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HomeMy Public PortalAboutCPC Packet 063021Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 MEETING AGENDA June 30, 2021 at 4:00 PM (Remote Participation Only) This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Meetings may be joined by: 1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. 2.Zoom Webinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be recognized. Community Preservation Committee Faythe Ellis Chair Sharon Marotti Vice Chair Elizabeth Taylor Clerk Roland Bassett Jr. Barbara Burgo Bruce Evans Peggy Jablonski Diane Pansire Paul Ruchinskas CPC Assistant Beth Devine 1.Call to Order 2.Declaration of a quorum 3.Meeting Participation Statement 4.Update on Crosby Barn project 5.Discussion and possible vote on Historical Commission FY22 admin expense 6.Discussion and possible vote to appoint CPC representative to Affordable Housing Trust 7.Update on 5 Year Community Preservation Plan consultant process 8.Update from Housing Partnership 9.Approval of Minutes from 6/9/21 10.Project Updates 11.Announcements 12.Items the Chair could not anticipate 13.July meetings: 7/14 and 7/28 at 4PM 14.Motion to adjourn Date Posted: Date Revised: 6/28/21 APPLICATION FOR COMMUNITY PRESERVATION ACT ADMINISTRATIVE EXPENSE FUNDING Historical Commission Historic Inventory Form Expense Project Name (or “None”) Date: 6/30/2021 Name of Person Submitting Request: George Boyd/ Faythe Ellis Daytime Phone Number: 508-896-9937 Email Address: Faythe.Ellis@Outlook.com Requested Amount: ___$2600________________________ Expense Description: Funding for architectural narratives for 28 building inventory forms to come from FY22 Administrative Expense. Administration Expenses Category: __Open Space x_Historic Preservation __Recreation __ Community Housing CPC Action: ☐ Approved Amount: $______________ CPC Liaison: ☐ Disapproved ☐ Other Action: Date CPC Chair Signature Administrative Expenses Committed to Date in FY 20___: $_______________________ Form PE 6/14/2018 Subject: Invitation: Support Housing in Brewster! Help Build Support for Housing in Brewster. Join us on Thursday, July 15th, 6:30- 8:00 PM to get involved! Do you want to see more housing options and more affordable housing in Brewster? Do you have ideas of how we can make that happen? Do you want to join an effort to build support for housing opportunities in Brewster and meet the housing needs of the community? Join us to learn more about what can be done and to get involved in a new Brewster Housing Coalition working to make an impact. The Brewster Housing Coalition is a group of concerned residents and community leaders working to identify and advocate for affordable housing solutions in Brewster. The work is supported by the Brewster Housing Partnership, Community Development Partnership (CDP), and the Municipal Engagement Initiative of the Citizens' Housing and Planning Association (CHAPA). Our first meeting will be held on Zoom on Thursday, July 15th, 6:30 - 8:00 PM.Register at https://us02web.zoom.us/meeting/register/tZwvdemupjojEtcpblOwMEP6UTgDg-lVENOV If you would like to get involved, but are unable to attend the first meeting on July 15th, please let us know and we will be sure to keep you up to date about efforts going forward! -- Brewster Housing Coalition Core Team Amanda Bebrin * Jillian Douglas * Mallory Kender brewsterhousingcoalition@gmail.com June 17, 2021: CPA Update is the Coalition's periodic roundup of news, success stories, and important updates from the world of the Community Preservation Act. CPA Statewide Revenue Projected to Top $250 Million in Coming Year As you may recall from our last issue of CPA Update, the Department of Revenue is projecting strong collections for the CPA Trust Fund this year. We are now six months into the new year, and the total Trust Fund revenue is up by almost 100% compared to the same six months from last year! And despite the pandemic, local CPA surcharge collections remain strong in each of the 187 CPA communities. All of this good news is culminating towards an incredible milestone for the statewide CPA program— based on these trends, annual CPA revenue is now on track to pass a quarter of a billion dollars. To help visualize just how far the CPA program has come, we’ve put together a table reviewing the year-by-year history of statewide CPA revenue, and the data is clear: the combination of local surcharge collections from communities and the state distribution funds should easily break the $250 million mark in the coming year. Considering all of this funding will continue to be dedicated to more amazing local CPA projects, the future of the statewide program looks very bright. Click here view our spreadsheet detailing the full history of statewide CPA revenue Remote Meeting Provisions Extended Your CPC Can Continue Meeting Online In March of 2020, Governor Baker issued an Executive Order that suspended certain provisions of the state's Open Meeting Law in light of the COVID-19 emergency. These provisions allowed public bodies, such as Community Preservation Committees, to hold their meetings remotely as long as there were adequate means to allow public access. And just yesterday, the Governor signed a new law that extends these provisions until April 1, 2022. Click here to read the Attorney General's updated guidance on Remote Meetings CPA Adoption Update: Brookline Becomes 187th CPA Community Thanks in part to a strong grassroots effort that garnered support from a wide range of local officials, the town of Brookline successfully voted to pass CPA adoption at their spring election last month. Brookline is the largest town in the Commonwealth, and is now the 187th community to adopt the Community Preservation Act. Brookline voters passed the CPA measure with an impressive 77% majority - tying with Wenham's 2005 election for the second largest margin of victory in a CPA adoption vote. And on top of this impressive statistic, Brookline is also the 15th consecutive CPA adoption success—every community that has placed CPA adoption on a local ballot since 2018 has passed the measure! Click here to read more about Brookline's successful CPA election Make Sure You Don't Forget the Final Step for CPA Land Acquisitions Has your community ever used CPA funds to buy open space? You may have just done so as part of this year’s funding round, or you may have purchased land years ago with CPA funds. Either way, it’s critical that you don’t miss the important step of establishing a Conservation Restriction. A Conservation Restriction (CR) is a legal agreement that prevents development and other activities on important natural and recreational resources, and they are required for all lands acquired with CPA funds for Open Space and Recreation. Until this document is completed and filed, the terms of the CPA acquisition have not been finalized. To help communities with this important step of the process, the Coalition has a technical assistance article going over everything you need to know about CPA Conservation Restrictions. Read our full Conservation Restrictions 101 Technical Assistance Article Using CPA Funds for a Housing Trust? Remember to Report the Project Data! A common use of CPA housing funds for many communities is transferring CPA funding to a local Municipal Affordable Housing Trust (MAHT). If your community has approved of transfers like this, now is the time to make sure you are receiving important CPA project data from your Housing Trust. Legislation passed in 2017 mandated that all Affordable Housing Trusts must report their expenditures of CPA funding to their local Community Preservation Committee. The CPC must then enter this project data into the annual CP-3 Projects Report required by the state. To assist Housing Trusts in reporting this data, the Massachusetts Housing Partnership worked with the Coalition to create the Housing Trust Reporting Form that outlines the information required in the CP-3 Projects Report. With the fiscal year coming to an end, now is the ideal time to work with your local Housing Trust to collect this project data. Click here to download the Housing Trust Reporting Form Coalition Vacation Time: Monday, July 12 - Friday, July 16 The Coalition staff will be taking advantage of the warm weather for some vacation time next month, so our office will be closed from Monday, July 12th to Friday, July 16th. Any technical assistance requests received during that time will be responded to the following week. CPA Success Story: Holliston's Upper Charles Rail Trail & 8-Arch Bridge At first glance, some CPA success stories can appear quite simple: in this case, the town of Holliston utilized Community Preservation Act funds to create a beautiful community trail and restore their historic stone-arch bridge. But the full history behind Holliston’s 8-Arch Bridge and the Upper Charles Rail Trail reveals so much more beyond the finished product: it becomes a testament to the local character of this pastoral CPA community. Click here to read the full CPA success story Community Preservation Coalition Partner Organizations www.communitypreservation.org To unsubscribe from this newsletter, click on the "Unsubscribe" link below. We will immediately remove your email address and you will no longer receive CPA Update. For any other changes, such as updating your email address or adding additional recipients, reply to this email and let us know what changes you'd like to make. Community Preservation Coalition | 6 Beacon Street, Suite 615, Boston, MA 02108 Unsubscribe faythe.ellis@outlook.com Constant Contact Data Notice Sent by stuart.saginor@communitypreservation.org powered by Try email marketing for free today! Community Preservation Committee Minutes of June 9, 2021 Page 1 of 4 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Virtual Meeting Wednesday, June 9, 2021 at 4:00 p.m. MEETING MINUTES OF JUNE 9, 2021 Present: Community Preservation Committee (CPC) - Chair Faythe Ellis, Vice-Chair Sharon Marotti, Clerk Elizabeth Taylor (4:19PM), Roland Bassett, Bruce Evans, Paul Ruchinskas, Peggy Jablonski, Diane Pansire Absent: Barbara Burgo Also Present: Donna Kalinick, Assistant Town Administrator; Jill Scalise, Housing Coordinator Chair Faythe Ellis called the meeting to order at 4:01 pm and announced a quorum. This meeting will be conducted by remote participation pursuant to Gov. Baker’s March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. 1.Financial Update - defer 2.Discussion and possible vote on FY22 Open Space administrative expense request Elizabeth presented to the Committee. We are interested in purchasing a parcel at Baker’s Pond. We may need to put it off based on a Selectman decision. The standard contract is about $4,000. They may need other funds as well, but, hold aside of the FY22 admin expense. Paul asked about the appraisal as part of the application. Elizabeth said the land application needs to be submitted in July. She is waiting until the Open Space meeting tomorrow for further details. The whole thing might be put on hold. Motion to approve setting aside $9700 of FY22 Admin Funds for the purposes listed. MOVED by Roland Bassett. Seconded by Elizabeth Taylor. Roll Call Vote: Sharon Marotti – yes, Bruce Evans – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Peggy Jablonski - yes, Paul Ruchinskas – yes, Diane Pansire – yes, Chair Ellis - yes VOTE 8-yes 0-no 3.Update from Housing Coordinator Jill Scalise addressed the Committee. Many areas in our Housing Work in Brewster are being supported by CPA funds. Brewster Woods, 30 units of affordable rental housing, there is a groundbreaking on June 22nd at 9:30am to kick this project off. Also, our MassWorks Grant of $1.68M will be finishing up our work on that. Tomorrow is an onsite meeting to look at all the infrastructure work completed for the project. Donna Kalinick said we are at the point where we are getting into the CPC Local matching Approved: VOTE: Community Preservation Committee Minutes of June 9, 2021 Page 2 of 4 funds. The MassWorks Grant has enabled us to do some things better for the overall project, especially because Phase 2 construction costs have gone up so much due to the pandemic. The final billing should be completed no later than September. Our local contractor, CC Construction has been fabulous. Jill Scalise said what is going on right now is Serenity Brewster, 873 Harwich Road. Elevation Financial is renovating the property into Serentiy Brewster, 132 one bedroom and studio apartments with 20% being affordable units. We are working to get these units on our subsidized housing inventory. Elevate Financial has begun, and they are hoping to begin leasing shortly. They have done a light renovation in 41 of the units which were in the Assisted Living Facility side. They have a website, Serenitybrewster.com where people can reach out to the property itself if interested. Faythe included the affordable flyer in the meeting packet – available to the public on the Town website. Jill Scalise went on to discuss the Millstone Road property, the Affordable Housing Trust (AHT) is drafting the request for proposals to see what the town is looking for here in terms of affordable housing which will continue to take place over the next month. The Rental Assistance Program, over the last 11 months, HAC has provided over $103,000 to Brewster residents for both mortgage and rental assistance – most of which was related to the pandemic. We are working with them to work with the Brewster program alongside other assistance programs in the pipeline. Our subsidized housing inventory – the CPA provided funds to help the town bring back several homes on our subsidized housing inventory. The AHT has been working on getting our uninhabited homes back into our housing stock. The town started a tax-taking procedure on one of the properties. June 14th is the deadline for that, and we are going to hear more information on how that is progressing. These properties need to be fixed up and then they can be sold as affordable housing. Donna Kalinick added that Habitat for Humanity at Red Top Road has put in their application to the Department of Housing, and we are waiting for approval from the Department of Housing and then Habitat will move to the comprehensive process from there. 4.Project Updates Faythe said the Cape Housing Institute – we approved $15,000 for two years of Cape Housing Institute. They forwarded the invoice for the first year. As we have gone through the year, she has included their offerings over the year. There were 81 participants of which 18 were from Brewster. Cape Rep Phase 2A – Janine Perry will be doing an update at our June 30th meeting. She also extended an invitation to the committee who might be interested in touring the facility. Reach out to Faythe if interested. With regards to Grant Agreements that were approved at Town Meeting – Beth will put together drafts of them, and we will then send to the Committee for review. Goal is to get out by end of month. The Historical Commission has the Library Case for the month of June. We are highlighting the House History Form B Project in the case along with some of George Boyd’s postcards of old Brewster. Please stop by and see the case at the Library as we are funding that project. Elizabeth updated on Open Space and Rec Plan – wrapping up and will have a virtual public meeting Thursday, June 15th from 6-7pm, and sent out another survey. If anyone wants a paper copy, contact Chris Miller. Hope to finish up this month and get it up to Boston. Faythe asked what the final step is. Elizabeth said it is final when Boston says it is complete. We are almost there. A copy of the flyer will be posted on the Town website today. Community Preservation Committee Minutes of June 9, 2021 Page 3 of 4 Sharon said the Dog Park Committee is having a planning meeting on June 29th, and she will bring more information at our next meeting. 5.Report from CPA plan RFP working group and possible vote to authorize the working group to finalize RFP Faythe said, as you recall, we are working to put together a request for proposal to hire a consultant to help us put together a CPA Plan. Using the Eastham RFP as a starting point, we went through and discussed elements we would like in our RFP. We thought it makes sense to aim to have the consultant project completed by the end of February and allow the consultant to have 7 months to work on this. This was just a preliminary discussion. We looked at the scope of work and made some changes that fit Brewster. We wanted to make sure to include the Vision Implementation Committee, the Finance Committee, the Housing Partnership, and the Capital Planning Committee. We are also including an element in the scope of work. We would like the consultant to review the current funding formula and make a recommendation to either keep it or change it. As well as to provide recommendations for a robust communication and outreach strategy as the project proceeds. The next piece is we would like to sit down with Donna Kalinick, as Procurement Officer, for her recommendations. We have kicked off with our first meeting. Faythe would like to have the rest of the Committee to authorize the working group to keep moving forward and working to finalize in consultation with our Procurement Officer, so that we can expedite getting it out to bid and having submissions from people interested in doing the work. Our next meeting is not until the end of June, and that might slow down this process if we do not move forward. Motion to authorize the working group to finalize the RFP. MOVED by Diane Pansire. Seconded by Elizabeth Taylor. Roll Call Vote: Sharon Marotti – yes, Bruce Evans – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Peggy Jablonski - yes, Paul Ruchinskas – yes, Diane Pansire – yes, Chair Ellis - yes VOTE 8-yes 0-no 6.Committee membership review for FY2022 Faythe said we have 3 members whose term expires in 2021 – Diane, Paul, and Peggy. Based on an email, if the term is expiring, Erika Mawn will send an email in the next few days asking to let the Town know whether you want to be re-appointed. After that we post for any vacancies and solicit for new members. New members are appointed through a liaison process. We do not know at this point if Select Board Chairperson Bingham will continue as the CPC liaison or not. Donna Kalinick said if we were aware that there will be vacancies, as we did here, we did receive an application, and that could be done in July. We generally like to post for vacancies and allow time for residents to apply. New appointments are done on a rolling basis as they come in depending on how many applicants are received. 7.Approval of Minutes from 5/26/21 Motion to approve the Minutes from 5/26/21 as presented. MOVED by Roland Bassett. Seconded by Diane Pansire. Roll Call Vote: Sharon Marotti – yes, Bruce Evans – yes, Elizabeth Taylor – yes, Roland Bassett – yes, Peggy Jablonski - yes, Paul Ruchinskas – yes, Diane Pansire – yes, Chair Ellis - yes Community Preservation Committee Minutes of June 9, 2021 Page 4 of 4 VOTE 8-yes 0-no 8.Items the Chair could not anticipate Faythe wanted to discuss meetings in July and August and the new directions. This committee is slated to move to the in person/hybrid meeting schedule. 6 members could meet in person, the rest is virtual. How do people feel about moving back to a hybrid in person format? Donna Kalinick said the Select Board voted to start to move into a hybrid direction. We purchased technology for room A, and we have seating for 6 maintaining social distance. Then we have a giant screen where people can remote in. There would be no public in person participation. We can only do one in-person meeting at a time and one virtual meeting at a time. CPC is put into the category to go into the hybrid format but are not required to do so. In screening the Committee, it was discussed, and most Committee members wanted to continue virtual meetings through September. 9.Announcements Donna Kalinick said Beach and Transfer Station Permits are on sale online or via the Mail-in process. We get a lot of volume this time of year. We are not selling the permits in person this year. We put this system in place last year, and it worked well. Brewster Woods ground-breaking is happening on June 22nd at the site at 9:30AM. What is great about it - everyone gets to see what it looks like right now – and it looks fantastic. There is ample parking there now, and it is exciting. 10.Next meeting date: 6/30/21 at 4pm MOTION made by Sharon Marotti to adjourn the meeting at 4:58 pm. Elizabeth Taylor second. Roll Call Vote: Bruce Evans – yes, Elizabeth Taylor – yes, Paul Ruchinskas – yes, Roland Bassett – yes, Sharon Marotti – yes, Peggy Jablonski - yes, Diane Pansire – yes, Chair Ellis - yes VOTE 8-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review.