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Home My Public Portal About12-13-2004 Regular Session . . . Minutes December 13, 2004 Regular Board Meeting Page 1 of 10 Minutes Approved: January 10, 2005 Cst MINUTES HILLSBOROUGH TOWN BOARD December 13, 2004 7:30 PM, Town Barn The Hillsborough Town Board held a regular meeting on December 13, 2004 at 7:30 PM in the Hillsborough Town Barn. Present for the Board Meeting were Mayor Joe Phelps, and Commissioners Eric Hallman, Michael Gering, Brian Lowen, Frances Dancy, and Evelyn Lloyd. Staff present were Town Manager Eric Peterson, Assistant Town Manager/Public Works Director Demetric Potts, Town Clerk Donna Armbrister, Planning Director Margaret Hauth, Finance Director Greg Siler, Town Engineer Kenny Keel, and Town Attorney Bob Hornik. 7:32:19 PM Mayor Joe Phelps called the meeting to order at 7:32 PM. 1. PUBLIC CHARGE 7:32:24 PM adhered to. Mayor Phelps did not read the Public Charge, but indicated that it would be 2. INTERVIEWS FOR VOLUNTEER ADVISORY BOARDS A. Interview candidates for two vacancies on the Historic District Commission 7:32:41 PM The Town Board interviewed volunteer candidate Jessica Dockery. 7:34:54 PM The Town Board interviewed volunteer candidate Paul Kapp. B. Interview candidate for the Margaret Lane Cemetery Committee 7:36:43 PM Volunteer candidate Kathleen Faherty was not present to be interviewed. 3. AUDIENCE COMMENTS REGARDING MATTERS NOT ON THE PRINTED AGENDA 7:36:57 PM Edna Ellis asked to be added to the Agenda to discuss Corbinton Commons and the article that was in today's newspaper. By consensus, the Board agreed. Ms. Ellis expressed her appreciation of the stand the Town is taking on this proposed development. 4. AGENDA CHANGES & AGENDA APPROVAL . . . 464 Minutes December 13, 2004 Regular Board Meeting Page 2 of 10 Minutes Approved: January 10, 2005 7: 41: 19 PM Gering requested to add a discussion of Corbinton Commons as Closed Session Item 12.C. By consensus, the Board agreed. 5. APPOINTMENTS A. Appoint volunteers to fill vacancies on the Historic District Commission 7:41:59 PM Upon a motion by Commissioner Hallman, seconded by Commissioner Lloyd, the Board moved to appoint Paul Kapp to a full term on the Historic District Commission by a vote of 5-0. The motion was declared passed. 7:42:42 PM Upon a motion by Commissioner Gering, seconded by Commissioner Lowen, the Board moved to appoint Jessica Dockery to a full term on the Historic District Commission by a vote of 5-0. The motion was declared passed. B. Appoint of Kathleen Faherty to the Margaret Lane Cemetery Committee 7:43:10 PM Upon a motion by Commissioner Hallman, seconded by Commissioner Lloyd, the Board moved to appoint Kathleen Faherty to serve a one year term on the Margaret Lane Cemetery Committee by a vote of 5-0. The motion was declared passed. 6. APPROVAL OF THE MINUTES OF THE OCTOBER 25, 2004 MONTHLY WORKSHOP; THE OCTOBER 26, 2004 JOINT PUBLIC HEARING; THE NOVEMBER 8,2004 REGULAR BOARD MEETING; THE NOVEMBER 8, 2004 CLOSED SESSION; AND THE NOVEMBER 22,2004 MONTHLY WORKSHOP 7:44:19 PM Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board moved to approve the Minutes of the October 25,2004 Monthly Workshop; the October 26, 2004 Joint Public Hearing; the November 8, 2004 Regular Board Meeting; the November I, 2004 Closed Session; and the November 22,2004 Monthly Workshop as presented by a vote of 5-0. The motion was declared passed. 7. REPORT FROM THE TOWN MANAGER 7:45:05 PM Town Manager Eric Peterson reported on the Police Chief Selection process. He informed the Board that he has interviewed the employees within the Police Department. He met with the Chamber of Commerce last week and will have another meeting with them later this week. The Police Chief Selection Survey will be mailed within the next week to all in-town water customers. Given that fact, the Manager is proposing removing the citizen forum at the Courthouse if the Board agrees. By consensus, the Board agreed feeling that the other efforts to obtain citizen input was sufficient. 2 . . . . Minutes December 13. 2004 Regular Board Meeling Page 3 of 10 Minutes Approved: January 10.2005 _ · tMl 8. REPORT FROM THE TOWN ENGINEER 7:48:26 PM Town Engineer Kenny Keel presented an update on current water/sewer projects. He stated that there is still some work left on the Water Plant upgrade. The construction was scheduled for completion in November 2003, but has taken longer due to contractor delays. The contractor has the Ammonia System and some minor items remaining, and is waiting on additional supplies to be delivered before finishing. 9. REPORTS A. Receive report on Planning volunteers currently serving more than two full terms 7:56:21 PM Planning Director Margaret Hauth presented the information the Board had requested and reported that two Planning Board members and two Parks and Recreation Board members are currently in their 7th or more year of service. The Planning Board members were both appointed to fill vacancies. The Parks and Recreation Board members were kept on partially due to lack of new volunteers and partially due to the sporadic meeting schedule of that Board from 1999-2001. A copy of the Advisory Board Terms of Office is hereby incorporated by reference and made a part of these official Minutes as an Attachment. Commissioner Gering asked Hauth to double check term dates of Matthew Farrley. Commissioner Hallman asked Hauth to double check term dates of Elizabeth Lacey. Again, Commissioner Gering requested to amend the attendance policy for the volunteer boards. He also suggested that the partial terms be done away with and only make full term appointments. 8:08:03 PM Upon a motion by Commissioner Hallman, seconded by Commissioner Gering, the Board agreed to send the report back to staff for their recommendation on appointments, reappointments, and attendance policy by a vote of 5-0. The motion was declared passed. 8:09:01 PM Mayor stated that he did not see a reason to send back to staff. He would like to see the Board take a vote on full term appointments and a length of 6 years in office. B. Sidewalk Construction Plan Update 8:12:43 PM Assistant Town Manager/Public Works Director Demetric Potts reported that staff was given direction from the Board to come up with a sidewalk construction proposal that would facilitate a sidewalk construction project to begin with the next 12 months. Potts provided a summary of estimated construction costs both with and without curb and gutter. A copy of the Proposed Sidewalk Plan is hereby incorporated by reference and made a part of these official Minutes as an Attachment. 3 u ~86 Minutes December 13, 2004 Regular Board Meeting Page 4 of 10 MInutes Approved: January 10, 2005 . 8: 17:31 PM Commissioner Gering commended Potts on the quality of the update provided. He stated he would like to see the Town begin this project as soon as possible and noted the areas he would like to see addressed first as the short segment on St. Mary's Road, King Street, and 70 By Pass. 8:20:21 PM Mayor Phelps asked the Board if they wanted to spend the funds on small projects or wait until larger projects can be afforded. 8:21 :59 PM Commissioner Lowen stated that he is strongly in favor of sidewalks. He suggested making a Bond Referendum and let the citizens decide whether or not they want to make HB walkable. 8:25:11 PM Upon a motion by Commissioner Gering, seconded by Commissioner Hallman, the Board moved to direct staff to recommend some projects that can be started within the next 12 months for $120,000 by a vote of 5-0. The motion was declared passed. C. Receive report on Commercial Waste Collection Franchise Agreement . 8: 31 : 14 PM Assistant Town Manager/Public Works Director Potts stated that staff wanted to inform the Board that the Commercial Waste Franchise agreement signed with Waste Industries in July 2002 and made effective on August 1, 2002 is due to expire on July 31, 2004. The Agreement may be renewed, as the sole option of the Town, for subsequent one year periods, not to exceed a total of five years, on the same terms and conditions contained in the original Agreement, except price, which shall be negotiated for the second and third years of the Agreement and with each subsequent renewal period. The Franchisee must notify the Town in writing one hundred eighty days prior to the expiration of the initial or extended Agreement term of the Franchisee's wish to extend this Agreement. Waste Industries has expressed an interest in having that Agreement extended. Potts requested guidance from the Board. 8:32:47 PM Town Manager Eric Peterson suggested getting the business owners involved in this decision as they were with the original contract. By consensus, the Board agreed. 10. ITEMS FOR DECISION - CONSENT AGENDA A. Consideration of miscellaneous Budget Amendments B. Consideration of Change in the Town's Mileage Rate Reimbursement C. Consideration of an Amendment to the Town's Job Classification Listing to include a position reclassification to Assistant Finance Director D. Consideration of an Ordinance to amend Chapter 4 of the Town Code regarding the Performance Evaluation System E. Consideration of an Ordinance to amend Chapter 5 of the Town Code regarding the use of weapons within the town Limits . Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board moved to approve Items A-E of the Consent Agenda as presented by a vote of 5-0. The motion 4 Minutes December 13. 2004 Regular Board Meeting Page 5 of 10 Minutes Approved: JanuaJy 10, 2005 f67 . was declared passed. Copies of the Miscellaneous Budget Amendments, the Classification Information on the Assistant Finance Director Position, the Ordinance Amending Chapter 4 of the Town Code, and the Ordinance Amending Chapter 5 of the Town Code are hereby incorporated by reference and made a part of these official Minutes as Attachments. 11. ITEMS FOR DECISION.... REGULAR AGENDA A. Receive fiscal report regarding Brent Lockwood Annexation request on US70A and determine Public Hearing scheduling 8:35:55 PM Planning Director Margaret Hauth reported that in October the Board received Mr. Lockwood's letter of interest in annexation and requested a financial analysis. Since that time, Mr. Lockwood's plans have changed somewhat. He now intends to renovate the existing building for use for his businesses. He has confirmed the availability of water and sewer service with the Engineer. He also anticipates the ability to construct additional, leaseable space at the rear of the site. . Hauth stated that small infill developments generally have a very minimal impact to the day- to-day operations of a town. Since this site is non-residential, the financial benefits will likely be greater than the long-term fmancial obligations. The decision of whether the proposed development is "right" for Hillsborough is an important part of this process and cannot be quantified. This is a policy decision that will need to be evaluated and decided by the Board. 8:40:38 PM Brent Lockwood addressed the Board and gave a brief overview of his plans for the area. 8:47:46 PM Upon a motion by Commissioner Gering, seconded by Commissioner Hallman, the Board moved to solicit a petition for annexation from the applicant and set a Public Hearing date for January 25, 2005 by a vote of 5-0. The motion was declared passed. B. Consideration of Water/Sewer Extension Contract for Oakdale Village Commercial Center Project 8:48:46 PM There was Board discussion on the Proposed Development. 8:50:02 PM Planning Director Hauth reviewed proposed changes submitted by the developer. 8:53:31 PM Tony Whittaker addressed the Board and thanked them for the Worksession comments as he found them very helpful. He introduced Traffic Engineer Terry Snow. Mr. Snow reported on the intersection of Oakdale Drive and Churton Street. He stated that the traffic routing enhancements which are proposed with this project will make the intersection much more effective. He informed the Board that NCDOT has reviewed the information and concur with the proposed plan. Tony Whittaker reviewed the proposed placement of the project signs. . Mayor Phelps conducted a straw poll of the Board regarding their opinion of the proposed plan: 5 t88' Minutes December 13, 2004 Regular Board Meeting Page 6 of 10 Minutes Approved: January 10, 2005 . 9:23:30 PM Commissioner Gering stated that he was generally in favor of project, but would like to see the conditions for signage. . . 9:23:45 PM Commissioner Lloyd stated she would like to see the signage plans. 9:24:23 PM Commissioner Dancy stated that she just wants all the conditions met. 9:24:37 PM Commissioner Hallman stated that he likes the lighting plan. 9:24:47 PM Commissioner Lowen stated that he is in favor of the plan. 9:27:02 PM Commissioner Gering requested changes to the Uniform Signage Criteria, Sections A.3, A.5, and A.7 to add "and the Town" after the phrase "approved by the Landlord" in each Section. Planning Director Hauth noted that condition 7 could be deleted if the date in the first condition was changed to December 8 to capture the changes shown on the plans before the Board. She added that a new condition 7 could be added to require a temporary sidewalk connecting to Birch Lake Apartments be installed as part of Phase 1. Town Attorney Bob Hornik suggested wording for conditions 8 and 9, based on Board discussion, to require at least 500 feed of infiltration trench or similar Storm water treatment system and to specify that acorn lighting will be used along the storefronts and key walkways and 30-foot, shoebox, downward directed flat lens lights would be used in the parking area Town Engineer Kenny Keel presented the water/sewer extension contact for Board consideration. Upon a motion by Commissioner Hallman, seconded by Commissioner Lowen, the Board moved to approve the Water/Sewer Extension Contract as presented by a vote of 5-0. The motion was declared passed. C. Consideration of an Ordinance annexing 9.5 acres on the northwest corner of Old NC 86 and Oakdale Drive 9:43:28 PM Planning Director Hauth reported that the owners representing the six parcels that would make up Oakdale Village submitted petitions at the end of September. The signatures all appear to be original and accurately reflect the ownership of the parcels seeking annexation. The annexation consideration was part of the hearing held on October 26th. Upon a motion by Commissioner Lowen, seconded by Commissioner Hallman, the Board moved to adopt the Ordinance annexing 9.5 acres on the northwest comer of Old NC 86 and Oakdale Drive as presented by a vote of 5-0. The motion was declared passed. A copy of the Annexation Ordinance is hereby incorporated by reference and made a part of these official Minutes as an Attachment. D. Consideration of an Ordinance to amend the Hillsborough Zoning Map to zone 9.5 newly annexed acres as Entranceway Special Use 9:44: 10 PM Planning Director Hauth reported that the six parcels that applied for annexation 6 . . . 489 Minutes December 13. 2004 Regular Board Meeting Page 7 of 10 Minutes Approved: January 10, 2005 also requested Entranceway Special Use Zoning to allow the development of Oakdale Village. She stated that the Planning Board reviewed this project at their November and December meetings and unanimously recommended approval of the rezoning. Hauth also noted that this request is consistent with the Town's stated preference for the use of the Entranceway Special Use district in entranceway corridors. Upon a motion by Commissioner Dancy, seconded by Commissioner Lowen, the Board moved to adopt the Ordinance to amend the Hillsborough Zoning Map to zone 9.5 newly annexed acres as Entranceway Special Use as presented by a vote of 5-0. The motion was declared passed. A copy of the Ordinance to amend the Hillsborough Zoning Map to zone 9.5 newly annexed acres as Entranceway Special Use is hereby incorporated by reference and made a part of these official Minutes as an Attachment. E. Consideration of a Resolution approving the Master Plan and Special Use Permit for Oakdale Village, a commercial center on the northwest comer of Old NC 86 and Oakdale Drive 9:44:35 PM Upon a motion by Commissioner Lowen, seconded by Commissioner Dancy, the Board moved to approve the Resolution Granting a Special Use Permit and Master Plan Approval Subject to Special Conditions Affecting 9.5 Acres of Land Identified as 4.44.A.15-20 with the amended conditions outlined earlier in Item 11.B. by a vote of 5-0. The motion was declared passed. A copy of the Resolution approving the Master Plan and Special Use Permit for Oakdale Village, a commercial center on the northwest comer of Old NC 86 and Oakdale Drive is hereby incorporated by reference and made a part of these official Minutes as an Attachment. F. Consideration of an Ordinance to amend Chapter 14-13 of the Town Code to give the Town freedom to assess tampering fines when a lock is not used to secure the meter 9:50:14 PM Town Engineer Kenny Keel asked to defer this Item until next month. By consensus, the Board agreed. G. Consideration of an Ordinance to amend Chapter 14-16 of the Town Code to give the Town the right to fine someone for tampering with any part of the distribution system, which includes hydrants, water tanks, valves, etc. 9:52:54 PM Town Engineer Keel requested to make a minor revision to omit one of the "for the fIrst violation". 9:54:12 PM Upon a motion by Commissioner Gering, seconded by Commissioner Lloyd, the Board moved to adopt the Ordinance to amend Chapter 14-16 of the Town Code to give the Town the right to fine someone for tampering with any part of the distribution system, which includes hydrants, water tanks, valves, etc. with the aforementioned amendment by a vote of 5-0. The motion was declared passed. A copy of the Ordinance to amend Chapter 14-16 of the Town Code to give the Town the right to fine someone for tampering with any part of the distribution system, which includes hydrants, water tanks, valves, etc. is hereby incorporated by reference 7 . . 470 Minutes December 13, 2004 Regular Board Meeting Page 8 of 10 Minutes Approved: JanUlllY 10, 2005 and made a part of these official Minutes as an Attachment. H. Consideration of Proposal for Professional Services for a GIS-Link Pavement Condition Survey 9:54:35 PM Assistant Town ManagerlPublic Works Director Demetric Potts reported that in April of 2004 the Public Works Department staff met with a representative from US Infrastructure of Carolina (USI) to discuss a proposal for engineering work associated with a pavement condition survey. USI had previously prepared a survey for the Town with the final document/report delivered in April of 1993. In the Spring/Summer of 2000 interns from the UNC Masters of Public Administration program performed an assessment of the Town streets and from the data collected developed a 10 Year Re-Paving Plan which has been used for direction in street re-surfacing with minor modifications through November 2004. Potts stated that the Public Works staff feels that there needs to be a more comprehensive survey/assessment of the town streets that will provide additional information to help staff make more informed decisions related to street maintenance. USI has proposed to provide a pavement condition survey which will be linked to the Town's GIS centerline database of all street segments with the Town of Hillsborough owned or maintained by the town once the GIS database is developed. Potts reported that deliverables from USI includes an Executive Summary and report that will identify system pavement condition by major distress and street classification (high or low volume). The report will provide Summary Tables contained recommended maintenance activities and estimated costs by activity based on unit maintenance costs that will be supplied by the Town. USI will provide two copies of a report listing street segments sorted by Pavement Condition Rating (PCR) priority in addition to an alphabetical street listing of segments. USI will also provide a Microsoft Access query program (USI- TP A), which will allow the Town to sort the master database by PCR, high or low volume, street name, and to generate an estimate of maintenance costs for specific streets, distress types or recommended maintenance. USI will also provide the Town with a digital copy of the final shape file containing completed condition inventory data, PCR, recommended maintenance activities and cost information for our records, along with an electronic copy of the written report. Upon a motion by Commissioner Gering, seconded by Commissioner Lloyd, the Board moved to accept the proposal and authorized staff to have the survey performed by US Infrastructure and authorized the Manager to execute the contract by a vote of 5-0. The motion was declared passed. A copy of the US Infrastructure of Carolina, Inc. Consulting Engineers proposal is hereby incorporated by reference and made a part of these official Minutes as an. Attachment. 1. Discussion of potential amendments to the approved Master Plan. for Waterstone with the Trump Group . 9:57:46 PM Peter Henn with the Trump Group reviewed the proposed Master Plan. amendments for the Board. He requested the Board allow them the flexibility to place rooftops 8 Minutes December 13, 2004 Regular Board Meeting Page 9 of 10 Minutes Approved: January 10, 2005 4'1 . throughout project. J. Discussion of potential amendments in light of the impacts of the Elizabeth Brady Road extension to the approved Master Plan for Fox Haven with Jeff Peloquin 10:18:19 PM Jeff Peloquin addressed the Board and reminded them that the potential impact of the Elizabeth Brady Road extension project exists for this project. He and Summit Engineering have been working with NCDOT to determine a logical reservation should DOT utilize two of their other choices. This has created a loss of probably a year in planning and redesign submittals. He stated that he would like to proceed with plans that would allow them to create a primary meeting hall and still have room for ancillary buildings. K. Receive update on the Orange County/Hillsborough CMAQ grant request to provide in town transit 10:33:53 PM Planning Director Hauth reported that Orange County has nearly completed the preparation of the CMAQ grant application to provide an in town transit route. As detailed in the grant application, Orange County is seeking funds for a park and ride lot at the Durham Tech campus, installation of shelters, and initiation of an in town transit route to operate for the three years of the grant. . Hauth noted that the match requirement of $146,615 is for the three-year period with more than $67,000 required in the :first year because of capital improvements. In addition to assisting with the match and marketing, Orange County will also want to discuss annual assistance by the Town to help with the $198,000 of operating expenses to continue the route after the three-year grant period. The cost projections do not include any assumption of fare-box revenue. L. Discuss Potential Hiring of a Summer Management Intern to Coordinate two Projects 10:37:44 PM Town Manager Eric Peterson discussed hiring a Summer Management Intern who would coordinate the publication of the Town's Annual Summer Newsletter to the Citizens, and coordinate and prepare the Town's Budget for Submittal to the Government Finance Officers' Association (GFOA) for the Distinguished Budget Presentation Award. 10:38:36 PM By consensus, the Board authorized the hiring ofa Summer Management Intern. M. Discuss and Make Revisions to the Proposed Agenda for the Board's February 5, 2005 Budgetary Planning Retreat for FY s06-08 10:39:01 PM Town Manager Peterson presented the proposed Budgetary Planning Retreat Agenda for the Board's consideration. By consensus, Board approved the Agenda as presented. . 12. CLOSED SESSION Upon a motion by Commissioner Lowen, seconded by Commissioner Lloyd, the Board 9 . . . w C~2 Minutes December 13, 2004 Regular Board Meeting Page 10 of 10 Minutes Approved: January 10. 2005 moved to go into Closed Session as authorized by North Carolina General Statute Section 143- 318.11 (3) to meet with Town Attorney regarding Colonial Inn Litigation Proceedings Status Report and Direction for further action, and as authorized by North Carolina General Statute Section 143-318.11 (6) to discuss a Personnel Matter by a vote of 5-0. The motion was declared passed. 13. ADJOURN Upon returning to Open Session, and upon a motion by Commissioner Gering, seconded by Commissioner Hallman, the Board moved to adjourn at approximately 11 :40 PM by a vote of 5- O. 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N:c.n w c.n N e4t . . . 4'74' Town of HnJ~ .h g C 1994 Townof'Hillsboroogh MEMORANDUM To: From: Date: RE: Mayor Phelps and Board of Commissioners Demetric A, Potts, Assistant Town Manager/Public Works Director 6 December 2004 Sidewalk Construction Using Existing Budgeted Funds In April of 2004 the Board of Commissioners authorized staff to submit application for a Transportation Enhancement Grant for the construction of a sidewalk along Nash Street (SR 1156), Total cost for the project was $350,000 of which the Town was required to provide a 20% match ($70,000), During the November Board of Commissioners meeting staff informed the Board that the Town received notification on October 8th, 2004 that it's application for Transportation Enhancement Program - 2004 Call for Projects (Nash Street (SR 1156) Pedestrian Pathway/Town of Hillsborough Sidewalk Master Plan) was not selected for funding during the 2004 Call for Projects, Staff was then given direction from the Board of Commissioners to come up with a sidewalk construction plan/proposal that would facilitate a sidewalk construction project to begin within the next 12 months, Staff used the 2005 Annual Budget and the Financial Plan - Fiscal Years 2005-2007 to detennine the available funding for such a construction project. It was determined that there was $70,000 available in Fiscal Year 2005 and $50,000 planed in Fiscal Year 2006 brings the total available funds to $ I 20,000, Sidewalk Construction Cost: Public Works staff posted on the Public Works ListServ a request for information on cost municipalities had incurred associated with sidewalk construction. Staff requested information related to construction with and without curb and gutter as well as costing for the construction of drainage basins. The City of Durham, Kemersville, Burlington, and the Town of Carrboro responded to the request. From the information received the average cost for constructing a sidewalk without curb & gutter was $42.50 per lineal foot and the average cost for constructing a sidewalk with curb & gutter was $65.00 per lineal foot. These cost figures were for constructing sidewalks out of concrete. Public Works staff will use these figures for the purpose of developing cost estimates for sidewalk construction and for discussion purposes, Su m mary of Estimated Construction Cost: The following table identifies the potential construction cost associated with developing pedestrian pathways with $120,000 available for funding. Project cost for drainage basin construction for those areas that would require curb & guttering will be identified during the design/engineering phase. Cost Centers Without Curb & Gutter With Curb & Gutter Construction Cost $ 90,000 $ 75,855 Design/Administration $ 12,000 $ 12,000 Land Acquisition $ 6,000 $ 6,000 Drainage Basin Construction $ 0 $ 1,800 Street Re-Surfacing $ 0 $ 12,265 Contingency $ 12,000 $ 12,000 Totals $ 120,000 $ 119,920 101 East Orange Street I P.O. Box 429 I Hillsborouglt, Nortlt Carolina 27278 919-732-1270 1919-644-2390 U:\Demetric PottslAsst Town MgrlAgemla ItemslSidewalkCollstructiollAgemlalnfo13Dec04.doc ~, 415 Based on the information available in the table using the $ 120,000 to construct a sidewalk project without curb & gutter would yield the Town construction of 2, I 18 lineal feet of new sidewalk. Using the $ I 20,000 to construct a sidewalk project with curb and gutter would yield the Town construction of I, I 67 lineal feet of new sidewalk. . Construction Time Frame: Should the Board of Commissioners give direction to staff to move forward with a sidewalk construction project it is estimated that it would take the following amount of time to complete the project: . 2-3 months to work with a consultant/design firm to develop the design/construction/bid document 2 months to bid the project ] month for bid award 3-4 months for project completion . . . In total it is estimated that it would take (9) nine months from the start to complete the project, actual construction time is dependent upon weather conditions, Sidewalk Master Plan Community Forums/History: Public Works Department staff held community forums to provide information and to solicit input from the community on sidewalk construction, Those that participated in the forums included, Planning Board, Parks and Recreation Board, Walkable Hillsborough Coalition (WaHC), Historic District Commission, residents of Northern Fairview, West Hillsborough, and South Hillsborough (Cornwallis Hills & Beckett's Ridge). The participants of the forums listed the following areas as "priority areas" for pedestrian pathways: . HWY 70 East & West . Connection of the Schools . Lafayette Drive into town . Areas listed in the Transportation Plan . Connection to Northern Fairview . . West Corbin/Revere Road . Access to community parks . Lakeshore Drive . Historic District . Beckett's Ridge Drive . Millstone Drive Construction Costs associated with "Priority Areas"*: * Does not include Design/Administration, Lalld Acquisition, Drainage Basin Construction, & COlltil/gel/cy Cost Priority Area Lineal Feet Cost per lineal ft, Cost per lineal ft, Cost for street re- w/o curb & gutter with curb & gutter surfacinl!. HWY 70 East & West 5,753 $ 244,503 $ 373,945 $ 60,464 Connection of Schools 8,852 $ 376,210 $ 575,380 $ 93,035 Lafayette Dr. into town 9,88] $ 4] 9,943 $ 642,265 $ ] 03,849 Connection to Northern 9,255 $ 393,337 $ 601,575 $ 97,270 Fairview West Corbin/Revere Rd, 3,398 $ 144,415 $ 220,870 $ 35,713 Lakeshore Drive 4,067 $ 172,848 $ 264,355 $ 42,744 Historic District 9,]05 $ 386,963 $ 591,825 $ 95,694 Beckett's Ridge Drive 2,]3 I $ 90,568 $ 138,515 $ 22,397 Millstone Drive 2,265 $ 96,263 $ ]47,255 $ 23,805 . Recent Input from Walkable Hillsboroue:h Coalition (WaHC): In a memo dated December 3, 2004 WaHC submitted to Public Works staff an updated listing of Sidewalk and Crosswalk/Yield Sign Recommendations. For the purpose of this discussion I will only provide information on the updated sidewalk priority areas. 101 East Orange Street. P.O. Box 429 . HiIIsborouglz, Nortll Carolilla 27278 919-732-1270 .919-644-2390 U: IDemetric PottslAsst Town MgrlAgenda /temsISidewalkCollstructioIlAge/1(la/llfo 13Dec04. doc . . . Updated Sidewalk Construction "Prioritv Areas": · South Churton (west side), Margaret Lane to S. Churton and Exchange Club Bridges (as extension of Gateway Project - brick?) · North Churton, Corbin St. to 70 Bypass/Cornelius, North Hills Development · Nash St. , King St. to Revere Rd./70 Bypass · West King St., Occoneechee Ave, to West Hill Ave, · St. Mary's Rd. (north side), Thomas Ruffin St. to Tryon St. · Cameron St.(west side), King St. to Margaret Lane 476 Construction Costs associated with Updated "Prioritv Areas"*: * Does not inelude Design/Administration, Land Acquisition, Drainage Basin Construction, & Contingency Cost Priority Area Lineal Feet Cost per lineal ft. Cost per lineal ft. Cost for street re- w/o curb & gutter with curb & .gutter surfacing South Churton 3,175 $ ] 34,938 $ 206,375 $ 33,369 North Churton ],37] $ 58,268 $ 89,115 $ ]4,409 Nash St. 5,320 $ 226,] 00 $ 345,800 $ 32,266 W. King St. 775 $ 32,938 $ 50,375 $ 8,]45 St. Mary's Rd. 581 $ 24,693 $ 37,765 $ 6,]06 Cameron St. 350 $ ]4,875 $ 22,750 $ 3,679 Sidewalk Master Plan: Staff has provided a proposed pedestrian pathway map (Attachment A) that includes existing sidewalks and the listed priority areas with linkages/connections that identifies the long-term interest of connecting the entire community. If the pedestrian pathways were developed as presented on the map the Town would be adding an additional 21 miles of sidewalks, Staff developed a Sidewalk Master Plan that provides a listing of the streets that the proposed sidewalks will be constructed with the lineal feet of construction along with construction cost for that section of street. Construction costs are broken out into two columns, "Cost per lineal ft. without curb & gutter "and "Cost per lineal ft. with curb & gutter." Staff also included in the spreadsheet the cost associated with the re-surfacing the streets that would be impacted by the proposed curb and gutter sidewalk construction. The following table shows the estimated cost for construction for the various options: Lineal Feet Cost per ]ineal ft, w/o curb & Cost per lineal ft, with curb & Cost for street re- gutter gutter surfacing I 10,366 $4,690,555 $7, I 73,790 $1,159,947 Staff projects that the Design and Administration cost for the sidewalk construction project would be 10% of the construction cost. For the options discussed in the memo the Design/Administration cost for sidewalk construction without curb & gutter is estimated to be $469,056 and the Design/Administration cost for construction with curb & gutter is estimated to be $717,379, ROW Acquisition: It is anticipated that in the areas of Northern Fairview, Greater Fairview, West Hillsborough, St. Mary's Road, and Orange Grove Road, the Town will need to purchase additional right-of-way to construct to sidewalks. The lineal feet, width, square footage, and ROW acquisition estimate for these areas are shown in the following table: Street Name Section of Street Lineal Width SF to ROW Acquisition Ft. Acquire Estimate From To Dalton Harper Faucette 298 15 4,470 $1,117.50 Mill Faucette Dalton Torain 596 10 5,960 $],490.00 Mill Torain Rainey Cornelius 2,07] 15 3 ],065 $7,766,25 101 East Ora/lge Street # P.O. Box 429 # HillshoTOuglt, Nortlt Carolina 27278 919-732-1270 # 919-644-2390 U: IDemetric PottslAsst Town MgrlAgenda 1temsISidewalkCo/lstructio/lAge/lda1/lfo13Dec04. doc . . . Forrest Lakeshore Freeland 1,192 10 11,920 $2,980,00 Freeland Forrest Central 373 10 3,730 $ 932,50 Terrell Daphine Freeland 224 10 2,240 $ 560.00 Barracks W,King W. Hill 3,160 10 31,600 $7,900.00 Eno W, Hill Allen Ruffin 313 10 3,130 $ 782.50 Eno Allen Ruffin Jones 327 10 3,270 $ 817.50 Eno Jones Collins 342 10 3,420 $ 855,00 Eno Collins Bellevue 238 10 2,380 $ 595.00 Eno Bellevue S, Nash 1,058 10 10,580 $2,645.00 Jones W,Kin.g Benton 611 10 6,110 $] ,527.50 Jones Benton Sprin.g 327 10 3,270 $ 817.50 Jones Spring Eno 6] I 10 6,110 $1,527,50 Turner End McAdams 775 15 11,625 $2,906.25 McAdams W, Corbin Turner 1,400 15 21,000 $5,250.00 Cedar Cedar Grove McAdams 879 15 13,185 $3,296.25 Oak End Cedar Grove 655 10 6,550 $1,637,50 Cedar Grove Oak W, Corbin 819 10 8,190 $2,047.50 St. Mary's Thomas E, Tryon 447 15 6,705 $1,676.25 Ruffin Orange S.Churton Mayo 1,908 15 28,620 $7,]55.00 Grove Totals $56,282.50 417 Summary of Estimated Construction Cost: The following table identifies the potential construction cost associated with developing pedestrian pathways as proposed on the attached map. Project cost for drainage basin construction for those areas that would require curb & guttering will be identified during the design/engineering phase. Cost Centers Without Curb & Gutter With Curb & Gutter Construction Cost $4,690,555 $7,173,790 Design/Administration $ 469,055 $ 717,379 Street Re-Surfacing $1,159,947 $1,]59,947 Land Acquisition $ 56,283 $ 56,283 Drainage Basin Construction $ 0 $ Unknown (est. $1500 Per Basin) Contingency $ 585,050 $ 833,374 Totals $6,960,890 $9,940,773 Conclusion: Staff will be looking for direction from the Board of Commissioners on how to proceed with the construction of sidewalks for the Town. Hopefully the information provided will be useful in helping set priorities for any construction projects recommended, Should you need additional information or alternative scenarios please let staff know at your convenience. 101 East Orange Street * P.O. Box 429 * Hillsborough, North Carolilla 27278 919-732-1270 * 919-644-2390 U: IDemetric PottslAsst TOWIl MgrlAgenda ItemslSidewalkConstructiollAgellda11lfo 13Dec04. doc TOWN OF HILLS BOROUGH N C yroyosetf . . SIDEWALK PLAN PO~EL~';~~P ~..~ ........... .K. .u.11.~1U.. .- .... ,-,., . \ ,.-:".. ~,. ~ '. -~'-.., 1~....' _ _ .j> '. l _ \:'~.: ~ ", ". :- - -1 ::::.~.:: I I . I ........., JlGlIC>_ a:o.-. ""'" ~Id"cna.~ w::u....a:a wa,,11t'CI:0ICitUIIOYaACI """"'''''' ~mfCGft:a:fAUIJ. o:rm=G'SUOMIS ~--' "~ ... w:z:::c~~ f -- I ~w~ []] I \ \ \ \ \ \ I \ I -- ~"'L......~,-:, F ._-T" ,:;-:-~"" I~"""'" r II, , // :', .\'-._........./ W _. i.; '\, \\, \;" 'II ( " " __------.;r(--- I V I I rI '1 I , .':=:' ..' ",.'1 \ \ I -, I '-J ':1 ~_.-' " J ' - - .-~~ ../-: ;r""~--"'" ,-"".;....,..".."'.:.'_...".' I , I J--~ I J I \ \ /l.' /' \ \ \ \ ;7;' I .....,..,r !I-"'/~ r\\ I; ..' 1 ((, .- \ \ ,--.7--' " I \', I " : .......::.~:;-' I 1// .." .- - ' \ \ :~: // ., ' r"':'-~' , ./ " . / I .' I , .2.. \" .-- ......- .". - ... ... \ ... \" ......... \ '... , ... ...... ~-" ~/ ;~...,- I ,!,-,.,.. I I I I I - I i \----- I .1 c!~ - I <:X:1,iJ I ClrJ: <:'J~"" , 1... , ... . .- / " :.:-:.:-' ~--- ~....__-,~ r J'~ I ... \'C';l'.J ',\1 ! ; ::e', I -~-"- - -- { \--' \', -___I January 30, 2004 78' -.. --. I I Town of -tIill~ 4'19 BUDGET AMENDMENTS DECEMBER. 2004 GENERAL FUND 1. Revenue 1 0-3480-700 Law Enf Block Grant BEFORE ADJ. AFTER $ $ 10,000 $ 1 0 000 Expenditure 10-5130-572 Police/COPS-Law Enf Block Grant $ $ 10 000 $ 10.000 To fund receipt of Local Law Enforcement Block Grant (LLEBG) #046 2. Revenue 10-3610-100 Grant-Cemetery Stream Restor, $ $ 10.474 $ 10474 Expenditure 10-6400-571 Cemetery- Stream Restoration $ $ 10.474 $ 10474 . To fund receipt of partial Water Resources Development Grant for Stream Restoration Project 3. Revenue 10-3990-000 Fund Balance Appropriation $ 461,534 $ 203.378 $ 664,912 Expenditure 10-5100-571 Police-Misc./Drug Buy %age $ $ 1 ,409 $ 1,409 10-5550-730 Motor Pool-Cap.lmprov./Design 25,000 25,000 50,000 10-5600-152 Street-Christmas Decorations 2,500 35,000 37,500 10-5600-320 Street-Supplies 1,500 2,000 3,500 10-5600-454 Street-Cont. Serv./Stormwater Eval 6,843 6,843 10-5600-731 Street-Cap, Improv./Bridge Repair 90,000 109,349 199,349 10-6900-900 Special Approp.-O.C./River Park 23 777 23 777 119,000 203,378 322,378 To encumber designated amounts from the 2003-2004 Budget in the General Fund APPROVED: /~ "/3 -0'1' 4' /l /~ tJ/ y?J VERIFIED: onna F. Armibrister, Town Clerk . 137 North Churton Street · PO. Box 429 . Hillsborough, North Carolina 27278 919-732-2104 · Fax 919-732-1028 . . . 480 ARCHER COMPANY Corporate Beadqu Charlotte, NC I Rock HDI, SC 454 South AItdenon Road, BTC 5S6 Rock HIlI, South Carolina 29730 Phone (803) 366-2400 rax (803) 366-1082 Ms. DonnaF. Armbrister, CMC Town ClerklPersonnel Officer Town of Hills borough P.O. Box 429 Hillsboro~ North Carolina 27278 December 3, 2004 Dear Ms. Armbrister: We have evaluated the new position of Assistant Finance Director in the Finance Office. The job code, title, recommended pay grade and FLSA status are shown below. We have prepared ajob description and are attaching it to this letter. We will send a hard copy for your file. Job Code Job Title Recommended Grade Recommended FLSA 4001. Assistant Finance Director 19 Exempt Please let us know if we can be of further assistance. We look forward to working with you and the Town of Hillsborough. Sincerely, Earnest R. Archer, Ph.D., P.E., SPHR President 481 CODE: 4001 . TOWN OF HILLSBOROUGH, NORTH CAROLINA JOB DESCRIPTION JOB TITLE: ASSISTANT FINANCE DIRECTOR FINANCE DEPARTMENT GENERAL STATEMENT OF JOB Under general supervision, perfonns highly responsible work for the overall financial management functions of the department Work involves perfonning supervisory functions over the Accounts Payable Clerk and the Accounting Technician positions within the Finance Department; overseeing all functions of the Bilfing and Collections Department; and performing payroll and all related payroll reports, including year end W-2's and 1099's preparation, collecting and processing food and beverage taxes, privilege license fees, and fire inspection fees. Reports to the Finance Director. SPECIFIC DUTIES AND RESPONSIBILITIES ESSENTIAL JOB FUNCTIONS . Supervises department employees which involves such duties as instructing, assigning and reviewing work, maintaining standards, acting on employee problems, selecting new employees, appraising employee perfonnance, recommending promotions, discipline, termination and salary increases, Perfonns payroll and payroll related tasks. Supervises Accounts Payable Clerk, and Accounting Technician. Manages the Billing and Collection Department. Issues and collects privilege license fees. Collects and posts food and beverage tax payments. Maintains list; collects fire inspection fees. Reviews and approves purchase order requests and accounts payable invoices. Perfonns or supervises various monthly, quarterly, and year-end general ledger close outs. Reconciles bank statements. Prepares and balances W-2's and 1099's. . Completes invoicinQ for Planning Department. Records various journal entries. . @Archer Company 2004 1 482 ASSISTANT FINANCE DIRECTOR . Maintains capital assets and inventory control files. Receives and/or reviews various records and reports including accounts payable invoices, weekly accounts payable report, retirement contribution report, 401-K contribution report, payroll change notice, insurance change fonns, 401-K employee report, and various other records, reports, memos, correspondence, etc. Prepares and/or generates various records and reports including time sheets, payroll checks, perfonnance reviews. 941 Federal report, NCSQ State report, joumal entries, employment security report, retirement contribution report, 401-K contribution report and various other records, reports, memos, correspondence, etc. Refers to computer manuals, Town code updates, policy and procedure manuals, codes / laws I regulations, publications and reference texts. etc. Operates a variety of office equipment such as computer, calculator, printers, copier, fax, typewriter, etc. Uses office supplies, and computer software such as Microsoft Word, Custom Design-ICS, Microsoft Excel, ICS. etc. Interacts and communicates with various groups and individuals including Finance Director, Accounting Technician, Accounts Payable Clerk, department heads, employees, taxpayers, BilJing and Collection Supervisor, and the general public. . ADDITIONAL JOB FUNCTIONS Perfonns other related work as required, MINIMUM TRAINING AND EXPERIENCE Requires a high school diploma and four to five years of managerial accounting experience, preferably in a governmental setting, with certification as a public accountant preferred; or any equivalent combination of training and experience which provides the required skills, knowledge and abilities. MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENnALJOBFUNCnONS Physical Reaulrements: Must be physically able to operate a variety of automated office machines including computers, typewriters, copiers, calculators, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, cany, push. pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time. . @ Archer Company 2004 2 483 ASSISTANT FINANCE DIRECTOR . Data Conceotion: Requires the ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things. Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving assignments and/or directions to subordinates and assistants, Lanquaae Ability: Requires the ability to read a variety correspondence, budget summaries, worksheets, financial statements, journals, purchase orders, departmental records and reports, etc. Requires the ability to prepare financial statements, budgets, revenue .projections, fund balance projections, revenue and expense reports, financial reports and information, etc. using prescribed format and conforming to all rules of punctuation, grammar, diction and style. Must be able to speak before groups of people with poise, voice control and confidence. Intelliqence: Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; to deal with several abstract and concrete variables. . Verbal Aotitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to use and interpret various technical and professional languages, including legal and govemment accounting terminology. Numerical Aotitude: Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to determine percentages and decimals; to understand and apply the theories of algebra and statistical inference. FonnISoatial Aotitude: Requires the ability to inspect items for proper length, width and shape, Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment Manual Dexterity: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have minimal levels of eyelhandlfoot coordination. Color Discrimination and VISual Acuity: Requires the ability to differentiate colors and shades of color; requires the visual acuity to determine depth perception, peripheral vision, inspection for small parts; prepanng and analyzing written or computer data, etc. Interpersonal Temoerament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate levels of stress. Physical Communication: Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing - perceiving nature of sounds by ear). . @ Archer Company 2004 3 / 484' ASSISTANT FINANCE DIRECTOR . PERFORMANCE INDICATORS . Knowledae of Job: Has thorough knowledge of the methods, procedures, and policies of the Finance Department as they pertain to the performance of duties of the Assistant Finance Director. Has thorough knowledge of the principles and practices of accounting and auditing including modem financial administration. Has thorough knowledge of Federal, State, and local laws and policies concerning fiscal operations. Has thorough knowledge of the operations of government including taxation and other sources of revenue. Has considerable knowledge of .the principles of supervision, organization and administration. Has considerable knowledge of applicable laws and ordinances and of departmental policies, procedures and regulations. Is able to learn and utilize new skills and information to improve job performance and efficiency. Is .able to maintain standard accounting and control measures, Is able to plan, direct, and coordinate the work of a technical and professional staff, Is able to prepare clear and concise reports and to compile and analyze financial statements and reports. Is able to operate standard office machines and popular computer~riven word processing, spreadsheet and file maintenance programs. Has considerable knowledge of arithmetic, spelling, punctuation and format, and its uses in general office work. Is able to compile, organize, and utilize a variety of financial information. Is able to read and interpret technical I financial materials pertaining to the responsibilities of the job. Is able to assemble and analyze information and make written reports and records in a concise, clear and effective manner. Is able to effectively express ideas orally and in writing. Is able to exercise considerable independent judgment and initiative in planning and directing an extensive fiscal control system. Is able to offer instruction and advice regarding departmental policies, methods and regulations, Is able to offer training and assistance to co-workers and employees of other departments as required Is able to establish and maintain effective working relationships as necessitated by work assignments. Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interacts with all departments and divisions, c<r workers and the general public. Quantity of Work: Maintains effective and efficient output of all duties and responsibilities as described under "Specific Duties and Responsibilities." Dependability: Assumes responsibility for doing assigned work and meeting deadlines. Completes assigned work on or before deadlines in accordance with directives, policy, standards and pre- scribed procedures. Accepts accountability for meeting assigned responsibilities in the technical, human and conceptual areas. Attendance: Attends work regularly and adheres to policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time- off requests. Initiative and Enthusiasm: Maintains an enthusiastic. self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for completion of work with a minimum of supervision and instruction. . Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying @ Archer Company 2004 4 · 485 ASSISTANT FINANCE DIRECTOR . alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice and researches problems, situations and alternatives before exercising judgment CooDeration: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the organization. RelationshlDS with Others: Shares knowledge with supervisors and staff for mutual benefit. Contributes to maintaining high morale among employees. Develops and maintains cooperative and courteous relationships inter- and intra-departmentally. and with external entities with whom the position interacts. Tactfully and effectively handles requests, suggestions and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image. Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Attends meetings, planning sessions and discussions on time. Implements worK activity in accordance with priorities and estimated schedules. Maintains a calendar for meetings, deadlines and events. . Safety and HousekeeDina: Adheres to all safety and housekeeping standards established by the organization and various regulatory agencies. Sees that the standards are not violated, Maintains a clean and orderty workplace. Planning: Plans, coordinates and uses information effectively to enhance activities and production. Knows and understands expectations regarding the activities and works to ensure such expectations are met Designs and formulates ways, means and timing to achieve established goals and objectives. Effectively and efficiently organizes, arranges and allocates manpower, financial and other designated resources to achieve such goals and objectives. Oraanizlna: Organizes work and that of subordinate staff well. Ensures that staff members know what results are expected of them and that they are regularly and appropriately informed of all organization and department matters affecting them and/or of concern to them. Staffing: WorKs with other officials and management to select and recommend employment of personnel for the department who are qualified both technically and philosophically to meet the needs of the department and the organization. Personally directs the development and training of department personnel in order to ensure that they are property inducted, oriented and trained. . Leacllna: Provides a work environment, which encourages clear and open communications, Has a clear and comprehensive understanding of the prinCiples of effective leadership and how such principles are to be applied. Provides adequate feedback to staff so that they know whether their performance levels are satisfactory. Commends and rewards employees for outstanding performance yet does not hesitate to take disciplinary action when necessary. Exercises enthusiasm in influencing and guiding others toward the achievement of goals and objectives. @ Archer Company 2004 5 486 ASSISTANT FINANCE DIRECTOR . Controllina: Provides a work environment, which is orderly and controlled. Coordinates, audits and controls manpower and financial resources efficiently and effectively. Coordinates, audits and controls the utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of organization standards, methods and procedures. Delegating: Assigns additional duties to staff as necessary and/or appropriate in order to meet department goals, enhance staff abilities. build confidence on the job and assist staff members in personal growth, Has confidence in staff to meet new or additional expectations. Decision Makina: Uses discretion and judgment in developing and implementing courses of action affecting the department When a particular policy, procedure or strategy does not appear to be achieving the desired result, moves decisively and definitively to develop and implement alternatives. Creativity: Regularly seeks new and improved methodologies, policies and procedures for enhancing the effectiveness of the department and organization. Employs imagination and creativity in the application of duties and responsibilities. Is not averse to change. Human Relations: Strives to develop and maintain good rapport with all staff members. Listens to and considers suggestions and complaints and responds appropriately. Maintains the respect and loyalty of staff. . Policy Implementation: Has a clear and comprehensive understanding of organization policies regarding the department and organization function. Adheres to those policies in the discharge of duties and responsibilities and ensures the same from subordinate staff. Policy Formulation: Keeps abreast of changes in operating philosophies and policies of the organization and continually reviews department policies in order to ensure that any changes in philosophy or practice are appropriately incorporated. Also understands the relationship between operating policies and practices and department morale and perfonnance. Works to see that established policies enhance same. DISCLAIMER: This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. . @ Archer Company 2004 6 . . . 487 AN ORDINANCE AMENDING CHAPTER 4 OF THE TOWN CODE OF THE TOWN OF HILLSBOROUGH THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS: Section 1. Chapter 4 - Personnel, of the Hillsborough Code is hereby amended as follows: Section 4-7 Performance Appraisal PolicvlMerit Principle and Equal Emplovment Opportunity PERFORMANCE APPRAISAL POLICY - SECTION III, Procedures - Appraisal Dates is hereby amended by deleting the following: "At this same time, the employee will complete an Employee Input Form on their supervisor. The Employee Input Form and the Employee Performance Evaluation Forms are to be exchanged at the same time and discussed. No Performance Evaluation will be processed until the Employee Input Form. is completed and turned in to the supervisor. " Section 2. All provisions of any Town Ordinance in conflict with this Ordinance are Repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this I3..J--A day of ~6t!-GnM6R. ) :J.{)() c/o Ayes: oS Noes: ...()- - Absent or Excused: ~ 444~d;~kt Donna F. Armbrister, Town Clerk . . . 488 AN ORDINANCE AMENDING SECTION 5-6 OF THE HILLSBOROUGH TOWN CODE REGARDING THE DISCHARGE OF FIREARMS THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS AS FOLLOWS: Section 1. Chapter 5 - Offenses, of the Hillsborough Code is hereby amended as follows: Section 5-6 Dischal'2e of Firearms. Air Rifles, and Other Weapons "No person may discharge or shoot within the Town any air rifle, air pistol, B-B gun, pellet gun, pump gun, bow & arrow, or similar weapon within 100 yards of any building or house or gathering of people." Section 2. All provisions of any Town Ordinance in conflict with this Ordinance are Repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this /3.u, day of 2>E:eBm J3 E..~ I ;) t1:!J I Ayes: ~ Noes: ..()-- AbsentorExcused:~ - ,(J~ iftkJ,~pA, Donna F. Armbrister, CMC Town Clerk . . . 489 Ordinance No. 041213-01 The following ordinance was introduced by Commissioner Brain Lowen, and duly seconded by Commissioner L. Eric Hallman, AN ORDINANCE ANNEXING CERTAIN CONTIGUOUS PROPERTY WHEREAS, a petition was received requesting the annexation of the 6 properties covering 9.5 acres on the northwest comer of Old NC 86 and Oakdale Drive; WHEREAS, the petition was signed by the owners of all the real property located within such area; and WHEREAS, a public hearing on the annexation was held on October 26, 2004 following notice of such hearing published in the News of Orange County on October 13 and 20, 2004.. NOW, THEREFORE, THE BOARD OF COMMISSIONERS FOR THE TOWN OF HILLSBOROUGH ORDAINS: Section 1. The Board of Commissioners finds that a petition requesting the annexation of the area described in Section 2 was properly signed by the owners of all the real property located within such area and that such area is contiguous to the boundaries of the town of Hillsborough, as the term "contiguous" is defined in G.S. 160A-31(f). Section 2. The following area is hereby annexed to and made a part of the Town of Hillsborough: All of the land encompassed in parcels 4.44.A.15, 4.44.A.16, 4.44.A.17, 4.44.A.18. 4.44.A.19. and 4.44.A.20. Section 3. This Ordinance shall become effective on adoption. Section 4. The Town Clerk shall cause to be recorded in the Office of the Register of Deeds of Orange County and in the 9ffice of the Secretary of State an accurate map of the . . . '. 490 annexed territory described in Sections 2 and 3 together 'Yith a duly certified copy of this ordinance. Such a map shall also be delivered to the Orange County Board of Elections as required by G.S. 163-288.1. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 13th day of December, 2004. Ayes: S Noes:.t:r '" j I' Absen\~~~,,,..,, ~~ 0 (J.Q '... .:' ~; " ~ ~. 0" ... (j fi. '" :: ~ 'J'O'm) . liV c:. ~ : of 0"1 Gl:: .. ~. 1 .~__.n'-;;~gh -r- ': i\1t~i}ll -- = - .~tfw ... ..- A ~ . /'-, '- ~ , -~ (' ~ STltf~1~~~I&~~INA COUNT'X; ;~~~gE' ('iilH\I~\\ ~ ~fHillSborough Eric Peterson, Town Manager ~srf~~ Donna F. Annbrister, Town Clerk I, Julie V. Fogleman, a ,Notary Public for said County and State, do hereby certify that Donna F. Armbrister personally appeared before me this day and acknowledged that she is the Town Clerk for the Town of Hillsborough, a North Carolina municipal corporation, and that she, as Town Clerk, being duly authorized to do so, executed the foregoing instrument to acknowledge that it is an annexation ordinance duly adopted by the Town of Hillsborough Board of Commissioners ~~ the date indicated. sf Wi hand and official seal, this the 11- day of December,~. ~ VANe ..... ~\S._"..-...~ ~......... (~ ." ~ 0.,.. .....'fQ ( fficial eal) ~.~ h ~ .. ..(.~ \ 1:, '. ~ ) '" 'OI/l(1 ~6LIC ~. ~ C~.\\~. My cOlmmssion expires /10;/:<009 I . . . 491 AN ORDINANCE AMENDING THE ZONING MAP OF THE TOWN OF HILLSBOROUGH THE BOARD OF COMMISSIONERS OF THE TOWN OF ffiLLSBOROUGH ORDAINS: Section 1. The Zoning Map of the Town of Hillsborough is hereby amended to zone 9,5 acres on the northwest comer of Old NC 86 and Oakdale Drive from R-I0 to Entranceway Special Use. The parcels are identified as 4.44.A.15, 16, 17, 18, 19, 20, Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote received the following vote and was duly adopted this 13th day of December, 2004. Ayes: S Noes: ..e- Absent or Excused: B- ~~ Donna F. Armbrister, Town Clerk . . . 49~ TOWN OF HILLSBOROUGH BOARD OF COMMISSIONERS RESOLUTION GRANTING A SPECIAL USE PERMIT AND MASTER PLAN APPROV AL SUBJECT TO SPECIAL CONDITIONS AFFECTING 9.5 ACRES OF LAND IDENTIFIED AS 4.44.A.15-20 WHEREAS, the Town of Hillsborough Board of Commissioners has received an application from Granite Development for a Master Plan and Special Use Permit to allow the development of 9.5 acres of land located on the northwest comer of Old NC 86 and Oakdale Drive, being the six parcels identified as 4.44.A.15, 16, 17, 18, 19, and 20; and WHEREAS, the Town of Hillsborough Planning Board and the Board of Commissioners conducted a joint public hearing to consider the application on October 26, 2004 after giving notice thereof as required by law; and WHEREAS, at the aforesaid public hearing, the Applicant and all others wishing to be heard in connection with the Application were given an opportunity to do so; and WHEREAS, the Town of Hillsborough Planning Board has made it's recommendation to the Town of Hillsborough Board of Commissioners regarding the Application; WHEREAS, the Town of Hillsborough Board of Commissioners has considered the recommendation of the Planning Board and all the information and testimony presented to it at the public hearing. NOW, THEREFORE, BE IT RESOLVED by the Commissioners, on motion of ./JR.'!rn LlJuJE.tJ ffltHJeJ3 J:#JJcy, this 13th day of December, 2004 as follows; Town of Hillsborough Board of seconded by 1. The Board of Commissioners has considered all the information presented to it both in support of and in opposition to the application at the October 26, 2004 public hearing; 2. The Board of Commissioners finds that the requested permit is within its jurisdiction according to the Table of Permissible Uses, that the application is complete, and that if the proposed development is completed as proposed in the application, subject to the Special Conditions attached hereto, it will comply with the requirements of the Zoning Ordinance. 3. The Special Conditions attached to the Special Use Permit as Exhibit 1 are intended to preserve and/or promote the health, safety and welfare of the surrounding areas and the Town of Hillsborough in general, and to insure that the Performance Standards established by Section 4.48 of the Zoning Ordinance are met. 4. Upon adoption of this Resolution, the Town of Hillsborough shall issue a Special Use Permit generally in the form annexed hereto as Exhibit 2 and notice of this decision and issuance of the special use permit shall be transmitted forthwith in accordance with Section 4.41.10 ofthe Zoning Ordinance. . . . 499 The foregoing Resolution was put to a vote of the Town of Hillsborough Board of Commissioners, the results of which vote are as follows: Ayes: S- Noes: ~ Absent or Excused: -&-- Dated: /~.-' B -'tJ'/ .~ Exhibit 1 1. The approval is based on the application materials submitted October 7, 2004, signage information dated October 29, 2004, and revised site plan dated December 8, 2004. The uses on the Property shall be as depicted on the revised site plan; any change in use shall require Town approval. The portion of the site shown as "Phase 1" is in sufficient detail to be approved as a Special Use Permit. Construction plans including site plan, building elevations, sign plans, lighting plans, water, sewer, and stormwater improvements must be reviewed and approved by staff before Zoning Permits are issued for construction. Approved Driveway Permits and construction agreements with NCDOT must be submitted to the Town before Zoning Permits are issued for construction, The Portion of the site shown as "Phase 2" is approved as a Master Plan and will return, either in whole or parts, for approval as Special Use Permit(s) before any Zoning Permits will be issued for work in "Phase 2". Utility meters for individual businesses will be located in the dumpster service areas or otherwise screened from view, The full service driveway onto South Churton Street will become a right in-right out drive when a median is added to South Churton Street during the anticipated widening of that facility. A temporary sidewalk connecting to Birchlake Apartments and the screening fence and landscaping along the west property line must be constructed during Phase 1 improvements. The developer will design and construct a passive stormwater filtration system of at least 500 linear feet of infiltration trench or similar alternative for use on the site. These design plans will be reviewed and approved by the Town before construction. There shall be decorative acorn lighting along the storefront walkways and "key" interior walkways identified by the developer, and there shall be 30 foot tall "shoe box" -type, downward directed, flat lens lighting in the parking area. 2. 3. 4. 5. 6. 7. 8. 9. . . . 494' EXHIBIT 2 Prepared by:Margaret A. Hauth Return to:Margaret A. Hauth P.O.Box 429 Hillsborough, NC 27278 Town of Hillsborough Orange County North Carolina SPECIAL USE PERMIT #2004-2 PROPERTY OWNER(S) NAME & ADDRESS: Granite Development, P.O,Box 1928, Mt. Airy, NC 27030 DESCRIPTION OF REAL PROPERTY: 9,5 acres at the NW quadrant of Old 86/0akdale Intersection PIN multiple TAX MAP 4.44.A.15-20 PROPERTY ADDRESS This is to certify that the Town of Hillsborough Board of Commissioners has duly issued the above- numbered Special Use Permit to the above-stated owner(s) for the above-described property subject to the general provisions of the Town of Hillsborough Zoning Ordinance and subject also to the Special Conditions as set forth on Exhibit 1 attached hereto and incorporated by reference, which conditions shall henceforth be appurtenant to and shall run with the title to said real property unless and until vacated or modified by action of the Town of Hillsborough Board of Commissioners and/or a Court of competent jurisdiction. IN TESTIMONY WHEREOF, the Town of Hillsborough Board of Commissioners has caused this Special Use Permit to be signed in its name by its Mayor, attested by the Town Clerk to the Town of Hillsborough, and the official seal of the Town of Hillsborough to be affixed hereto, all by authority duly given. ATTEST: (SEAL) TOWN OF HILLSBOROUGH BOARD OF COMMISSIONERS Town Clerk Mayor 495 NORTH CAROLINA . ORANGE COUNTY I, Julie Fogleman, a Notary Public in and for this County of Orange, State of North Carolina, do hereby certify that Donna F. Armbrister, the duly-appointed and serving Clerk of the Town of Hillsborough, North Carolina personally appeared before me this day, and first being duly sworn stated: that Joe Phelps is the Mayor of the Town of Hillsborough; that in her presence, the said Mayor of the Town of Hillsborough duly executed the above Special Use Permit as the act and deed of said Board all by authority duly given; and that the said Clerk caused the official seal of the Town of Hillsborough to be affixed to said Special Use Permit all be authority duly given. . . 9. This _ day of ,20_ NOTARY PUBLIC My Commission Expires the _ day of ,20_ 1. Exhibit 1 SUP - 2004-02 The approval is based on the application materials submitted October 7, 2004, signage information dated October 29, 2004, and revised site plan dated December 8, 2004. The uses on the Property shall be as depicted on the revised site plan; any change in use shall require Town approval. The portion of the site shown as "Phase 1" is in sufficient detail to be approved as a Special Use Permit. Construction plans including site plan, building elevations, sign plans, lighting plans, water, sewer, and stormwater improvements must be reviewed and approved by staff before Zoning Permits are issued for construction. Approved Driveway Permits and construction agreements with NCDOT must be submitted to the Town before Zoning Permits are issued for construction. The Portion of the site shown as "Phase 2" is approved as a Master Plan and will return, either in whole or parts, for approval as Special Use Permit(s) before any Zoning Permits will be issued for work in "Phase 2". Utility meters for individual businesses will be located in the dumpster service areas or otherwise screened from view. The full service driveway onto South Churton Street will become a right in-right out drive when a median is added to South Churton Street during the anticipated widening of that facility, A temporary sidewalk connecting to Birchlake Apartments and the screening fence and landscaping along the west property line must be constructed during Phase 1 improvements. The developer will design and construct a passive stormwater filtration system of at least 500 linear feet of infiltration trench or similar alternative for use on the site. These design plans will be reviewed and approved by the Town before construction. There shall be decorative acorn lighting along the storefront walkways and "key" interior walkways identified by the developer, and there shall be 30 foot tall "shoe box"-type, downward directed, flat lens lighting in the parking area. 2. 3. 4. 5. 6. 7. 8. . . . , 496- AN ORDINANCE AMENDING CHAPTER 14, SECTION 14-16 PROHIBITED ACTIVITIES THE BOARD OF COMMISSIONERS OF THE TOWN OF HILLSBOROUGH ORDAINS: Section 1. Chapter 14, Section 14-16 Connection Required is hereby amended as follows: (a) Add the following statement as sub-section (6) "The use of water from the Town System without written permission from the Town of Hills borough is prohibited. A water system tampering fee of $250 will be assessed for the first violation. A tampering fee of$1000 will be assessed for each subsequent violation. Tampering with a fire hydrant will cause the applicable tampering fees to be tripled". Section 2. All provisions of any Town ordinance in conflict with this ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance, having been submitted to a vote, received the following vote and was dilly adopted this the !JilL day of ./)f(!,6fYI66R , 2004. Ayes: 5' Noes: e Absent or Excused -B onna F. Armbrister, CMC own Clerk . . . .497 US INFRASTRUCTURE OF CAROLINA, INC. CONSULTING ENGINEERS November 29, 2004 Mr. Demetric Potts, Assistant Town Manager Town of Hillsborough 101 E Orange Street Hillsborough, NC 27278-0429 Re: Proposal for Professional Services GIS-Link Pavement Condition Survey Dear Mr. Potts: US Infrastructure of Carolina, Inc. (USI) is pleased to submit this proposal for providing professional engineering services to the Town of Hillsborough for its Pavement Management System. This proposal is in response to Mike Marsh's discussion with Demetric Potts on April 23, 2004. This proposal involves conducting/updating a pavement condition rating survey linking the collected pavement condition data to the existing Town/County GIS centerline file for Town maintained streets, preparation of an Executive Summary Report, providing an alphabetic and priority street listing, and developing other various repOlts that will be included as part of the deliverables. This proposal is based on surveying approximately 30 miles of Town streets. Inventorying sidewalk andJor curb & gutter on NCDOT maintained streets within Town limits is an option available upon request at an additional fee. USI believes it is uniquely qualified to provide these services to Hillsborough because of our experienced staff, familiarity and use of pavement management software consistent with NCDOT and ITRE surveys performed across NOlth Carolina, and our commitment to serving public agencies and providing high quality client service and SUPPOlt. Proiect Team Each member of our project team has significant experience in pavement management programs and will be committed to the Town's project. The project team will consist of Steve Kennedy, P.E. as Project Manager, and Michael Marsh as Senior Field Technician. Resumes are attached. Steve previously worked for the City of Greensboro for nearly 30 years before retiring as Engineering & Inspections Director. While with the City, Steve worked closely in the development and administration of the City's pavement management program, which was developed by City staff. Michael Marsh will serve as Senior Field Technician and will manage the data collection for the project. Before coming to US I, Mike previously worked with ITRE for ten years and has conducted numerous pavement condition surveys for cities and towns across North Carolina, including the previous pavement condition survey for Hillsborough in 1993. Having worked for ITRE, Mike is able to provide important consistency and comparability to prior condition surveys performed for other agencies. 125 South Elm Street · Suite 510 · Greensboro, NC 27401 (336) 272-3402 · Fax (336) 370-1229 E-mail: greensboro@usinfrastructure.com 498 . USI has completed a pavement management survey for the City of Charlotte involving over 2100 miles of City streets. USI has also performed pavement condition surveys in Burlington, Reidsville, Lewisville, Davidson, Fayetteville, Clemmons, and High Point, NOlth Carolina, during the past two years. See reference information attached. Scope of Work: USI will perform a pavement condition survey which is linked to the Town's GIS centerline database of all street segments within the Town of Hillsborough owned or maintained by the Town (approximately 30 miles). This will involve riding each segment and observing and noting pavement distresses. A Pavement Condition Rating (PCR) will be calculated by our pavement management software for each segment based on field observation of the following distresses: alligator cracking, block cracking, reflective cracking, rutting, raveling, bleeding, ride quality, and patching. This data will be recorded on a street segment listing provided by Hillsborough with any recent/needed additions to be added by USI. The field survey will identify enol'S in the Centerline database or unusual field conditions (e.g. drainage problems) in a comment field in the database product provided to the Town. In addition to observing surface pavement distresses, during the field survey USI will quantify the following attributes for each street segment: height of asphalt above gutter, presence and percentage of sidewalk (if any) for each side, presence and percentage of curb and gutter (if any) for each side, one way street designation, divided street with median designation, and number of wheelchair ramps needed. These attributes do not affect the PCR calculation, but serve to provide meaningful information to the Town. No pavement condition rating (PCR) or maintenance costs will be provided for the NCDOT street segments, unless . requested at an additional fee. As a part of this proposal, USI will compile and summarize condition-rating data from the collected field data reflecting the Town maintained street segments. USI will also provide two (2) copies of an Executive Summary and repOlt that will identify system pavement condition by major distress and street classification (high or low volume). The repOlt will provide Summary Tables containing recommended maintenance activities and estimated costs by activity based on unit maintenance costs to be supplied by the Town. USI will provide two (2) copies of a report listing street segments sorted by peR priority in addition to a report street listing of segments alphabetically. USI will provide a Microsoft Access query program (USI-TPA), which will allow the Town to SOlt the master database by PCR, high or low volume, street name, and to generate an estimate of maintenance costs for specific streets, distress types or recommended maintenance. USI will also provide the Town with a digital copy of the fmal shape file containing completed condition inventory data, PCR's, recommended maintenance activities and cost information for your records, along with an electronic copy of the written repOlt. The Town will also be given photos (some that are indigenous to the town) that illustrate the eight pavement distresses which are observed during field data collection and then utilized by our pavement management software. USI will meet with appropriate Town staff at project completion to discuss the summary survey data, maintenance recommendations, review the USI - TP A application, and discuss suggestions for improvements to future survey procedures. . Our proposal makes the following assumptions: 4f'4~ ,....t~a ~!!SI , ~-"I? . . . 499 . The Town of Hillsborough will supply a vehicle and driver for the field data collection. We estimate field data collection will take approximately 3 days depending on weather conditions. Hillsborough will supply USI with a current GIS centerline database, a listing of new Town street segments added since last survey, and a copy of the most recent Powell Bill map. Hillsborough maintains approximately 30 miles of streets within its corporate limits. . . Schedule USI will be available to begin the project within four (4) weeks ofreceiving a notice to proceed and will complete the project within 60 calendar days after commencing field data collection. Compensation Based on our understanding of the services desired by the Town, USI proposes to provide the services as described in the Scope of Work for a lump sum fee of $6,700.00. Final payment will be due after project completion. Thank you for your consideration of our team. We look forward to an opportunity to work with the Town of Hillsborough and provide services for the pavement condition survey. Please contact us at 336-272-3402 if there are any questions or additional information needed. Sincerely, US Infrastructure of Carolina, Inc. :::K~~ Office Manager Attachments 4""~ ,.....t~' ~USI , ~VP . . . ATTACHMENT A REFE.H~NCES 50.0 lJ S I' s staff has experience serving local, state, and federal agencies throughout the southeast. We are committed to meeting or exceeding our clients' expectations. USl has provided pavement management services to the following local clients: CLIENT Town of Boone PO Drawer 192 Boone, NC 28607 City of Burlington PO Box 1358 Burlington, NC 27216-1358 City of Charlotte 600 East Fourth Street Charlotte, NC 28202 Village of Clemmons 3800 Dillon Industrial Drive PO Box 1710 Clemmons, NC 27012 Town of Davidson PO Box 579 Davidson, NC 28036 City of Fayetteville 339 Alexander Street Fayetteville, NC 2830 l-5797 City of High Point 211 S. Hamilton Street High Point, NC 27261 Town of Lewisville PO Box 547 Lewisville, NC 27023-0547 City of Reidsville II 00 Vance Street Reidsville, NC 27320 CONTACT Blake Brown Telephone (828) 262-4530 Blair Thompson Telephone (336) 222-5066 I bthompson@ci.burlington.nc.us Layton Lamb Telephone (704) 336-5128 llamb@ci.charlotte.nc.us Larry Kirby Telephone (336) 766-9170 lkirby@clemmons.org Leamon Brice Telephone (704) 892-7591 lbrice@ci.davidson.nc.us Randy Lane Telephone (910) 433-1661 W. Chris Thompson Telephone (336) 883-8517 George Hauser Telephone (336) 945-5530 Steven Routh Telephone (336) 349-1070 srouth@ci.reidsville.nc.us 4'.....~ k"A.,.t) !l USI ), \.,.....~ ~...rc__ . . . 501 ATTACHMENT H ASSUMPTIONS AND FEE ESTIMATE The Town of Hillsborough estimates a total mileage of approximately 30 miles of Town maintained streets, USI estimates that we can survey 12 miles of street per day on average. The Town will supply the following: A town vehicle and driver for use in field data collection. Copy of most recent Powell Bill map. Current GIS street centerline files. Listing of any recent additions/deletions to street segments maintained by the Town. . GIS Linked Pavement Condition Survey field Condition Survey including Raw Inventory and Condition Analysis. Quality Control checks of raw inventory data. Provide two printed copies of master rating database (alphabetical and PCR priority listing). Provide digital copy of final rating database in DBf format. Provide three copies of bound Executive Summary with maintenance recommendations and cost estimates, including secondary maintenance activities and costs. Provide a Microsoft Access query program 'USI- TP A' that utilizes the finalized survey database to allow the Town to sort segments by PCR, specific street name, generate a maintenance report by specific range of PCRs, recommended maintenance and the ability to generate a general street listing (similar to those provided) with rating attributes sorted either Alphabetically or by PCR priority. Provide electronic copies of all printed reports, charts, graphs, databases, etc. Provide representative photos to illustrate the eight different pavement surface defects that are used to detem1ine the peR. Provide updated, edited, and commented GIS centerline shape file that includes all pavement condition attributes with unique segment Identification numbers populated and generated if required. Total Lump Sum Fee = $6,700.00