requires leg is lation. To allow public bodies to s afely meet during the pandemic and ensure public acces s to meetings, Governor Baker is s ued an Executive Order in March 2020 allowing thes e bodies to meet quorum requirements even if meetings were held remotely through electronic means as long as meas ures were taken to ens ure the public with electronic access to the proceedings . The bill filed by Governor Baker today will extend thes e provisions related to the C ommonwealth’s Open Meeting Law until September 1, 2021, which will allow additional time to cons ider pos s ible permanent changes to the open meeting law to provide for g reater flexibility in conducting open meetings through reliance on electronic s treaming and s imilar meas ures . The bill will als o grant municipalities authority to extend s pecial permits for res taurants offering outdoor dining is s ued under the State of Emergency through November 29, 2021. Under an Executive Order is s ued in 2020, municipalities were permitted to use an expedited proces s to approve temporary permits for new or expanded outdoor dining and alcohol s ervice. Without a legis lative extension, s pecial permits granted under the Governor’s Order will expire 60 days after the end of the State of Emergency. The legislation will als o extend a protection adopted in an executive order that prohibits medical providers from billing patients who have received COVID-related emergency and inpatient s ervices for charges in exces s of costs paid by their ins urers . As filed, the protection would extend until January 1, 2022, at which time recently pass ed federal legis lation that included protections for both emergency and non- emergency cas es will become effective. Earlier this year, Governor Baker s ig ned legislation es tablis hing s urpris e billing protections for patients for non-emergency services. “Mass achus etts is leading the nation in the vaccination effort and that prog res s is enabling the Commonwealth to return to normal,” said Governor Charlie Baker. “Thes e temporary meas ures will help bus ines s es and residents in this trans ition period, and I look forward to working on thes e and other is sues in the week ahead with our partners in the Leg is lature.” Las t week, Governor Baker announced that on May 29, all indus tries will be permitted to open. With the exception of remaining face-covering requirements for masks in public and private trans portation s ys tems , hos pitals and other facilities housing vulnerable populations , all indus try res trictions will be lifted at that time, and capacity will increase to 100% for all indus tries . The gathering limit will be res cinded. Before June 15, the adminis tration plans to take additional s teps that will permit the continuation of targeted public health meas ures beyond the end of the State of Emergency, including the mas k requirements announced las t week. ### Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Disposition of Surplus Property DATE: June 4, 2021 The Brewster Historical Society (BHS) has approached the Town expressing interest in moving the barn currently located at Spruce Hill to Windmill Village at Drummer Boy Park. To properly dispose of this structure in a manner consistent with MGL Ch 30B, the Town has to undertake the following steps: Town determines the value of the property based on procedures customary in the appraising profession – the assessed value is $6,100; BHS requested it be sold to them for $1; we recommend disposition at 50% of the assessed value ($3,050). Select Board declares the property available for disposition and determines value (see above) and sets restrictions for re-use of the structure, if any. Since the Town is proposing to sell the structure for an amount that is less than the determined value, the Town must post notice of such in the Central Register. BHS must file a disclosure of beneficial interest with DCAMM. Town Counsel prepares purchase and sale agreement and transaction is completed. The barn is currently only being used to store materials for BHS. Attached is a recent photograph for your reference. As previously discussed, the Town has several properties and structures which are currently underutilized and could be disposed of. Shortly before the pandemic, we discussed whether the Building Needs and Assessment Committee, which has been inactive for several years, had capacity and interest to taking these projects on. No further discussion or action has taken place since. In the meantime, Town Meeting appropriated funds in September 2020 to complete environmental due diligence on the old DNR barn on Main Street with a plan to dispose of that in the near future given the level of unsolicited interest in the building and property. In terms of local permits, BHS would be required to secure a certificate of exemption from the Brewster Historic District since the structure is proposed to be moved within the district without any significant alterations. While Windmill Village is not formally Office of: Select Board Town Administrator located in Drummer Boy Park, it is important that this proposed project be coordinated with the recommended updates to the Master Plan given their proximity. Representatives from BHS have been actively involved in those planning efforts. BHS plans to submit an application to the Community Preservation Committee later this month seeking CPA funding at Town Meeting in Fall 2021. The full project cost is currently expected to be $62,940. BHS is seeking a letter of support from the Select Board for their application, which we plan to include in your June 21 consent agenda if the Board is supportive. Finally, please see attached recent correspondence from the Brewster Historical Commission to BHS regarding several questions they have about the proposed project. We have invited representatives from BHS and BHC to attend your meeting next Monday night if you have any questions. Archive d: Friday, June 4, 2021 4:26:18 PM From: Jones, S. Se nt: Wed, 20 Jan 2021 15:46:55 To: Peter Lombardi Subje ct: Spruce Hill barn Se ns itivity: Normal Peter: If this requires a formal letter, please let me know. As previously indicated, the Brewster Historical Society (BHS) is interested in acquiring the barn at Spruce Hill. Our first inclination is to request that it be sold to the Brewster Historical Society for $1.00. We understand that this would require a notice in the Central Register. Perhaps the reason for selling it for less than "fair market value" is that there are already CPA funds invested in it, that the Historical Society has used it for storage of artifacts, the town does not have a current use for it and it can be preserved for a useful purpose by the Historical Society. If the town is willing to sell it to BHS for $1.00, the purchase by BHS would be contingent upon the following: 1. Receipt of CPA funds for the move to BHS Windmill Village and reconstruction 2. Approval of the relocation to Windmill Village by the Brewster Building Dept. ("demolition" permit and "construction" permit) 3. Approval of the removal from Spruce Hill and relocation at Windmill Village by the Old Kings Highway Historic District Committee If the town is NOT willing to sell it to BHS for $1.00, but is willing to sell to BHS for $6,100.00, the purchase by BHS would be contingent upon the receipt of CPA funds for the purchase as well as the previous 3 contingencies. Steve Stephen Jones, Treasurer Archive d: Friday, June 4, 2021 4:25:42 PM From: Peter Lombardi Se nt: Fri, 4 Jun 2021 13:56:57 To: Peter Lombardi Subje ct: FW: CPA support letter Se ns itivity: Normal Peter Lombardi Town Administrator Town of Brewster 508-896-3701 x. 1128 Effective March 9, 2021, until further notice: Based on current state guidance and public health data, Brewster Town Offices are open to the public on Tuesdays and Thursdays during regular business hours. Residents and visitors are urged to continue to access town services remotely if possible. Phone messages and email communications will continue to be answered promptly. Thank you for your understanding and cooperation. For the latest updates on Town services, please visit www.brewster-ma.gov. From: Mary Chaffee <mchaffee@brewster-ma.gov> Sent: Monday, May 10, 2021 7:43 PM To: Pete r Lombardi <pl ombardi @brewster-ma.gov> Cc: Eri ka Mawn <emawn@brewster-ma.gov> Subject: FW: CPA support l etter ____________ Mary Chaffee Chai r, Select Board Town of Brewster 2198 Main Street Bre wste r, MA 02631 From: Sally Gunning <s allygunning@comcast.net> Date: Monday, May 10, 2021 at 3:59 PM To: Mary Chaffee <mwchaffee@aol.com> Subject: CPA s upport letter Dear Mary,The Brewster Historical Society is applying for CPC funds to purchase, relocate to Windmill Village, and restore/rehabilitate the circa 1920 barn at Spruce Hill.As mo re and more people realize that BHS is a safe and responsible reposito ry for their historical treasures, we find ourselves in need ofadditional space. We do not want to add any new construction to the Windmill Village site, but moving the barn there would pro vide thespace and be a good use of an existing building. (In 2008 CPA mo nies funded a partial restoration of this building by BHS, where it servedfor storage of non-climate-sensitive BHS artifacts). The Town has asked for half the assessed price of the structure ($3,050), and the BHS Board has approved the purchase co ntingent o n ourgetting the purchase price and the moving and restoratio n/rehabilitation co sts via a CPA application. The estimated co st of the mo ve andthe rehabilitation of the building once moved is $62,940. We would like a letter of support from the Select Board regarding the purchase, relocation, and restoration/rehabilitatio n o f the Spruce Hillbarn. The applicatio n is due July 1. Thank you fo r your kind attention to this matter.Sally Sally C. Gunning, President The Brewster Historical Society, Inc. PO Box 1146 Brewster, MA 02631 508-896-9521 www.brewsterhistoricalsociety.org Sally Gunning President Brewster Historical Society Dear Sally: The Brewster Historical Commission met on May 26th and discussed your proposal to move the shed, part of the historic property at Spruce Hill, to the Windmill Village. Several questions were raised regarding this proposal: 1.We are concerned about the absence of an overall plan by the town for this historic property and specifically the deteriorating condition of the Spruce Hill house. As a commission we are opposed to the demolition of this historic house and want to work with the town on a plan for preserving the house and the barn. Without an overall plan at this point for the property we have some concerns and questions about moving the barn over the short term. 2.We also have a clear issue with the advisability of separating two historic structures located on the same property. 3.What is the proposed use of the shed at Windmill village? Will it be open to the public? 4.Will the stone foundation also be moved or will the shed be placed upon a new stone foundation at Windmill Village? We look forward to continuing to work with the Brewster Historical Society on this matter. Sincerely George Boyd Chairman, Brewster Historical Commission Adopted July 6 1 FY22 BREWSTER SELECT BOARD LEADERSHIP & LIAISON ASSIGNMENTS A. Leadership Position FY2022 Chair, Select Board C. Bingham Vice-Chair, Select Board D. Whitney Clerk, Select Board N. Chatelain Chair, Board of Public Works Chair, Personnel Board Vice Chair, Personnel Board B. Liaison Assignments Committee/Board/Commission Elected or Appointed # of Members FY2022 Agricultural Commission Appointed 7 Alewife Committee Appointed 3 All Access Citizens Committee Appointed 7 Barnstable County Energy Committee Appointed 1 Bikeways Committee Appointed Up to 7 Board of Assessors Appointed 3 Board of Health Elected 5 Brewster Housing Authority Elected 5 Brewster Housing Partnership Appointed 5 Brewster Ladies Library - - Brewster Reopening Advisory Coalition Invited >20 Brewster School Committee Elected 5 Building & Needs Comm. Recommend dissolving Appointed 7 Cable Television Advisory Committee Appointed 7 Cape Cod Technical High School Elected Cape Cod Water Protection Collaborative Appointed 1 Brewster rep Capital Planning Committee Appointed 5 (3 citizens, Treasurer & TA) CC & I Water Protection Fund Board Appointed 15 Cemetery Commission Appointed 5 Chamber of Commerce (Brewster) - - Charter Committee (new) Appointed ? Community Center Study Committee (future) Appointed Community Preservation Committee Appointed 9 total; 4 SB appointees Conservation Commission Appointed 7 Coronavirus Task Force Invited >20 Adopted July 6 2 Committee/Board/Commission Elected or Appointed # of Members FY2022 Council on Aging Appointed 7 Crosby Property Committee - - Cultural Council Appointed 9 Dog Park Development Committee Appointed No more than 7 Drummer Boy Pk. Access. Recommend merge into next listing Appointed 5 Drummer Boy Park Master Plan Committee (future) Appointed ? Energy Committee Appointed 5 Finance Committee Moderator Appt. 9 Fire Department - - Golf Commission Appointed 7 Historic District Committee Elected 5 (up to 7 with 2 alternates) Historical Commission Appointed 5 Housing Trust (voting member) Appointed 7 Human Services Appointed 9 Mill-sites Committee Appointed 7 Natural Resources Commission (future) Appointed ?? Nauset Regional School Committee Elected 4 Open Space Committee 9 Pathways Committee Appointed 7 Planning Board Elected 7 Pleasant Bay Alliance - - Police Department - - Recreation Commission Elected 5 Recycling Commission Appointed 7 Regional Transit Authority Appointed 1 Brewster Rep. Tri-Town Septage Plant Board of Managers Appointed 1 Vision Planning Committee Appointed 9 Water Commissioners Appointed 3 Water Quality Review Comm. (voting member) Appointed 7 Website Update Committee Assigned 6 Zoning Board of Appeals Appointed 9 (5 regular & 4 alternate) FYI ITEMS (MAIL) June 7, 2021 1.Letter from Building Commissioner regarding demolition of 81 Glenwood Road. 2.Resignation letter- CC Technical HS School Board; Lynn M. Gorey 3.CVEC Monthly Comprehensive Offtaker 4.CVEC Net Metering Credit and Billing Report 5.Letter of Support for Latham Center’s campus expansion 6.Brewster Community Blood Drive, June 9th – Northside United Methodist Church 7.Nauset Youth Alliance June Letter 8.Brewster Planning Board – Abutter notification of Public Hearing 9.Comcast Emergency Broadband Benefit 10.MA Municipal Asst. Collector Certification- Carrie Guiliano Wednesday, June 9th 10 am – 4 pm Northside United Methodist Church 701 Airline Rd Brewster *******Appointments are required. To make an appointment, please visit our website listed below. Amazon gift card for all donors!!