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City Council - 19 Sep 2017 - Agenda - Pdf
Agenda City of Beaumont City Council Meeting Closed Session 5:00 PM Regular Session 6:00 PM Beaumont Financing Authority Beaumont Utility Authority Beaumont Successor Agency (formerly RDA) 550 E 6th Street, Beaumont, Ca Tuesday, September 19, 2017 Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk’s office at 550 E. 6th Street during normal business hours Any Person with a disability who requires accommodations in order to participate in this meeting should telephone the City Clerk’s office at 951 769 8520, at least 48 hours prior to the meeting in order to make a request for a disability related modification or accommodation. Any one person may address the City Council on any matter not on this agenda. If you wish to speak, please fill out a “Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute limit on public comments. There will be no sharing or passing of time to another person. State Law prohibits the Council from discussing or taking actions brought up by your comments. Page CLOSED SESSION A Closed Session of the City Council / Beaumont Financing Authority / Beaumont Utility Authority / Beaumont Successor Agency (formerly RDA), may be held in accordance with state law which may include, but is not limited to, the following types of items: personnel matters, labor negotiations, security matters, providing instructions to real property negotiators and conference with legal counsel regarding pending litigation. Any public comment on Closed Session items will be taken before the Closed Session. Any required announcements or discussion of Closed Session items or actions following the Closed Session with be made in the City Council Chambers. CALL TO ORDER Mayor White, Mayor Pro Tem Carroll, Council Member Lara, Council Member Orozco, and Council Member Martinez 1. Public Comments Regarding Closed Session 2. Conference with Legal Counsel - Anticipated Litigation pursuant to Government Code Sections 54956.9(d)(1), (2) and/or (3) regarding potential litigation/legal proceedings by the Preserve, LLC to enforce the stay in the Preserve LLC's Chapter 11 case (Case No. 6:08-BK-23006-BB) 3. Conference with Legal Counsel Regarding Anticipated/Existing Litigation — Pursuant to Government Code Section 54956.9(d)(1)and/or(2) and/or (3). (Worker’s Compensation Case No. COBM-0022)(one potential case) 4. Conference with Legal Counsel Regarding Anticipated/Existing Litigation — Pursuant to Government Code Section 54956.9(d)(1)and/or(2) and/or Page 1 of 248 (3). (Worker’s Compensation Case No. COBM-002883)(one potential case) 5. Public Employee Performance Evaluation pursuant to Government Code Section 54957(b)(1) -- Employee title: City Manager Adjourn to Closed Session REGULAR SESSION OF THE BEAUMONT CITY COUNCIL AND THE BEAUMONT FINANCING AUTHORITY CALL TO ORDER Mayor White, Mayor Pro Tem Carroll, Council Member Lara, Council Member Orozco, and Council Member Martinez Report out from Closed Session: Action on any Closed Session items: Action on any requests for excused absence: Pledge of Allegiance: Approval/Adjustments to Agenda: Conflict of Interest Disclosure: PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) Any one person may address the City Council on any matter not on this agenda. If you wish to speak, please fill out a “Public Comment Form” provided at the back table and give to the City Clerk. There is a three (3) minute time limit on public comments. There will be no sharing or passing of time to another person. State Law prohibits the Council from discussing or taking actions brought up by your comments. 1. Authorize Executive Director to Enter into a Contract with Gilmore & Bell, P.C. to Serve as Independent Consultant as Required Pursuant to SEC Settlement Recommended Council Action(s): 1. Authorize Executive Director to enter into an engagement with Gilmore & Bell consistent with their proposal. Item 1 7 - 8 ADJOURNMENT OF THE BEAUMONT FINANCING AUTHORITY MEETING AT ____ P.M. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. 2. Ratification of Warrants dated September 14, 2017 Item 2 9 - 15 Page 2 of 248 3. Approval of Minutes dated August 15, 2017 Item 3 17 - 25 4. Approval of Minutes dated September 5, 2017 Item 4 27 - 34 5. Unmanned Aerial System (UAS) - Proposal Item 5 35 - 39 6. School Resource Officer Agreement with the Beaumont Unified School District Item 6 41 - 56 7. Beaumont Transit System - FY15-16 Audited Financial Statements Item 7 57 - 93 8. July 2017 Preliminary Financial Report Item 8 95 - 99 ACTION ITEMS/PUBLIC HEARINGS/REQUESTS Approval of all Ordinances and Resolutions to be read by title only. 9. Direction to Staff on a Billboard Ordinance Amendment to Allow Digital Display Conversions Recommended Council Action(s): 1. Direct staff. Item 9 101 - 102 10. Request for Proposals - Parking and Administrative Citation Processing Services Recommended Council Action(s): 1. Approve and authorize a request for proposal for parking and administrative citation processing services. Item 10 103 - 126 11. First Reading of an Ordinance to Repeal and Replace Section 13.24 Concerning Stormwater/Urban Runoff Management and Discharge Control of the City of Beaumont Municipal Code Recommended Council Action(s): 1. Waive the first reading and approve Ordinance to Amend Section 13.24 Concerning Stormwater/Urban Runoff Management and Discharge Control of the City of Beaumont Municipal Code Item 11 127 - 149 12. Approval of Professional Services Agreements with Kimley-Horn and Associates, Inc. for Design Services for the Pennsylvania Avenue Interchange Improvements ($667,037) and the Pennsylvania Widening Project ($279,889) Recommended Council Action(s): 1. Approve the attached agreement with Kimley-Horn and Associates, Inc. for the Pennsylvania Avenue Interchange Improvements with an amount not to exceed $667,037 151 - 176 Page 3 of 248 2. Approve the attached agreement with Kimley-Horn and Associates, Inc. for the Pennsylvania Avenue Project with an amount not to exceed $279,889. Item 12 13. Issuance of Request for Qualification (RFQ)/Request for Proposals (RFP) for both Environmental and Right-of-Way Services for the Pennsylvania Avenue Improvement Projects and Other Future Transportation Related Projects Recommended Council Action(s): 1. Approve attached RFQ/RFP for both right-of-way and environmental services for the Pennsylvania Avenue Improvement Projects and authorize staff to solicit proposals. Item 13 177 - 218 14. Cooperative Agreement between City of Beaumont, Loma Linda University and Sun Lakes Country Club Homeowners Association for Highland Springs Avenue Storm Drain Improvements Project Recommended Council Action(s): 1. Approve Cooperative Agreement between the City of Beaumont, Loma Linda University, and Sun Lakes Country Club Homeowners Association for the Highland Springs Avenue Storm Drain Improvements Project. Item 14 219 - 226 15. Appointment of a Citizen's Blue Ribbon Advisory Committee Recommended Council Action(s): 1. Initiate the recruitment process for an Ad-Hoc Blue Ribbon Citizens' Advisory Committee Item 15 227 - 229 16. City Attorney Invoices for the Month of August 2017 Recommended Council Action(s): 1. Approve invoices in the amount of $49,698.32 Item 16 231 - 248 COUNCIL REPORTS • Carroll • Lara • Martinez • Orozco • White CITY TREASURER REPORT CITY CLERK REPORT CITY ATTORNEY REPORT CITY MANAGER REPORT FUTURE AGENDA ITEMS Adjournment of the City Council of the September 19, 2017 Meeting at ____ p.m. Page 4 of 248 The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, Beaumont Utility Authority, and the Beaumont Successor Agency (formerly RDA), is scheduled for Tuesday, October 3, 2017, at 5:00 p.m. or thereafter as noted on the posted Agenda for Closed Session items in the City Council Board Room No. 5, followed by the regular meeting at 6:00 p.m. or thereafter as noted on the posted Agenda at City Hall. Beaumont City Hall – Online www.ci.beaumont.ca.us Page 5 of 248 Page 6 of 248 Page 7 of 248 Page 8 of 248 96106-96138 42, Printed Checks ACH A/P Total CalPERS Guardian WARRANTS TO BE RATIFIED Thursday,September 14,2017 99 %€?E?69 3,370.28 278,040.20 8,750.00 290,160.48 23,260.74 53,886.49 17,602.09 FY 16/17 FY 17/18 TASO 742 Unfunded 743 Unfunded Sept 2017 Coverage Page 9 of 248 Page 10 of 248 Page 11 of 248 Page 12 of 248 Page 13 of 248 Page 14 of 248 Amount 290,160.48 290,160.48 Period 9/ Fund Name 999 POOLEDCAS Fund Summary 9.51.3/201."?6:73 ‘J9.6 Page 15 of 248 Page 16 of 248 Page 17 of 248 FIEFEDIIIEI-—ZFKEI'IuII I-1 -r.|--.-—'-'I'I" "I-' u'I'-"Iu'fl'f—'I nu:—_.':u nu;-u .-'—r\_-----——- j‘--.._..--—..,._I_.... -J-.an .--I-- I-I-I—I-|I—'.|.III -pa --.-.I-.—I--.----.-I-I-.|.u--.--|-.-I|-.I-_..__ -__..,_..._.|.._.__ -._._-.... I —IZZ'um u'IJ-Ill?-'JuJn!I—IIu'f?'I-I-I X—I'I-TS}-‘u lfjl F "n ‘H'- "I-Fr.’-I '1-I ".-"J'l.-I -.'--..I-'--. r|_.I_I.|,_|-I r ._ H1-II-I-.|.I-—.? ,_-_ 2 .....I,._—,._,__I.._-_._..._.|.|.__--_--__.._.... ‘II-I -u--u—'-I —-u'-u-lulu‘...-I —_ —JI-In 'Iu'5-'—'I-:J-'I?u'i"' ...|.—"|..-.._u__.---_-.-- -.d_|.J.-|.r.~I.|.-.r.-._Ir..-. 'l."I-'-I._|.-_-.-|.:.I.|._..|---..-|- '.-I-.-I -I-I"-J--I-I.-I I " I.J"-_.—'uI-:-|di'I._.:.—I---|...r'_|_I|'I'—I-'I—'-‘J |_|.|.-I - '—I-.1-I -I -I-.-I-.r.-'—'-III -.-I-I-I-rl '-r.-I-.-I-.l I._".-. -|.I-I--.—-.-n —--.-|—.-I-I .-I.I-I--II |-'.-I I..1-I_-_.-n._-|_-_..._[r 43.: -a-|---- —-Il---n -r a-I-'-J 1''!"I r.-r---.-.\-rl-I.|--.a—| In:u'I_'—I_n'F II I In ‘Jul 'u"IIu_Iu'_-II IfIu'Iffldf-‘I-11!'IJiIu '--|.I--'..-II.-I'lH-I:r£--rll--I-'—-'-I- u.|--.--.-I\..-_-|.._.-_. ay .-.-.._|.-.;._-..|.r--.-I_..||.|_|..:_.|. |r—.r|r.I-arr.-In-I.-I--.-I. I.|_|-.-.-I-I-IJ -.--'-I-Ilq.--I-I-I--_I-I.l -rl-I—I-. I.-.-.--.I J.‘-'-__|..|.;|._|.:.-_.|.u.|.I.|_r _ -r.I|.-.I --I.-I.-'-.-I--I-I-r r-I.I-.1 I u'I II-IJ'jIn_.—f-In‘ -n._|-.||..- ANNOUNCEMENTSIRECOGNITIONSIPROCLAMATIONSICORRESPONDENCE Welcome and Recognition of National Elite Miss Texas 2017,Shelby Waldron PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) Any one person may address the City Council on any matter not on this agenda.If you wish to speak,please ?ll out a “Public Comment Form”provided at the back table and give to the City Clerk.There is a three (3)minute time limit on public comments.There will be no sharing or passing of time to another person.State Law prohibits the Council from discussing or taking actions brought up by your comments. Public Comment opened at 6:16 p.m. J.Bingham —Would like to see additional lawsuits on the closed session agenda and expressed water concerns R.Roy —Thanked the mayor for a reply to his CFD questions Public Comment closed at 6:21 p.m. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. 1.Ratification of Warrants dated July 20,2017 Ratification of Warrants dated July 27,2017 Ratification of Warrants dated August 4,2017 Ratification of Warrants dated August 10,2017 Approval of Minutes dated August 1,2017 Bond Acceptance and Approval of the Agreement to Provide Financial Security for Construction of Four Seasons Circle East Bridge —K.Hovnanian's Four Seasons at Beaumont 7.Authorize the City Manager to Execute the Vacation of a Public Alley Located South of Fourth Street between Olive Avenue and Elm Avenue 8.Second Reading of an Ordinance of the City Council of the City of Beaumont,California Adding Section 15.48 of the Beaumont Municipal Code Entitled "Electric Vehicle Charging Station Streamlined Permitting Process." 9.Second Reading of an Ordinance Amending Chapter 5.62 of Beaumont Municipal Code "Prohibition of Medical Dispensaries,Cooperatives and Co|lectives"and Amending Title 5, Chapter 5.70 Prohibiting Mobile Marijuana Dispensaries and Delivery 10.Beaumont Unified School District Agreement for Livescan Fingerprinting 11.Notice of Completion for Highland Springs Sewer Main Repair Project and Approve Invoice in the Amount of $12,980.89 to the City of Banning 12.Fare Media Sales Agreement Page 18 of 248 u. 1 1 .‘ ..«y. Page 19 of 248 Page 20 of 248 u‘ .n City Council August 15,2017 17. 18. _~/_Council Member Martinez _absent_Council Member Orozco _/_Council Member Lara _/_Mayor Pro Tem Carroll /Mayor White To receive and file. Carried by a 4-0 vote Purchase of a 2017 Ford F-350 for the Animal Control Unit /Outfitting of Air Conditioning Unit and Mounting of Boxes Motion by Mayor White Second by Mayor Pro Tem Carroll _/_Council Member Martinez _absent_Council Member Orozco _/_Council Member Lara _/_Mayor Pro Tem Carroll _~/__Mayor White To approve and authorize the purchase of the Ford F-350 Animal Control vehicle from Fritt's Ford for $36,638.71 for expenditures from police Department budget account 01-2050-6040-0000 and approve the Police department to auction the vehicle that is being retired from the police department fleet (Animal Control unit);2008 Ford F-250; and approve and authorize the Police Department to pay CTEC to transfer the animal control body and make air conditioning modifications and repairs not to exceed $8,000. Carried by a 4-0 vote Cooperative Agreement with Caltrans for Interstate 10/Oak Valley Parkway Interchange Project Public Comment opened at 7:47 p.m. J.Bingham —Expressed concerns regarding the project Public Comment closed at 7:51 p.m. Motion by Council Member Lara Second by Council Member Martinez _~/_Council Member Martinez _absent_Council Member Orozco _/_Council Member Lara _~/_Mayor Pro Tem Carroll _/_Mayor White To approve the Cooperative Agreement with Caltrans and authorize the City Manager to execute the agreement. Page 21 of 248 Page 22 of 248 -is 22. City Council August 15,2017 Second by Mayor White _/_Council Member Martinez _absent_Council Member Orozco _/_Council Member Lara _\/_Mayor Pro Tem Carroll /Mayor White To approval at its first reading,an Ordinance Adopting the Western Riverside County Transportation Uniform Mitigation Fee (TUMF)Program by Adding Chapter 3.31 to the Beaumont Municipal Code. Carried by a 4-0 vote Ordinance Establishing the Local Transportation Facility Mitigation Fee Program and Amending_Chapter 3.22 of the Beaumont Municipal Code Public Hearing opened at:9:01 p.m. R.R0 y —Asked that the City look at an expanded vision of our current rail system D.Dazlich —As a representative from the BIA,there are no concerns with the Nexus Study, however submitted a letter with other types of concerns. Public Hearing closed at:9:01 p.m. Motion by Council Member Lara Second by Council Member Martinez _~/_Council Member Martinez _absent_Council Member Orozco _/_Council Member Lara ~/Mayor Pro Tem Carroll _/_Mayor White To approval at its first reading,an Ordinance of the City Council of the City of Beaumont Establishing the Beaumont Local Transportation Facility Mitigation Fee Program and Amending Chapter 3.22 of the Beaumont Municipal Code including the 1%administrative cost recovery charge,based upon the findings stipulated within the ordinance. Carried by a 4-0 vote Authorization and Approval of the City of Beaumont's Draft 5-Year Capital Improvement Plan Motion by Mayor Pro Tem Carroll Second by Council Member Martinez _\/_Council Member Martinez _absent_Council Member Orozco _\/_Council Member Lara _/_Mayor Pro Tem Carroll _v’_Mayor White Page 23 of 248 --I.-...| a.[.|.-ll‘ I-I-I-I-I-I-II-II-I.?-I-I I'l"h'l'I"I'l'l1l'I"l"f"'f Ih -_u.-|.|.|.|.p.H.1u—.|.||.I_|I....I_a,.|_|_-..|_|_|.|. 1j.|.—|.I.-I.T|.-.I1-r:-—-|-|.I..|.l.ua- ‘—I-I-r I-h-'-I--I"- 'r%-'-I-I‘-I=-I- -I—-—I I-IIu—-I--iuIuI—II-II u:l_.|.I.r.._q_u. .|J.'I-F-.'.'.IuI.-‘F-I'.'-‘III J.-'- -1'-I1—I-I .-I-I'—I-I-arr-I-I-I-I-I‘ W‘-'fl_I.I-'l.Ih"I"IlI-‘I'll I'l'I-l'fl_'-'!—"'l'I --:-I-I--"—I-I"'-”|-'|-I.- .i:_|r_|_||;(..|.|_|:.:....- .-:'—'-'-IR‘-J-H-"~l-I '.|I.I,.|r--I.-.-.| -nuj lljnl-I-Zr-.I-In-.I--I-E-I--.-I -ll-I-I1-I-I‘-rl-I .-—.—q I-I-IFI..|.u.-I-'.I-F-'--'.-u,;-_|..a|..-.-r.--|_|...a—.-u.-q I -I-.I'nrI.-I-—I-I-I-I-I I.---II-I-I."...J.|.._|g_J.-.._—_.___.-I...-.._|_.._J_ j-I-'-I-‘F-Jcl?-I-fI'I1Iu'-‘H1 -II'Iu.'—'—I '—I'u'f1Iu:'In‘ fI—I'I—Eu'Jfu"I—fn'I—ff-'ufI -E-I-I-'-r -I-I-—II'-|.‘--'-‘—'-'I—Il—---|—'r'I-I-I-.-IJ-I‘-.- ._|_|-.<.|..-I-|.|.-|_w.|.|.I.- |.r|.I.I an-.I II-I ‘I-I-—.!:i-I-IF-.?I -I"-'I"'-.II.lT-3"‘ I—'r.:r --.I..-.-_I|._.-I—I.. -.I'I I.|-H1-.-.I I-Ir 1:F.IrI:q..f.IIF-Fl H-.‘--.-n-----I--a-I'-.---|-L II'Im-J1:-I.l-I.up |.r-_|.|....-I'I.".f-I-I-'Il"d-'In'-ruzrll-I.I-.IrI-.l-. Page 24 of 248 Page 25 of 248 Page 26 of 248 Page 27 of 248 -I---. -|.|.I:|.-.-- 'uIu'--IIIHIH ‘TI I-Iu£—I In:-..—'z-'——_z-—h I-_|_a.__.._-.I.-_-._{—._.._-.._.—|.... -._--.I_:'I1-...-.-._-..._--.-_-_.--_|.|.-__....I—-.I..-.._|..,:..._..-___....-._-.-_.,_-- '2 1-In:El-II‘vvu I-1 I_|.|.r_|_n|.|.|.|_|i||-rn..—p.l .|.——r -'.l'-J-IuI'I."'-|..J_|- —.q.—-HI.-|.|.n|-J.-I.-=—I|-.-.-.I .j-'.-.-I—|-|—I-|--I--.--I-HI-.'|.-I--I-I --r.-r ‘-1---I—I-I'rI-I-.I-I'-Ir-. mam Iu"I "Pf‘fl fI'I'jI —I'l'’u’I—’II-Ff ""II—Iu ‘I''" u"f-'I ‘I'- IfI1IJI'-I-‘I-I-f—1-u IJ'I—Iu'u'-ul- ''-i-1|-.-‘-*'|--'-.-.-"-.-I-I--.-.l-In--i-I-I-|.|.rI-I '_|.I.-.- 'I |.|r_|.-.r-|.|-I|.r.lI.|.I-In I I.-..|-_.-..-.Ir_-...|.-.':..-|._|-.-.--.| -|—-I-—Ij-I-I‘-I--I—I— -nu--..u.-r--.-_--.;_|.I.-.-...-J-r_ - ..“..l..H.,_|__|.|.[._.._._.|I....__-.....,,...____.. |.u|.|1|.-rI-_- I __.--g.:_.|_._._,..-.--_-_....|._.f|._..-|_u_,_ .r_-|.u..--_|u.-.|-I .-r|-I.‘-'-IJJ‘—.-".i—I REGULAR SESSION CALL TO ORDER at 6:05 p.m. Present:Mayor White,Mayor Pro Tem Carroll,Council Member Lara,and Council Member Martinez Absent:Council Member Orozco Report out from Closed Session:(see above) Action on any Closed Session items:(see above) Action on any requests for excused absence:None Pledge of Allegiance lnvoca?on Approval/Adjustments to Agenda:None Conflict of Interest Disclosure:None ANNOUNCEMENTSIRECOGNITIONSIPROCLAMATIONSICORRESPONDENCE PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA) Any one person may address the City Council on any matter not on this agenda.If you wish to speak,please ?ll out a “Public Comment Form”provided at the back table and give to the City Clerk.There is a three (3)minute time limit on public comments.There willbe no sharing or passing of time to another person.State Law prohibits the Council from discussing or taking actions brought up by your comments. Public Comment opened at 6:10 p.m. J.Bingham —Expressed concerns regarding the City’s Audit M.Rossiter—Expressed concerns with WRCOG D.Castaldo —Announced the upcoming Rotary Club Thanksgiving event and Christmas event Public Comment closed at 6:19 p.m. CONSENT CALENDAR Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items. Approval of all Ordinances and Resolutions to be read by title only. 1.Ratification of Warrants dated August 17,2017 Ratification of Warrants dated August 25,2017 Ratification of Warrants dated August 31,2017 Approval of Invoice and Purchase Orders in Excess of $10,000 OmniTrans Consignment Pass Sales Agreement Notice of Completion for 8th Street Sidewalk Improvement Project Notice of Completion for Community Development Block Grant (CDBG)Citywide Concrete Rehabilitation Project 8.Notice of Completion and Exoneration of Performance Bond No.09026842 for Sewer Improvements on Tract Map #31468-7 —Richmond American Homes City Council September 5,2017 Page 28 of 248 ‘u City Council September 5,2017 9.Notice of Completion and Exoneration of Performance Bond No.1083506 for Street Scene Landscaping on Tracts 31462-7 and 31462-8 -SDC Fain/vay Canyon 10.Bond Acceptance and Approval of the Agreement to Provide Financial Security for Improvements for Pardee Homes Tract 31470-4 Items pulled:4 Motion by:Council Member Lara Second by:Mayor White _~/_Council Member Martinez _absent_Council Member Orozco /_Council Member Lara /Mayor Pro Tern Carroll _~/_Mayor White To approve remainder of the Consent Calendar Carried by a 4-0 vote 4.Approval of Invoice and Purchase Orders in Excess of $10,000 Motion by:Council Member Lara Second by:Mayor White _/_Council Member Martinez _absent_Council Member Orozco _\/_Council Member Lara _\/_Mayor Pro Tem Carroll _\/_Mayor White To approve. Carried by a 4-0 vote ACTION ITEMSIPUBLIC HEARINGSIREQUESTS Approval of all Ordinances and Resolutions to be read by title only. 11.Second Amendment to the Agreement for Professional Services by Independent Contractor (Albert A.Webb Associates)to Provide Special Tax Consulting and Related Services and Direct Staff to Initiate a Request for Proposals for the Provision of Special Tax Consulting and Related Services After the Termination of the Second Amendment Public Comment opened at 6:30 p.m. J.Bingham —Expressed concerns with Albert A Webb and Associates R.Roy —Expressed concerns with the amount of the contract being considered Motion by:Mayor White Second by:Council Member Martinez ~/Council Member Martinez _absent_Council Member Orozco Page 29 of 248 '-I‘-J" -.,_|:_I I- I.|.mrIu—.--In -‘?E'I'-I '.I=..|.-I.I- -'rrrI-w.'-- I--I-I-I—-I-——I-'—I-'1'-F -?"-'r'-'-IiI'—.-'I- :.|.|.I.|.I.||.--.|.|.|.I.I.-a.I_I.I-I.II II IuI‘—|uI'I—IuI'-II-Iu|.”l-Iulul I----I-I'|r 1-I-.I-—-I-I-I1“-I-'|-I--II-I-I-I-I-—-II-ru-I.I-3 .I.|...£_|j,__|qu_..|.|.|I.|.|_I_-II...-|...|.|.h.-rl r-I---F -I-'-I-J-I -II-I-I-I.-I—IrI:'I-I '-I'-F-l-l-I—|-h-I-Ir.‘I-I-.1.pf...|._|—_.-.-.-u.a-Lu.-I.-.u.-.--._|_.|— I I—n-_|_r .-..-.u-I-r.II.|._.|_---..-I_.-I.--.__r I .j r.|.-|J.I||_|-.I .1I rI-.I.|-..J-.I-I-.nu.-|..-|.|.|.- '-1 .j-Iljr -.-I ll‘ nJ_Lr.I:I.|.n.-. 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I-In "-I'I-I-I'I—"-'-'ll-I-I'l I'—-h-.-I—.*:-"|—|'--I.-.-I-I.I—I:i-.-':'—- I‘ F- u—I.n I1-=1 I-I-rl-Irl--II-.l-I-u9I--I--.I-I --I-I-I-IF-"I-I-"I-I-'-I r—|.I'm.q_nr.|...- II-'|'-'.-F I Ia|_r|.|.-.|.|.-I.I _nIJj._ '11-I-I-I-I-Ii--I-I III-I-I-IrIh'|I-I-#1.-I -II-I-Irl-I‘-'=-I-r u.|-.I-I:-I..-r I-II.-.||.IIr.r.I.-j--II-I I ‘III.—.-.au- 'I5'-l'l-"—"'F -I-I-'*'-I‘-.---I-"'-''-I—'--'.'.-‘I1 -'I Page 30 of 248 -‘u ‘I -—.-I.I|.-uJI.I'.-.4 -.--.I H 1-"!J'I'l I '-I-.—.-Ina-.r.I-_.—'J.— I—|I.—_..._..|..I||,_.gnu -.._rr I r.—.I.I.I.|.|.|.|.Iu I III-I n.l.|.I.x-m.,_ml. |.|.a.l|..f-I-I.JIl-IuI—I- -.|.l.-.m.l.|.Iu|.-.|.I _J|l.n_|.|.r|.m=I-1-?-|.l| -I'.|-I-.-£—I-r .I-I . yh.|J_-|_|.-_|_ w...|-n.|. |._|_-I.|_|_|.I|_p_.|_|..|...|u -_|.u| '|--$3-I-Ir'|'-I-I.-H-I-I-I-I-E-j.‘-I-' .M *- £.Iu?uIJ!IIu'Iul-Iu'1I1I—|I-I:|-If—I.-Ilu??l-nz-|—4I— 1|.uj.|.—JJ.|.;.|l-|:.|.-I1.-.I-.I.—-Ia Illllu?ll I-|'—'l'|-I-I‘-I-II---I-rl-I—I-ii “-|-'-rl-I-I-I—I- :..I_|-|.“a:|_. -I-I-I -r '-I-r.-'rI-I-I--I"'-I'-'l'E'l-l'l"'-I.I-.rI-I _|-4.-.,.um:'I_.-1i.-.-‘I-I-|.II—|..u.-....-:..:...-'.-I_|.|. |.—I --.-I|.|.-.-r|-.:.|.I.—--I.-—I '-lull-IuI'..JI|I-‘I-—Ii-'-_ I-.1-—.-Iqjxxua r?l-I ' II.-.|.I.'h_|$J -H jn Erl ril-—-I.- -Erll-ril-I-I-I-"-u-I-II rI-I-'-I-I-I-'I‘-'-"I'-""|--.-f-I-I—"'-'-I-"1'-I -_nur..III-II-‘III _In|.|-.I. lax.-I rrj II.-.I-I.-I-—j—|_u --I-u-H-nu--.--u -—r—-u-—|r-.-|.--|rI-I- —??JZH-I???l-—-I-'I-:1—-IIJII:-II-—-‘fl-‘J-I-‘I -I-I-I-I-I-'-Ir -I-I-I'rI-I—I--I-l"-I-'-I-'-I-I.r"I--I-I-I-I-1-rp I.-.l|-|.—_l.I.|.I I.—.u...q.|. I-I--'-Z'ZfI'f'l—-'I' -‘.-I-Ir:-Irrl-I a.l.-.|.ap-_|.I.-.u.|.I .|-.I n....|.|.I rl ..rI --.- 'n—I'-I 'r-.-I-I--r '-I—-"-.--'--'-F ‘I'--I-— -F-‘J 15 16. City Council September 5,2017 Resolution Adopting a TUMF Schedule and Fee Applicable to all Development within the City of Beaumont. Public Hearing opened at:8:33 p.m. J.Rositter—Spoke off topic Public Hearing closed at:8:36 p.m. Motion by:Mayor White Second by:Council Member Lara _~/_Council Member Martinez _absent_Council Member Orozco _~/_Council Member Lara _~/_Mayor Pro Tem Carroll _/_Mayor White To waive the second reading and adopt the attached Ordinance Adopting the Western Riverside County Transportation Uniform Mitigation Fee (TUMF)Program by Adding Chapter 3.31 to the Beaumont Municipal Code;and to waive the reading and adopt the attached Resolution Adopting a Transportation Uniform Mitigation Fee (TUMF) Schedule and Fee applicable to all development within the City of Beaumont. Carried by a 4-0 vote Second Reading of an Ordinance Establishing the Local Transportation Facility Mitigation Fee Program and Amending Chapter 3.22 of the Beaumont Municipal Code and Resolution Setting the Local Transportation Facility Mitigation Fee Amounts Applicable to all Developments in the City of Beaumont Public Hearing opened and closed at:9:06 p.m. No speakers. Motion by:Mayor White Second by:Council Member Lara _/_Council Member'Martinez _absent_Council Member Orozco _/_Council Member Lara _/_Mayor Pro Tem Carroll _/_MayorWhite To waive the reading and adopt the Ordinance Establishing the Beaumont Local Transportation Facility Mitigation Fee Program and Amending Chapter 3.22 of the Beaumont Municipal Code,including the 1%administrative cost recovery charge, based upon the findings stipulated within the Ordinance;and to waive the reading and adopt the Resolution Setting the Beaumont Local Transportation Facility Mitigation Fee Amount Applicable to all Developments in the City. Carried by a 4-0 vote Resolution Approving and Adopting the City's Capital Improvement Plan (CIP)and Approving Allocation of an Additional $200,000 for Project Management Page 31 of 248 'I:-I-I-I-I-rIII-II,fhul'l'l-'l"H'I :'I.I--h.I-Iijjl-1:.-I.-I.I. '-I-I-I-'|--I-'r“-I-'-I-I-I-I-'I'—'r'—'-I—.-I-I'-I--I-I- -I.|.I.-.|.—..I.I r|.I.'*.|.-H1 '—I-I-II"-'I 1|-IIE I-I-l-I-I-I-I'I-I-I- u.u..l_I |.r.|.|.|.rI—|- .|.-I.I|.ru.l|— fIuII.il -H-I-5-—-I I-'-'-'I'-'I--'-‘II-F I"-I '._—fJ-I.-I.I—_|_p-u_..|--.-J_- 'J'I '-I'I--I-—a.-rI--u .-—-.-.-h-4 I' l,J.-.|.-nu |.*u.|-.|.IiJ.|_|.r|.I.uI_-J:-—.II 4-I-I-—.I'-1!-1--I-I‘.I-II--I-Ir—J-I-I-I-r II - -II-I-II-I'I"I-'1-I ' -.|--I-I-I -.|-I-I-I-I-I-I-|.h.-Irl-I--.-.r|-|-*|-.-:r.rI-in-.r .s_|_|.|-.__|a._a,_I._._|. ‘Il'H'-'l'.In-.I--"1 -I-I-—I-r -'-I—--E'—I-I--'-"r'-I-I.- -'1-|'-|'I*'I-'-I-I-"I-I-I; _.|—|_-_|_|.u_|_r...|-.I_I.:"I.- _a-.|.I I'|.I..:.l -‘.u-u-|n- 'rrI!-I--r-'-I:l-I-I-I-I-I'-rI-I-I-‘I-I-I-I-I----‘I-III-I-—I-I a.._|_..|_.|!I|_|.-II.-.-|.-.I_|.- |.n-.|.||..-uuu. .._.;.-_-I.a._-_-.-I.-.-._.-|.|--- Page 32 of 248 Page 33 of 248 Page 34 of 248 Page 35 of 248 I I-I.‘-_..-,....._..g .-.. -I-l--.-III In -.I-_-- -.I-..-..-.II-u-.r.-._-.---_-..:.g__-..I-_--.I_-,..-. ---_-_.,.._._..-.._._-..._._—.. a.I..I.-"I.-.-.II.-I--.-,II-II-.-I--.I.I.J-r.I -..-ar.-J..I.-I.-.I_I _I.-_.---_. _A...-...._.--_..'.II..-__.- ---—---\.1'u-'\u--'--'------ -I.-I-.I_I.I.-.I. I J‘,..--I...-...I_.-_-_..a.- _Iu'.I.'I.'-.4._._I..:_—'....--._..I.I,.I.-.. "-,-.--_.. -.I.-.I~-I...|.I---I .,_-...-_.,...._—.....I_....--.-..,_...-..._ ----I-----.---.-I--I-I1--I-I---I---'I '-Ind-IuI"'I"I ----.--I"J'-I.--..-. .-.-.a-..-._.-u.--..r.I-..-.J. -.--..--.-._a-. 1 I I:II I..-.II---.-I..J.-.--.I..--I—r_-.I. ._.-r.-....I.-.-‘__‘-._.----.-—A-.---_-.. '_I.-I_..,...-..._-.--.-.5..-r...-;I. .,...--.-..-..I~\..,—-.j..-._...._ .I -_-.I.-J'I..'I.I-FI—I -.I..-.-Ju-Ia ..-..-.- -_-._II -.-.I....-....J.-_..I-I--J.-'I ...I.. -.-I -.I-. r ._.I.'.I-'--—-'.J'l I-I...-..-.I.-.---.-_. -.g-._-.-...I .-I-.ll"-.-.JI'.I'.I..'.... r.-...I.._..._:-.._.I..I .-...I..."-_I-.- _---l—l -I-1-lhi-_.—Inn‘-.—1_. u'u 'uu'u J....._.._-.I...._-—_-.-..-.. -—uI --I-I--n.—-—I—-_--'---'-—1_-I-1 thermal imaging camera be acquired,it would give the platform unrivaled day and night capabilities. Critical InfrastructureMapping/Planning The use of a UAS can provide city personnel with vital and nearly instantaneous information on critical infrastructure.Aerial mapping,thermal images,3D renderings and high definition photos can help clarify and answer questions regarding the state of our critical infrastructure.These capabilities are especially important when examining the waste water treatment plant,the Portrero Interchange,traffic chokepoints,etc.These are only a few of the areas where a UAS can be used. O?ice ofEmergency Services A UAS can provide vitally important information such as video footage and photographs that can be used to document damage caused by natural disasters,fires, and man-made incidents. Event Planning &Monitoring Events such as the Cherry Festival draw thousands of residents and visitors every year.The planning of such an event can be aided by using the photographic and mapping equipment of a UAS.The same system can be used to monitor city events, giving officers real-time information as to the nature and location of any occurrence within an event's boundaries. Hazard Detection &Hazardous Material Response The I-10,SR60,SR79 and a major railway intersect in the City of Beaumont.These transportation corridors bring a significant amount of hazardous material traffic into the area.The I-10 freeway and the rail line are major transportation corridors as they extend from California to Florida.A UAS is an asset to first responders responding to any hazardous material incident that might take place along these routes.An UAS could be used to provide real-time detection and tracking of hazards without exposing first responders to risk. Suspect Tracking UAS can aid in the tracking of suspects who have ?ed from a fresh crime scene or have ?ed from a vehicle or location from officers.With the same rural and urban areas, officers are required to track suspects in dense brush or in our more populated areas; a swift apprehension benefits the public safety of our residents. School District Within the City there are 11 schools under Beaumont Unified School District; including a high school,continuation school,two middle schools;and seven Page 36 of 248 Page 37 of 248 Page 38 of 248 Page 39 of 248 Page 40 of 248 Page 41 of 248 Page 42 of 248 Page 43 of 248 Page 44 of 248 Page 45 of 248 Page 46 of 248 Page 47 of 248 Page 48 of 248 Page 49 of 248 Page 50 of 248 Page 51 of 248 Page 52 of 248 Page 53 of 248 JI—I'Iu'I'IAttachment B Resolution Page 54 of 248 Page 55 of 248 Page 56 of 248 Page 57 of 248 Page 58 of 248 '.II|_-.I-I.--.-J Page 59 of 248 Page 60 of 248 Independent Auditor's Report Management’s Discussion and Analysis Basic Financial Statements City of Beaumont Beaumont Transit System Table of Contents TABLE OF CONTENTS FinancialIV. Statement of Revenues,Expenses and Changes in Net Statement of Cash Flows Notes to Financial Statements Independent Auditor’s Report on Internal Control Over Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statements in Accordance GovernmentAuditing Standards 11-21 22-30 with Statement of Net Position 10 Position Page 61 of 248 Page 62 of 248 Opinions in our opinion,the ?nancial statements referred to above present fairly,in all material respects,the respective ?nancial position of the System of the City,as of June 30,2016 and 2015,and the changes in ?nancial position,and,where applicable,cash ?ows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Emphasis of Matter As discussed in Note 1,the ?nancial statements present only the System and do not purport to,and do not, present fairly the ?nancial position of the City of Beaumont,California,as of June 30,2016 and 2015,the changes in its ?nancial position,and,where applicable,its cash ?ows for the ?scal year then ended in accordance with accounting principles generally accepted in United States of America.Our opinion is not modi?ed with respect to this matter Oth er Matters Required Supplementary Infonnation Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis,as listed in the table of contents,be presented to supplement the basic ?nancial statements.Such information,although not a part of the basic ?nancial statements,is required by the Governmental Accounting Standards Board,who considers it to be an essential part of ?nancial reporting for placing the basic ?nancial statements in an appropriate operational,economic,or historical context.We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America,which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries,the basic ?nancial statements,and other knowledge we obtained during our audit of the basic ?nancial statements.We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with suf?cient evidence to express an opinion or provide any assurance. Other Reporting Required by Government Auditing Standards In accordance with GovernmentAuditing Standards,we have also issued a report dated _,2017, on our consideration of the System’s internal control over ?nancial reporting and on our tests of its compliance with certain provisions of laws,regulations,contracts,and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over ?nancial reporting and compliance and the results of that testing,and not to provide an opinion on the internal control over ?nancial reporting or on compliance.That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the System's internal control over ?nancial reporting and compliance. 201 Page 63 of 248 MANAGEMENT'SDISCUSSIONAND ANALYSIS (MD&A) This is management's discussion and analysis of the City of Beaumont Transit System ("Transit")financial activities and performance for the fiscal year ended June 30,2016.Please read this in conjunction with Transit’s financial statements,which follow this discussion and analysis. FINANCIALHIGHLIGHTS 0 Majority of funding continues through local transportation funds 0 Unearned revenues represent operating and capital assistance funds at June 30,2016 0 Initial compliance with GASB 68 reporting created a deficit position which has been fulfilled OVERVIEW OF THE FINANCIALSTATEMENTS This discussion and analysis are intended to serve as an introduction to Transit’s financial statements.The Transit basic financial statements comprise two components:(1)fund financial statements;and (2)notes to the financial statements. Fund Financial Statements The fund financial statements are designed to report information about groupings of related accounts which are used to maintain control over resources that have been segregated for specific activities or objectives.The financial statements are designed to provide readers with an overview of Transit’s finances in a manner similar to a private-sector business. The Statement of Net Position presents information on all of Transit’s assets and liabilities,with the difference between the two reported as net position. The Statement of Revenues,Expenses and Changes in Net Position represents information showing how Transit’s net position changed during the most recent fiscal year.All changes in net position are reported as soon as the underlying event giving rise to the change occurs,regardless of the timing of related cash flows.Thus,revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods,such as revenues pertaining to uncollected funding and expenses pertaining to earned but unused vacation and sick leave. Proprietary funds are generally used to account for services for which the City charges customers —either external customers or internal customers or departments of the City. Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the financial statements. Page 64 of 248 Page 65 of 248 30 236,771 236,801 Business-type Activities 2015 position as well as a deficit position at the end of fiscal year 2015.The deficit position was eliminated during fiscal year 2016. Anal sis of Statement of Activities The following table indicates the changes in net position for governmental and business-type activities: Statement of Activities 10,445 10,445 (117,062) 1,104,406 (427,926) 559,418 Revenues: Operating Revenues: Charges for services Contributions Total operating revenues Expenses: Salaries Fringe Benefits Administration Contract Services Fuels and Maintenance Supplies Office Utilities Depreciation Total expenses Operating Income (Loss) Non-Operating Revenues (Expenses) Interest Income Miscellaneous Income LocalTransportation Fund Capital Contributions RiversideTransit Agency (RTA) Capital Grants Change in Net Position Net Position,Beginning of Year Restatement of Net Position Net Position,End of Year 226,051 226,051 1,066,534 577,754 114,794 23,878 282,085 10,174 10,639 23,717 369,046 2,478,621 1,631 2,063,600 2,065,231 1,019,370 460,572 1,479,942 1,292,603 559,418 1,852,021 946,295 428,706 39,929 23,949 337,445 46,380 10,211 3,600 375,357 2,211,872 1,847,564 1,847,564 217,529 217,529 899,976 474,010 74,782 56,131 316,572 14,859 12,111 13,582 396,358 2,258,381 307 7,753 1,535,434 1,644,494 20,000 284,610 304,610 (91,748) 1,195,154 1,104,406 Page 66 of 248 Page 67 of 248 ECONOMIC FACTORSAND NEXTYEAR'SBUDGET AND RATES The Riverside District Attorney's office and the FB|’s joint investigation resulted in the arrest and indictment of seven former members of City management,including the former City Manager and former City Finance Director,for embezzlement,misappropriation of public funds and conspiracy.The former City Attorney and several former City consultantswere also arrested on related charges.The City learned of the criminal investigation on April 22,2015,when the authorities executed a search warrant at City Hall and seized numerous computers and significant documentation.However,the City of Beaumont Transit System does not appear to have any negative impact as it relates to these actions. Transit has successfully obtained approval for the fiscal years 2016-2017 and 2017-2018 Short Range Transit Plans through the Riverside County Transportation Commission ("RCTC").Additionally,RCTC‘s triennial performance audit of Transit for years 2012-2013 through 2014-2015 determined that six of eight applicable compliance requirements have been fully met,and the remaining two.had partial compliance.Both requirements with partial compliance are currently targeted for full compliance starting with fiscal year 2016- 2017. REQUESTFOR INFORMATION These financial statements are intended to provide citizens,taxpayers,investors,and creditors with a general overview of Transit’s finances.Questions concerning any of the information provided in this report or requests for additional financial information should be directed to the Finance and Administrative Services Department, 550 S.6”‘Street,Beaumont,California,92223,or or Page 68 of 248 Page 69 of 248 2015 City of Beaumont Transit System Statement of Net Position June 30,2016 and 2015 ASSETS Current Assets: Pooled Cash with the City of Beaumont Due from Other Governmental Agencies Total Current Assets Noncurrent Assets: Restricted Cash and Investments Capital Assets,Net of Accumulated Depreciation Total NoncurrentAssets Total Assets DEFERRED OUTFLOWS OF RESOURCES Pension Actuarial Amounts LIABILITIES Current Liabilities: Accounts Payable and Accrued Liabilities Unearned Revenues Compensated Absences Total Current Liabilities Noncurrent Liabilities: Compensated Absences Net Pension Liability Total Noncurrent Liabilities Total Liabilities Pension ActuarialAmounts NET POSITISN Net investment in Capital Assets Net Position $ 2016 409,583 466,429 876,012 265,140 1,852,021 2.117.161 401,253 218,371 689,840 908,211 1,309,464 136,971 1,852,021 1,852,021 $ $ 589,408 589,408 725,713 739,494 1,465,207 2,054,615 156,655 51,784 725,713 18,060 795,557 182,612 491,132 673,744 1,469,301 182,551 739,494 (180,076) 559,418 305283 553645 340,767 21 ,837’ The accompanying notes are an integral pan of this statement. Page 70 of 248 2016 2015 City of Beaumont Transit System Statement of Revenues,Expenses and Changes in Net Position For the Years Ended June 30,2016 and 2015 (2,252,570) $226,051 226,051 1,066,534 577,754 114,794 23,878 282,085 10,174 369,046 $236,771 30 236,801 946,295 428,706 39,929 23,949 337,445 46,380 10,211 3,600 375,357 1,847,564 1,847,564 10,445 10,445 (117,062) (1,975,071) OPERATING REVENUES Passenger Fares City of Beaumont Contributions Total Operating Revenues OPERATING EXPENSES Salaries Fringe Bene?ts Administration Contract Services Fuels,Lubricants,and Maintenance Supplies Of?ce Utilities Depreciation: Grant Acquired Property Total Operating Expenses Operating Income (Loss) NON-OPERATING REVENUES (EXPENSES) Interest Revenue 1 .631 Local Transportation Fund 2,063,600 Total Non-Operating Revenues (Expenses)2,065,231 CAPITAL CONTRIBUTIONS Riverside Transit Agency (RTA)1,019,370 Capital Grants 460,572 Total Capital Contributions 1,479,942 Change in 1,292,603 2,478,621 2,211,872 $1,852,021 5 559,413 Net Position -Beginning of Year Restatement of Net Position Net Position -End of Year The accompanying notes are an integral part of this statement. Page 71 of 248 Page 72 of 248 City of Beaumont Transit System Notes to Financial Statements June 30,2016 and 2015 Page 73 of 248 not these City of Beaumont Transit System Notes to Financial Statements June 30,2016 and 2015 1)REPORTING ENTITYAND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Revenue and Expenses Revenues and expenses are distinguished between operating and nonoperating items.Operating revenues generally result from providing services in connection with the System’s principal ongoing operations.The principal operating revenues of the System are fees in connection with providing transit services to customers. Operating expenses include the costs of providing transit services,administrative expenses,and depreciation on capital assets.All revenue and expenses de?nitions are reported as nonoperating revenues and expenses. Use of Estimates The preparation of ?nancial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures.Accordingly,could differ from those estimates. Grants Grant revenues and receivables are when grants that have been ‘approved and funded by the grantor.Grant sources inciude,State Transit Assistance (STA),Proposition 1B and Local Transportation -Fund (LTF).Transportation Development Act (TDA)includes LTF and STA. Capital Assets All capital consisting primarily vehicles and equipment,are stated at cost.Depreciation is computed using the straight-line method over the estimated useful lives of the assets,which range from three to ?ve years.Capital assets include contributed assets.Contributed assets are recorded at the fair market value or,if fair cannot be determined,the estimated cost of the contribution at the date of donation. Reclassifications Certain amounts in the June 30,2015 ?nancial statements have been reclassi?ed to conform with the June 30,2016 ?nancial statement presentation. Net Position The difference between assets and liabilities is reported as net position.Net position is classified as either net investment in capital assets,restricted,or unrestricted. actual results recorded earned the market value assets,of on Page 74 of 248 City of Beaumont Transit System Notes to Financial Statements June 30,2016 and 2015 depietedpositionto 1)REPORTING ENTITYAND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Continued Net investment in capital assets,consists of capital assets,net of accumulated depreciation and reduced by the outstanding principal of related debt.Restricted net position re?ects the carrying value of assets less related liabilities that have external constraints placed on them by creditors, grantors,contributors,laws,or regulations of other governments,or through constitutional provisions, or enabling legislation.Unrestricted net position represents the remaining fund equity balance. Net Position Flow Assumption Sometimes the System will fund outlays for a particular restricted (e.g.restricted bond or grant proceeds)and unrestricted resources.In order to calculate the amounts to report as restricted —net position and unrestricted —net position in the statement of net position,a ?ow assumption must be made about the order in which the resources are considered to be applied. It is the System’s policy to consider restricted net have been before unrestricted net position. Deferred Outflowsllnflows of Resources In addition to assets,the statement of ?nancial position will sometimes report a separate section for deferred out?ows of resources.This separate ?nancial statement element,deferred out?ows of resources,represents consumption of net position that applies to future period(s)and so will not be recognized as an out?ow of resources(expense)until then.The System reports deferred out?ows as a result of the System’s implementation of GASB Statement No.68,Accounting and Financial Reporting for Pensions,which qualify for reporting in this category. in addition to liabilities,the statement of financial position willsometimes report a separate section for deferred in?ows of resources.This separate ?nancial statement element,deferred in?ows of resources, represents an acquisition of net position that applies to a future period(s)and so will not be recognized as an in?ow of resources (revenue)until that time.The System reports deferred in?ows as a result of the System’s implementation of GASB Statement No.68,Accounting and Financial Reporting for Pensions,which qualify for reporting in this category Pension Plan The City participates in the Public Employees’Retirement System of the State of California covering all of its permanent employees.The excess,if any,of the actuarially computed value of vested bene?ts over the amounts available in the pension fund would be a liability of the City as a whole,not of the System.Information regarding the plan description,funding status and progress,actuarially determined contribution requirements and contributions made,and trend information may be found in the City's basic financial statements. 13 Page 75 of 248 2016 City of Beaumont Transit System Notes to Financial Statements June 30,2016 and 2015 2)CASH AND INVESTMENTS The City has pooled its cash and investments in order to achieve a higher return on investments while facilitating management of cash.The cash balance in excess of current requirements is invested in various interest-bearing accounts and other investments for varying terms.The System’s cash is deposited in the City’s internal investment pool,which is reported at fair value.Interest income is allocated on the basis of average cash balances.investment policies and associated risk factors applicable to the System are those of the City and are included in the City’s basic ?nancial statements. See the City of Beaumont’s basic ?nancial statements more on pooled cash and investments. Cash and investments as of June 30,2016 and June 30,classi?ed accompanying ?nancial statements as follows: 2015 Statement of Net Position: Pooled Cash with the City of Beaumont 409,583 $589,408 Restricted Cash and Investments 265,140 725,713 Total Cash and Investments 674,723 1,315,121 Cash and investments at June 30,2016 June 30,$265,140 and $725,713 respectively, are restricted for capital improvements. 2015 ofand the Page 76 of 248 $2,715 Capital assets of the System for ?scal year ended June 30,2016 are presented as follows City of Beaumont Transit System Notes to Financial Statements June 30,2016 and 2015 Page 77 of 248 10,445 10,445 Beginning Ending Balance Increases Decreases Balance City of Beaumont Transit System Notes to Financial Statements June 30,2016 and 2015 Page 78 of 248 Unearned revenue represents excess operating and excess capital assistance. Changes in unearned revenues for the ?scal years ended June 30,2016 and 2015 for operating assistance were as follows: City of Beaumont Transit System Notes to Financial Statements June 30,2016 and 2015 Page 79 of 248 City of Beaumont Transit System Notes to Financial Statements June 30,2016 and 2015 491,132(176,051) ,345) 5)LONG TERM DEBT Long-term liabilities of the System for the ?scal years ended June 30,2016 and June 30,2015 consisted of the following: Balance Balance Due Within July 1,2015 Additions Deletions June 30,2016 One Year Compensated Absences $200,672 $39,536 $-$240,208 $21,837 Net Pension Liability 491,132 198,708 -- $691,804 $238,244 $-$21,837 Balance Balance Within July 1,2014 Additions Deletions June 30,2015 One Year Compensated Absences $212,773 $53,193 (65,294)200,672 $18,060 Net Pension Liability -667,183 - $212,773 $720,376 $(241 $691,804 $18,060 3) 7) DEFINED BENEFIT PENSION PLAN General Benefit Pension Plans The City of Beaumont’s Transit System participates in the City of Beaumont’s cost-sharing multiple employer de?ned bene?t pension plans‘administered by the California Public Employees’Retirement System (CalPERS).Employees of the System are employees of the City of Beaumont and participate in the miscellaneous cost-sharing plans of the City of Beaumont as a whole.The required note disclosures regarding pension plans are included in the City of Beaumont’s ?nancial statements. Please see those financial statements for information about the plan as a whole. The net pension liability (NPL)of $689,840 reported by the System,represents the System’s proportional share of the City’s total miscellaneous pool cost-sharing multiple employer defined benefit pension plan of $4,407,926.The System’s NPL represents 15.65%of the total miscellaneous plan NPL as ofJune 30,2016. TRANSPORTATION DEVELOPMENT ACT CONFORMANCE MATTERS The System is subject to the provisions of Public Utilities Code (PUC)Section 99268.5 and must maintain a minimum fare ratio of 10%. 18 Information about the Defined 689,840 930,048 Page 80 of 248 $226,051 30,093 2,478,621 $1,782,047 City of Beaumont Transit System Notes to Financial Statements June 30,2016 and 2015 $1,805,146 2,109,575 7,2006,voters Siate 7)TRANSPORTATION DEVELOPMENT ACT CONFORMANCE MATTERS -Continued For ?scal years 2016 and 2015,the System’s fare ratio of operating revenues to operating expenses, as calculated below: Dial-ArRide Fixed Route Combined Dial-ArRide Fixed Route Combined 2016 2016 2016 2015 2015 2015 Operating Revenues $24,004 $202,047 $226,051 $30,093 $206,678 $236,771 Less: Fare Revenues Related to New Routes or Extension of Services - Total Operating Revenues $24,004 $202,047 $$206,678 $236,771 Operating Expenses $396,690 $2,081,931 $$429,825 $2,211,872 Less: Depreciation Expense (92,261)(276,785)(369,046)(93,839)(281,517)(375,356) Operating Expenses Related to New Routes or Extension Services - Total Operating Expenses $304,429 $$335,986 $1,500,530 $1,836,516 Fare Ratio 7.9%11.2%10.7%9.0%13.8%12.9% 8)PROPOSITION 1B On November the of the of California approved the Highway Safety,Traf?c Reduction,Air Quality,and Port Security Bond Act of 2006,known as Proposition 1B.Proposition 1B included a state program of funding in the amount of $4 billion and $1 billion to be deposited in the Public Transportation Modernization,improvement and Service Enhancement Account (PTMISEA) and Transit System Safety,Security and Disaster Response Account (TSSSDRA),respectively. PTMISEA funds can be used for rehabilitation,safety or modernization improvements,capital service enhancements or expansions,new capital projects,bus rapid transit improvements,or for rolling stock procurement,replacement.TSSSDRA funds can be used for transportation- related security and safety projects. 19 Page 81 of 248 City of Beaumont Transit System Notes to Financial Statements June 30,2016 and 2015 8)PROPOSITION 1B -Continued TSSDRA PTMISEA CALEMA CALT RANS Total Unspent Prop 1B Funds as of June 30,2014 $1,450 $459,250 $460,700 Prop 1B Funds Received 247,659 Funding Correction 15,308 15,308 interest Allocations 47 2,046 Funds Available 16,805 708,908 725,713 Prop 1B Funds Used Unspent Prop 1B Funds as of June 30,2015 16,805 708,908 Prop 1B Funds Received 1,019,369 1,019,369 Interest Allocations 1,631 1,631 Funds Available 16,805 1,729,908 1,746,713 Prop 1B Funds Used (16,805),464,768)(1,481,573) Unspent Prop 1B Funds as of June 30,2016 265,140 $265,140 9)RESTATEMENT OF NET POSITION The System implemented GovernmentalAccounting Standards Board (GASB)Statement No.68, Accounting and Financial Reporting for Pensions,in ?scal year 2014-15.As a result,beginning net position in the Statement of Revenues,Expenses and Changes in Net Position was restated by $(547,634),to re?ect the cumulative effect of applying this statement.In addition,the 2014-15 beginning net position was restated by $119,708 for unearned revenues from prior years which are now considered earned due to the implementation of GASB Statement No.68.The net effect of these adjustments results in a restatement of net position of ($427,926). 10)RISK MANAGEMENT The System’s activities are exposed to various risks of loss related to torts,theft of,damage to,and destruction of assets;errors and omissions,injuries to employees,injuries to others,and natural disasters.The System is insured as part of the City of Beaumont’s insurance coverage for general liability,property damage,and workers’compensation.See the City of Beaumont’s ?nancial statements for more information. Page 82 of 248 City of Beaumont Transit System Notes to Financial Statements June 30,2016 and 2015 11)CONTINGENCIES The System’s activities are substantially funded by revenues from the State of California,passed through the RCTC.Amounts received from grantor agencies are subject to audit and adjustment by grantor agencies,principally RCTC.Any disallowed claims,including amounts already collected,may constitute a liability of the System.Management expects the amount,if any,of expenses which may be disallowed by the grantor would be immaterial. Riverside County District Attorney and FBI Investigation On April 22,2015,the Riverside County District Attorney’s Office,assisted the FBI,sewed search warrants at the Beaumont Civic Center (City Hall).The joint investigation resulted in the arrest and indictment of seven former members of city management,including the former City Manager and former Finance Director for embezzlement of public funds and conspiracy.The former city attorney and several former consultants were also arrested on related charges.It is unknown at this time what the impact of these investigations willbe on the System's ?nancialstatements,ifany.Management expects the impacts of the investigation on the System's if any,would be immaterial. 21 statements,?nancial Page 83 of 248 Page 84 of 248 Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards To the Honorable Mayor and Members of the City Council of the City of Beaumont Beaumont,California We have audited,in accordance with the auditing standards in the United States of America and the standards applicable to financial audits contained in Government AuditingStandards issued by the Comptroller General of the United States,the ?nancial statements of the Beaumont Transit System (System)of the City of Beaumont,California (City),as of and for the year ended June 30,2016, and the related notes to the ?nancial statements,which collectively comprise the District’s basic ?nancial statements,and have issued our report thereon dated 2017. Internal Control Over Financial Reporting In planning and performing our audit of the ?nancial statements,considered the System’s internal control over financial reporting (internal control)to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the ?nancial statements,but not for the purpose of expressing an opinion on the effectiveness of the System’s internal control.Accordingly, we do not express an opinion on the effectiveness of the System's internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph of this section and was not designed to identify all de?ciencies in internal control that might be material weaknesses or signi?cant de?ciencies and therefore,material weaknesses or signi?cant de?ciencies may exist that were not identified.However,as described in the accompanying schedule of ?ndings and responses,we certain de?ciencies in internal control that we consider to be material weaknesses. A de?ciency in intemal control exists when the design or operation of a control does not allow management or employees,in the normal course of performing their assigned functions,to prevent,or detect and correct,misstatements on a timely basis.A material weakness is a de?ciency,or a combination of de?ciencies,in internal control,such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented,or detected and corrected on a timely basis.We consider the deficiencies described as items 2016-1 to 2016-4 in the accompanying schedule of findings and responses to be material weaknesses. 22 identi?ed we generally accepted Page 85 of 248 COTTY Compliance and Other Matters As part of obtaining reasonable assurance about whether the System’s ?nancial statements are free from material misstatement,we performed tests of its compliance with certain provisions of laws,regulations, contracts,and grant agreements including the Transportation Development Act as prescribed in §6666 and §of Title 21,Chapter 3,Subchapter 2,Article 5.5 of the California Code of Regulations, noncompliance with which could have a direct and material effect on the determination of ?nancial statement amounts.However,providing an opinion on compliance with those provisions was not an objective of our audit,and accordingly,we do not express such an opinion.The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported.under Government Auditing Standards. Beaumont Transit System’s Responses to Findings The System's responses to the ?ndings identi?ed in our described the accompanying schedule of ?ndings and responses.The System's responses were not subiectedto the auditing procedures applied in the audit of the ?nancial statements and.accordingly.we express no opinion on them. Purpose of this Report The purpose of this report is solely to describe the scope testing internal control and compliance and the results of that testing,and not to provide an opinion on the effectiveness of the organization’s internal control or on compliance.This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the internal control and compliance. Accordingly,this for any other purpose. Page 86 of 248 2016-1:Policies and Procedures BEAUMONT TRANSIT SYSTEM SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30,2016 Findin s: Our audit procedures involved obtaining and evaluating various policies and procedures.During our audit,i tbecameapparentthattheBeaumontTransitSystem(described as “City"throughout)lacked formal policies and guidelines in certain areas,including the following: Accounting Policies and Procedures Fraud Prevention and Detection Policy (Code of Conduct) Capital Assets Although the City may have informal policies in these areas,we City could from a more formal and comprehensive policies and procedures manual,approved by the City Council,which would provide detailed guidance to employees and management.This will help to ensure consistency in these areas,even if there is staff turnover.The following provides detail regarding these policies and procedures: Accounting Policies and Procedures Communication is an essential component of a framework of internal controls.One method of communication that is particularly effective for controls over accounting and ?nancial reporting is the formal documentation of accounting policies and procedures.A well-designed and properly maintained system of documenting accounting policies and procedures enhances both accountability and consistency.The resulting documentation can also serve as a useful training tool for staff. The documentation of accounting policies and procedures should be evaluated annually and updated periodically,as necessary.It should be readily accessible to all applicable employees. An accounting policies and procedures manual should include a comprehensive list of accounting procedures along with an indication of the employees responsible for completing the procedures.It should delineate the authority and responsibility of all employees,including review and approval procedures.Procedures should be described as they are actually intended to be performed,rather than in some idealized form.The documentation of accounting policies and procedures should explain the design and purpose of control-related procedures to increase employee understanding. Code of Conduct (including fraud prevention and detection policies) The City Council and Management are responsible for designing and implementing systems and procedures for the prevention and detection of fraud,and for ensuring a culture and environment that promotes honesty and ethical behavior.This includes the responsibility to develop and implement a formal fraud risk assessment program. 24 comprehensive more The following is a continuation from the prior year: believe the bene?t Page 87 of 248 Page 88 of 248 BEAUMONT TRANSIT SYSTEM SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30,2016 still periodic Accounting Policies and Procedures While the Transitmanagement oversees ongoing service and compliance aspects of the Beaumont Transit System,the City of Beaumont management had ultimate control over the Transit System financial 2016-1:Policies and Procedures -Continued Capital Assets Policies We recommend the City establish formal policies regarding capital assets,including capitalization thresholds,depreciation methods and useful lives estimation guidelines,procedures for periodic inventories of tangible assets,procurement and disposal policies,and guidance regarding planning and funding of the City’s future capital needs. As described above,the City should establish procedures for periodic of capital assets.It is essential that governments establish and maintain appropriate inventory systems for their tangible capital assets.Such systems are needed to protect tangible capital assets from the danger of loss or misuse. As described by GFOA,“Many governments have installed "perpetual"inventory systems to maintain effective control over their tangible capital assets.Perpetual inventory systems are constantly updated to re?ect additions and deletions of tangible capital assets,thus providing managers with direct access throughout the year to reliable information on current balances in tangible capital asset accounts.One advantage of establishing and maintaining a sound perpetual inventory system for tangible capital assets is that such a system can relieve a government of the burden of performing an annual inventory of its tangible capital assets.Such a system,however,requires veri?cation to ensure that it is continuing to function properly as designed.” GFOA recommends that every '‘local government periodically its tangible capital assets so that all such assets are accounted for,at least on a test basis,no less often than once every ?ve years.While well-designed and properly maintained perpetuai inventory systems can eliminate the need for an annual inventory of a governments tangible capital assets,no inventory system is so reliable as to eliminate completely the need for a periodic physical inventory.” We recommend the City take the necessary steps to ensure that capital assets and related depreciation are properly and reported,the establishment of formal policies and procedures in this area. Recommendation: We recommend the City develop and establish formal policies and procedures as discussed above.The policies and procedures should be developed by appropriate personnel and approved by the City Council. The City should consider GFOA’s recommended practices and other resources during the process. Mana ement’s Res onse: 26 consistently including inventory inventories Page 89 of 248 Page 90 of 248 ‘accounting and BEAUMONT TRANSIT SYSTEM SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30,2016 2016-2:Accounting Records and Financial Reporting -Continued This situation may be the result of various factors,including turnover in City management,inadequate oversight by the City’s management,and the lack of formal policies and procedures discussed in Finding 2015-1 above.The year-end closing process,including necessary analysis,reconciliations,and adjustments,should normally be completed within a few months after year-end.If accounting records are consistently and accurately maintained throughout each ?scal year,the year-end closing process can be completed in a much more ef?cient manner.If balances and transactions have not been analyzed and reconciled in a timely manner,it could be an indication that City management is not receiving accurate ?nancial information throughout each ?scal year.In addition,the City may be able to comply with various reporting requirements in a timely manner (State and Federal deadlines). Recommendation: We recommend the City take steps to evaluate the current policies procedures,and determine what revisions may be necessary to ensure timely and accurate ?nancial reporting.In addition to the formal accounting policies and procedures manual discussed above,we recommend the City prepare a schedule of accounting procedures to be performed each month,quarter,and at year-end,as applicable. The schedule should include a detailed description of the required analysis and adiustments,along with due dates for the various procedures.The schedule should include provision for sign-off,indicating when the applicable procedures were performed and reviewed as necessary.Applicable City staff should be thoroughly trained and knowledgeable regarding generally accepted accounting principles as they relate to local governments.This willhelp to ensure»-accurate,and timely ?nancial reporting. Mana ement’s Res While the Transit management ongoing service and compliance aspects of the Beaumont- Transit System,the City of Beaumont management had ultimate control over the Transit System financial reporting and other broader based management oversight.The City Council has adopted formalized policies and procedures,which include ?nancial practices.The entire financial reporting software system has been upgraded allowing the Transit Director and the Transit Management Analyst real-time access to all applicable internal ?nancial reports and data.The day-to-day financial department policies and procedures have been discussed and an initial draft has been prepared.The ?nance staff includes individuals with training and education in accounting,and the current Director of Finance is a certi?ed public accountant in California with knowledge and background in government accounting practices. 2016-3 Segregation of Duties for Bus Passes The following is a continuation from the prior year: Condition: The same City staff issuing bus passes are also responsible for collecting and receipting payments from customers into the City's cash receipts system.Also,there does not seem to be any sort of inventory control over the bus passes or a way to reconcile the bus passes sold with corresponding receipts. 28 oversees QDSG consistent not Page 91 of 248 inventory of the bus sold BEAUMONT TRANSIT SYSTEM SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30,2016 2016-3 Segregation of Duties for Bus Passes -Continued Criteria: In a strong internal control environment,the same individual should not have access to the payments from customers and the ability to issue bus passes unless an appropriate mitigating control has been implemented. Potential Effect of Condition: Bus passes could be issued without the cash receipts being properly deposited into the City’s bank account or recorded in the City’s general ledger. Recommendation: We recommend the City implement a procedure to control bus passes,such as numerical sequence control,in order to reconcile the number passes and the amounts recorded as revenue and posted in the City's general ledger Mana ement’s Res onse: While the Transit management oversees ongoing service and compliance aspects of the Beaumont Transit System,the City of Beaumont management had ultimate control over the Transit System financial reporting and other broader based management oversight.Bus passesare sold to the public outside of the Transit department staff.The internal system for issuance of bus passes has been reviewed and a formal procedure is in place to safeguard and track the various bus passes that are purchased and sold. A tracking process was started in July 201 T and is monitored outside of the Finance Office,by the Transit Management Analyst. 2016-4 Controls Over Accrued The following continuation from the prior year: Condition: The Paychex payroH database tracks the vacation accruals for employees through automatic accruals for each pay period for each employee.The City has established,through Memorandums of Understanding (MOUs)with various employee unions,caps onthe number of hours that can be accrued by employees.However,there does not appear to be any monitoring of the vacation hours to ensure the payroll system does not continue to accrue vacation hours once the cap has been reached.Furthermore, our review of the vacation accrual schedule found the number of hours accrued by a couple of employees exceeded the maximum number of hours per the applicable MOU. Criteria." Various City MOU’s state the maximum vacation accrual shall not exceed the equivalent of the accrual earned for a 2-year period.We found two employees with accrued vacation above this maximum accrual. 29 is a Vacation Page 92 of 248 determine control» accrue once the the BEAUMONT TRANSIT SYSTEM SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30,2016 2016-4 Controls Over Accrued Vacation -Continued Cause of Condition: The payroll system does not have a control in place to cap accrual hours once they have exceeded the maximum per the MOUs and no other monitoring by City staff to verify accrued hours are in accordance with the MOUs. Potential Effect of Condition: The liability for accrued vacation could be misstated,City employees could earn and use more vacation hours than allowable by the MOUs,and payouts to employees upon retirement could be higher than allowable by the MOUs. Recommendation: We recommend the City review the payroll system to a cap system could be implemented to preventvacation hours from continuing to maximum hours per the MOUs have been reached.in addition,periodically,the City should monitor vacation accruals to ensure all vacation hours accruing are within the applicable MOU. Mana ement’s Res onse: While the Transit management oversees ongoing aspects of the Beaumont Transit System,the City of Beaumont management had ultimate control over the Transit System ?nancial reporting and other broader based management oversight.The finance department provides employee time-off bank reports to all responsible directors and supervisors on a monthly basis to verify the accuracy and availability of accrued time for their staff.The MOUs currently contain caps on the sick and vacation that can be accrued.While the ?nance software is upgraded and integrated,the payroll processing software is also being updated.The goal is to have better integration,reporting,and control over various aspects of the process,which implementation of system time bank caps. 30 service and compliance Daw Page 93 of 248 Page 94 of 248 Page 95 of 248 $4.E..oB....~ 8m.?m.mm: E+8.o~m_t 8~.:.m.B~_: ao.~8.$: a§$.:.m_m: Dominicm.:_u:m__uo_..wn_m?Lou_ _m3u<Bummusm-”_:uEBBm wEouE Q23”.._<mmzm_o 8.:8.8o.8m.m8.o 5.8%5 8.8m.m8 oo+$.m$_2 8.o 553.2 oo.2m.wB_m~ cod 8.89% 85 8.o8_:: oo.oom.m$.~ 8.o oo.8o_8m.F 8.o8_o E oo.o5_m8.S :o=oo_o....._ nT»e>u_ ..\..o.8 _.- Page 96 of 248 .J....11 am8:58V_. 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Eitoo_.._. _,o.N¢o.Km «imam.So; oo.mm5 $.o8.m9. mm....8.m #.Ro.m m~.$o.$~ 8.o 8.92.8 $.#m.mN E.oS.o?. tau.3. mE~.to~ «$2.53 mo.%m_m&e 8.2. :.§_N8 $.x:_o8 n¢.N..._‘.m_.n._. 5.8m; SEE Saum? 8.83 mm.Sw_o~¢ 8.o Nm.mmm_ooN 5.33» o_..mmm.N_.o._. as h_.o_.oEu <0.EoE:mwm.6>.._u mwz<_._o ._.m_2 wmmzmuxm._<._.O._. m._.Zm_>_m_>Om_n=>__._<._._n_<O -E mpmooozP<mm_n_o -8 mm_o_>mmmdzzommma -8 mmmzmmxm mm=._zm_>mm._<._.O._. wmomnomwz_oz<z_n_mm__._5 -8 mm:zm_>m_mm:om_z<._._m_om_s_-E >m_m_>oom_mpmoo -mm mm_m_..Emu_mon_n_z<mmzm-on m_o_>mm_mN_On_mm_om<:o .Du ._Ezm__2zm_m_>oom_m?z_-9. m:s_mm_,.._-NV wm_mzm_o_._-Sq mm_X<._.-9. mm_:zm>mm Page 97 of 248 Page 98 of 248 "1.".u" 14 5N:E 3...omémm..V .9R33 Page 99 of 248 Page 100 of 248 Page 101 of 248 Page 102 of 248 Page 103 of 248 Page 104 of 248 Page 105 of 248 Page 106 of 248 |.,.-_.Attachment B Request for Proposal Page 107 of 248 A-KN AN ADMIN RA V N V j- FOR Page 108 of 248 Page 109 of 248 Page 110 of 248 Page 111 of 248 Page 112 of 248 Page 113 of 248 Page 114 of 248 PURSUANT TO CHAPTER 1.17 OF THE BEAUMONT MUNICIPAL CODE: A.PROCESSING OF ADMINISTRATIVE CITATIONS The provider will receive a copy and process all administrative citations written by designated employees of the,City.The provider will create a secure database to store,monitor,and track the process of all administrative citations. All administrative citation files must be readily available to City staff upon request.The provider will provide consistent payment noticing to the responsible person issued administrative citation(s). There shall be a real time secure website for public and City staff inquiry.The public shall be able to make citation payments on a secure website at any time.City staff shall have access to reports at any time. The provider shall track delinquent citations and subsequent delinquent notices.The provider shall refer delinquent accounts to collection agencies as necessary.The provider must have the ability to utilize the Franchise Tax Board lnteragency Intercept Program for tracking and reporting delinquent citations. Responsible persons shall have the option of paying by check,money order, or credit/debit card.The provider must have the ability to process the payments quickly.There shall be no charge to the City for credit card payments.Citation payments are to be posted and updated daily. B.CUSTOMER SERVICE A toll free automated customer service line must be available for public inquiry at any time.Atoll free live customer service line must be available during normal business hours Page 115 of 248 Page 116 of 248 J.__L....I -1 I_,--.I_...._I.F-I..I.—'--I_.__r II. E ‘II’-I-I'I'?-I I-'I-l'I.-I-'I-H1‘-I-I.-IJI.-I -..-.-I --.:-.-I "\.|I.u.-.:.-.in I.-.-J._.I.¢I_r.- .....-...I-.I _I.-J1.I Id-:.I-.-I '.|I—I I F-‘Ii’. I ‘INK I "1 Wu?“I—F'I'—I I [J H r.I“..a-?;-I-‘III?——F‘-‘II IIIIJIJI -I "I"'“I"I-H‘.-"'"IVE-I'H‘I-!H'I-‘H1’-".'-'-"I-I.l'l1 I —fI—I'f'I'—'I'—'I "I—fI''ffT'I'—jEI fI'EI—fl‘EIZ I I.-;.IJ.I_.I-.p.-..-_.II_.-.I-.I-.I _-.-_I..-...: -I-III-'-J—|-'—I'.I -._.-I_.Il-I._.I-. I ‘I II’f'fI—-If'Eu'uI'IZ'If'II‘-u"IZuIu'u' I"—'u'u I'—'f——EfEf—In—TuI'I—fIJ'I£-I In 'IfPIJ''i'J"PI'I—EII'In1u -'-I-I-"I-.r ?-I--I-'I-'--'.'I-'.—-"I"'I'l'I'-' -I-'‘—'-'-I-H---I --"-I---I -.-'I :-'-I.-I---'-. -I'll-'l-'I-'-II-IuI—I—.-J.I.I-.I '-III‘-IuI.'l.'.'-II—Iu|'J—'.'. ‘II-‘Inf!-'I-‘h .IJ-I.-.£J '' 3 '-I-'--I--'--I--I--.--I-.-"-'-3 ':-'.-—'--'I-In-I-I-H -I-'-I'-'-.-I-'-I-.1-I'I'-‘I-.-I-r.-I'?-‘-.-.I--'-I—I-.-I I--I I I1-I-—I 4-:I 'I .-I-I-l-:I-I-I—-I-I-IIl-I-I—I-I-I .-I-I-I-I-I-I--:1-I-I-r.-I---I-I--In J'I.I'IuIuI...-I-r-J‘.-I-—rI-I .-.l--"Ii—I'IhIHuI'II'l.rI —.I.I.-I.-I..-I.--I.l=1 -.l.-I-iI.-I-I-I.l.--.I.-I_.-I.I-I 1 -15-I.—.I.".I.'-.I.I-I--I-—.I I.—.I.-.J Ir..-I.I.-. I_.II.-I_u .-.I-I.--I.l-.I. '—‘III!“I 'T'f—f"J'I—u'I 'I"IfIfIIIJzl'IlIIul f'fE—'IIu—I—'vfI'I'I——In—fI'I—ffI?'I'-£'uI'— HIE‘!-TEIW 5 -_.-I...._...I -.-.--_,.'-u..-I...J-.-..:...l.-.I.:a. VII.Contractor shall have the ability to store previous information from previous R/O’s D.REGISTERED OWNER CORRESPONDENCE I.Contractor is required to mail reminder notice for all citations to registered owners within seven days of receipt of the information from the DMV ll.Contractor is required to mail notices to lessees and renters of cited vehicle when provided with proof of written lease or rental agreements E.DATA MANAGEMENT,REPORTING AND STATISTICAL CAPABILITIES I.Contractor shall maintain provisions for proven database management and software and servers II.All database information shall maintained with strict confidentiality and contractor is to provide description of securities at time of submittal Ill.Contractor shall be able to provide all statistical reports,including,but not limited to R/O contact information,citation number,‘and delinquent status for at least five (5)years for all open accounts IV.Contractor shall be capable at a minimum,of producing reports relating to: open citations,bank deposits,scofflaws and citation dispositions V.Contractor shall be capable of delivering these reports to the designated city personnel on an agreed upon schedule. VI.The data system must be able to store,sort and or process the following items; citation number,data and time of issuance,badge number of the issuing officer, a comment field of up to 50 characters,vehicle license plate number,vehicle identification number,state code,registration expiration date,vehicle make, vehicle color,violation codes.Location of the violation.citation penalty and delinquent amounts,delinquent date,received payment/documents post-mark dates,noti?cation dates,DMV hold and release dates,date of entry into systems, disposition codes,and R/O information. VII.Mai|ed—in requests for dismissal of citations for non-displaced placards will be processed by the City.Incomplete requests or denials will be mailed to the registered owner within two days of receipt. VIII.In person reviews of non—disp|ayed placards will be conducted at the City 10 Page 117 of 248 E FPPFI -IfEI'I- ._..|-| :.;u.r..|.|.g.._-I -.-.I-.....~|-—:.|_.....J.rl -..-._-_a. —’I I—fIu'IfIJ 'ffI'-I II-I-I-lam‘.‘I 'JI'J I-."I-'-I-'5 I-.'-I '.I-.|-.Illu-I.-II.-I.-r II"II"IIf-II'Ifl-I'II' .-.I-I.I.III.--.I-I.g.~.-I_|.l-' -..-|.-.|..||--I."I-|..|...-..|a.;.:..._I_.u.- |__|_..-1 _g.....r.|,.|.-_ -.-H.-I.-an-|.a-.|.|.I.l.-.|-|-rL-.-.--.--|.-|_|r -.1 g.:._..-JI .a_..-.|....r r. -.-.-.|-.-I.-.l JII-a.|.-|.|.|-.--I -|.I ll —|r.--.-..|I_|.u.:|a_.a |—|..A_-.Ir. '—I—II'I'J'-I +f ml-I.-‘ST I 'I1fJ-‘II ‘El II I-I I --III-III'II'—IIIII IJ'I''-'I'—II'-‘I.F-I 'II I J-.-I.-..--.--.-|..-_|.-I -.;|.I-...|. {“II1m'"II-II'I I-"III-I-III -'IJ'III-FI- ‘Ila II!#-IInJ*m“-III I I-'H -|r|.r||.|..--.-I-.J-r -I.|.--.|-I .-rI Lrl J.-I.-. _|.a-.u|..I...-.--|.-.I.1-.I.-J'III"I_I .'l'I'l-'El".'-.-.-"I-I-I-"'5-"LU-l-H"" —I—-.-.I--I-|-r-I-I—.-I-I-:-I-I---.I-I-—a-|rI-.- ru.I.-ur.|.-r.un-Ja--.r|.:-|.r- '-rI-.--r|-II—|—ru-'-|-'I'J'I"-'.--ml -'an-Ir I-I—f IX.office by City personnel. X.Contractor will receive dismissal results from the City and are required to update the database within 24 hours. XI.Non-placard related handicap violations are contested through the normal contest process. F.TRANSITION PLAN I.Contractor will be required to import current citation data (from third party) into their citation management system. ll.Contractor shall train City staff for access and inquire capabilities to citation database,to be conducted at city facilities. III.Contractor shall facilitate installation of software and remote access to database by working in conjunction with City ITstaff IV.Contractor shall obtain approval from the City of standard forms prior to use,including notices of delinquent violation. V.Contactor shall confirm all types of customer correspondence including,but not limited to,examples of letters to be sent to customer and methods of communication to designated City personnel. VI.No portion of the contract shall be permitted to be subcontracted to another private or public agency without express written approval from the City. VII.The contractor shall comply with all requirements of the State of California Vehicle Code (CVC)in regard to processing records sent by the City. G.DATABASE BACK-UP AND OFF-SITE SECURITY I.Contractor shall ensure all systems are backed up daily to ensure safety of the data in the event of a power outage or natural disaster. ll.Contractor shall transfer and store off-site all backups of data for disaster recovery. Page 118 of 248 --:||-I-..|-1-rI'-II-III--an-I-1 "—I—I'ZII—|fIn''£—'EIIff—I ZT'FII'II'I.'I—fI'I '--—I—I-r5|'|'l"-I-P 1|-I'l'|-'-:1 Z%'P-'J'IJIfIII''J;||f fP"—h I'fE—I1—'I' I—I- I.-an-|.I.|u _-I-I.Hun-.Ir;-In -|.r-|_||.u-. -I-II-F -".'—-I‘ -I '§fII'III'JII?II-—'m1‘I“.-“H |I+IIr'—IflI—I.I-f—II'II'--I|II'I'—III:II‘-I '—I—If£I -_-.--.|.r .pa.|_a-.-I...-u.-.|.l -g....-.-rag -I-II.-..|.r a_|.|.__|-_...| |:I J-I-I-Irl-I-I-'-|'---I--II-I-I-——-I-I-I-I—IrI I.“II-I sari In-|-I-I I rlluui.-h.|.nI'I.|.r—-. |.:I.-IF:-.|.-II -.|-.._..q._.|.I-..|..-_|-.|.--1.-I-:-I—~.d ..|...:.-.._...|._._|.-II-.J_|.--I.-.|.|.—|.I .I.-i_- HFFr+Z«I'—-'I'\-'—-I I'—-II.--II "n“‘w-"F-I1‘---—q-F—-- _I-|_.|j:,,.J.|.a..|.,_-...,|=,|.|.|_a '-I-I--I--I—.-I-I --I-I.Ii-I-I-I-I-|5 I-Iii-I-I I I I I'IIJ———I SI-I?'II-I'IIf‘J T-I'lf—'—'f -'I —'I-I-‘KS1 '1 23-Illa ZTF-‘S The proposed software must comply with the following general standards: IV. VI. VII. VIII. IX. 100%compatible withV\?ndows 7 Operating System or greater. Software shall be fully compatible with Windows 7 Operating System or greater. Software shall be currently supported with at least 1 year notice if going to upgrade or phase out. Software must be easy to use and have a Graphical User Interface (GUI). Adequate security features that include the ability to set access controls at multiple levels. Custom report capabilities where applicable. Documentation with on—linehelp,as well as user manuals. Customer support,with a toll free support line and available email and remote diagnosis during normal business hours (PT). Multiple user access to applications. INSTALLATION AND TRAINING A proposed timeline,testing and implementation must be provided.The bidder will provide complete installation of the software,ensure proper system performance and complete acceptance testing.Training is required to cover all aspects of operation including supervisor functions.Including but not limited to the following: IV. Turn-key installation with all software operational at time of completion Training for end users including admin and system administrators Scheduled testing on all aspects of interfacing including interfacing from contractor endpoint Staff sessions to be conducted on-site at the City 12 Page 119 of 248 Page 120 of 248 I H]I1I"?.""u'l#I-M_L -I-fun '—|I-FIu-IIu'-"—IuIu'IE'III--'--In ;_..|_.I--_-.-.-._-|.|.--.--..--1.|__||-.-...-I -I.-I-|..----"1'--‘-I-"I":'r.-'------.--I-- I——--——I —I-'-.'rr|'--.'I-—.-I-"1-r 1- H-|.-I-|-|-|'J'Il'I-\.':I'I'I-I"—-"-'l'l—-'l II M---I-.|-I-.l-I 1-I'.'I'f'H.'I!lFI -I .-L.-'r-rl rI-r.- J—I-IIu'I.'.--um |.rI-|r.I|.r-I—|-I.|J.-I.l_- -'rI--I-I-I.I-I-"-I-‘-I--'-I-I-?—”-I'---I—I-I-r--'- I |.5_1-..--..||-|.—I.:uI'..'J'...-I. E "IF -'--.-I"|-h-:-- r.'-'.-'JJ-'-\I—I'._I-IIJ'—'-I .._|-I.-.-..|-.-- ''n.:._.-....-I ‘_u'u'I—InI-_—u— I u'JJIIu''fI—IZ?'Pf'IEf—IEIIuffI—III H“-IIIIHH1 In-'u'§IJ?I1I:I-Jullull F-._....-I.| .I-=...'I--1 i'fi"I"-'.--I-I-.1I--.;|-I.-I|.r.J.-Ia _J.,..|_._|.___|...|._.-..|...|..._.....|.-+.-. I-.II.n.-.|.-1.-J|.|.-|.I.|.-.I J.—...|'.-.='a-I.|.- l-I-I-- 4 "-'-"r'I-''-I.r-.'.‘-I-I--4':'.-"l"l'l -J1-I-'1..-H.-|'-'1-I-I-I-I-I—I -"--iv-.-—I —' I-I-I-—-I-I --I—I-.I|--I-—q r I—'l‘IfI'II"!'-''I II:“M III'J—uII -I.--1...:-._..q-.<_-...i.-|_i-.|.|.—.|.--I'-'—I-”I-aa._-ra _.--|_.-_:_a '-I-‘J-'-I.‘-'—--._..-__.-.|.I -—.-I —.-—I--‘—I-""-I-'--I--J-5 ---.-l—.r .—..,.._..|..-.n_.|~.._|-_._....-_-...|.. -I-I--I-.I-|I--I--I=I-I—I-'|-I-r'—I--I-I-'-II-¢—I'- ---Il—rI-|—q--.—||-.|--I-I.-5-I--|—.|-I-I—.—.-r .-I.au r.—-II.-II.-In--rr-.|—I-u—|rI--I following: I.Identification of the person withinthe Provider’s firm that has the authority to negotiate with the City of Beaumont and to execute on behalf of the Provider an agreement that may result from such negotiations.Identification shall include legal name of the company, corporate address,telephone and fax number.Include name,title, address,telephone number and email address of the individual who will be responsible for any negotiations with the City of Beaumont and any contact person for Provider during the period of proposal evaluation. ll.Acknowledgment that Provider is obligated by all addenda to this RFP. III.A statement that the Proposal submitted shall remain valid for ninety (90)days from the submittal deadline. IV.Signed statement attesting that all information submitted with the Proposal is true and correct. B.Qualifications of the Firm This section of the Proposal shall explain the ability of the Provider to satisfactorily perform the required work.More specifically,in this section,the Proposer shall: I.Provide a profile of the Provider including the types of services offered; the year founded;form of organization (corporate,partnership,sole proprietorship);number,size and location of of?ces;number of employees. ll.Provider information on the strength and stability of the Provider; current staffing capability and availability;current work load;and proven record of meeting a cIient’s needs on similar types of projects. C.Assigned Representatives The City will assign a responsible representative to administer the contract,and to assist the provider inobtaining information.The provider also shall assign a responsible representative (service provider's manager)and an alternative,which shall be identified in the proposal.The provider’s representative will remain in responsible charge of the provider's duties from the notice-to-proceed through completion.If the provider’s primary representative should be unable to continue with the provider’s services,then the 14 Page 121 of 248 Page 122 of 248 Page 123 of 248 Page 124 of 248 Ul 20. 21. 22. This RFP is not a contract or commitment of any kind by the City of Beaumont,i tdoesnotcommitBeaumonttoenterintonegotiationwithanyprovider,and Beaumont makes no representations that any contract will be awarded to any provider that responds to this RFP.Proposals in their entirety along with all information,documents,emails and communications (without exception)received by Beaumont shall be public information and public records and will be made available to any person upon request after Beaumont has completed the proposal evaluation.Submitted proposals are not to be copyrighted. WAIVER OF PROPOSALS Proposals may be withdrawn by submitting a written notice to the City of Beaumont Contact Person at any time prior to the submittal deadline.Upon submission,the Proposal and all collateral material shall become the property of the City of Beaumont. CO DS C DSCL RECALIFORIULIC The Provider acknowledges that all information submitted in response to this RFP is subject to public inspection under the California Public Records Act.By submitting a proposal,the submitting party admits,acknowledges and agrees that none of the information they submit is proprietary,confidential or protected from disclosure by Beaumont to other persons or parties in any way.By submitting a proposal the submitting party admits,acknowledges and agrees that the City may produce the proposal and any and all collateral material to any person,party or entity that requests the information or documents after the City has completed its proposal evaluation process.By submitting a proposal,the submitting party further admits, acknowledges and agrees that withdrawn proposals shall also be treated as public records and information and shall,without exception,be subject to disclosure as set forth herein.No submissions or documents will be returned to the submitting party and shall become the sole property of Beaumont. -—n 45:A ----—-nan This RFP is not a contract or a commitment of any kind by the City and does not commit the City to enter into negotiations,or to accept any part of any proposal. The contentsiof this RFP and any and all attachments are not warranted or guaranteed by the City,and respondents are urged to make independent investigations and evaluations as they deem advisable and to reach independent conclusions concerning statements made in this RFP. 18 Page 125 of 248 Page 126 of 248 Page 127 of 248 ;_I.I..-.-_I-.I I--.-.n_'a..-.--I..--_-rI..I. ._.-.._._._._-.__.—.I._..H.__._,— 'HII'II"-II .I-.-I -.¢.-I .-.---I..r.._...-...._-I a-I-.-. ._.._-_.I.....__.....l....._... -1.._..._.,R-.-I.__.-.._I...-_. .-.a_I|:-.I.._-II_-.I.I-I.-.r.I-.--.I .-.-.I-_-.-.-.II r.__,_.__......_.,_.,__...n.__-.-..I .-.,.I.I.r.._.--.‘I .4--II...--.-.-.-I-I’-.1-.._- .I-.I.|.-I.I-_.a_I.I.I.-_I-.I.I+I.~I.;:I..rI.---_.-.--H‘I'_-_‘....,...l...._.-..-_,__.I..,_._,_..._ ..-_.I..-I‘-..‘_a.--__.-,.._-.II-_.-..-I.,-.1_._a.. -.._-I.-.I.I_...:.-...-. uI-.I-.I.'.-..II.----'l"‘I"IIIII"I'I'I I'JIIIII._.__.._.-.._,-_-I-_IIIII-I._,--_.._..-.‘JI.-I.-I.H-II 'II.I'.r.-.-.I.II-.I'I.:-. r..,--I -.l-.I-.I--IrI.-I.-.I--.I--I—u--.J.--I-I--..-. 1..I.-._,.....I ..I.I_I _|._-..I -I..-III _.. —II-—I II---"I JJ'|fJf--I —II-I-—In In I -‘I-II—-I --—I-I-I-Ir.-I--1.3--.------.rII-.-.-.- .-.I ..I -_.I_..---...----_.-_.I,_. '—I- I-I I II-'--II'-'II'III1—'I "I I —I'I'I III '‘VII IF I ‘Er-ZFF 'I-'-I -I —II—II _—'I '—I ——I---I IF ''-"I'I'-II1--Ilil ''-' :—''II II III'II'J II-'JI'"“I "-I5 —''II'I I I—'1-jn 1-I —I —z_--_-r_-I—-InI'—_II'-I IA..g..I--._-..-_-I.-I_...-I..-._.-.I.-.--='.'-.II-I---.--I-.-’II'II'-- .--._-...j.,-..._-...‘.,_._..J_-....... J.a--.I.I.I..-.-..I -I.I .---I.._a--I..I.I_-.I...I .I_.- ---I-..-.l-I---.-.—r -- I -I j—-I—Ir--.—r-—-I fl.»II--I--.-I-III- -..-_;..Ir...-.I.-.-._I._a _.--_--_.- ...-_I..I..-..-q.f—"I'JI"|--.-I. ---II-—I"I'—--I—.I-'I---r—--'rI-»I--,.__.._....I.I..__-.-......_ _-I_I .-I.I.__-.-..- Regional Board (Basin Plan),the California Toxics Rule (CTR),and the California Toxics Rule Implementation Plan.This Order also serves as Waste Discharge Requirements (WDRs)pursuant to Article 4,Chapter 4,Division 7 of the Water Code (commencing with Section 13260). On April 27,2007,the RCFC &WCD,in cooperation with the County of Riverside,(the "County")and the incorporated cities of Beaumont,Calimesa,Canyon Lake,Corona,Hemet, Lake Elsinore,Moreno Valley,Murrieta,Norco,Perris,Riverside,and San Iacinto,jointly submitted a permit renewal application,a Report of Waste Discharge (the "2 007 ROWD"), to renew the NPDES permit for discharges of Urban Runoff from the MS4 in the Permit Area.The permittees submitted a revised Drainage Area Management Plan ("2 007 DAMP") as contained in Appendix B of the 2007 ROWD.The proposed DAMP identifies programs and policies,including best management practices (BMPS),to achieve Water Quality Standards in the Receiving Waters. The Drainage Area Management Plan (DAMP)for the Santa Ana Region (SAR)was updated in ]uly 2011 to address the requirements of the 2010 SAR municipal separate storm sewer system (MS4)Permit (Order No.R8-2010-0033,NPDES No.CAS618033 issued to the Riverside County Permittees by the Santa Ana Regional Water Quality Control Board (Santa Ana Regional Board),and incorporates programs developed since 1993.The DAMP serves as a model to document the SAR MS4 Permit compliance programs and to provide guidance to the permittees in the development and implementation of their Local Implementation Plans (LIPS)which contain the enforceable elements of the permittee compliance programs. The co-permittees have established legal authority to control discharges into the MS4 facilities that they own and/or operate.As owners and/or operators of the MS4,the permittees are responsible for discharges into their MS4 facilities to the extent of their legal authority.The discharge of pollutants into the MS4 may cause or contribute to,or threaten to cause or contribute to,a condition of pollution in receiving waters.Federal regulations,40 CFR 122.26(d)(2)(i),require the permittees to control the discharge of pollutants into the MS4 to the maximum extent practicable (MEP). At minimum,the permittee’s legal authority must prohibit illegal discharges (spills, dumping or disposal of materials other than stormwater)to the MS4.Examples of illegal discharges include: o Sewage,where a co-permittee operates the sewage collection system (also prohibited under the Statewide SSO Order); 0 Wash water from hosing or cleaning of municipal,industrial or commercial areas including wash water from the hosing or cleaning of gas stations,auto repair garages,and other types of automobile service stations; 0 Discharges resulting from the cleaning,repair,or maintenance of any type of equipment,machinery,or facility,including motor vehicles,concrete mixing equipment,portable toilet servicing,etc; Page 128 of 248 Page 129 of 248 Page 130 of 248 Page 131 of 248 Page 132 of 248 Ir- ‘W1 -u II:I+fu-—-uIJuuIn_-Ind!‘“- IJIIZJII —'u ||_I.Iur._la-_ la“- --.I--'-'---I-I ‘-1?!- |.|I.n -._|.-._|.|: ----'-I‘-I-j?rjl--—-Z-I.|.I .-.IJ.-.|_|_|__l,.|_.._ -..-|—'--:1.-an.-|.|J. '--'-'-I-'l-I--I-Ii-‘I-I1-. .-at-.|.|.-_|.....|_|. ‘j 'IffEf——-Iu——Z!I XI 'IIJIJ'-lj-Ij u'-I'I I——E—JJIuIZuI-III- -"I".—i-I-'--I-'|-I--I-I-—I Ilurunl.-_ .|-.|___._.. I I-I-:_|.|_a.-.I|-.-u-I.I|.|.|_I-._-..-..--. rrI'- '11-"UPI:fIJuII—I'uij -—H‘ In-PJ- :1 IS ‘Inf “fljf I'—fI''I"I"I'Iu i1'Iu'J "I."J'I'"-'I'I'|.rI-I.I-I —I-.I-I I II:I ‘I:III Iu—I1'IJ£-Iu'I-—Ifu-'u-' --I--—----I-I---I--I-|—I--rl -—-I-cl J. an.-J.|r.|—|J.|_||.|I.-_--.-.-..._.n.|._ —:-I---r----.—-I ‘Ill -I-.rr..I--.aa- '.'-I'II-—IJJ-|.u I-I'—II.'I-I-'-I.—-.. EXHIBIT “A” Chapter 13.24 STORMWATERIURBAN RUNOFF MANAGEMENT AND DISCHARGE CONTROLS 13.24.010 Purpose and intent. 13.24.020 Definitions. l3.24.030 Responsibility for administration. 13.24.040 Regulatory consistency. 13.24.050 Reduction of pollutants in stormwater runoff. 13.24.060 Illicit connections or discharges. 13.24.07 0 Non-stormwater discharges. 13.24.080 Discharges in violation of permit. 13.24.090 Permits and approvals. 13.24.100 City authority to sample,inspect and monitor. 13.24.110 Establishment of a fee. 13.24.120 Orders by the city engineer. 13.24.130 Notice of violation. 13.24.140 Violations—Misdemean0rs or infractions. l3.24.150 Penalty for violation. 13.24.160 Separate offenses. 13.24.170 Violations deemed a public nuisance. 13.24.180 Administrative enforcement powers. 13.24.190 Civil actions. 13.24.200 Severability. 13.24.010 Purpose and intent. A.The purpose of this chapter is to protect the health,safety and welfare of the public by: 1.Reducing pollutants in storrnwater discharges to the maximum extent practicable; 2.Regulating illicit connections and discharges to the storm drain system;and 3.Regulating non-stormwater discharges to the storm drain system. B.The intent of this chapter is to protect and enhance the water quality of watercourses,water bodies,groundwater and wetlands in a manner pursuant to and consistent with the Federal Clean Water Act,the State Porter-Cologne Water Quality Control Act and the conditions of any NPDES permit applicable to the city. 13.24.020 Definitions. The terms as used in this chapter shall have the following meanings: Page 133 of 248 I-II—I1?—I-'1 —fu I—IJu—I-—J?fluln f"I'I'I'—I'II—EI'f"In""II'I'’EI"IjI%' _'-|ulu?'-Iu—i.I-I 'u"Iu'-I 3:51 In‘—u uI— I-EII1IJ-jl -II I ufu'II Iul '-I-E'IurJIIJ II-.-.,j.._-......__—..,u.a.---1... u_|J...|.|.I.I |.-J.J.|_|....-.1.-.|.|.|.|.r.|.-_|_|. 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'I _..__..u L:_._,_|_-I.-—__.-._|. _l. -u‘1f—-'fI"-I -u'-I1-I—In—-'§I'uI-Pu -I-I' Page 134 of 248 uhzfr-IIII I.-L IuIu|-luff ‘?ll ul'IJ 1.......H...I....-_A 2 I-.I-.._.-__,.,.i___.. I..-I_r.r.I --.—I"—I.__.-..I.II.._ -I—-I---I.-.-----—'I"I--I-I—-I.-.r--I-I.--I. ..-..J.-I.JuI.|—--J-—I-I'I-I.|I.J.I.J__—-.- Iu I.-.-.I-I.I.I.-IIII-ll-n'-I' I.I.___IJ.:jI.-.:-_rII..I—I I-I I.I_. ._.__.l...—._.........._I....I..._.__.-_...-.I._:I—-I—I.J I-.I_u.-I...~.I._.l..,..-.I_ I.II--.- H-1“J1:I -I—IJ—I IJ'-'FJJ--— 1—u -'1--—rr'— ZII II:-|I IfJu'I'u--'IIuf'I I '-I—'JJ -I-I-I—.r-1-‘-I‘'---'l .---I---U-'----I-' j-.I _-I.-I.r-.'J—£JuI— 'H-"J-'-—|uf H-1-'-'ax I--'I-1 :'-II. I-'uIJ 'u I-II'JI'IJJ II‘i'—'II I ‘P?F I-I ‘II —-pu-Inn Iu'—_?—lFH“l——F-Il‘.#. 1|H“;1|:IIJuI-F-I1II-PI:I—IIJJ-:5 :—__:“.2 .—-“'1'1':I.m_? -1|-I 1f—u'-I1Ff'JJ—1 d?lhnp Hu'I'‘III F‘‘W’I-I“: -I.l_..-.I.I_Ia._I-_.-J'I.J.IuI.II.'I—J-I- -1 -I—--I-I.-I-I f'Il'E'I -'rI-I.-I-II I'i ‘---I-I--I-.rI-I- I:—I —|..f.1..--I. ":""'I*l*'H"?'l-l'l |I-rI-I rI.--nu:--I.--I-I-I--I-I.l—r I- .|..._-._..g_|..|.I_-.I--..-II.|a_.I....|.-_-...- -..-II.I.I.-I.-Ja.I-r.I-I-I.I.l-I--.-I--I.-I--I. ._._.._.:._._r...-I-._._-,1 __..._-,. .I -I.I.—-—an.-:J.I.J.II.I.r.I_-I.-I_J_a - -_......._.-..—_.— IIIIIE_II_I1 government agency or agencies for the discharge of stormwater from a MS4. “Municipal separate storm sewer system (MS4)”shall mean any facility within the city limits by which stormwater may be conveyed to waters of the United States.MS4 includes,but is not limited to,any roads with drainage systems,streets, curbs,gutters,catch basins,natural and arti?cial channels,ditches,aqueducts, storm drains,inlets,conduit or other drainage structure. “National pollutant discharge elimination system (NPDES)permit”shall mean a stormwater discharge permit issued by the Santa Ana Regional Water Quality Control Board or the State Water Resources Control Board in compliance with the Clean Water Act. “Non-stormwater discharge”shall mean any discharge to the MS4 that is not entirely composed of stormwater. “Person”shall mean any natural person,?rm,association,club,organization, corporation,partnership,business trust,company or other entity which is recognized by law as the subject of rights or duties. “Pollutant”shall mean anything which causes the deterioration of water quality such that it impairs subsequent and/or competing uses of the water.Pollutants may include,but are not limited to,paints,oil and other automotive ?uids,soil,rubbish, trash,garbage,debris,refuse,waste,fecal matter,heavy metals,hazardous waste, chemicals,fresh concrete,yard waste from commercial landscaping operations, animal Waste,materials that result from the process of constructing a building or structure,nauseous or offensive matter of any kind. “Premises”shall mean any building,lot,parcel of land,land or portion of land whether improved or unimproved. “Stormwater runoff’shall mean surface runoff and drainage associated with rainstorm events and snow melt. 13.24.030 Responsibility for administration. This chapter shall be administered for the city by the city engineer.The city engineer may appoint and authorize one or more members of the city staff to act as his/her designee(s)to administer or enforce this chapter.In the context of this chapter,the phrase “city engineer”includes each and all persons designated by the city engineer to assist in the administration and enforcement of this chapter,as limited by the terms of the delegation. 13.24.040 Regulatory consistency. This chapter shall be construed to assure consistency with the requirements of Page 135 of 248 -.-...-I..-‘I.:-I'd"..'.-II.-_..:.-.I-_r__ I II.-.I -I-I-I-.I-.r—I-I--I:I-I-I--.-.I.I I.II; .._I ..,..".....-I--I—__.‘.:....._-j ._..... -I.I.I.II.I—I.III- I:-I--I-.--.-.-'-I-.-.-r--.I—-I-.-I- -..-...-......~..._-..--.I...._."_.._ —--.-.I 'I-I.I_I.II_Ia--I_I.I_-.-I—I --I—-.-I -I-.-I---I—.-I-I--—I.-I-I'r -I:IE.r.-_-.I__I....-I.-..-.I..I..-I-_,..-...-[~.|.-.I.-.-IIr—I.-II-.-.I-II-I.-I--.-I-.-III .l...._..._-I.-|.....I ._..__.I._I.__.... J—-.-..._I.I -I.I.I--.2-1.I-I_II.II .H -I---—I-I-I-.—r ---rI--|.I-.-II--—'z--'I'.-..I...—I...--I l—_.-_-.-.I--.-.-.-.I... I'I'-I'I'J'luI'IJI -rrI..r.I.I'-I---a.II-.-. I ul-P-‘III I-—nlIf—IIZJJJ-nu‘-P-'uI-II -Iu'u'u —I-j--1.-1 —"rvI 41--I-1.--I: 1 ‘In-u1'l—--In --I-In -— -....-—..II _:I-_-_...-.-I._;I-.-.-_.a..... I.-.II.I.I .-r..-.II-I.-.I_-.-.<.-.--.I-.I-.I.-.I.-.- fu'I'II"I XIWZJTI 'f‘Eui"I'_——’ Infill-I -I|-'-Pu I'-EuI-H"?—'J“ I-I=H-I-_I-Ir.I'.I.-I-I-I-J-r-I—III-.'.I.-I-II- -I.-,.;.I.__..-.-I a.._..,_..I.eI.I.___.. I.--IrI.IiI.I=-.-.--.III-.I I..-I..--.. -I....a.I_I_.I_III.-I..I.I -I_.-_...I.-..- Il.I'-I-l.'.Jn"I'I'I -I-I-I.II-I---I I-ru -I *-—I-'--I--"-I-'r ''"H '-----.'I- I.I.|-I.I-.IJII.-I.‘Ill-II.-I.‘I.-I..--I.-I I I-.II_ r---II-—-Ir ‘-I-I-‘—I-.—-I---I-HI---I-I-I —I-I I—I----I—.I-I .--...-.-;-._|.:_p-.I -..--__--,.I.I.:.-._ I..-‘.I.I---q-.FI-rI--i-I.I-.-.-I.I.-I.I-.I-.-..I. -..,_—-._|-_._I_.-...I...I...I.._I. -I.r.I.I.I I.I..I.rI_:-II.a._—.I.-I._J-I.I...- u.—H-I-fl I-I-'2 —v.'—r:_1.-ju :—'—-1-‘.- '—'rx'I-1 f1I-F-Iljl-— -I..;.-_-.._-.-...I.__.I....I—-.-..|_ .I-.I-_II_Id-’I..<I.-I-.I-.I -'-'I-'-'I-.I"-I.II-F'—I- the Clean Water Act,the Porter-Cologne Water Quality Control Act and acts amending or supplementary thereto,applicable implementing regulations and any existing or future municipal NPDES permits and any amendments or revisions thereto or reissuance thereof. 13.24.050 Reduction of pollutants in stormwater runoff. A.In General.It is a violation of this chapter to throw,deposit,leave,maintain, keep or permit to be thrown,deposited,placed,left or maintained,any pollutant in or upon any street,alley,sidewalk,storm drain,inlet,catch basin,conduit or other drainage structures,business place or upon any public or private plot of land in the city.The only exception is where such pollutant is temporarily placed in an appropriate container with a spill containment system for later collection and removal.It is a Violation of this chapter to cause or permit any dumpster,solid waste bin or similar container to leak such that any pollutant is discharged into any street,alley,sidewalk,storm drain,inlet,catch basin,conduit or other drainage structures,business place or upon any public or private plot of land in the city. B.Construction Sites.Any person performing construction work in the city shall comply with the provisions of the ordinance codi?ed in this chapter and other city ordinances for erosion and sediment control. C.New Development and Redevelopment.New development or redevelopment projects shall control stormwater runoff so as to prevent any deterioration of water quality that would impair subsequent or competing uses of the water.The city engineer shall identify the BMPS that shall be implemented to prevent such deterioration,and shall identify the manner of implementation.The BMPS may include,but are not limited to,the following and may,among other things,require new developments or redevelopments to do any of the following: 1.Increase penneable areas by leaving highly porous soil and low lying areas undisturbed;by incorporating landscaping,green roofs and open space into the project design;by using porous materials for or near driveways,drive aisles, parking stalls and low volume roads and walkways;and by incorporating detention ponds and in?ltration pits into the project design. 2.Direct runoff to permeable areas by orienting it away from impermeable areas to swales,berrns,green strip ?lters,gravel beds,rain gardens,pervious pavement or other approved green infrastructure and french drains;by installing rain-gutters oriented towards permeable areas;by modifying the grade of the property to divert ?ow to permeable areas and minimize the amount of stormwater runoff leaving the property;and by designing curbs,berms or other structures such that they do not isolate permeable or landscaped areas. 3.Maximize stormwater storage for reuse by using retention structures, subsurface areas,cisterns,or other structures to store stormwater runoff for reuse or Page 136 of 248 Page 137 of 248 I.I._-_.-...-.I..|:..a -_-,.J.I-.I.—_.—:-|.'.JI- -ar.I .-I_I.--I-‘P ‘J-'I—I-PI I.J.I—.I.J.I -.u I-I-Ii-r '--'~I='-II‘-I'i'l—I-:-.---I--I -'I'—I— 1-.I.I ._u_I.-.I I.-.-II -.q_n_-II,---..,—l_-...I.I I-...II Idslidd-‘III-I'I'.In'-I'J.III‘!-.I.-I I-I--.-I.r --I--I -'—r -E‘-r-h--I-.-I"-I-'--"-—-rlil-I-. -I_l..I.I.-..I-I—.'I—I'IuI.-IJI J.I_I.a-I.-.._-- -.-I -I.l-—.-.----I -I-rI--I-I-I--Ir-I_-I:I-.—.-.a '.“-I--II‘I-i.I.I-l'I-.-"-I'----I"---I--'- -_I.I.II.-I-.rrI.-II.-Is.Jul.-'I-I-I..I-.rI r.r-I- ..-_l.....H.-.II ,.__.n..__.I._._.._a.._._.-.I.-.-I.._I._|.I.I_a_-I-..-.I_-_l_.-_.l... I-a__ _I.l_..I.I.J_I.._-.II.r.s.._.I_. -I—-In-I---—I-.»-I--I "Il"—I'I'—"'I--—-I.- ._.|---..I .-..I.-I.....I_.-.|.-.. -1--I—I-I-I --I-I-I-.rI—I-'?‘ ---I-.-I-I -'.----—-I--I--——I-I-.-I-I -_I.....I-_..I.-'_Ia-I_I_I-..-.--.._-.._ -rI -an 'IIIIufI"'IuIuI'nrI Ir I-HI-.-I.I Iarn "H -J1u:'--I +II -—I-'-I-—-I-I—-I-I-I-u.-I-I--.--I-'-Il-—I'-- _I-.I..I.Iara.II.-.-_I_._I.|.I.-.I-I-'IuIuI.J.Ir. I.-j.—J-.:.I-I-III.rI-.-".-I.I-I-I ll 3-:rI.-I-I .- I-.l.._I-.".._.II .I..—I‘.'—l..|'-..-'I—-- -h.I-al.-.II.I.aI_III-I ...I-aIq.I.I.-.I_ —I-1.-I-.lIInII-I-—-I-I-I-1 -—rI——-I-- a.I-_I.I.I.Ia.-I.l.-._-.J.I.J_I--.I.u_I.—I|.-I. -I.I-I--Iir---II.rIrII-I--IrI-I-I u.IIrI.-.$.IJ.IJI-I.I r.Ia-—-..I.I.I..I .I.-I —IJ—.I—JI._- -I—.-I.-I-I II.l—I.-rI--I--.I-—-I-l— IIIIE EIIIHIJEIZZ prohibited.Liability for any such discharge shall be the responsibility of the person(s)causing or responsible for the discharge,and such persons shall defend, indemnify and hold harmless the city in any administrative or judicial enforcement action relating to such discharge. ’B.NPDES Permit for Industrial/Commercial and Construction Activity.Any industrial discharger,discharger associated with construction activity or other discharger subject to any NPDES permit issued by the United States Environmental Protection Agency,the State Water Resources Control Board,or the Santa Ana Regional Water Quality Control Board,shall comply with all requirements of such permit.Such discharges shall speci?cally comply with the following permits:the industrial stormwater general permit,and the dewatering general permit.Proof of compliance with said NPDES general permits may be required in a form acceptable to the city engineer prior to issuance of any city grading,building,or occupancy permits. 13.24.090 Permits and approvals. Compliance with this chapter shall be a condition of every permit,license or approval granted or issued by the city.Failure to comply with the chapter shall be grounds for revocation of any such permit,license or approval. 13.24.100 City authority to sample,inspect and monitor. A.Regulatory Inspections.The city engineer may inspect the premises of any discharger at reasonable times and in a reasonable manner to carry out the purposes of this chapter.If a discharger refuses to allow entry for inspection,an inspection warrant shall be obtained prior to inspection. B.Scope of Inspections.Inspections may include all actions necessary to determine whether any illicit discharge/connection exist,whether the BMPS installed and implemented are adequate to comply with the chapter,whether those BMPs are being properly maintained and whether the discharger complies with other requirements of this chapter.This may include sampling,metering, monitoring,visual inspections and records review.Records,reports,analyses or other required information may be inspected and copied,and photographsmay be taken for purposes of enforcement of this chapter. 13.24.110 Establishment of a fee. The city council may establish a fee by resolution to recover the cost of inspection,sampling,metering and monitoring by the city engineer. 13.24.120 by the city engineer. Page 138 of 248 Page 139 of 248 I‘-I —JIIII “H hI'I-'I-I-II'Iu:I I-J-I—'- -u—'-I'——rr'—I "WI --1'-:-—_I _ z-IJ-In —IfI II1 ‘I I -I '-'-—'II I'I-‘II I -IIIuI.l-III-I-II.I.--Jr.---II.I .1.-I _|I._--I.-:- -I—.-I.I--1-Ir -—II 'EI'I'II'I.I.r J..-..-..I_I.“._.-.|,.-I.-.|..--.,._..I ....,_- IAEIH IIJII'I— .-.I 'III-I-I—IJ—I'-I-I-II|I I.|..g_ .-u.._Ig.i.-I .-..-..i.I-'—‘'..l._ uI.rI _-.J-.a..I-I _-.I-.-I,-.iI-_l.I.-.I.I._ ---._....._..._-_j.,..I....-..._... -.I __I.I...I.I.I..I I-.._I.-.J.._..I.:-.I;_-. I =I-J.-I-I-I -2-!---.I IJII-I.j.I.l.I.-.d.-I.I:.--Ia. I “I 1 II hf?d -I-I ‘I’'I '—"I—IiI "I'f'PI—’If —I'—-III'II I ...‘..I:.._I...-.-H I_...I_._.._.-_..-.- .I I III ‘II-I1 I..I..._I.-.-I.I_....-_-I-II.-I .‘.-.I.r-.-I. -..-J.-.---I.-r---..I I——I"II"'JlI'aI-I-III- I-"*I —'I--r--II-I.r-I—I--.I-‘I-"I--—'l Ln..- I -.a _I-.J.:.-J-1;I—-. I .__I.--._I..Ia ..~_..._.u._...._....u —II'I‘l'IJ'IIIII'IIfI-I'lI'I --_--IIIJ _I—I-I-III -'-I-I-r -I-I-I.-I-Ir-I .II-In.1|-I.rI-.I.-."- _.I..-._I.I. I —_III-‘—II-_I-II. "I-Illff II II II I -.I.~..-..-_I_-I_ I Hlhu —-J—I—-If-—'I I II ‘J Upon conviction of a misdemeanor for violating any provision of this chapter,a person shall be subject to payment of a ?ne,or imprisonment,or both,not to exceed the limits set forth by law.Upon conviction of an in?action for violating any provision of this chapter,a person shall be subject to payment of a ?ne,not to exceed the limits set forth by law. 13.24.160 Separate offenses. A person shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of any of the provisions of this chapter is committed,continued or permitted. 13.24.170 Violations deemed _apublic nuisance. The city council hereby declares that any violation of this chapter is a threat to the public health,safety and welfare,and is therefore a public nuisance which may be summarily abated.The cost of such abatement shall be borne by the owner of the premises and the cost thereof may be imposed as a lien upon the premises,and such lien shall continue in existence until it is paid. 13.24.180 Administrative enforcement powers. In addition to any other enforcement powers and remedies established by this chapter,an authorized enforcement of?cer has the authority to issue administrativ ecitationsand?nes for violations of this chapter pursuant to Chapter 1.17 of this code. 13.24.190 Civil actions. In addition to any other remedies provided in this chapter,any violation of this chapter may be enforced by civil action brought by the city.In any such action,the city may seek,and the court may grant,as appropriate,any or all of the following remedies: A.A temporary and/or permanent injunction; B.Assessment of the violator for the costs of any investigation,or monitoring survey which led to the establishment of the violation,and for the reasonable costs of preparing and bringing legal action under this subsection including,but noit limited to,atttorneys’fees; C.Costs incurred in removing,correcting or terminating the adverse effects resulting from the violation;or D.Compensatory damages for loss or destruction to water quality,wildlife,?sh Page 140 of 248 I-II|.-.- I I.r-|._-I.-J. u'-I'u--Id -I-I1--u.-f ‘In ‘In--:1‘-'u - 'E'I"l'r-Irl-I-r -I ---.r|.-r.l-I-I-.-_|.|.I.|. ...‘-.--.--.._._|...-.I ,_.|-.-.I.a.—_-- ?uIu-‘I ‘I-Iul-'-'n.n'---I£-—I—II-III 2':IHFI--—jq_—j ur'—"--11 Iu-'-I-I-—u'JJ and aquatic life. 13.24.200 Severability. If any provision,clause,sentence or paragraph of the ordinance codi?ed in this chapter or the application thereof to any person,establishment or circumstances shall be held invalid,such invalidity shall not affect the other provisions or application of that ordinance which can be given effect without the invalid provision or application,and to this end,the provisions of this chapter are hereby declared to be severable. Page 141 of 248 Page 142 of 248 Page 143 of 248 I 'MHHHZEIZZI Ida 'IIIII -"IZIh I.-__..r‘_|..._._._..---__.|-_...__...-H -.-Iul.-.|.-II'II'J'I-'IIII-‘III .|-|.I_|-.-.I-.-.-I.an 'I"|-'1-II-|'—I-r-—I—-I-—.-I-I—.'--I-.-.I-—I -|.r u-|.I--I--|.I---P-I-I--r;--u—I-I-.-I.I-J-.||.. |_u_J.|.I_-.|.-.|-..l.||-|..—..-_|..-.—.-.--1 -‘-I-—---I-'—F |u-—I--I-r—-I--I.-I-I--rl - I|—|n-I.-..-I.I r|.|.-I.|.r_J I.-.IJ.-|.|.|.|.I_||..-.|r. .-a_|.|.-_..-...|._-|—I u-In uu ..|.-._.__l..- -I-'-I—lI—IEI-.rI-Ii‘-F.I—I—FI—'_----.-—I_._|_|..a.|_|.—| ...|_|..-.—|.i,..-.-|._j-_|.._|-—_g_ r---.|--In-J-.-|-r&-. -.,:|r.|.|_I_|...|.|.|_|n_|.||:|.1.|.r.i_.-j. -.—II--rl-r -I-1----|—I-I—-I--I ll-r J;--.l—|-. r.|.|_|;u -|—-_|_-|..|_n..-_|--J"—I'll-ll -.|.|.I--.Ii.I I-‘J -Iu:.l-I-—.I-I-I-I--.l-|r-a-|.I_-I---.|--I_||..,_J_|........__|.r.|_-.-,.|_-....|.|.-a.-_-..-_‘ !'TI—'jIfI'E—"—'I —Ii—I'EII I:1 I!u-—- II'I Ihhdfa II-.J-I-I-'-I--I—.-I-1-—J—-I-I--Lrzr —'—J—u.-.Il<||_|_-.|.l _|.|.|..-J;.-.I-...r|-.-._-.|__|..._ |-..__-1..-..-.._ 'W-“‘“Huu""'.‘?I “II-H 'I'I—I'ZI'PI'I"T£I'fI'I'I'—I'I'f'-— —'dn'-II—'-I—II—III-I Iv—I I-II'fI'JJI—I— I --I-Ir.IrI—-.----I-a-I-n.|—,-'9!‘-I'I'I'rla-I 41 u J-|.a_I--..|.I_l.I-I_--.m.l._Ia.-.u-_-|.J. |.._.|_.f.-._.||.-...|-_ .— I I:-I'f'JI'EI?I'fEII1I-II'—"-I-I I—I-IIJ-I1IJI1I-I'I-IlII-fl-'—I I I I-'-rr'r1r_:11-—1jrr'I'—Ir'- C.“C|ean Water Act”means the Federal Water Pollution Control Act,amended in 1977 as the Clean Water Act,and amended in 1987 to establish new controls on industrial and municipal storm water discharges,and any and all subsequent amendments thereto. D."Discharges"means any release,spill,leak,disposal,flow,escape,leaching (including subsurface migration or deposition of groundwater)dumping or discarding of any liquid,semi-liquid,condensate,vapors or solid substances,or combination thereof. E.“|llegal Discharge”means any discharge to the storm drain system that is not composed entirely of Storm Water Runoff except Discharges made pursuant to a National Pollutant Discharge Elimination System (NPDES)Permit or as othen/vise authorized by the Santa Ana Regional Water Quality Control Board. F.“lllegal Connection"means any physical connection to a storm drain system which has not been permitted by the City,the Riverside County Flood Control and Water Conservation District,or other appropriate public agency. G.“National Pollutant Discharge Elimination System (NPDES)Permit”means a storm water discharge permit issued by the Santa Ana Regional Water Quality Control Board or the State Water Resources Control Board pursuant to the Clean Water Act,including an M84 Permit. H.“Municipal NPDES Permit”means the area-wide NPDES Permit issued to a governmental agency or agencies for the discharge of storm water to a storm water system. I.“Non-Storm Water Discharge"means any Discharge to storm water system that is not entirely composed of storm water. J.“Person"means any natural person,firm,association,club,organization, corporation,partnership,business trust,company or other entity which is recognized by law as the subject of rights and duties. K.“Pol|utant"means the following liquid,solid or semi liquid,vapors or combinations thereof: 1.Artificial materials,chips,residues,pieces of natural or manmade materials such as floatable plastics,wood,paper and metal shavings; 2.Household wastes such as trash,paper,plastics,lawn clippings and yard wastes,animal fecal materials,pesticides,fertilizers,herbicides,used oil and other fluids from vehicles and other machinery such as lawn mowers; 3.Metals,such as cadmium,lead,iron,zinc,copper,silver,nickel, chromium and non-metals,such as phosphorus and arsenic; 4.Petroleum hydrocarbons (such as fuels,lubricants,coolants,surfactants, waste oils,solvents and greases); 5.Excessive eroded soils,sediments and other particulate materials; BMC Title 13 :86 Updated February 2015 Page 144 of 248 Page 145 of 248 Page 146 of 248 Page 147 of 248 Page 148 of 248 Page 149 of 248 Page 150 of 248 Page 151 of 248 Page 152 of 248 |.I.|.-_I.I|.I-I. rII'|'lI'l"|'l'I'-I'l '.p'-I-I-I-I I-I-|.|;I-.l.I 'uI'I'jhIZ:"h'I-'l'Z.j. Professional Services Agreement Pennsylvania Avenue Interchange Improvements Attachment “A Page 153 of 248 Page 154 of 248 Page 155 of 248 Iu-r—-':-—1 --aulj I-—II I --F.ullr __ I.r.__I-.:._Il,..-——-'--J'.'.IlIuf-'—.'I'fI.'J -.l-.-r I---.-I--I.II-—-I-.1-r--..-I--I '--"4'.-'-I -'.—I'.I.-b.I-I-'I r-I -'.-I-'---II- H---‘Lhwm ---.II.-Ia__q II-I--I.-.I-‘-."—I|. --I-r-I-r -I.-I--.--I—I--—I--I--—r.IIII-I'--I.-r -.-I.I -I .|a _..._1-_J.-.a .- .-.-.-_I _..,_I.I.=_I.._.I_--...._...,- .I_I__I..a_I__J_.I—I-I-Jul..I.II_r.—...-_.- .—I--I—-r—I-r-I—--.—-I -—--I-.l.I-I.-I-III. _.:-.|—I'u-I—..'l'I-'I.'.—.-I.-._.I.._I-'.:-!.__ I --In I-F-.-.J‘-I-.-I-.l--I J"I'.II—Iu-'I'J'..- _.._.I.-.JIr'.I Fl...,...a H.I .1-.._..._..I---.._....-—..-- .'—'—I.----_-.-_I..g_a.II.I.--I-| J-II.-I-I.I.-J-II -I-.3-J _l...J_.;..-.I- 'I --.urI-.I.I.I.I.I.I.I_l_--..-.Iaa_ _......_“_._.,.,jE_....._._..._.—._u -...__|J.Ia-..__-'JIuf..'Jf'---I'..'.Iq.‘- 'IIu'T F‘F-l_I."n“."Illln 'F-Fl I.-1 u'-In-III In Fur -I-II -1-.I-'u'I I-Inuit‘ -lJ—I -IIu'J-I-I-III "—I-II-'—'u --I-I--IJ.I._.I.r.I.l-I.J_-.I"_,.I. .J-rII—.I-.--I-1-hr -I-.-.-I II-I.--I..-I-'I-III ..|.g.-..__-I.I-...:.-.I .I.I a.-I .I._ uaa _I--.I--.-I.I-I.I..-.a-.Ir Ill-h I..I J.'I'—I"H.------rI--I--I-I-Ir.-II-I-..I J-J-I_.r_.I..;.....I.-.I._.u--I.--.I.—I.; -.I.I_I-.I.I.-.-I.I.a.aaI_.-I.I I-.I.IrI-.-.-I ....-j....— ---I.--I--IIrI.-—-rI-'-I-I.I-II -II-I-.---II I-.-|--I-I I.r.-.--I..I.-..._._.|.-...-.:....-I.-_ -.II-I--I.-I.-'I -.---I..Is-.4-Ir -I-I-I."I'J'.'-.I I...,.FI.._._|—..I....-I-.L.._.,...._. .-_-I.-.-I... . ....---....—..-.. 5.02 Except as otherwise agreed by the parties,CONTRACTOR will supply all personnel,materials and equipment required to perform the Services.CONTRACTOR shall provide its own of?ces,telephones,vehicles and computers and set its own work hours.CONTRACTOR will determine the method,details,and means of performing the Services under this Agreement. 5.03 CONTRACTOR shall keep CITY informed as to the progress of the Services by means of regular and frequent consultations.Additionally,when requested by CITY,CONTRACTOR shall prepare written status reports. 5.04 CONTRACTOR is responsible for paying,when due,all income and other taxes,fees and withholding,including withholding state and federal taxes,social security, unemployment and worker’s compensation,incurred as a result of the compensation paid under this Agreement.CONTRACTOR agrees to indemnify,defend and hold harmless CITY for any claims,costs,losses,fees,penalties,interest,or damages suffered by CITY resulting from CONTRACTOR’s failure to comply with this provision. 5.05 In the event CONTRACTOR is required to prepare plans,drawings, speci?cations and/or estimates,the same shall be furnished in conformance with local, state and federal laws,rules and regulations. 5.06 CONTRACTOR represents that it possesses all required licenses necessary or applicable to the performance of Services under this Agreement and the Proposal and shall obtain and keep in full force and effect all permits and approvals required to perform the Services herein.In the event CITY is required to obtain an approval or permit from another governmental entity,CONTRACTOR shall provide all necessary supporting documents to be ?led with such entity. 5.07 CONTRACTOR shall be solely responsible for obtaining Employment Eligibility Veri?cation information from CONTRACTOR’s employees,in compliance with the Immigration Reform and Control Act of 1986,Pub.L.99-603 (8 U.S.C.1324a), and shall ensure that CONTRACTOR’s employees are eligible to work in the United States. 5.08 In the event that CONTRACTOR employs,contracts with,or otherwise utilizes any CalPers retirees in completing any of the Services performed hereunder,such instances shall be disclosed in advance to the CITY and shall be subject to the CITY’s advance Written approval. 5.09 Drug-?'ee Workplace Certi?cation.By signing this Agreement,the CONTRACTOR hereby certi?es under penalty of perjury under the laws of the State of California that the CONTRACTOR will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code,Section 8350 et seq.)and will provide a drug-free workplace. Page 3 of 10 Page 156 of 248 Page 157 of 248 Page 158 of 248 Page 159 of 248 Page 160 of 248 Page 161 of 248 %.I--'r-I--lI---'--rl-I----F -I--I —.|:-I-I uI.—'_uI_~'I.—'-‘In ‘In uu|——H-:‘u —‘I 'u II:-u -- ??llfln -Ju—'In '-"Iu'I II “I h-I —n'if uI:I?u - —r'-I-—.'.—--I-I-v ---'-'-'-—'---III—-|.—-.-.-.l.J.|.|.I .I.l-..|...._--|..|_-I.|.u-.-..-..-I .--|-'-----I---|.I —rr-.||1-I-r-I-.---r 'I -I-|.l -'I'-I.._.-.a_.-.|_|er .|-I ...-I..--_|_;_..-.-I I'll- a_|.I|.-|.-|.-|.-.-I 1-L:‘I |,.||.-|.r.|.I.._-..|.__.—.l......._-_-_..I....-.II I . of?cer,employee or agent of the CITY in an attempt to secure favorable treatment regarding this Agreement or any contract awarded by CITY.The CITY,by notice,may immediately terminate this Agreement if it determines that any improper consideration as described in the preceding sentence was offered to any officer,employee or agent of the CITY with respect to the proposal and award process of this Agreement or any CITY contract.This prohibition shall apply to any amendment,extension or evaluation process once this Agreement or any CITY contract has been awarded.CONTRACTOR shall immediately report any attempt by any CITY of?cer,employee or agent to solicit (either directly or through an intermediary)improper consideration ?om CONTRACTOR. Page 9 of 10 Page 162 of 248 Page 163 of 248 Page 164 of 248 |.l_..|.:|-I- rl-|.—.|.|.|.||.|.-n.uJ.|--j.? I-I—'II-'-fl-I—I—I1.'-IuIuIuHl'-|—I Attachment “B” Professional Services Agreement Pennsylvania Avenue Widening Project Page 165 of 248 Page 166 of 248 ghv 4.Com ensation. 4.01.CITY agrees to pay CONTRACTOR the amount as set forth in the Proposal.CONTRACTOR shall be paid at the rates set forth in the Proposal and shall not increase any rate without the prior written consent of the CITY.Not with standing anything in this Section 4,total fees and charges paid by CITY under this Agreement shall not exceed two hundred sevent nine thousand ei t hundred ei t nine dollars $279 889 without approval by the City Council of CITY. 4.02 CONTRACTOR shall not be compensated for any Services rendered nor reimbursed for any expenses incurred in excess of those authorized unless approved in advance by the CITY,in writing. 4.03 CONTRACTOR shall submit to CITY,on or before the ?fteenth (15th)of each month,itemized invoices for the Services rendered in the previous month.The CITY shall not be obligated to pay any invoice that is submitted more than sixty (60) days after the due date of such invoice.CITY shall have the right to review and audit all invoices prior to or after payment to CONTRACTOR.This review and audit may include,but not be limited to CITY’s: a.Determination that any hourly fee charged is consistent with this Agree1nent's approved hourly rate schedule; b.Determination that the multiplication of the hours billed times the approved rate schedule dollars is correct; c.Determination that each item charged is the usual,customary,and reasonable charge for the particular item.If CITY determines an item charged is greater than usual,customary,or reasonable,or is duplicative,ambiguous, excessive,or inappropriate,CITY shall either return the bill to CONTRACTOR with a request for explanation or adjust the payment accordingly,and give notice to CONTRACTOR of the adjustment. 4.04 If the work is satisfactorily completed,CITY shall pay such invoice within thirty (30)days of its receipt.Should CITY dispute any portion of any invoice,CITY shall pay the undisputed portion within the time stated above,and at the same time advice CONTRACTOR in writing of the disputed portion. 5.Obli ations of CONTRACTOR. 5.01 CONTRACTOR agrees to perform all Services in accordance with the tenns and conditions of this Agreement and the Proposal.In the event that the terms of the Proposal shall con?ict with the tenns of this Agreement,or contain additional terms other than the Services to be rendered and the price for the Services,the terms of this Agreement shall govern and said additional or con?icting terms shall be of no force or effect. Page 2 of 10 Page 167 of 248 --.p-I.r._..-.I.-I._r_'-.'II.I.-lI.I-J.J --I.I--I-.I-.II-I-Iarur-I.-I-I --I-—II -'--.- -.p--.-I__.I.-_-I.-.-;...I-_.---| I.a-.---J-H --.I.I.ruI-Ian.-.I i.II I I.I -.-II I-I.-Ia.I.__-._-I_,:.I ---.-.'--.II-I '--I-I-I-I--I-I-I.-H I.---.._|....__.-..:-I._a-..._...-.I.I.-.I.I.._.g.__. '---..I rlu.a-I.I-.--.Ia.I-I.=-I ‘J '--I'-'IuJ—I—I--'I—I--II'II-I.Iu1IJ-IuI-I- -I I ‘PIT F-'I 'f'I'fII -T‘‘T 'I‘ _'\-In"1-u'--|-'u_.I—_.lu -—'n--:1 ‘I-1-J:n_'—' E‘'f—I'I 'fuII'I "IJ—IuIJJ'IJI'-Ifl IIuIJu-I- -I.,.,.,.._—_.__..---.-_-'—'—.'I—II--. I—I-"I -I-I-.I,-...I _I._I.l.aJ.--.— I :-.-...I.-_-_-I.I=I.4-.-..—a.._I:.n.5.I..Id., J-.-.-.I.I.I.rI-I.I-I-.I'I..--.-—-.uI.I.-I.I .I .......-..jI...:._.I ......_..l ._I-.-.“..l..-I.|.r.-I2.--.I—_I--I.I.-_I.I...-I. --I.uI.I.-I--uI.I.-I I-a.r.-—-I-I -I--I I.I.j- __I ,_-_-.-.-_n.I_I.3....-I-_.‘\-fl-I _.. J.-_.-I.-.I r.l a.I.-J -_rI-I -I.-.--:'--.-r I-I rm. -I—I-IrI—.'--I—---—--I-I -- ------I.I.--.-II-I:--J-I.-I.I.-.II-I -._.IL--.._I_-I.-—n.-In -_.rI-_-I..Ii._.I -|I_. .JJ.-.I_I_I.I.-J..arI.r.:--.u -I .IIpI. IlfI"'l'I"I"“'-'----I-I--'—-‘I -I'-I—I.-'---. _I.. 'I -I._I E-'.III.'If.'. -'-I-IJ.I'-'I'-I-I-l'I.II -I.-- i.-_..__-,_...I.--.'._.-._I,.|,.I. -_-_-_- "-"-II'h"'-I-----"-H '--I-I'-I-i.—:- -'rI IufI.'II'IJ-"_'Il'."I-II'fn III.- .I....a.._Jululldn _I._--'.——'.I-'I__ I.-I-.I_-.I-.-I...-:IJ.II_I.a.--.-J.J.I.a|..J.. .I-I---I-I-.Ir I'--' 5.02 Except as otherwise agreed by the parties,CONTRACTOR will supply all personnel,materials and equipment required to perform the Services.CONTRACTOR shall provide its own of?ces,telephones,vehicles and computers and set its own work hours.CONTRACTOR will determine the method,details,and means of performing the Services under this Agreement. 5.03 CONTRACTOR shall keep CITY informed as to the progress of the Services by means of regular and frequent consultations.Additionally,when requested by CITY,CONTRACTOR shall prepare written status reports. 5.04 CONTRACTOR is responsible for paying,when due,all income and other taxes,fees and withholding,including withholding state and federal taxes,social security, unemployment and worker’s compensation,incurred as a result of the compensation paid under this Agreement.CONTRACTOR agrees to indemnify,defend and hold harmless CITY for any claims,costs,losses,fees,penalties,interest,or damages suffered by CITY resulting from CONTRACTOR’s failure to comply with this provision. 5.05 In the event CONTRACTOR is required to prepare plans,drawings, speci?cations and/or estimates,the same shall be furnished in conformance with local, state and federal laws,rules and regulations. 5.06 CONTRACTOR represents that it possesses all required licenses necessary or applicable to the perfonnance of Services under this Agreement and the Proposal and shall obtain and keep in full force and effect all permits and approvals required to perform the Services herein.In the event CITY is required to obtain an approval or permit from another governmental entity,CONTRACTOR shall provide all necessary supporting documents to be ?led with such entity. 5.07 CONTILACTOR shall be solely responsible for obtaining Employment Eligibility Veri?cation information from CONTRACTOR’s employees,in compliance with the Immigration Reform and Control Act of 1986,Pub.L.99-603 (8 U.S.C.l324a), and shall ensure that CONTRACTOR’s employees are eligible to work in the United States. 5.08 In the event that CONTRACTOR employs,contracts with,or otherwise utilizes any CalPers retirees in completing any of the Services performed hereunder,such instances shall be disclosed in advance to the CITY and shall be subject to the CITY’s advance written approval. 5.09 Drug-free Workplace Certi?cation.By signing this Agreement,the CONTRACTOR hereby certi?es under penalty of perjury under the laws of the State of California that the CONTRACTOR will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code,Section 8350 et seq.)and will provide a drug-?'ee workplace. Page 3 of10 Page 168 of 248 Page 169 of 248 Page 170 of 248 Page 171 of 248 Page 172 of 248 Page 173 of 248 -|.r a_.|- —.u ---—.|.r -.I--r -II I--I-I.--I—|-I '__-|..I-_--._..|.--—-_i_:-a..-.-.--ah..1-.|II‘-I.Il-I;"I 'I.'I'-I ._-II '''----'-I--I-|:I'|---I-r'—'3-Lj ---.---I._|.-.|.|_|a_|.a._l.-.I.u.I.|.|.|.a...|_ II‘:--II-I--—'--I-.I-—|-rl-I ----— .|.|,-..-._J.-,.-....'II -1‘.-.._-....p In'Iu'u-IfJuII'JJ?u''J'fI--I-FPIIP -J..|J_|.J—I.I.u'-I-I-I'J--_--..-....._. n_J:-‘--n:uI--- --I|-.-r of?cer,employee or agent of the CITY in an attempt to secure favorable treatment regarding this Agreement or any contract awarded by CITY.The CITY,by notice,may immediately terminate this Agreement if it detennines that any improper consideration as described in the preceding sentence was offered to any of?cer,employee or agent of the CITY with respect to the proposal and award process of this Agreement or any CITY contract.This prohibition shall apply to any amendment,extension or evaluation process once this Agreement or any CITY contract has been awarded.CONTRACTOR shall immediately report any attempt by any CITY of?cer,employee or agent to solicit (either directly or through an intermediary)improper consideration from CONTRACTOR. Page 9 of 10 Page 174 of 248 Page 175 of 248 Page 176 of 248 Page 177 of 248 I u'u'I'-'-I-1 |..._,_..----.--.-_ ._a.|_.|-.a. Attachments: A.RFP for Right-of-Way Appraisal and Acquisition Service sB.RFP for Environmental Documentation Services Page 178 of 248 RFQ/RFP FOR RIGHT-OF-WAY APPRAISAL AND ACQUISITIO SERVICES ATTACPHVIENT‘A’ Page 179 of 248 REQUB TI<OR QU LIFII 0 RI<.‘Q'7ETBOR PROPO AL Page 180 of 248 Page 181 of 248 Page 182 of 248 Page 183 of 248 Page 184 of 248 Page 185 of 248 .|II._I.r._-I I 5.-F.-Ih.I'-..-.J 'll_--.-IIr 'l_'Tl'u'-|".I-'-I-'-:-.l-.-- A 'I-“H —Iu'IIJ'I"IIuIuI'I ui'Ju'-I-1 ‘II-I —---I-II-u"-:_.ru 'I-'-—-u': 111 "'II'l'l -I-I--I-I'-I l-I—--I—'- -_...._..I_...J.._...I_...._.--___._....._. I-.I.u-.I.-r.I.lI.I--.;-I.II-.nrI.-I. ff‘.-I.-|.'-I ..I.._J..I.I..|-._I.I--n.-_II. —-I'I-.-II-I'I'I'—I'I'I-I'I'1d"l-"—'l—"A"."'1 I-III Hm .-—r_--.I.-a.I.-—-.-.‘:4.- I-um-'iiII'I_=Ei""i-.:III-II--I|uIII—.-rs-I-I.-' JJfI?In'Ifu—'Il'I'Eu'II “H I.-"-'-I-'- -I-I-I--I -I-I—-'.I—-E-'—-I-1 ----I- Ian:arr I.fII.—I.I--I -r I.--r '—|I—_i.I I I;_.-I-I_-.-I.:__‘I. -rI-I-II—-‘-1--I-I 'I -J:I-—-I-r--r -.II.- -"I-'--'-.-'-I-:-—I I-I--J-II-I I—---I--I -I-I---I--I—I-. £J—IIJ'I'IuIlI.Iul"IJ:.'H-F-"I-I-IuI—.I.I.I.J. I.'IIJ.'l..'..I.—J..?.'.' -I-I.--I-I-I-I--I IIII-'J'-IJ'--‘-I-I'- II-I- -I—Ir-II-I-—-.-I—'I'I'I'l'J'Il'f'I"I'I'. IJ-I_r-I:.rI.-&a I 'I.'IuI-Iudul-IJ—J inn!”-'—'-'.I_.. ..i_..._-'.I+J-I .I.g_-.—.--....Iu..... -III JIuI—I-IIJZI IX-'f—'II'u'IIu':'I-'KIuuJ --‘--I-'I'.-——I'-I--—--I-I-I-I-'-I-—I—II-I-F I.J—I I.l.I—I.a_.I.l..I.':- uII'£u —'uIIJ-IJu'£uJZuJJ--J‘-Idél I ..I.I.I I-I .I.II.I.u—I__-I.--IuI.IJ'l.I .-.-.—JIuIuI. .I_I_. -I-I-.l -.I..I-I II-r-I I--—I-I---I--I --I-.-I I-I.-I n.In I W I In Illualnln Attachment “A” Scope of Services Right-of-way Appraisal and Acquisition 1.Appraisal Services:Appraisal reports shall be prepared for each affected parcel and submitted to the City within sixty (60)days after the issuance of the Notice to Proceed. Generally appraisal services shall include,but not be limitedto: i.Consultant shall mail a noti?cation letter and acquisition policies brochure to the property owner requesting permission to conduct an on-site inspection of the property,advising them of their right to accompany the appraiser at the time of the inspection and requesting information regarding the property appraised which could in?uence the appraised value. ii.Consultant shall obtain preliminary title reports and review title information pertaining to respective ownerships.Consultant shall review improvement drawings and other pertinent information relative to the parcel and the proposed improvements. iii.Consultant shall inspect each property personally with the owner (if possible)and document the inspection with photographs and narrative for the report.' iv.Consultant shall inventory all improvements affected by the proposed taking including notes on their manner of disposition (i.e.,pay-for and remove vs.move back). v.Consultant shall perform market research to support the selected appraisal methodologies and will document and con?rm comparable sales information. vi.Consultant shall prepare a narrative appraisal report that conforms to the Uniform Standards of Professional Appraisal Practice (USPAP).The appraisal study and report are intended to serve as an acquisition appraisal and will be prepared in a summary format consistent with the speci?cation for narrative appraisal reports. vii.Consultantshall receive and analyze the completed appraisal reports and shall reconcile the real estate and ?xtures and equipment conclusions as necessary. viii.Consultant may be required to attend at least two (2)City Council closed session meetings,if requested by the City. 2.Acquisition Services:Consultant shall complete the acquisition services within six (6) months or continue until all easements (roadway,temporary construction easements and right-of-entry)are fully executed by an escrow company and are recorded with the Riverside County Recorder’s of?ce,whichever is later. Generally acquisition services shall include,but not be limited to: i.Consultant shall establish and maintain current ownership ?les in a form acceptable to the City. ii.Consultant shall order and provide preliminary title reports for each of the affected parcels for required rights-of-way and easements. A-l Page 186 of 248 ‘H IJJII I-'-f—u'I‘-E IuEI'u'J-2-I-'-1 ¥F#L.‘?Hl u.u—-1|‘:-In hli -'- '?H'l“h‘r*;l—-I1lll-I—-‘I ‘I- I.|.-.||-I.-r |_...-.-.---.__:;:_|_..—-.--...-a._a--..._...- ..|_.._-_.,...-..--__._.-_.._u u.-|.|_|aI.-|s.l|.-dull _|.-_|j|.:. -‘I-‘I-'I-'I'-'I"l'r---I--I-I--I-I-I-I r|r||-I-I---ru- .-_a-..-.|.|_|.u .|.|.J.‘-II.J. _.-|—I.‘|.?-'——"3: II-.-r 1-.|r --I-|.-r; |_|.u_l.J..|.I.-.I_|-Jj|.J.|.|.-.|_-.-|.a|.. -..|.|..,_-.._.._|-.|_.._._. -I.r.|_J.|.-.|.-...-.|_n.|.a_|..-_.| ..l.._|.._|..l._I._....u_..._ I-II-|—|.|—|_ .J—IuI..J-I.I—IuI-III-I.IuI.'IJJ u.-.|_I .-I..-r .-.I-. -I?|'-'--I-l--I—|'-'I--I-r '-I -|'-.‘--I-I.I—I'-' —-I-||r|.I -—||---.-II.-I-_-I .|-|.|._-q—|..J_|.—|.|.l_I_ ..|_._ai._._._..-.._"_ "fun |-'-\: In ‘I51 I:I'I'I'ml‘:-' -I'-' |_-|._--|._If-I-I.J—I-I-I—J-..—-..|.I _--|.l.-|-..- .-...a,."-_-.....-. II-II IS?IJ'Tu'Iu 'Pu'I II:[I uu'Pu II-u —'u ujx dlln -'-In Ilnmllnln ZIZI —‘u1 --Jul ,_..._....-_.—_I-..-.,....|..I._..._l r -.I. --.I-.;.|__-—_..-_a_.-||.:;... u-N-u r Inn:'—I-?u—-u'uI F"-“J -I-1 iii. iv. vi. vii. viii. ix. xi. xii. xiii. xiv. xv. xvi. Consultant shall receive and analyze title information,approve appraisal reports and legal descriptions in suf?cient detail to negotiate with property owners and other parties. Consultant shall recommend appropriate courses of action with regard to the various acquisitions. Consultant shall prepare all offer letters,summary statements and lists of compensable items of ?xtures and equipment (if applicable),in accordance with state regulations and approval of the City. Consultant shall present written purchase offers to owners or their representatives in person,’when possible.Consultant shall secure receipt of delivery of offer as practical and present and secure tenant information statements,as applicable. Consultant shall notify relocation agent of initiation of negotiations within 2 business days and provide appraisal information,occupant contact information and tenant information as necessary. Consultant shall negotiate,and follow-up as necessary,with each property owner to prepare and submit settlement recommendations and justi?cations for the City’s review and approval.Review any independent appraisal secured by property owner and coordinate reimbursement of appraisal fees (up to $5,000)with the City. Ongoing negotiations and settlement discussions shall continue for 8 weeks,or as otherwise directed by the City,after the initial offer or until a settlement is reached (or impasse). Consultant shall prepare and assemble acquisition contracts,deeds (grant and easement)and related acquisition documents required for the acquisition of necessary property interests. Consultant shall maintain a diary report of all contacts made with property owners or representatives and a summary of the status of negotiations indicating attitude of owners,problem areas and other pertinent information.Copies of all applicable written correspondence shall be maintained in ?les. Consultant shall prepare an impasse letter for any parcel where,after diligent attempts to settle by negotiation,it appears eminent domain will be needed or prudent to acquire the needed interest. Consultant shall transmit executed acquisition documents to the City.Each transmittal package shall include a fully executed and properly notarized deed(s)or easement(s),fully executed acquisition contract with attachments and a brief settlement memorandum which summarizes the pertinent data relative to the transaction. Assist City staff in preparation of Resolution of Necessity and Staff Report for City Council,including attendance at City Council. Consultant shall provide monthly reports on the status of Various acquisitions. Consultant shall provide title and escrow coordination services including preparation and processing of all related documents until required deeds are recorded and escrow closed. Consultant’s services for a particular acquisition shall end with the ?ling of a County tax notice upon completion of that particular acquisition process. A-2 Page 187 of 248 -I-II.-I--.--.I " I .-_.'In.I ‘.III-I.I r"-.II"I-hf Attachment “B” Pennsylvania Avenue Concept Map B-1 Page 188 of 248 Page 189 of 248 Page 190 of 248 /$1'§s 1;u§ .»*§we2vw ,03:3&2/\\ \\\\>?ow ax 6\\Pub pliTEe\s§\Lng.Ja1:V <7 \mg 1 C \m“):A \’F¥,-an .,/ 5.03 CONTRACTOR shall keep CITY informed as to the progress of the Services by means of regular and frequent consultations.Additionally,when requested by CITY, CONTRACTOR shall prepare written status reports. 5.04 CONTRACTOR is responsible for paying,when due,all income and other taxes, fees and withholding,including withholding state and federal taxes,social security, unemployment and worker’s compensation,incurred as a result of the compensation paid under this Agreement.CONTRACTOR agrees to indenmify,defend and hold harmless CITY for any claims,costs,losses,fees,penalties,interest,or damages suffered by CITY resulting from CONTRACTOR’s failure to comply with this provision. 5.05 In the event CONTRACTOR is required to prepare plans,drawings, speci?cations and/or estimates,the same shall be furnished in conformance with local,state and federal laws,'rules and regulations. 5.06 CONTRACTOR represents that it po applicable to the performance of Services under t ' obtain and keep in full force and effect all perm’ Services herein.In the event CITY is requir governmental entity,CONTRACTOR shall ?led with such entity. s all required licenses necessary or ement and the Proposal and shall vals required to perform the roval or permit ?om another 5.07 CONTRACTOR sh Veri?cation information from C Immigration Reform and Contr that CONTRACTOR’s em I ‘0 work in the United States. TOR employs,contracts with,or otherwise utilizes f the Services performed hereunder,such instances shall d shall be subject to the CITY’s advance written 5.08 In the eventh‘__ any CalPers retirees in comple be disclosed in advance to the CI approval. 5.09 Drug-free Workplace Certi?cation.By signing this Agreement,the CONTRACTOR hereby certi?es under penalty of perjury under the laws of the State of California that the CONTRACTOR will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code,Section 8350 et seq.)and will provide a drug-free workplace. 5.10 CONTRACTOR shall comply with all applicable local,state and federal laws, rules,regulations,entitlements and/or permits applicable to,or governing the Services authorized hereunder. 6.Insurance.CONTRACTOR hereby agrees to be solely responsible for the health and safety of its employees and agents in performing the Services under this Agreement and shall comply with all laws applicable to worker safety including but not limited to Cal-OSHA. Therefore,throughout the duration of this Agreement,CONTRACTOR hereby covenants and agrees to maintain insurance in conformance with the requirements set forth below.If existing C-3 Page 191 of 248 Page 192 of 248 Page 193 of 248 Page 194 of 248 Page 195 of 248 Page 196 of 248 Page 197 of 248 EXHIBIT “A” PROPOSAL Page 198 of 248 "I-flu‘;I J"I II'I|'..'f"I_II'I -.|-.'-I -._|-. Page 199 of 248 RILQUE T I4OR Q1 LIFIC O /RFQUF TIOR PROPO I Page 200 of 248 Page 201 of 248 Page 202 of 248 Page 203 of 248 Page 204 of 248 Page 205 of 248 Page 206 of 248 --:...-.-..-|I '-'-.III'-‘lul-Ir-r--'--.II-I-'I..I I'|--..Il-.'-'I -»'II-''I-.2--..- _J_Jul —I....-l.I.J .I.I.-J.__I.I....I.-..l.-.I. -Il—-I-I--I-—I--I--I -.-I-'1--I l--I—I-I --.l-I rI---I.I __.-...I_-.-.I.r._.I ?u uI_..—'l-I I_-.I I I|—I-_I.r. -IrI---—I"-II-I-rI-I-‘-r --.'—-I'=I--I--'I.--I- -Ij_I_I-...-___...|.I.-_|_I.=I_--I.I-.I.-.IIJ.-..I J—I.IIJ.'\..I— -I-.d-J---I-.I---I--I-I----II-—I'--I-I.-1-I-Ir '1i[.—'—|..-..__...,_I_I.I.-_J-'I.I-I I._IJ.a.I.-._..,.|_...|. -.n.I-'-'II'——.—I'II.II—‘J.J.'I"I'If'.-nI.—.I-I.-I.I.I. -I--I--'I-I—-n—I--I-'-I '-I -|.l-'I--- -.-.-rI-----I-I-.I-I—:[----I--I-r .'IrI"‘---II-.--I.-1. 1 II-I_J—“'-'..-.I.;.II_-J..—_I..— .-lr;I'—I__l.-......I -'-:-".-'—-I—I-.—|I.-_'-I "_._... -I.I.I__I..I.I_I.I_. -I..-_.I..IIa.I.-_-a'..-.-I__I I...I-.'._-_|,-I..|. ll:-I.-I r- Attachment “A” Scope of Services Environmental Documentation and Clearance Consultant shall identify and complete all aspects of environmental review required for the proposed projects and describe the scope of work and necessary documents/reports for each project as required under CEQAand/or NEPA (as outlined in section 3 of this RFQ/RFP). Consultant shall complete all required aspects of the CEQAreview process for the City of Beaumont as Lead Agency,and all required aspects of the NEPA review process for Caltrans as the Lead Agency.Aspects include the completion of all relevant studies,preparation and publication of all requiredpublic notices,draft environmental documents,participation in the public review process,preparation and publication of responses to comments,preparation and publication of ?nal documents,and ?ling of all required notices. Consultant’s proposal shall speci?cally list the required CEQAand NEPA studies,notices and ?lings for each project,and the timelines for publication and ?ling of same. Wherever possible,the Consultant should identify enviromnental constraintsand opportunities to minimize costs and time delays. The Consultant will also be responsible to coordinate with the City’s design consultant for the duration of the project. Page 207 of 248 '.'I.I-'-I-I-'I.' "I-I:|-.I.I-.|.-I.I '-.-I-r--I..1-.'-.I.f Page 208 of 248 Page 209 of 248 Page 210 of 248 Page 211 of 248 FL coverage does not meet the requirements set forth herein,CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so.CONTRACTOR shall provide the following types and amounts of insurance: 6.01 Commercial general liability insurance in an amount of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate;CONTRACTOR agrees to have its insurer endorse the general liability coverage required herein to include as additional insured’s CITY,its of?cials,employees and agents.CONTRACTOR also agrees to require all contractors and subcontractors to provide the same coverage required under this Section 6. 6.02 Business Auto Coverage in an amount no less than $1 million per accident.If CONTRACTOR or CONTRACTOR’s employees will use personal autos in performance of the Services hereunder,CONTRACTOR shall provide evidence of personal auto liability coverage for each such person. 6.03 Workers’Compensation coverage for any of CONTRACTOR’s employees that will be providing any Services hereunder.CONTRACTOR will have a state-approved policy form providing statutory bene?ts as required by Calif A rnia law.The provisions of any workers’ compensation will not limit the obligations of CO TOR under this Agreement. CONTRACTOR expressly agrees not to use any,immunity defenses under such laws with respect to CITY,its employees,of?cials Z and c ck one:Required _X_/Not V‘''um amount of $2 million per itted by CONTRACTOR,its rvices for CITY. 6.04 Optional Insurance Cover ge.‘ Required ;Errors and omissions i occurrence to cover any negligent acts employees and/or agents in the p _ - 7.General Conditio surance Covera e 7.01 No liabil' 4waivingtherightofsubrog‘, against CITY regardless of th » contractors and subcontractors to ‘ ge provided shall prohibit CONTRACTOR ?om ;o a loss.CONTRACTOR waives all rights of subrogation ility of insurance proceeds and shall require all likewise. 7.02.Prior to beginning the Services under this Agreement,CONTRACTOR shall furnish CITY with certi?cates of insurance,endorsements,and upon request,complete copies of all policies,including complete copies of all endorsements.All copies of policies and endorsements shall show the signature of a person authorized by that insurer to bind coverage on its behalf. 7.03.All required policies shall be issued by a highly rated insurer with a minimum A.M. Best rating of “A:VII”).The insurer(s)shall be admitted and licensed to do business in California.The certi?cates of insurance hereunder shall state that coverage shall not be suspended,voided,canceled by either party,or reduced in coverage or in limits,except after thirty (30)days‘prior written notice has been given to CITY. Page 212 of 248 Page 213 of 248 Page 214 of 248 Page 215 of 248 entitled to reasonable attorneys’fees and costs,in addition to any other relief to which that party may be entitled. 13.05 This Agreement is made,entered into and shall be performed in the County of Riverside in the State of California and shall in all respects be interpreted,enforced and governed under the laws of the State of California. 13.06 CONTRACTOR covenants that neither it nor any of?cer or principal of its firm has any interest,nor shall they acquire any interest,either directly or indirectly,which will con?ict in any manner or degree with the performance of their Services hereunder. CONTRACTOR further covenants that in the performance of this Agreement,no person having such interest shall be employed by it as an of?cer,employee,agent,or subcontractor. 13.07 CONTRACTOR has read and is aware of the provisions of Section 1090 et seq. and Section 87100 et seq.of the Government Code relating to con?icts of interest of public of?cers and employees.CONTRACTOR agrees that they ar_,;}aware of any ?nancial or economic interest of any public officer or employee of th .» 'relating to this Agreement.It is further understood and agreed that if such a ?nancial ',_‘existat the inception of this Agreement,the CITY may immediately terminate th'_giving notice thereof. CONTRACTOR shall comply with the requiremen .erial".ode section 87100 et seq. and section 1090 in the performance of and d L f this Agreement. 13.08 Im ro er Consideration.C T I through an intermediary)any improper ‘ti services,the provision of travel or ent or agent of the CITY in an attempt .. contract awarded by CITY.The it determines that any improper cl -,but not limited to,cash,discounts, __terns of value to any of?cer,employee " eatment regarding this Agreement or any ay immediately terminate this Agreement if scribed in the preceding sentence was offered to any of?cer,employee or agent of ith respect to the proposal and award process of this Agreement or any CITY contract.rohibition shall apply to any amendment,extension or evaluation process once this Agreement or any CITY contract has been awarded. CONTRACTOR shall immediately report any attempt by any CITY of?cer,employee or agent to solicit (either directly or through an intermediary)improper consideration from CONTRACTOR. C-8 Page 216 of 248 IN WITNESS WHEREOF,the parties hereby have made and executed this Agreement to be effective as of the day and year ?rst above-written. CITY:CONTRACTOR: C-9 l"I'1IlI ‘laII1CI CITY OF BEAUMONT Page 217 of 248 EXHIBIT “A” PROPOSAL Page 218 of 248 Page 219 of 248 Page 220 of 248 HIGHLANDSPRINGS AVENUE STORM DRAIN IMPROVENTS PROJECT EXHIBITA A.l Project Location Page 221 of 248 Ii-';rV1g? a11*1E7iP'? * 5 Page 222 of 248 _—'JIb'1'uLurI"‘Ifn-null‘- ‘I —II'ZII IIf—uIf-uI'Iuf—?'IfTIu'IIJIJI'I'IfII.-,I.a,-I.J_I__.-—._;.a.I_...J.I|..-I-I.-.u"._._"__ HI-I-I .|III-I--I Ir-I-.r.r—.-I-I-I r.IIII.a-.-I--_.,_-I_:I..___-H.-.':. JIIIH-I I_-I.-I.l.I_J.-IJ.-.-Iul.---..I_I—_I-_u- Iil-I-I--I-I-r ----—-I rI-I-I -I.'.'--'-.-.-I.I --.I-..---I-..-.-.I.---_III.Id-'..'-I'.|_.-.I-I I_..a-J I"'uu I-IHPI ul'uI”'Iu"—fu'fI'u'II'IuIu -r J—Iu—'f'-I'm.-:-I-u—'l1 'fr'uu ‘j’ I—-'l" -u-II'Iu'I??I1"ffIuI"I'!I'TfIZfHJuu'-—I'I— uh-u?1Iu-u--I|u:h -'.——'q‘:4'rIl'#u.—-2|:-- adIu—m.l'I'I_‘u1""'1run‘ rrr1':u'—:1Iu-”"rHI'—FWhI -ulu In I I.-I.-'--'v -----rI--I-Ijzj-rII.rrI. ‘-I -I'--'l-'I--I-'-I‘'‘‘l--'-''—'--'h'-I-'-'1'- --.,.._.:-,-_-I..._._.__I..-..._._ J.I.-_a_I-.I-._I.I.I.n.I.I_.I.I-.I_aI.I.u_I.-a.I.-.-..I.- --I-I-I-I-—I%I---I--II ---".----u-—I-II-I I-=I.-rII __I,_._J—I-'-..I_-.I1.r._ '-J._I‘I.IIJI_I'F'I-IIJ'I .JII .I|d.__.-'I-'- ...n.. 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COOPERATIVE AGREEMENT BETWEEN CITY OF BEAUMONT,LOMA LINDA UNIVERSITY AND SUN LAKES COUNTRY CLUB HOMEOWNERS ASSOCIATION FOR CONSTRUCTION OF THE HIGHLAND SPRINGS AVENUE STORM DRAIN PROJECT 1.PARTIES AND DATE.This Cooperative Agreement (“Agreement”)is made and entered into this _day of September,2017,by and between the City of Beaumont,a municipa lcorporationorganizedunderthelawsoftheStateofCalifornia(“BEAUMON ”),Loma Linda University (“LOMA LINDA”)and Sun Lakes Country Club Homeowners Association (“SLCCHA”).BEAUMONT,LOMA LINDA and SLCCHA are sometimes referred to individually as “party”and collectively as “parties”herein. 2.RECITALS. 2.1 Highland Springs Avenue is paralleledby an earthen channel and culverts from approximately 200 hundred feet north of the intersection with First Street to approximately 400 feet south of the aforementioned intersection,parts of the real property and storm drain improvements are owned by BEAUMONT and parts of the same are owned by LOMA LINDA. 2.2 BEAUMONT and LOMA LINDA have jointly determined that additional storm drain improvements are desired for the aforementioned segments of land. 2.3 The improvements to the storm drain system (see Exhibit A.1 —Project Location) shall consist of undergrounding the facility,construction of needed junction structures and other necessary improvements the "Project"and LOMA LINDA has entered into a contract with a licensed contractor to construct the Project. NOW,THEREFORE,THE PARTIES AGREE AS FOLLOWS: 3.TERMS. 3.1 CITY OF BEAUMONT AGREES: 3.1.1.To reimburse Lorna Linda twenty-?ve thousand dollars ($25,000.00),representing one half of the engineering and design costs.Such reimbursement shall be paid on project completion. 3.1.2.Reimburse Loma Linda for construction work within SLCCHA Golf Course property up to the maximum,not to exceed amount of thirty thousand dollars ($30,000.00)as speci?ed by the successful contractor. 3.1.3.To provide technical assistance to Loma Linda for this Project. 3.1.4.To issue no fee permits and provide inspection and/or oversight personnel to Loma Linda for the Project. Page 223 of 248 -.._._.:..I._I..._.".._..__-._..—_- I.|I—J'-I-'.'-'-I—-I.r.I...I.I_.I-lul-I'-'—l-I .J—II'..I- ll fu'l-ln_"fI'I'u —’l'-‘TI ll'Il‘f' -I lEEllI"‘1ul—llZJllIuI?lJJ I ..J._I...l..-'I-.J—I-I:I.._II._I—-. --rr -I.I.Il-I-I.-rI.l--rr "I.'—'.'——II.'l—'I.' ..|---_I I..--_I:....-..I._I.I.a.-I.---.-.-_-_.__.- I.Ir-II-r.-Iu-J.-I.Il-I-—-I-ur.-.-.-aa.._I I-I-r~I- -.'I-r --‘J r-Iil--I—I-F I.-I-r-.I-.-I-I.-I-..-I.-1-|.--- I-—r IF '-lululuu-fI'uu£Juurp.1‘-F ur—u I‘.-I-I l.—?Hl?JlIM I-'‘lulu -u lulu”:lJlI"Jfu'Jf--"1r'fJu'u |rl-.-.r IJ"'IJI-—-fl-IJ-"-In-I_l.---I_I.r ._.I.-.._..I-.__. I ..._-—:.....—"...u..._.........._”_H. -_-.J._-I.I...:-.I._I.iq.I__I ._I__I-:1 .la-..u-'.'—I—I..-.|—..|....._I "I._.'.'.:.iIuf -.._._._ ---I.--an-I.J.I--an 1|.--as I.-.I-I.-'I' I II-ullIIlll'uln'Il III‘-l'I'IEulI?IlllZl l';l 'lu'—?J-I-:-2-J1u:'—£—-jlu'-‘IF 1 J"-u'—In I'u'u"£—u'l I'll:ul lI'—u'f ''l—u -I1IJ——l:Ifuu?I-IJl-l—-:-'u'- gr:---vjll-r..:'1' In llll'—-'lull '1'-IJl?Ill—luZ I .I?..f'—I JuIJ.—I-I-J—-I_I.I._IJ_I-.II.-_ I.;..._._....._.....,.I,._.l.h_..__.__.....2 3.1.5.To obtain a permit from the City of Banning to temporarily occupy portions of Highland Springs Avenue for construction adjacent to Highland Springs Avenue Right-of-Way which is a condition precedent to the effectiveness of this Agreement. 3.2 LOMA LINDA UNIVERSITYAGREES: 3.2.1.To be the lead agency for enviromnental,design/engineering and construction of the Project.To require prevailing wages be paid for all portions of the Project as required by applicable law.At the time of entering into this Agreement,LOMA LINDA has designed,bid and entered into a contract for the Project and is preparing to commence construction at its cost and expense. 3.2.2.To provide or cause to be provided environmental,design/engineering services to construct the Project. 3.2.3 To provide or cause to be provided liability insurance in amounts typically provided for Lorna Linda’s construction projects. 3.2.4.To procure a licensed,insured,quali?ed contractor to build the improvements making up the Project. 3.2.5.To coordinate the Project implementation with all affected parties. 3.2.6.The not-to-exceed reimbursement by BEAUMONT of Thirty Thousand Dollars per Section 3.1.2,above,shall not be construed as a cap or limit on LOMA LINDA's obligation to pay the ?nal construction costs. 3.2.7.To keep accurate records and accounts relating to the Project regarding contract costs,hours worked,equipment and supplies used,mileage and similar matters. 3.2.8.Existing elements or improvements removed on SLCCHA property or damaged are to be repaired and or replaced in-kind at no expense to SLCCHA. 3.3 SUN LAKES COUNTRY CLUB HOMEOWNERS ASSOCIATION AGREES: 3.3.1.To allow unfettered access at all times to enter those areas affected by the Project and SLCCHA privately owned property for construction of the Project. V 3.3.2.To review,comment on,and reasonably approve that portion of plans which lie with SLCCHA privately owned property. 3.4 IT IS MUTUALLY AGREED AS FOLLOWS: 3.4.1.LOMA LINDA and its contractor shall coordinate with BEAUMONT and BANNING to ensure adequate traf?c control during the construction of the Project. R0282328-1 Page 224 of 248 -I-I'.I.|-—'-Iu?u?...._-._.-I.-,__.aI -.I.-. .I.I-I.I.-.IIr-.I--.I.----I.I---r I'\-II"'-I"J..'. 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'I'-I.I.I-'-I 3.4.2.Prior to the commencement of construction of the Project,LOMA LINDA shall ensure that BEAUMONT,SUN LAKES COUNTRY CLUB HOMEOWNERS ASSOCLATION and BANNING and their agents;of?cers and employees are named as additional insured persons for the liability insurance coverage for the Project. 3.4.3.Ownership and title to all materials,equipment,and appurtenances installed as part of the Project will automatically be vested with the property or jurisdiction on which the improvements reside and no further agreement will be necessary to transfer ownership.That means,among other things,that SLCCHA shall be entitled to lien free title to all improvements installed on SLCCHA property. 3.4.4.BEAUMONT,SUN LAKES COUNTRY CLUB and LOMA LINDA shall each defend,indemnify and hold the other party and its of?cials,of?cers,employees,consultants ,subcontractors,volunteers and agents free and harmless from any and all claims,demands ,causes of action,costs,expenses,liability,loss,damage or injury,in law or equity,to property or persons,including wrongful death,to the extent arising out of or incident to any negligent acts, omissions or willful misconduct of the indemnifying party or its of?cials,of?cers,employees, consultants,subcontractors,volunteers and agents arising out of or in connection with the construction of the Project including attorney’s fees and other related costs and expenses . 3.4.5.Notwithstanding anything to the contrary,this Agreement does not constitute an admission of liability by BEAUMONT,LOMA LINDA or SLCCA with regards to any ?ooding or other damage to the property of SLCCA or any homeowner within the Sun Lakes Country Club.Further,SLCCA,BEAUMONT and LOMA LINDA all agree to release and hold harmless one another from and against any costs,expenses,liability or damages to persons and property or liability related to or arising from the previous action of water or ?ooding from the channel and culverts on Highland Springs Avenue. 3.4.6.This Agreement may be executed in one or more counterparts.When a counterpart shall have been signed by each party hereto,each shall be deemed an original,but all of which constitute one and the same instrument. 3.4.7.This Agreement‘contains the entire Agreement of the parties with respect to the subject matter hereof and supersedes all prior negotiations,understandings or agreements.This Agreement may only be modi?ed by a writing signed by both parties. 3.4.8.The parties declare that each party has all requisite power and authority to conduct its business and to execute,deliver,and perform the Agreement.Each party warrants that the individuals who have signed this Agreement have the legal power,right,and authority to make this Agreement and bind each respective party. 3.4.9.If any portion of this Agreement is declared invalid,illegal,or otherwise unenforceable by a court of competent jurisdiction,the remaining provisions shall continue in full force and effect. R0282328-1 Page 225 of 248 Page 226 of 248 Page 227 of 248 Page 228 of 248 Dunsana.um?“1EWEoTn?§==:2253K.§».§o.a 23.39:)5»..33 «.33 o 38 page Abe:T... >m_._m__u:o8uBu_._oou<_.6_._.mmn_m>m:m_ 133_u:o»ocEu:m $.62 who.» Page 229 of 248 Page 230 of 248 EIAP Page 231 of 248 S=Ex'AP Page 232 of 248 S=EIAP 1800 E Tahquitz Canyon Way Palm Springs,CA 92262 Fed.ID#33-0833010 Telephone 760-322-2275 Facsimile 760-322-2107 SEPTEMBER 2017 BALANCEDUE —PLEASE SUBMIT PAYMENT:§27.5O Professional services through:8/31/17 Our File #45418 City of Beaumont- SLOVAK BARON MURPHY 8: 2240 FifthAvenue. 1800 E.Thqultz canyonWay 650 Town center Drive.Ste.1400 103 Carnegle Center Blvd.Ste.300 San Diego,Callfomla 9210 1PalmSprings.Callfomia92262 Costa Mesa,Callfornla 92326 Prlnce1on,New Jersey 08540 Te|.(519)501-4540 Tel.(750)322-2275 -Fax (760)322-2107 Tel.(714)435-9592 -Fax (714)850-9011 Tel.(609)955-3393 ~Fax (609)520-8731 www.sbemp.com Amount City of Beaumont E-MAILINVOICE Page 233 of 248 S-'-EMF Page 234 of 248 S=Ex'AP 1800 E Tahquitz Canyon Way Palm Springs,CA 92262 Fed.ID #33-0833010 Telephone 760-322-2275 Facsimile 760-322-2107 SEPTEMBER 7.2017 BALANCE DUE —PLEASE SUBMIT PAYMENT‘292.50 Professional services through:8/31/17 Our File #45420 City of Beaumont-*Hupp SLOVAK BARON EMPEY MURPHY 8;PINKNEY LLP 2240 Fl?h Avenue. 1800 E.Tahqultz Canyon Way 650 Town Center Drlve.Ste.1400 103 Carnegie Cenier Blvd.,Ste.300 San Diego,Califcmla 92101 Palm Springs.Callfomla 92262 Costa Mesa.Callfomla 92626 Princeton.NewJersey 00540 Tel.(619)501-4540 Tel.(760)322-2275 -Fax (780)322-2107 Tel.(714)435-9592 -Fax (714)850-9011 Tel.(609)955-3393 «Fax (609)520-8731 www.sbemp.com Page 235 of 248 S=Ex'AP 1800 E Tahquitz Canyon Way Palm Springs,CA 92262 Fed.ID #33-0833010 Telephone 760-322-2275 Facsimile 760-322-2107 SEPTEMBER 7,2017 ATTORNEYS BALANCE DUE -PLEASE SUBMIT PAYMENT 1 650.00 Our File #45421 City of Beaumont*Morgan SLOVAK BARON EMPEY MURPHY &PINKNEY LLP 2240 Fl?h Avenue. 1800 E.Tahqultz Canyon Way 650 Town Center Drive,Ste.1400 103 camagie Center Blvd,.Ste.300 San Dlego,Callfomla92101 Palm Springs,California 92262 Costa Mes.califomla 92626 Prlnoeton,New Jersey 08540 're|,(619)501.4540 Tel.(760)322-2275 -Fax (760)322-2107 Tel.(714)435-9592 -Fax (714)550-9011 Tel.(609)955-3393 -Fax (609)520-6731 www.sbemp.com Professional services through:8/31/17 Page 236 of 248 S-'-EIAP Page 237 of 248 S=Ex'AP 1800 E Tahquitz Canyon Way Palm Springs,CA 92262 Fed.ID #33-0833010 Telephone 760-322-2275 Facsimile 760-322-2107 SEPTEMBER 7,2017 ATTORNEYS Professional services through:8/31/17 Our File #45423 City of Beaumont*Peters SLOVAK BARON EMPEY MURPHY &PINKNEY LLP 2240 FifthAvenue. 1800 E.Tahqu?z Canyon Way 650 Town Center Drive.Ste.1400 103 Camegle Center Blvd..Ste.300 San Dlego,Callfornla92101 Palm Springs.Callfomla B2262 Costa Mesa.Callfomla 92626 Princeton.New Jersey 08540 Tel.(619)501-4540 Tel.(760)322-2275 -Fax (760)322-2107 Tel.(714)435-9592 -Fax (714)850-9011 Tel.(609)955-3393 -Fax (609)520-3731 www.sbemp.com BALANCE DUE —PLEASE SUBMIT PAYMENT Page 238 of 248 S=EIAP Page 239 of 248 S=Eu'AP 1800 E Tahquitz Canyon Way Palm Springs,CA 92262 Fed.ID #33-0833010 Telephone 760-322-2275 Facsimile 760-322-2107 SEPTEMBER 7,2017 ATTORNEYS Page 240 of 248 S31-IMP Page 241 of 248 S:-‘EMF Page 242 of 248 S-'-EDP Page 243 of 248 S=EIAP Page 244 of 248 S=Ex'AP 1800 E Tahquitz Canyon Way Palm Springs,CA 92262 Fed.ID #33-0833010 Telephone 760-322-2275 Facsimile 760-322-2107 SEPTEMBER 7,2017 BALANCE DUE —PLEASE SUBMIT PAYMENT‘13 858;'0'2 Professional services through:8/31/17 Our File #45431 City of Beaumont- SLOVAK BARON EMPEY MURPHY &PINKNEY LLP 2240 Fifth Avenue. 1500 E.Tahqultz Canyon Way 650 Town Center Drlve.Ste.1400 103 Carnegie Center Blvd.,S19.300 San Diego.Callfcmla 92101 Palm Springs,Celifomia 92262 Costa Mesa.Callfornla 92626 Princeton,New Jersey 08540 Te|_(619)501.4540 Tel.(760)322-2275 -Fax (760)322-2107 Tel.(714)435-9592 -Fax (714)850-9011 Tel.(609)955-3393 -Fax (609)520-8731 www.sbemp.com Amount City of Beaumont E-MAILINVOICE Page 245 of 248 S=Ex'AP 1800 E Tahquitz Canyon Way Palm Springs,CA 92262 Fed.ID#33—0833010 Telephone 760-322-2275 Facsimile 760-322-2107 SEPTEMBER 7,2017 ATTORNEYS BALANCEDUE —PLEASE SUBMIT PAYMEN Professionalservices through:8/31/17 Our File #45432 City of Beaumont-RDA/ SLOVAK BARON EMPEY MURPHY &PINKNEY LLP 2240 Fifth Avenue. 1800 E.Tahqultz Canyon Way 650 Town Center Drlve.Ste.1400 103 Carnegie Center Blvd..Ste.300 San Dlego.Callfornia92101 Palm Sprlngs.Callfomla 92262 Costa Mesa,California 92626 Prlnoeton.New Jersey 08540 Tel,(519)501-4540 Tel.(760)322-2275 -Fax (760)322-2107 Tel.(714)435-9592 t Fax (714)850-9011 Tel.(609)955-3393 ~Fax (609)520—8731 www.sbemp.com $836.50 Amount Page 246 of 248 S=Ex'AP Page 247 of 248 S=Ex'AP Page 248 of 248