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HomeMy Public PortalAboutCPC Packet 060921Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 MEETING AGENDA June 9, 2021 at 4:00 PM (Remote Participation Only) This meeting will be conducted by remote participation pursuant to Gov. Baker’s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Meetings may be joined by: 1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. 2.Zoom Webinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be recognized. Community Preservation Committee Faythe Ellis Chair Sharon Marotti Vice Chair Elizabeth Taylor Clerk Roland Bassett Jr. Barbara Burgo Bruce Evans Peggy Jablonski Diane Pansire Paul Ruchinskas CPC Assistant Beth Devine 1.Call to Order 2.Financial Update 3.Discussion and possible vote on FY22 Open Space administrative expense request 4.Update from Housing Coordinator 5.Project Updates 6.Update on RFP for CPA plan 7.Committee membership review for FY2022 8.Approval of minutes from 5/26/21 9.Items the Chair could not anticipate 10.Announcements 11.Motion to Adjourn Date Posted: Date Revised: 6/07/21 Form PE 6/3/2021 APPLICATION FOR COMMUNITY PRESERVATION ACT PROFESSIONAL EXPENSE FUNDIN Open Space Committee Expenses & Burke Parcel Date: June 2, 2021 Name of Person Submitting Request: Elizabeth Taylor, Open Space Committee Daytime Phone Number: 774-216-1659 Email Address: etaylor@brewster-ma.gov Requested Amount: not to exceed $9,700 Expense Description: Contractual agreement with town to prepare state L.A.N.D. grant for Burke parcel. The Acquisition cost will be $362,500 and we are seeking a maximum award of $190,060. Open Space expenses: $4,000 Mark Robinson Standard contractual agreement to work with Open Space Committee $1,200 Cost for initial appraisal for Burke parcel $4,500 Application for State L.A.N.D Grant $9,700 Total requested at this time. These expenses will come out of FY22 funds. Category: X Open Space ☐ Historic Preservation ☐ Recreation ☐ Affordable Housing CPC Action: ☐ Approved Amount: $______________ CPC Liaison: ☐ Disapproved ☐ Other Action: Date CPC Chair Signature Brewster Housing Coordinator Update February 2021 Jill Scalise Ongoing Activities/ Projects 1.Community Outreach and Education (Housing Production Plan (HPP) Strategy #13) Responded to email and phone requests for information and assistance, 44 total requests for housing information (26) or assistance (18). 2.Millstone Parcel (Select Board Strategic Plan Goal H-3, HPP Strategy #15) The Housing Trust is working with Laura Shufelt, Mass Housing Partnership (MHP), to draft the Millstone Request for Proposal (RFP). This will continue over the coming the months at Housing Trust meetings. 3.Brewster Affordable Housing Trust Fund (BAHT) (HPP Strategy #7) Continued work on Millstone property, Rental Assistance Program and SHI. Information throughout update. 4.Brewster Rental Assistance Program (B-RAP) (Strategic Plan H-2) with COVID emergency assistance Program continues. Quarterly report from Housing Assistance Corporation (HAC). Able to aid five households with over $19,000 of RAFT funds. 5.Brewster COVID -19 Fund  Applications, interviews, follow-up & funding continue. For info: covidrelieffund@brewster-ma.gov 6.Brewster Housing Partnership (BHP) (HPP Strategy #16) BHP is sponsoring a Local Preference & Fair Housing Virtual Educational Forum 3/25/21. Worked on planning for forum presentation with MHP. Also will include Select Board, CPC, Housing Trust. 7.Subsidized Housing Inventory (SHI) (HPP Strategy #10) Waiting on DHCD & legal processes for preservation of several uninhabited SHI properties. Responded to several requests for information regarding refinancing of affordable homes. 8.Redevelop Existing Properties for Affordable Housing (HPP Strategy #6) Elevation Financial Group is redeveloping 873 Harwich Rd. into 131, age 55+ rental units. Continued communication with Elevation and work towards Local Action Unit (LAU) application for affordable units & placement on SHI. Provided information for next steps and fair housing lottery agents. 9.Comprehensive Permit Projects (HPP Strategy #14) Brewster Woods (30 affordable rental units): Infrastructure work continues. Donna Kalinick is overseeing MassWorks grant. Bi-weekly construction meetings. Site Visit. Gave tour to HAC representatives. Working to participate in MassDocs for closing of developer’s construction loan. Habitat for Humanity- Paul Hush Way- ZBA approved form of Home Owners Association documents as required for comprehensive permit. 10. Collaboration (HPP Strategy #9) With Donna Kalinick, presented about Brewster Housing at Mass Housing Partnership virtual training “How Communities are Supporting the Development of Affordable Housing.” Participated in HOME Consortium and MA Making the Case for Affordable Housing Zoom meeting. New Projects/ Upcoming Activities. Local Preference & Fair Housing Virtual Educational Forum with MHP scheduled for 6PM March 25th Habitat for Humanity- Red Top Road- Local Initiative Program (LIP) application request expected to come before the Select Board in April for two affordable homes. Personnel Worked with: Assessor, Building Dept., CPC, Health Dept., Housing Partnership, Housing Trust, Planning Dept., Select Board, and Town Administration. Participated in Housing Trust & Partnership meetings, also attended ZBA meeting. Attended trainings: Local Initiative Program: How to Create Community Supported Housing, Lower Cape Housing 101, and Zoning & Land Use Implications: Housing Choice Law Brewster Housing Coordinator Update March 2021 Jill Scalise Ongoing Activities/ Projects 1.Community Outreach and Education (Housing Production Plan (HPP) Strategy #13) Responded to email and phone requests for information and assistance, 51 total requests for housing information (33) or assistance (18). Office hours held on Thursdays from 10-12. Website Announcement for Community Development Block Grant. Wrote Annual Report. Met with representatives of Vision Planning Committee about Brewster housing. 2.Millstone Parcel (Select Board Strategic Plan Goal H-3, HPP Strategy #15) At public Housing Trust meetings, Laura Shufelt, Mass Housing Partnership (MHP), is working with the Trust to draft the Millstone Request for Proposal (RFP). Discussion of specific focus areas began in March. Led Millstone property tours for Trust members. Met with Water Department about water easement. 3.Brewster Affordable Housing Trust Fund (BAHT) (HPP Strategy #7) Continued work on Millstone property, Rental Assistance Program and SHI. Information throughout update. 4.Brewster Rental Assistance Program (B-RAP) (Strategic Plan H-2) with COVID emergency assistance Program managed by Housing Assistance Corporation (HAC). CPC grant request of $150,000 for two additional years of funding. Request presented to Finance Committee, unanimous support. 5.Brewster COVID -19 Fund  Applications, interviews, follow-up & funding continue. For info: covidrelieffund@brewster-ma.gov 6.Brewster Housing Partnership (BHP) (HPP Strategy #16) Local Preference & Fair Housing virtual educational forum held with Select Board, CPC & Trust. Presentations by MHP, Asst. Town Administrator Donna Kalinick & Housing Coordinator. 7.Subsidized Housing Inventory (SHI) (HPP Strategy #10) Refinance request for affordable home processed, then recommended to and approved by Select Board. Follow-up regarding several affordable homes with concerns. 8.Redevelop Existing Properties for Affordable Housing (HPP Strategy #6) Elevation Financial Group is redeveloping 873 Harwich Rd. into 131, age 55+ rental units. Waiting on Elevation for fair housing component and next steps with DHCD. Latham Centers, Inc. staff review, rehabilitation of property includes potential creation of affordable apartments for young adults in an educational program. 9.Comprehensive Permit Projects (HPP Strategy #14) Brewster Woods (30 affordable rental units): Infrastructure work progressing. With Ms. Kalinick, met with MassWorks liaison regarding grant progress and use. Bi-weekly construction meetings. 10.Collaboration (HPP Strategy #9) Participated in HOME Consortium, MA Making the Case for Affordable Housing Zoom meeting, MHP listening tour & CHAPA Municipal Engagement meeting. Met with representatives from Hingham Trust. New Projects/ Upcoming Activities. Community Development Block Grant (CDBG) of $1.3 million awarded for home rehabilitation and childcare in Dennis, Brewster and Wellfleet. Applications not yet available. Habitat for Humanity- Red Top Road- Local Initiative Program (LIP) presentation to Select Board April 5th for two affordable homes on land donated by resident. Personnel Worked with: Assessor, Building Dept., CPC, Finance Comm., Health Dept., Housing Partnership, Housing Trust, Planning Dept., Vision Planning Comm., Select Board and Town Administration. Participated in Housing Trust & Finance Comm. meetings & Local Preference and Fair Housing forum. Attended trainings: Housing Choice briefing & Lower Cape Housing Institute RFP training, Brewster Housing Coordinator Update April 2021 Jill Scalise Ongoing Activities/ Projects 1.Community Outreach and Education (Housing Production Plan (HPP) Strategy #13) Responded to email and phone requests for information and assistance, 44 total requests for housing information (26) or assistance (18). Office hours held on Thursdays from 10-12.  Website announcement about Habitat for Humanity Red Top Road and Housing Office webpage updated. 2.Millstone Parcel (Select Board Strategic Plan Goal H-3, HPP Strategy #15) At public Housing Trust meetings, Laura Shufelt, Mass Housing Partnership (MHP), continued working with the Trust to draft the Millstone Request for Proposal (RFP). Followed-up with Building Commissioner. 3.Brewster Affordable Housing Trust Fund (BAHT) (HPP Strategy #7) Select Board passed financial policy regarding short-term rental revenue, with 50% of revenue allocated to BAHT. $250,000 of Trust funding, from short-term rental revenue, is on the proposed operating budget. 4.Brewster Rental Assistance Program (B-RAP) (Strategic Plan H-2) with COVID emergency assistance Program managed by Housing Assistance Corporation (HAC). Continue referring residents with needs to HAC. Stimulus funding also received. CPC grant request of $150,000 for two additional years of funding. 5.Brewster Housing Partnership (BHP) (HPP Strategy #16) Sent out material, including a link to the presentation and the Power Point slide deck, from the Local Preference & Fair Housing educational forum. Links also posted on Housing Office webpage. 6.Subsidized Housing Inventory (SHI) (HPP Strategy #10) Assisted with two refinance requests. SHI home refinancing involves approval by Select Board. Follow-up regarding several affordable homes with concerns, including site visits to properties. 7.Preservation of Housing and Related Support of Brewster Residents Brewster COVID-19 Relief Fund: Sent outreach email blast. Also interviewed, completed evaluations, and recommended several applicants. For info: covidrelieffund@brewster-ma.gov Community Development Block Grant (CDBG) funding for home rehabilitation and childcare. Waiting on applications. Presentation to Select Board for Brewster to be lead grant community in next fiscal year. 8.Redevelop Existing Properties for Affordable Housing (HPP Strategy #6) Elevation Financial Group is redeveloping 873 Harwich Rd. into 131, age 55+ rental units. Followed-up with Elevation, continue waiting for more information to move forward with next steps with DHCD. 9.Comprehensive Permit Projects (HPP Strategy #14) Brewster Woods (30 affordable rental units): Infrastructure work progressing including landscaping. Bi- weekly construction meetings. Donna Kalinick overseeing Mass Works grant and coordination. 10.Collaboration (HPP Strategy #9) Vision Planning Committee representatives met with and interviewed the Housing Trust & Partnership. Participated in HOME Consortium, Lower Cape Spring Peer Group, Lower Cape Rental Assistance Zoom, MA Making the Case for Affordable Housing Zoom, and CHAPA Municipal Engagement meeting. New Projects/ Upcoming Activities. Habitat for Humanity- Red Top Road- Local Initiative Program (LIP) application for two affordable homes on land donated by resident approved by Select Board and submitted to DHCD. Application in 30 day comment period. News article about the land donation and plans for homes in the Cape Cod Times. Personnel Worked with: Assessor, Building Dept., CPC, Council on Aging, Health Dept., Housing Partnership, Housing Trust, Planning Dept., Vision Planning Comm., Select Board and Town Administration. Participated in Housing Trust, Housing Partnership and Select Board meetings. Attended trainings: Fair Housing Symposium: Building the framework for a more equitable MA, Workshop on regional approaches to housing, and Cape Cod Foundation’s Housing & homelessness across Cape Cod. From: Maria Plati Sent: Friday, June 4, 2021 9:03 AM Subject: You're invited: Brewster Woods Groundbreaking June 22 Preservation of Affordable Housing and Housing Assistance Corporation invite you to join Congressman William R. Keating, Massachusetts Secretary of Housing and Economic Development Mike Kennealy, and local officials, partners and supporters at the Groundbreaking for the future Brewster Woods, a new affordable housing development in the town of Brewster. Tuesday, June 22 at 9:30 a.m. 30-40 Brewster Woods Drive (off Brewster Road), Brewster, MA GPS address: 9 Frederick Court, Brewster, MA RSVP by June 10 to events@poah.org Park at the site or on one side of the road. In the event of heavy rain, call (617) 449-0880 for event updates. Please note: This is a construction site. You may wish to wear appropriate footwear. Guests are asked to follow COVID protocols for their safety. Community Preservation Committee Minutes of May 26, 2021 Page 1 of 3 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Virtual Meeting Wednesday, May 26, 2021 at 4:00 p.m. MEETING MINUTES OF MAY 26, 2021 Present: Community Preservation Committee (CPC) - Chair Faythe Ellis, Vice-Chair Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Bruce Evans, Paul Ruchinskas, Peggy Jablonski, Diane Pansire (4:04PM), Barbara Burgo (4:07PM) Absent: Also Present: Cynthia Bingham, Select Board; Mike Trovato, Brian Wall, and Ted Baylis from PBCB Chair Faythe Ellis called the meeting to order at 4:02 pm and announced a quorum. This meeting will be conducted by remote participation pursuant to Gov. Baker’s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. 1.Discussion and possible vote to amend PBCB Dock Project award conditions Faythe and Peggy met with PBCB last week and agreed to come back to the Committee for Pleasant Bay to make their case and explain the requests to the group. Ted Baylis addressed the Committee and reviewed the Project. We understand public funds must be used for public use. The issue is that we intend to be doing more borrowing in the future and any other financing would create obstacles when we are expanding the PBCB campus. We would like to look at the agreement as a contract with enforcement provisions. Per Faythe’s request, we might find additional comfort in knowing the Orleans Conservation Commission, wanted to know what might happen if the ownership changed. There is a condition in our Order of Conditions that states if the ownership ever changes, the dock has to be removed. Brian Wall, a member of the PBCB Board and attorney invited any questions. Faythe asked Rollie as the Recreation member of the Committee to go first. Rollie had no questions. Peggy said she became very comfortable after learning of the Orleans Conservation Commission’s requirement in the Order of Conditions. Paul said given his background in Affordable Housing, typically the public lenders secure their loans with a mortgage. Subordinations of our loan would be an additional security for PBCB and not an onerous condition, it just provides the security for the funds. He is still inclined to want a mortgage. Diane said she was comfortable and convinced that the dock will come down if ownership changes. She is ok with not having the mortgage in place. Faythe said she is comfortable with the request and considers this in the realm of making an exception of what the committee would normally do. She asked if Ted Baylis felt they would be coming back with additional requests. Ted Baylis said it would be difficult to know at this time. Faythe is willing to support this but not let it set a precedent. Approved: VOTE: Community Preservation Committee Minutes of May 26, 2021 Page 2 of 3 Motion to waive the requirement for a mortgage from the grant agreement for PBCB. MOVED by Peggy Jablonski. Seconded by Roland Bassett. Roll Call Vote: Sharon Marotti – yes, Bruce Evans – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Peggy Jablonski - yes, Paul Ruchinskas – no, Diane Pansire – yes, Barbara Burgo – yes, Chair Ellis - yes VOTE 8-yes 1-no 2.Town Meeting Review Faythe thanked Sharon for presenting at Town Meeting for the Committee. Sharon said as soon as the articles were presented, there was a motion to separate the Dog Park out. That was voted down. The overall CPC Article was passed. Therefore, the Dog Park passed. Paul said we have always done it that way, but it might be something to think about for next time when there might be a controversial issue that we can separate out those items to be voted on separately. 3.Financial Update- defer Faythe said some of the numbers are still in flux at the moment, and we will have better information for one of our June meetings. 4.Discussion regarding first draft preparation of Request for Proposal for Brewster CPA plan Faythe said at Town Meeting the funding was approved for the CPA plan discussed several meetings prior. The first thing is the request for proposal to be sent out. She included the Eastham RFP just for informational purposes. She would like to put forth a working group of four members to work on this going forward. Faythe, Paul, Sharon and Elizabeth will work on a draft RFP to bring to the committee before it goes out to bid. Sharon asked if there was any sense for Eastham what the total charge was. Faythe said we are confident we are setting enough funding for it. Eastham might have been $25,000. The committee would make the decision on who would do the best job, not who comes in at the lowest bid. 5.Discussion and possible votes to set aside administrative funds for a.Brewster Historical Commission binders (FY21 Admin funds) b.Brewster Historical Commission House history project continuation (FY22 Admin Funds) c.Other items Faythe said the Historical Commission is asking for $400 for binders for the Historical House Project from FY21 Administrative Funds for that purpose. Motion to approve using FY21 Administration funds of $400 for Brewster Historical Commission binders. MOVED by Roland Bassett. Seconded by Sharon Marotti. Roll Call Vote: Sharon Marotti – yes, Bruce Evans – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Peggy Jablonski - yes, Paul Ruchinskas – yes, Diane Pansire – yes, Barbara Burgo – yes, Chair Ellis - yes VOTE 9-yes 0-no b. defer to a future meeting Community Preservation Committee Minutes of May 26, 2021 Page 3 of 3 c. no other items 6.Approval of Minutes from 4/28/21 Motion to approve the Minutes from 4/28/21 as presented. MOVED by Paul Ruchinskas. Seconded by Elizabeth Taylor. Roll Call Vote: Sharon Marotti – yes, Bruce Evans – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Peggy Jablonski - yes, Paul Ruchinskas – yes, Diane Pansire – yes, Barbara Burgo – abstain, Chair Ellis - yes VOTE 8-yes 0-no 1-abstain 7.Project updates As we know, Diane will be leaving at the end of June. She is the Liaison for the Huckleberry Lane Project. She asked for someone else to take that on. Also, the Paul Hush Way Project which is complete. Peggy Jablonski volunteered for the position. Diane said she would bring an update in June. Elizabeth said the Open Space Committee has approved a parcel, and she will be coming in for some funding requests at the next meeting. 8.Announcements- none 9.Items the Chair could not anticipate- none 10.Next meeting dates: 6/9/21 and 6/30/21 at 4pm MOTION made by Roland Bassett to adjourn the meeting at 4:47 pm. Sharon Marotti second. Roll Call Vote: Bruce Evans – yes, Elizabeth Taylor – yes, Paul Ruchinskas – yes, Roland Bassett – yes, Sharon Marotti – yes, Peggy Jablonski - yes, Barbara Burgo – yes, Diane Pansire – yes, Chair Ellis - yes VOTE 9-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review.