HomeMy Public PortalAbout160_011_Infrastructure Committee Minutes 7.10.14INFRASTRUCTURE COMMITTEE MINUTES
CITY OF TYBEE ISLAND
July 10, 2014
5:30 P.M.
ATTENDEES: Paul Wolff, Diane Schleicher, Rob Callahan, Joe Wilson, George
Reese,
Chris Stovall and Monty Parks. Barry Brown was absent.
Approve the minutes of the previous meetings – Paul Wolff called the meeting to order; asked for a motion to approve the minutes
from the 6.12.14 meeting. Rob Callahan so moved. Paul Wolff seconded. Vote was unanimous. (approval of two votes)
Old Business:
Update on Jones Avenue and Sewer Force Main from #6
Lift Station -Thomas and Hutton, Chris Stovall
Current Construction Schedule – Chris states they’re moving forward; they’re up to Carpenter Road; from Jones to Carpenter is completed;
the water line has been slow going; they’re just up between 11th and 12th now; they’re coming up on the first really nice paved drive; one of the nice, brick, pavered ones; we’re going
to try and go around that; the gentleman that lives there is very particular about his drive.
Paul Wolff states, he’s talking about what’s in the right-a-way, isn’t he.
Chris
states, yes, it is in the right-a-way. George Reese states, it is, but you
would never get it back right. Chris states, they why we talked about, it
could be, that you could
put a concrete pad (apron) there; we’re probably a
week from that; we’ll talk to George about that.
George states, there’s quite a few nice pavered driveways down through
there and they all come up to the edge of the road; you’ve got a choice,
either come back with concrete or like I said, if you try to replace it, you’d
never get
it right. Chris states, this homeowner just put this drive in 6
months ago; he’s the reason I said that we might not want anymore “new”
driveways going in for now.
Paul states, what we need to do is make sure that our crew knows to pull
those pavers up and stockpile them on the property; make the property
owner aware that they have
the option of putting the pavers back at their
expense or we can pour them a concrete apron. George states, we can get a
letter to each one of them. Diane Schleicher states,
I think we need to get
something in writing so they can’t come back and complain; George,
Chris and I will work on that.
Update on Hwy 80 Trails
Project - Thomas and Hutton, John Giordano
2nd Phase Approved for TAP funding
Current Schedule – Diane Schleicher states that Alton is wrapping up on the submittals to the Core, Coast Guard and EPD and moving ahead with construction
plans.
Permitting
Environmental
GDOT
Bidding
Construction
Sludge Digester
Timeline – Diane Schleicher states, this was budgeted.
Engineering/Design – Chris states, I can go ahead
and get the
proposal in; I think we need very little survey out there, so design can begin very quickly; so the plan submitted to the State in the fall and begin in the winter; it could
be done by busy season next year;
Bidding
Construction
Floridian Aquifer Permit Holders Meeting
Next Meeting is scheduled for Wednesday, July 23, 2014
New Business:
Force Main #7
Thomas
and Hutton Engineering Proposal - $25,000 – Diane Schleicher states, we have your proposal; this is on the agenda tonight.
Paul Wolff asked for a motion to recommend to Council to approve
this $25,000 proposal. Rob Callahan so moved. Paul Wolff seconded.
Discuss Schedule
Engineering/Design
Contract Amendment with BRW – Diane states this amendment will have to go to City
Council and also GEFA because it’s an amendment to what they’ve seen. Chris Stovall states, when we talked to GEFA originally, we had not designed it yet; they said before we can approve
the construction, we need the design completed; turn those plans in; get it permitted, then we’ll approve it; it’s not that it won’t be approved, we just need to follow the procedures;
Paul called the question on the vote; both Rob and Paul in favor.
Construction
Gym HVAC System
Review Weather Doctors, Inc. Assessment/Proposal – Joe Wilson states, what you’re looking
at is a proposal to replace two, 20 ton units; there’s no crane included to have to set those; that could run anywhere from
$1200 - $2000 depending on how long it takes them to put them in and take them down; if we went up there and took them both down and put them both up there, and then he worked on them,
there would be no heat or air in the Gym, at that time; What I’m proposing to do is take one of them off line at a time.
Rob Callahan asked if this needs to be done now. Joe states look
at page 2; what I have listed is the problems that each unit has and the invoice for the cost of repairs for each unit; what I’ve also found out is, over here and the Gym, the Ecobees
need to be put in the correct locations; this is what it’s going to take; you’re looking at 2 units and installation at $65,660, plus the cost of the crane ($2000 or less).
Diane S.
states this will have to be bid out; we have the scope of work by having this analysis; I would also like to add the cost of the electrical for relocating the Ecobee systems; include
that in the RFP, as well as the crane; I would also like an efficiency rating of like a 95-98, that we can put in the RFP.
Paul Wolff asked if we could just do a RFP for re-positioning
the thermostats. Joe states you would probably see some efficiency in them. Diane states it might make them last longer until we can get the RFP done. Joe states there are no guarantees
on this. Diane states, Joe why don’t we get a proposal from the electrician to move the Ecobees where they should be here (City Hall) and the Gym, and also any issues that we may have
at the old school building.; let’s go ahead and do that for now; it will probably be under the amount that has to go to Council; in the meantime we can get a RFP for just this portion.
Paul states let’s see what it would cost to move all the Ecobees to where they belong; try to do that as quickly as possible; then get the RFP together at the same time and let’s get
the Gym’s HVAC the way it should be.
Discuss Funding Source
Discuss Schedule for RFP Process
With no further business to discuss, Rob Callahan motioned to adjourn; Paul Wolff seconded.
A quorum of city council members may be present which would constitute a meeting.
Respectfully submitted by Karen Reese on
8.12.14