HomeMy Public PortalAboutGolf Commission Packet 07.13.21 MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date:July 13, 2021
Time:4:00 PM
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BRF.w sT� Jay Packett
This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts Director of Operations
of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this Colin Walsh
meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent
meeting may be viewed by:live broadcast(Brewster Government TV Channel 18),Livestream
(livestream.brewster-ma.p,ov),or Video recording(tv.brewster-ma.gov).
When required by law or allowed by the Chair,persons wishing to provide public comment or Golf Commission
otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our Anne O'Connell
posted agenda. Chair
Meetings may be joined by: Andrea Johnson
1. Phone:: +1929 436 2866 or+1301 715 8592 vice Chair
Webinar ID: 815 2091 1334 John Kissida
Passcode:759056 Wyn Morton
To request to speak: Press*9 and wait to be recognized. Jeff Odell
2. Zoom Webinar: David Valcourt
htt s://usO2web.zoom.us/'/81520911334? wd=UUxEOU1 MVBRNkElRO5lWkl c
VROdz09 The Captains Golf Course
1000 Freeman Way
Passcode:759056 Brewster,MA 02631
To request to speak:Tap Zoom"Raise Hand"button,then wait to be recognized. (508)896-1716
www.CaptainsGo]fCoune.com
AGENDA
• Call to Order
• Reorganization (Jay Packett)
• Rating of golf courses(Peggy Jablonski)
• Refund Request(Anne O'Connell)
• Tee Time Allocation Policy
• Course Superintendent's Report(Colin Walsh)
• Director's Report(Jay Packett)
• Course Operations Questions and Concerns
L Water on the course
ii. Email regarding slow play
iii. Email regarding cancellation policy
• Solar Project Update(Jay Packett/Jeff Odell)
• Strategic Planning Updates (Commission)
• Review and approve minutes
• 5/11/21
• 6/8/21
• 6/22/21
• Future Agenda Items and Meetings(7/27)
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
Sent:Thursday,July 08,20212:59 PM
To:Golf Commission
Subject: Re: Rating of courses
Dear Golf Commission,
I am writing to express a concern about the rating of the Starboard course from the Red Tees. Over the
past few years a consistent complaint I have heard from many women is that the Starboard course is not
rated properly, primarily because the 16th hole, a par 4, is rated the 8th handicap hole for
women. There are very few women who can get on the green in two,very few women who consistently
par that hole. For myself, I have rarely gotten a par there,where I regularly par#10(by reaching the
green in two)which is rated lower than#16. When in tournaments, either in the 18 hole women's
league,Captains course tournaments,or when we play Spring Team or Fall Cup at our course, having a
par four play consistently higher than the rating can present a disadvantage to the lower handicap
women in particular.
When playing match play in particular,for a woman with a 12 handicap playing a woman with a 20
handicap or higher,the 12 would have to give a stroke on that hole. That means in effect that the 12
handicap person has to get a birdie to tie the hole with the 20 woman who can reasonably make a
boggie. The lower handicap woman in essence has to play far better than her ability to tie or win a point
on that hole.
When in match play of a 12 handicap woman v.a 14 handicap male,she has to give the male a stroke
because it is the#2 handicap hole for men. On the surface this seems fair. I would offer however that in
effect it means the woman,who takes 3 to get on the green, is disadvantaged. I saw this play out in the
Member-Member Match play in May when twice we had to play two senior men, both of whom were
on the green or a few feet off in 2 shots.
I would appreciate consideration of re-rating the course in the future,at least from the Red Tees. I read
in the minutes of the Commission meeting that another set of forward tees is under consideration for
the future. I would hope that taking a look at the rating could be done before this longer term work that
I assume would require a re-rating of the course if a set of tees is added.
If the pro shop collected cards from all the women who play in both the 9 hole league and the 18 hole
leagues over the course of one month,the golf professionals would have information to make a
determination if a re-rating should occur. If that was the case,collecting the cards for two months
should provide the number necessary for a re-rating without the MA Golf Association needing to come
and re-rate the course (that is what was explained to me by a few people, but I may have incorrect
information here).
Thank you for considering looking at this issue with"fresh eyes".
Sincerely,
Peggy Jablonski
Sent:Wednesday,June 16,202112:48 PM
To:Golf Commission
Cc:Jay Packett
Subject: Refund for 2021 golf season...
Dear Commissioners:
Due to unanticipated family matters we respectfully request a refund of our 2021 dues that was paid on
May 22, 2021.
The total amount paid was: $3,504.00. The dues were for Henry Marcelle and Jacqualine Marcelle at a
price of$1,752.00 each.
Please forward the refund check to: Henry Marcelle
Thank you for your consideration of our request.
Henry Marcelle &Jacqualine Marcelle
Neither of these individuals has played any rounds this season.
BUDGET STATUS rev.6/30/21
FY 2021 FY 2020
%of %of
Expended thru Budget Expended thru Budget
_ June Budget_ i BalanceSpent June Budget Balance Spent
WAGES - ---- - -_ _ -
Full-time Maintenance $ 572,790.0_4 $ 601,782.96 _$ _28,992.92 _95.2% $__565,240.16 $ 616,957.00 $ 51,716.84 91.6%
Part-time Maintenance_ $ 261,479.14 $ 307,098.20 $ 45,619.06 85.1% $ 205,218.53 $ 301,767.00 $ 96,548.47 68.0%
Full-time Administrative $ 261,809.68 f$ 289,280.99 -$_27,471.31 90.5% $ 242,330.25{{$ 253,962.00 $ 11,631.75 95.4%
Part-time Administrative $_220,644.82 $ 199,694.84 $ (20,949.98) 110.5% $ 145,343.38 $_209,623.00 $ 64,279.62 69.3%
_Overtime _ $ 57,397.74_ $ 47,63_8.00 $ (9,759.74 120.5% $ 36,121.32 $ 47,638.00 $ 11,516.68 _75.8% -
Longevity _ _ $ 19,236.16 $ 18,072.00 $_ (1,164.16) 106.4% $_1.6,143.50 $ 17,206.00 $_ 1,062.50 93.8%
Contractual Obligations $ 22,351.99 $ 42,208.00 $ 19,856.01 53.0% $ $ - $ - #DIV/0!
SI OTAL $1,415,709.57 $1,505,774.99 $ 90,085.42 94.0% $1,210,397.14 $1,447,153.00 $ 236,755.86 83.6%
GENERAL EXPENSES _ _
Clothing-Maintenance $_ 8,150.55 $ _8,500.00 $ 3_49.45 9_5.9% $ 7,806.41 $ 8,500.00 $ 693.59._91.8%
Clothing-Adminis_tra_tive $ _1,500.00 $ 2,000.00 $ 560.00 75.0% $ - $ 2,000.00 $ 2,000.00 -6-.o%_ _
Oil/Grease-Maintenance $ 1,555.46 $ 3,000.00 $ 1,444.54 51.8% $ 2,628.41 $ 3,000.00 $ 371.59 87.60,6
Diesel Fuel $ 6,999.39 $ 10,000.00 $ 3,000.61 70.0% $ 12,493.31 $ 13,500.00 $ 1,006.69 92.5%
Heating-Maintenance_ $ 2,385.01_ $ 3,0013.00 $ 614.99 79.51% $ _ 2,422A3 $ 3,000.00 $_ 577.97 80.7%
Heating-Clubhouse $ 9,106.17 $ 11,000.00 $ 1,893.83 82.8% $ 8,892.46 $ 11,000.00 $ 2,107.54 80.8%
Gasoline-Maintenance $ 5,100.00 $ 6,500.00 $ 3,400.00 60.0% $ 10,111.63 $_11,500.00 $ 1,388.37 87.9% _
Electricity-Maintenance $ 5,186.29 $ 6,000.00 $ 813.71 86.4% $ 4,905.13 $ 6,000.00 $ 1,094.87 81.8%
Electricity-Clubhouse__ $ 32,492.76 $ _36,000.00 $ 3,507.24 90.3% $_ 31,131.25 $ 36,000.00 $ 4,868.75 86.5%
Electricity-Irrigation $ 23,086.2_3 $ 22,000.00 $__(1,086.23) 104.9% $ 19,151.7_2 $ 22,000.00 $ 2,848.28 87.1%
Electricity-Driving Range $ 2,943.27 $ 4,000.00 $ 1,056.73 73.6% $ 3,438.64 $_ 4,000.00 $ 561.16 86.0%
R&M Equipment $ 73,164.60 $__80,000.00 $ 6,8_35.40 91.5% $ 71,537.94 $ 75,000.0_0 $ 3,462.06 95.4%
R&M Irrigation $ 32,313.11 $ 35,000.00 $ 2,686.89 92.3% $ 19,388.08 $ 30,000.00 $_ 10,611.92 64.6%
Professional/technical $ 5,790.33 $ 4,500.00 $ (1,290.33) 128.7% $ 4,560.38 $ 4,500.00 $ (60.3 101.3%
Phone-Maintenance $ 528.21 $ - 600.00 $ (28.21) 104.7% $ 578.99 $ 600.00 $ 21.01 96.5%
Phone-Clubhouse $ 909.72 $ 850.00 $ (59.72) 107._0% $ 826.16 $ 850.00 $ 23.84 97.2%
Alarrn-_Maintenance__ $ 963.40 $ 1,100.00 $ 136.60 87.6% $ 963.40 $ 1,100.00 $ 136.60 87.6%
us
Alarm-Clubhoe $ 1,267.00 $ 1,100.00 $ (167.00) 115.2% $ 672.00_ $ 2,000.00 $ _ 1,328.00 33.6%
_OfficeSupplies_Admin __. $ 9,026.62 $__ 9,000.00 $_ (26.62) 100.3% $ 9,840.22 $ 9,000.00 _$ (840.22) 109.3%
Score Cards $ 3,517.92 $ 3,600.00 $ 82.08 97.70 _$__1,610.00 $ 3,600.00 $ 1,990.00 _44.7%
Maintenance Supplies - $ 16,539.95 $ 8,000.00 $ (8,539.95) 206.7% $_7,514.63 $_ 8,000.00 $ 485.37 93.9%
Range Supplies $ 6,306.03 $ 8,000.00 $ 1,693.97 78.8% $ 5,933.71 $___8,000.00 $ 2,066.29 74.2%
Computer Services $ 6,681.15 $_--_7,000.00 $_ 318.85 95.4% $ 7,648.05 $ 7,0_0O.DO $ (6_48.05) 109.3%
Office Supplies-Maint. _ $ 1,624.75 $ 500.00 $ (1,124.75) 325.0% $__ _693.10 $ 500.00 $ (193.10) 138.60%
_CustodialSupplies/Services $ 25,137.91 $_ 20,000.0_0 $ 1
_ (5,137.91) 125.7% $ 17, 04.22 $ 16,000.00 $ (1,104.22)_106.9%
Rubbish Removal/Sanit. $ 23,236.27 $ 26,000.00 $ 2,763.73 89.4% $0917,565.95 $ 22,500.00 $_ 4,934.05 78.1%
_Seed&Sod $ 19,4 .41 $ 20,000.00 $ 590.59 97.0% $_17,617.92 $ 25,000.00 $ 7,382.08 70.59%
Tee&Green_ $ 6,415.57 $ 8,000.00 $ 1,584.43_ 80.2% $ 2,292.09 $_ 8,000.00 $ _5,707.91 28.7_%
Landscaping $ 662.54 $ 5,000.00 $ 4,337.46 13.3% $_ 906.95 $ 5,000.00 $ 4,093.05 18.1%
_Topsoil&Sand $ 30,077.56 $- 30,000.00 $ (77.56) 100.3% $ 25,064.36 $ 30,000.00 $ 4,935.64 83.5%
Fertilizer - $ 72,839.73 $ 80,000.00 $ _ 7,160.27 91.0% $ 65,761.60 $ 80,000.00 $ 14,23_8.40 82.2%
Fungicide $ 113,500.52 $ 110,000.00 $ (3,500.52) 103.2% $ 21,639.72 $ 135,000.00_ $ 113,360.28 16.0%
Insecticides _ $- 14,420.25 $ 15,000.00 $ 579.75 96.1% $ _2,580.32 $ 15,000.00 $_ 12,419.68 _17.2_%
Soil Amendments $ 49,663.00 $ 50,000.00 $ 337.00 99.3% $ 62,709.45 $ 50,000.00 $ (12,709.45) 125.4%
Riding Cart Lease $ 111,000.00 $-111,000.00 $ - 100.0% $ 118,271.40 $ 1.26,000.00 $ 7,728.60 93.9%
ClbhseFumish/Repair _ $ 44,752.19 $ 40,000.00 $ (4,752.19) 111.9% $ 30,979.37 $ 3_0,000.00 $ (979.37r 103.3%
Credit Card Expense $ 65,843.77 $ 57,000.00 $ (8,843.77) 115.5% $ 50,024.62 $ 50,000.00 $ (24.62) 100.0%
In_ 2,000.00 $ 2,000.00 0.0% $ 252.00 $ 1
State Travel-Maint. $ - $ _ 450.00 $__ 450.00 0.0% $ 701.64 $ 450.00_ $ _ (251.64) 155.9%
Meetings/Travel-Maint $ _ $ _ 2,000.00 $ ,748.00 12.6%
Meetings/Travel-Admin. _ $ $ 500.00 $ 500.00 0.0% $ 124.28 $ 500.00 $ 375.72 24.9%
Dues Subscripts-Maint. $ 1,295.00 $ 1,520.00 $ 225.00 85.2% $__205.00 $ 1,520.00 $ 1,315.00 _13.5_%
Dues Subscripts-Admin. $ 2,270.00 $ 2,300.00 $ 30.00 98.7% $ 2,270.00 $ 2,300.00 $ 30.00 98.7%
Adverts/Markt/Promo $ 23,645.57 $ 30,000.00 $ 6,354.43 78.8% $ 19,453.58 $ 3_5,0.00.00_ $_15,546.42 55.6%
O_SHATraining $ $ 2,500.00 $ 2,500.00 0.0% $ $_ $ _ #DIV_/01
Environmental Monitoring $ 970.50 $ 2,700.00 $ 1,729.50 35.9% $ $ $ #DIV/01
SUBTOTAL $ 862,377-71 $ 887,220.00 $ 24 842.29 97.29% $ 890 272.32 904 920.00 $ 214,647.68 76.3%
Other Expenses:
Transfer to OPER $ 17,277.00 $ 17,277.00 0% $ $ $ #DIV/D!
Pro Shop Purchases $ 170,822.02 $ 200,000.00 $ 29,177.98 85% $ _ $ _ - $ _ _ #DIV/Ol _
Capital -$ 45,547.20 $ 110,000.00_$_64,452.80 41% $ _ - $ $ _ #DIV/01
Indirect Costs i$ 114,967.00_$ 114,967.00_$ - 100% $ _ $ $-_ #DI_V/0!
Life Insurance !$ 5.31.1_5_ $ 591.00 $ 59.85 90% $ $ _ $ _ - #DIV/0!
Unemployment r$ $ 54,000.00 $ 54,000.00 0% $ __ -__ $ _ - $_ #DIV/01 _
Health Insurance $ 225,284.75 $ 282,454.00 $ 57,169.25 80% $ $ $ #DIV/01!
Medicare _ $ 13,681.54 $ 22,000.00 $ 8,318.46 62% $ _ $_ - $ _ -i#PIV/0!
Workers Compensation $ 11,439.00 $ 16,000.00 $ 4,561.00 71% $ $ $ #DIV/01
General Liability Insurance $ 71,827_.21 $___75,080.00 $ 3,252.79 96% $ _ _ $ _ $ _ #DIV/01
Retirement/Pension Exp. $ 240,553.00 $ 240,553.00 $ 100% $ $ $ - #DIV/0!
SUBTOTAL _�$ 894,652.87 $1,132,922.00 $ 238,269.13 _79% $ - $ - $ #DIV/01
GRAND TOTAL $3,172,740.15 $3 525 916.99 $ 353 176.84 90% $1,900,669.46 $2 352 073.00 $ 451 403.54 8D.8
CAPTAINS GOLF COURSE COMPARISON REPORT
JUNE
Jun-16 Jun-17 Jun-18 Jun-19 Jun-20 Jun-21
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 9,085.00 $ 5,562.00 $ 10,505.00 $ 12,871.00 $ 24,319.00 $ 10,706.00
RESIDENTS-Morning $ 12,750.00 $ 23,144.00 $ 12,811.00 $ 13,989.00 $ 26,140.00 $ 7,016.00
RESIDENTS-Twilight $ 2,793.00 $ 3,288.00 $ 4,675.00 $ 6,240.00 $ 13,344.00 $ 6,472.00
CHARTER NON-RESIDENTS $ - $ - $ - $ - $ 1,520.00 $ -
NON-RESIDENTS $ 9,200.00 $ 14,747.00 $ 6,422.00 $ 16,690.00 $ 38,647.00 $ 10,401.00
NON-RESIDENT TWILIGHT $ 4,792.00 $ 4,936.00 $ 6,350.00 $ 5,336.00 $ 8,169.00 $ 4,200.00
AFP COLLEGIATE $ 1,400.00 $ 1,080.00 $ 1,110.00 $ 1,502.00 $ 5,189.00 $ 1,806.00
AFP JUNIOR $ 425.00 $ 540.00 $ 715.00 $ 1,972.00 $ 1,516.00 $ 992.00
SUBTOTAL $ 40,445.00 $ 53,297.00 $ 42,588.00 $ 58,600.00 $ 118,844.00 $ 41,593.00
GREEN FEES:
18 HOLE GREEN FEE $ 183,952.12 $ 177,894.02 $ 183,410.00 $ 185,570.02 $ 137,006.94 $ 264,539.42
TWILIGHT GREEN FEES $ 20,138.00 $ 20,498.00 $ 22,297.00 $ 26,176.30 $ 33,504.00 $ 38,118.00
BACK 9 GREEN FEES $ 7,141.00 $ 8,048.00 $ 8,009.00 $ 9,238.00 $ 12,047.00 $ 16,246.50
ADVANCED RESERVATIONS $ 42,224.60 $ 44,751.20 $ 43,508.00 $ 36,627.60 $ 3,110.00 $ 13,921.40
SUBTOTAL $ 253,455.72 $ 251,191.22 $ 257,224.00 $ 257,611.92 $ 185,667.94 $ 332,825.32
CARTS:
18 HOLE CART $ 93,166.27 $ 80,747.86 $ 91,150.99 $ 79,735.44 $ 51,189.05 $ 104,818.02
9 HOLE CART $ 13,251.10 $ 13,666.11 $ 15,123.46 $ 6,071.32 $ 15,898.46 $ 22,875.52
SUBTOTAL $ 106,417.37 $ 94,413.97 $ 106,274.45 $ 85,806.76 $ 67,087.51 $ 127,693.54
DRIVING RANGE $ 17,447.00 $ 17,253.00 $ 16,578.00 $ 21,201.00 $ 19,790.00 $ 29,861.00
PULL CARTS $ 641.16 $ 928.44 $ 1,138.08 $ 1,055.28 $ 1,474.62 $ 1,052.37
SNACK BAR RENT $ 3,000.00 $ 8,500.00 $ 4,500.00 $ 6,250.00 $ - $ -
GIFT CERTIFICATES $ 2,544.71 $ 2,731.17 $ 5,576.09 $ 2,491.81 $ 1,073.12 $ 3,764.25
CREDIT BOOK $ 533.65 $ (2,106.38) $ (2,490.17) $ (2,960.19) $ 36.76 $ 1,739.23
PRO SHOP SALES $ 44,095.38 $ 35,228.16 $ 37,739.71 $ 37,953.45 $ 10,874.18 $ 36,100.72
MISC.SALES $ - $ - $ - $ - $ - $ -
SUBTOTAL $ 68,261.90 $ 62,534.39 $ 63,041.71 $ 65,991.35 $ 33,248.68 $ 72,517.57
TOTAL REVENUE $ 468,579.99 $ 461,436.58 $ 469,128.16 $468,010.03 $ 404,848.13 $ 574,629.43
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH JUNE ( 5 months )
YEAR 2016 YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 278,335.00 $ 271,190.00 $ 274,098.85 $ 306,661.00 $ 311,796.02 $ 275,779.00
RESIDENTS-Morning $ 209,500.00 $ 231,953.00 $ 216,681.99 $ 212,836.45 $ 195,061.00 $ 163,655.70
RESIDENTS-Twilight $ 31,787.00 $ 33,023.00 $ 41,475.00 $ 47,088.33 $ 58,804.00 $ 49,843.00
CHARTER NON-RESIDENTS $ 6,590.00 $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00
NON-RESIDENTS $ 309,500.00 $ 319,448.00 $ 312,148.00 $ 328,242.00 $ 347,023.00 $ 409,274.00
NON-RESIDENT TWILIGHT $ 20,366.00 $ 22,212.00 $ 40,425.00 $ 40,691.00 $ 63,341.00 $ 70,248.00
COLLEGIATE $ 4,350.00 $ 4,115.00 $ 4,760.00 $ 7,441.00 $ 20,101.00 $ 18,772.00
JUNIORS $ 4,600.00 $ 3,036.00 $ 2,910.00 $ 4,442.00 $ 5,960.00 $ 4,880.00
SUBTOTAL $ 865,028.00 $ 891,633.00 $ 899,393.84 $ 954,641.78 $ 1,008,166.02 $ 1,000,051.70
GREEN FEES:
18 HOLE GREEN FEE $ 374,712.27 $ 347,969.96 $ 375,542.00 $ 354,367.52 $ 179,868.94 $ 445,406.46
TWILIGHT GREEN FEES $ 39,877.95 $ 43,375.00 $ 45,351.00 $ 53,171.30 $ 49,771.00 $ 71,958.00
BACK 9 GREEN FEES $ 16,849.00 $ 15,696.85 $ 14,364.00 $ 15,535.95 $ 15,037.00 $ 35,008.00
ADVANCED RESERVATIONS $ 76,340.60 $ 63,845.06 $ 72,233.20 $ 68,882.60 $ 14,202.20 $ 29,686.20
SUBTOTAL $ 507,779.82 $ 470,886.87 $ 507,490.20 $ 491,957.37 $ 258,879.14 $ 582,058.66
CARTS:
18 HOLE CART $ 180,585.28 $ 157,966.48 $ 172,373.08 $ 149,501.12 $ 65,132.91 $ 189,666.27
9 HOLE CART $ 28,815.02 $ 29,163.74 $ 31,996.30 $ 25,214.96 $ 22,222.57 $ 45,325.82
SUBTOTAL $ 209,400.30 $ 187,130.22 $ 204,369.38 $ 174,716.08 $ 87,355.48 $ 234,992.09
DRIVING RANGE $ 43,521.00 $ 41,363.00 $ 41,995.80 $ 51,376.00 $ 25,240.00 $ 62,636.00
PULL CARTS $ 1,645.53 $ 1,958.18 $ 2,387.34 $ 2,339.24 $ 1,786.92 $ 2,034.94
SNACK BAR RENT $ 13,500.00 $ 14,500.00 $ 8,500.00 $ 10,451.58 $ - $
GIFT CERTIFICATES $ (4,191.56) $ 2,394.81 $ 107.08 $ (3,839.22) $ (5,484.28) $ 1,412.02
CREDIT BOOK $ 7,563.00 $ 2,076.20 $ 3,151.16 $ 1,725.01 $ (516.87) $ 4,385.49
PRO SHOP SALES $ 117,050.50 $ 105,978.62 $ 105,836.05 $ 103,384.51 $ 39,175.70 $ 99,586.20
MISC.SALES $ - $ - $ $ - $ - $ -
SUBTOTAL $ 179,088.47 $ 168,270.81 $ 161,977.43 $ 165,437.12 $ 60,201.47 $ 170,054.65
TOTAL REVENUE $1,761,296.59 $1,717,920.90 $ 1,773,230.85 $ 1,786,752.35 $ 1,414,602.11 $ 1,987,157.10
CAPTAINS GOLF COURSE COMPARISON REPORT
'41111L., FISCAL YEAR THROUGH JUNE ( 12 months )
FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021
REVENUE
MEMBERSHIPS:
RESIDENTS-Early $ 284,366.00 $ 283,769.00 $ 284,084.85 $ 323,638.00 $ 324,467.02 $ 298,891.00
RESIDENTS-Moming $ 213,250.00 $ 237,203.00 $ 219,773.99 $ 210,371.45 $ 198,401.00 $ 162,862.70
RESIDENTS-Twilight $ 36,320.00 $ 37,056.00 $ 44,758.00 $ 51,575.33 $ 64,236.00 $ 56,539.00
CHARTER NON-RESIDENTS $ 6,590.00 $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00
NON-RESIDENTS $ 319,246.00 $ 329,534.00 $ 319,528.00 $ 337,407.00 $ 357,477.00 $ 433,874.00
NON-RESIDENT TWILIGHT $ 21,813.00 $ 22,959.00 $ 42,406.00 $ 42,845.00 $ 66,449.00 $ 77,284.00
COLLEGIATE $ 4,350.00 $ 4,115.00 $ 5,275.00 $ 8,181.00 $ 21,046.00 $ 19,993.00
JUNIORS $ 5,125.00 $ 3,736.00 $ 3,630.00 $ 5,527.00 $ 6,348.00 $ 5,104.00
SUBTOTAL $ 891,060.00 $ 925,028.00 $ 926,350.84 $ 986,784.78 $ 1,044,504.02 $ 1,062,147.70
GREEN FEES:
18 HOLE GREEN FEE $1,449,415.59 $1,358,546.43 $ 1,328,438.55 $1,333,686.76 $ 1,212,516.52 $ 1,761,668.04
TWILIGHT GREEN FEES $ 130,215.54 $ 153,175.40 $ 155,434.00 $ 162,871.50 $ 166,164.00 $ 248,843.88
BACK 9 GREEN FEES $ 44,322.00 $ 55,788.85 $ 63,143.20 $ 72,304.99 $ 82,879.00 $ 119,631.95
ADVANCED RESERVATIONS $ 170,842.05 $ 144,530.46 $ 143,929.48 $ 122,369.60 $ 68.258.60 $ 56,790.00
SUBTOTAL $1,794,795.18 $1,712,041.14 $ 1,690,945.23 $1,691,232.85 $ 1,529,818.12 $ 2,186,933.87
CARTS:
18 HOLE CART $ 551,731.79 $ 527,181.76 $ 522,744.11 $ 503,258.93 $ 421,342.81 $ 651,856.72
9 HOLE CART $ 105,040.94 $ 102,953.15 $ 108,269.53 $ 120,012.19 $ 111,289.71 $ 155,486.29
SUBTOTAL $ 656,772.73 $ 630,134.91 $ 631,013.64 $ 623,271.12 $ 532,632.52 $ 807,343.01
DRIVING RANGE $ 131,090.00 $ 116,727.50 $ 125,158.80 $ 131,768.00 $ 111,337.00 $ 183,002.00
PULL CARTS $ 7,749.55 $ 7,288.65 $ 8,742.74 $ 8,287.47 $ 7,198.11 $ 8,787.02
SNACK BAR RENT $ 50,000.00 $ 51,000.00 $ 42,500.00 $ 37,451.58 $ 28,202.16 $ 10,000.00
GIFT CERTIFICATES $ (9,307.30) $ 259.07 $ (2,771.85) $ (9,094.24) $ (4,443.46) $ 8,045.62
CREDIT BOOK $ 4,068.24 $ 8,961.61 $ 9,464.37 $ (3,207.72) $ 2,032.12 $ 9,395.79
PRO SHOP SALES $ 307,730.84 $ 284,018.03 $ 265,432.67 $ 277,231.82 $ 208,547.87 $ 250,973.29
MISC.SALES $ - $ - $ $ 15,347.00 $ $
SUBTOTAL $ 491,331.33 $ 468,254.86 $ 448,526.73 $ 457,783.91 $ 352,873.80 $ 470,203.72
TOTAL REVENUE $3,833,959.24 $3,735,458.91 $ 3,696,836.44 $3,759,072.66 $ 3,459,828.46 $ 4,526,628.30
MONTH:l Jun-21
GUEST PLAY _ MEMBER PLAY GRAND
DATE _DAY .{ 18 B-9 TWI-LT PP CO
MP [ OTHER TOT-GST 18 B-9 TWI-LT TOT-MBR TOTALS COMMENTSIWEATHER
1 TUE 36 - 17 8 _ __ 61 183 - 18, 56 257 318 Parity Sunny,69 deg
2 WED 68 17 31 16 f 132 _ 180 28 64 _ 272 404 Nice,73 deg
3 THU 36 6 3 45 86 _ 4 32 122 167 Rain,Cloudy,65 deg
4 FRI 197 10 _ 53 _278 88 22 69 179 457 Clout;•,_Rainy 61 deg_
5 SAT 254 17 59 67 _2_ 399 __118 31 61 _ 210 609 Sum,75 deg
6 SUN 186 --- 6 _ --49 _ fi�'-� -_ 247 _ 176 23.,_ 52 251 498 Sunny,89 deg
7 MON 82 3 30 12 2 129 217 57 274 403 Sunny,Hot,Humid,Bo deg
8 TUE 98 15 33 13 3 162 137 15_ 42 194 356 Partly Sunny 82 deg
9 WED 73 27 23 5_ 128 _ _165 1 59 225 353 Hot,Humid,BO deg
10 THU 119 14 47 _ 180 184 1_ 62 247 427 Sunny,73 der,
11 FRI 18931 48 63 3_ 334 118. 50 75 243 577 Sunny,Cool,63 deg
12 SAT 248 10 52 _ 1.6_ 4_ _ 330 82 1 56 139 _ 469 AM Rain,Sun PM,70 deg_
13 SUN 185 6 61 _ 1_ 253 191 61 47 299 552_Sunny,75 deg
14 MON _ 84 _ 14 20 4 3 125 ---175' _ 52 _ 49 - 276 401Partl Sy unnY,68 deg .
15 TUE 91 18 26 -3138 138 ____140 23 36 199 337 Sunny,72 deg
56
16 WED 101 8 2 __167 _ 212 2___ 95 309 476 Sunny,73 deg
17 THU 108 _ 9 41 _____ 3 161 110 47 39 196 357 Sunny,72 deg
18 FRI 210 22_ _37 _30 _ 3 302 132 64 80 276 578 SunnjNice,70 deg
19, SAT 282 _ 10 92 _ 22 4 410 _ 122 45 21 188 598 Partly Sunny,70 deg 445.77
20 SUN 234 2_ 87 4 327 174 5_4 30 25B 585 Sunny,82 deg
21 MON 92 11 36 2 141 133 1 56 190 331 Partly Sunny,75 deg
22, T_UE 94 17 28! 1 140 82 28 37 147 287,Partly Sunny,78 deg
23. WED 102 45 56 _ 10 213 171 45 100 316 529 Sunny,70 dap
24THU 191_ 8 32 6 237 158 44_ 46 248 485•Sunny,74
25 FRI 175 26 38 4 3 246 148 43_ BO 271 517 Partly Sunny,70 deg
26 SAT 229 18 55 26 329 122 25 34 181 510�Sunny,Humid,75 de-
27 SUN 155 8 76 - 3 242 173 14 65 252 494 Parity Sunny,80 deg
28 MON 185 15 47 1 248 187 64__ 49 300 548_Sunny,Hot,Humid,85 dee
29 TUE 68 26 31_ 6 1_19 250 80 25 21 _ 126 376_Sunny,Hot,90 deo
30 WED 132 _15 5 2 _ 154 165 45 10 220 374 Hot,Humid,88 deg
TOTALS 4,304 451 1,2611 283 90 119 6,508 4,409 876 1,580 6,865 13,373
June-20 2,468 318 1,312_ 79 92 4,269 4,644 697 1,664 7,005 11,274 No Da•,s Closed
June-19 2,957 285 976_ 407 178 427 _5,230 3,607 _752_ 1,009 5,368 _ 10,598
June-18 3,992 234 925 611 168 345 5,295 3,637 906 942 5,485 10,780
_ June-17 3,050 220 847 418 187 348 _ 5,070 3,694 818 805 5,317 10,387
June-16 3,336 258 836 509 273 691 5,903 3,951 1,178 846 5,975 11,878.
June-15 2,847 __148 913 _ 366 232 _ 662 5,268 3,331 892 732 4,955 10,223
June-14 2,823 119 880 - 519_ 194 729 - 5,264 3,629 - 857 443 5,129 _10,393 -
June-13 2,606 180 839 331 159 672 4,987 3,557 772 436 4,765 _9,752
June-12 2,874 138 924 6f5 252 328 5,131 3,904 1,014 323 5,241 10,372
June-11_ 2,719 115 638 __747 201 351 4,771 4,078 934 493 5,505 10,276 .
_ June-10_ 2,757 123 674 573 _ 248 654 5,029 3,770 981 565 5,316 10,345
I June-09 2,611 148 779_ 511 276 427 4,751 3,377 814 403 4,594 9,345
June-08 2,923 183 790 998 267 572 5,733 3,435 1,134 1,082 5,651 11,384
I
June-07 3,044 140 1,019 1,257 224 795 6,479 4,114 1,141 474 5,729 12,208
I
June-06 2,210 160 561 1,737 189 459 5,316 3,916 998 270 5,184 10,500
June-05 1,953 293 636 2,394 252 505 6,033 4,233 1,318 719 fi,270 12,303
June-04 2,121 271 616 2,169 223 283 5,683 4,236 936 752 5,924 11,607
June-03 2,048 239 427 $107 245 349 5,415 4,004 861 578 5,443 10,858
June-02 2,206 264 578 2,897 96 158 6,199 4,122 1,064 349 5,535 11,734
June-01 1,782 244 577 3,628 125 124 6,480 4,282 1,072 325 5,679 12,159
June-00 1 878 224 438 2 647 248 32 5 467 4 326 594 446 5.366 10 833
CALENDAR YEAR 2021 PLAY TOTALS
TOTAL
GUEST PLAY MEMBER PLAY PLAY
18 hole Back 9 Twilight Guest Back 9 Twilight Member Monthly Member
green Prepaids w/mbr green Misc. Play 18 hole play play play Play Totals Play%
January 133 49 93 13 288 1,417 184 340 1,941 _ 2,229 87%
February 65 31 27 10 133 511 74 135 720 _ 853 84%
March 261 59 243 44 607 1,977 310 723 1,010 3,617 83%_
April 1,189 139 186 376 99 _1,989 2,675 308 915 3,898 5,887 66%
May 2,471 110 353 676 194 3,804 4,026 550 1,421 5,997 9,801 61%
June 4,304 283 451 1,261 209 6,508 4,409 876 1,580 6,865 13,373 51%
July - - - #DIV/0!
August - - #DIV/01
September - - #DIV/01
October #DIV/01
November - #DIV/01
December #DIV/01
TOTALS 8,423 532 1,129 2,676 569 13,329 15,015 2,302 5,114 22,431 35,760 63%
2020 23,830 531 2,503 8,682 564 36,110 3,240 4,728 11,480 48,648 84,758
2019 22,138 1,769 2,344 6,082 2,591 34,924 26,234 5,4251 6,833 38,492 73,416 52%
2018 22,289 1,888 2,032 6,1121 3,932 36,253 25,608 6,171 6,363 38,142 74,395 51%
2017 21,905 1,907 1,825 6,534 i 2,926 35,097 26,477 6,426 5,477 38,380 73,477 52%
2016 23,902 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 40,549 79,418 51%
2015 25,318 2,216 1,174 6,117 3,435 38,260 24,845 5,605 5,502 35,952 74,212 48%
2014 23,422 2,405 929 5,885 3,867 36,508 26,145 5,975 3,932 36,052 72,560 50%
2013 23,220 2,438 1,138 6,311 3,799 36,906 25,748 6,108 3,769 35,625 72,531 49%
2012 23,523 2,636 1,231 6,161 3,618 37,169 28,694 7,121 2,963 38,778 75,947 51%
2011 23723 3,242 843 5,128 3,449 36,385 28,422 . 6,854 2,678 37,954 74,339 51%
I --
2010 20,652 3,180 878 6,594 4,457 35,761 27,379 6,782 3,442 37,603 73,3641- 519/6
2009 22,986 3,517 2,089 5,011 5,218 38,821 26,929 6,107 3,160 36,196 75,017 489/6
2008 23,524 4,582 1,204 5,837 5,816 40,963 25,997 6,959 5,918 38,874 79,837 49%
2007 24,113 4,858 1,177 6,544 6,577 41,269 29,758 7,470 3,353 40,581 83,850 48%
2006 22,0991 7,080 1,485 5,828 6,962 43,454 31,342 7,376 3,654 42,372 85,826 49%
2005 16,577 11,948 2,162 4,601 6,404 41,692 28,879 7,270 4,869 41,018 82,710 50%
2004 16,731 12,074 1,858 4,602 5,472 40,737 30,078 7,250 4,212 41,540 82,277 50%
2003 17,168 12,342 1,912 4,371 5,397 41,190 28,837 6,065 3,800 38,702 79,892 48%
2002 17,705 15,353 1,953 5,482 4,487 44,980 30,641 7,111 3,205 40,957 85,937 48%
2001 13,280 21,699 1,943 5,034 4,070 46,026 30,163 7,039 1,837 39,039 85,065 460/t
2000 14,082 18,987 1,779 3,480 2,382 40,710 1 28,967 4,375 2,879 36,221 76,931 47%
FY 2021 Budget Projection:
REVENUES: JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS
Season Passes $ 15,000 $ - S 18,00o $ 2,000 $ $ - $ - $ 150,000 $ 200,000 S 250,000 $ 150,000 $ 36,000 $ 821,000
Green Fees $ 480,000 $ 430,000 $ 240,000 $ 120,000 $ 15,000 $ 5,000 $ 3,000 $ 2,000 $ 8,000 $ 45,000 $ 165,000 $ 250,000 $ 1,763,000
Cart Fees $ 165,000 $ 140,000 $ 90,000 $ 50,000 $ 15,000 $ 2,000 $ 1,000 $ 1,000 $ 4,000 S 20,000 $ 70,000 $ 90,000 $ 648,000
Driving Range $ 30,000 $ 28,000 $ 15,000 $ 6,000 $ 2,000 $ 1,000 $ 1,000 $ 1,000 $ 2,000 $ 9,000 $ 15,000 $ 18,000 $ 128,000
Pro Shop Revenues $ 35,000 $ 35,000 $ 25,000 $ 10,000 $ 8,000 $ 10,000 $ 4,000 $ 5,000 $ 6,000 $ 20,000 $ 40,000 $ 45,000 $ 243,000
Restaurant Rent $ 5,000 $ 5,000 $ 51000 $ 5,000 $ 3,000 $ 5,000 $ - $ - $ - $ 1,000 $ 4,000 $ 5,000 $ 38,000
Short Term Loan Proceeds $ - $ - $ - $ - $ - $ _ S _ $ _ $ _ $ - $ _ $ _ $ -
Miscellaneous $ - $ - $ - $ - $ - $ - $ - $ - $ $ $ $ $
TOTAL REVENUES $ 730,000 $ 638,000 $ 393,000 $ 193,000 $ 43,000 $ 23,000 $ 9,000 $ 159,000 $ 220,000 $ 345,000 $ 444,000 $ 444,000 $ 3,641,000
EXPENSES:
Wages $ 144,000 $ 144,000 S 128,000 $ 112,000 $ 104,000 $ 94,000 S 98,000 $ 74,000 $ 100,000 $ 110,000 $ 141,000 $ 234,423 $ 1,483,423
Operating Expenses $ 79,000 $ 119,000 $ 99,000 $ 39,000 $ 59,000 $ 29,000 $ 29,000 $ 38,000 $ 72,000 $ 102,000 $ 109,000 $ 113,220 $ 887,220
Pro Shop Purchases $ 15,000 $ 20,000 $ 10,000 $ 10,000 S 3,000 $ 2,000 $ - $ - $ - $ 40,000 $ 50,000 $ 50,000 $ 200,000
Fringe Benefits $ 388,570 $ 40,124 $ 20,091 $ 20,088 $ 17,000 $ 17,000 $ 17,000 $ 13,909 $ 14,000 $ 17,000 $ 17,000 $ 17,816 $ 599,598
Liability&Property Insurance $ 91,080 $ - $ - $ - $ - $ _ $ _ $ _ $ _ $ - $ - $ - $ 91,080
OPEB $ 17,277 $ - $ - $ - $ - $ - S - $ $ - $ - $ - $ - $ 17,277
Indirect Costs $ 114,967 $ - $ - $ - $ - $ _ S - $ _ $ _ $ _ $ - $ - $ 114,967
Payback of Prior Deficit $ - $ $ $ $ $ $ $ $ $ $ $ $ -
Capital $ - $ - $ - S - $ - $ - $ 90,000 $ - $ 20,000 $ - $ - $ - $ 110,000
TOTAL EXPENSES $ 849,894 $ 323,124 $ 257,091 $ 181,088 $ 183,000 $ 142,000 $ 234,000 $ 125,909 $ 206,000 $ 269,000 $ 317,000 $ 415,459 $ 3,503,565
RETAINED EARNINGS $ (119,894) $ 314,876 $ 135,909 $ 11,912 $ (140,000) $ (119,000) $ (225,000) $ 33,091 $ 14,000 $ 76,000 $ 127,000 $ 28,541 $ 137,435
Updated FY2021 Projection based on current Actuals:
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED Second half of
REVENUES: JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS 2 year membership Total Season Passes
Season Passes $ 24,945 $ 9,340 $ 22,493 $ 2,978 $ - $ 334 $ 4,130 $ 123,396 $ 440,881 $ 283,687 $ 106,365 $ 41,593 $ 1,060,142 $ 243,345.00 $ 1,303,486.70
Green Fees S 525,693 $ 514,641 $ 297,497 $ 194,966 $ 55,613 $ 16,365 $ 11,718 $ 3,608 $ 19,374 $ 74,257 $ 140,376 $ 332,825 $ 2,186,934
Cart Fees $ 166,097 $ 168,646 $ 115,898 $ 87,675 $ 33,112 $ 7,536 $ 4,967 $ 1,220 $ 12,232 $ 34,710 $ 54,699 $ 128,746 $ 815,538
Driving Range $ 31,029 $ 38,958 $ 26,426 $ 15,337 $ 8,416 $ 200 $ - $ - $ 2,774 $ 15,808 $ 14,193 $ 29,861 $ 183,002
Pro Shop Revenues $ 38,543 $ 42,213 $ 28,665 $ 26,325 $ 12,279 $ 3,361 $ 1,340 $ 3,935 $ 15,775 $ 19,130 $ 23,306 $ 36,101 $ 250,973
Restaurant Rent $ 51000 $ 51000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - S 10,000
Short Term Loan Proceeds $ - $ - $ - $ _ S _ $ - $ _ $ _ $ _ $ _ $ _ $ _ S .
Miscellaneous $ - $ $ $ $ - $ $ $ $ $ $ S $
TOTALREVENUES $ 791,307 $ 778,798 $ 490,979 $ 327,282 $ 109A19 $ 27,796 $ 22,155 $ 132,158 $ 491,036 $ 427,592 $ 338,940 $ 569,126 $ 4,506,588
EXPENSES:
Wages $ 110,701 $ 128,993 $ 126,975 $ 135,172 $ 93,593 $ 185,101 $ 98,632 $ 60,724 $ 60,662 $ 95,034 $ 128,977 $ 191,148 $ 1,415,710
Operating Expenses $ 127,897 $ 119,222 $ 82,450 $ 55,916 $ 129,257 $ 29,099 $ 46,643 $ 42,099 S 33,347 $ 67,651 $ 51,276 $ 74,220 $ 859,079
Pro Shop Purchases $ - $ 15,265 $ 22,419 $ 4,040 $ 3,205 $ 6,241 $ 3,412 $ 1,925 $ 48,065 $ 19,752 $ 22,830 $ 25,324 $ 172,479
Fringe Benefits $ 260,498 $ 40,124 $ 20,091 $ 20,088 $ 19,339 $ 6,647 $ 23,062 $ 19,784 $ 33,974 $ 3 $ 18,588 $ 17,863 $ 480,060
Liability&Property Insurance $ - $ 83,266 $ - $ - $ - $ - $ $ - $ - $ - $ - $ - $ 83,266
OPEB $ 17,277 $ - $ - $ - $ - $ - $ - $ - $ - $ - S - S - $ 17,277
Indirect Costs $ 114,967 $ - $ - $ - $ - $ - $ _ S - $ _ $ _ $ _ $ - $ 114,967
Payback of Prior Deficit $ - $ - $ - $ - $ - $ _ $ _ $ _ $ _ $ _ S _ $ _ $ -
Capital $ - $ - $ - $ - $ - S - $ - $ - $ 10,000 $ - $ 10,102 $ 25,446 $ 45,548
TOTAL EXPENSES $ 631,340 $ 386,870 S 251,935 $ 215,216 $ 245,395 $ 227,088 $ 171,749 $ 124,532 $ 186,048 $ 182AM $ 231,772 $ 334,001 $ 3,188,387
RETAINED EARNINGS _$ 159,967 $ 391,928 $ 239,044 $ 112,066 $ (135,975) $ 199,292 $ (149,595) $ 7,626 S 304,987 245,152 $ 107,167 $ 235,125 $ 1,318 201
Sent:Thursday,June 17, 202111:24 AM
To:Golf Commission
Subject: Slow Play
On Saturday,June 12th, I had a 12:45 tee time for myself and one guest. We played with 2 other daily
fee customers on vacation from Florida. I assumed, because of the time of day, it would be a little slow.
We had four groups in front of us playing a scramble format. The front nine was two and a half hours.
From about the fifth hole on,we would walk off every green to see two groups on the next tee. On the
11th tee,while waiting for the two groups to play I called the proshop to explain the situation. I was
told someone would be out. We never saw a ranger. The backnine was played in two hours and fifty
minutes.That's five hours and twenty minutes for a round of golf! We had a group of daily fee players
behind us.They spoke with me on several occasions. Needless to say,they were not happy with the
pace of play. I would assume there were other groups of paying customers behind them who were also
unhappy with a five plus hour round. Ironically, I received an email that morning with suggestions for
what we can do to avoid slow play. I remember when we had two starters and they observed groups on
the first hole and if they looked like they might be a problem they would call the ranger and give him a
heads up. Four groups playing a scramble should have been a red flag for a ranger to check on them and
make sure they are maintaining pace of play.The beverage cart didn't help matters. I observed several
times while waiting to tee off,the beverage cart would pull up to the group in front of us and they
would all stop play and gather around the drink cart. It doesn't matter how nice a golf course we
have, if the experience of playing it is a bad one, we will not have customers returning next year.
Dave Hussey
Member#3323
Sent: Monday,July 05, 202110:42 AM
To:Golf Commission
Subject: Not enforcing the Cancellation Policy
I don't understand why we have a cancellation policy that we do not enforce. Since no credit card is
needed to book a DFP,same day cancellations and no shows leave us with unused tee times and lost
revenue.
I know the Golf Commission is looking for ways to increase Member satisfaction by allocating more tee
times to us(thank you)and you are looking at revenue streams. Why are we NOT enforcing our
cancellation policy!?!?!?!?
As you all know,CV has always required pre-payment. Yarmouth takes a credit card at booking and
charges full fare payment if not cancelled at least 24 hours before tee time. Only Dennis(besides
Captains)appears to not require a credit card.
It's frustrating as a Member to see empty tee times show up on the day of play, and to hear that the
Golf Commission is reviewing DFP revenue, and learn that we aren't even enforcing our Cancellation
Policy. With the huge demand this year, requiring a credit card should not impact our DFP bookings.
Chris Hardy
#3195
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REWS7'ER
TOWN OF BREWSTER
Brewster,Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of May 11,2021
Commissioners Present: Anne O'Connell(Chair),Andrea Johnson(Vice Chair), Carl Blanchard,John
Kissida,Wyn Morton,Jeff Odell, David Valcourt.
Others Present: Jay Packett, Director of Operations,Rob Harris(CCMGA),Donna Potts(9-Hole
Women's Assn), Sarah Robinson(18-Hole Women's Assn)and Bill Meehan,(Finance Committee
Liaison)
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting
may be viewed at: l ttp://video.bi-ewster-ma.aov/CablecastPublicSite/sliow/5426?channel=l
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Superintendent's Report:
• Jay Packett gave the superintendent's report in Colin Walsh's absence. It has been unseasonably
cool recently leading to slower growth on the greens,tees and fairways. Regular applications of
nitrogen and wetting agents have been started. The irrigation report from Irrigation Consultants
and Brian Vinchese was delivered yesterday,will be reviewed with Jon Greene. Final
corrections and completed evaluations should be available at the end of next week. Weeding,
edging and maintenance of sand traps is under way. Clubhouse grounds are being beautified. A
fescue wildflower mixture will be started on 5 Starboard, hoping to establish a pollinator haven
for honeybees and butterflies. The fairway trap on 16 Starboard will be sodded on Thursday.
The sink holes that were filled on 8 Port and 12 Starboard are beginning to grow grass.Work
continues 11 Starboard and 11 Port. Anne O'Connell will share a copy of Colin Walsh's report
and asked that any questions be referred directly to him.
Director's report:
• Jay Packett reported the budget so far is in good shape--a little higher than in FY20 but that has
a lot to do with the pandemic. The comparison reports for the month of April vs.the previous 5
years are ahead. Revenue for the calendar year as compared to the last 5 years has increased
1
significantly. The fiscal year from last year to this year is up over$800,000; completion of
capital projects is more of a reality. Retained earning are projected to be over$1.1 million.
Rounds played were 5,893 which is the highest since April of 2007. Jeff Odell commented on
total guest play and feels tee time availability should be monitored. Dave Valcourt spoke about
OSHA training. Employee training is in the works.
Update on Association Memberships(Donna Potts; Sarah Robinson; Rob Harris):
• There are 1,108 members over-all so far:there are 701 Brewster residents and 407 non-Brewster
residents. The total number of members in calendar year 2020 was 1063. New memberships
are 70 residents, 100 non-residents.Discussion followed. Donna Potts reported 59 members, 10
are new in the Women's 9-Hole Association: Sarah Robinson reported 64 full members, 3 social
members and 7 new members in the Women's 18-Hole Association. Rob Harris reported 138
members in the CCMGA as compared to 98 last year.There are generally 51 players on
Wednesday morning. Discussion followed.
• Course Operations and Concerns:
• Booking times were discussed. The rules and regulations booklet can be found under the
members'tab on the website. There is a link to local rules. A scorecard is available under the
play golf tab.
• The sand and seed bottles are back in the golf carts.There are sand and seed filling stations on
the golf course.
• Ball washers could be out on the golf course sometime next week as well as receptacles for
broken tees.
• Currently water will not be provided on the golf course as a matter of safety. Discussion followed.
John Kissida suggested notes in the carts be updated. Information regarding availability of carts
will be distributed as soon as possible. Regarding the bottle ban,Anne O'Connell reported bottled
water in less than one-gallon containers will not be available as of September 1. In answer to
John Kissida's question,Anne O'Connell said water filling stations are not available for the golf
course.
• Wyn Morton thanked Jay Packett for his recent additions to the website.
• There was one email from Judy Miller in the golf commission mailbox asking about bottles of
divot mix on the golf cars,receptacles for broken tees on the tee boxes,ball washers and water at
the Friends' water station. These matters were addressed in the Director's report, and Anne
O'Connell will reply to her.
• Jay Packett asked for feedback from the commission regarding the riding cart policy. Currently
in the State of Massachusetts two players are allowed to ride in a cart;however,single-rider carts
must be offered. There are some groups taking advantage of the single-rider option using four
separate carts per round putting a burden on the staff and the number of carts available.
Sometimes all of the carts are used early in the morning, making some groups late for their tee
times. Jay Packett suggests offering single-rider carts,but requiring full payment for the cart. He
will have a more in-depth proposal on June 8. Discussion followed.
Strategic Planning Updates:
• Anne O'Connell has started working on the calendar and anticipates assistance from Rob Harris.
Wyn Morton reported on the Chelsea System and generating email for the general public. This
is now in the process of being sent to Jen Defoe. The website will be tweaked further. Andrea
Johnson reported she and John Kissida worked on forward tees on the Starboard Course. John
2
sent a draft of a memo on potential forward tees on the Starboard course to Andrea and Anne for
their review and finalization.
• Andrea Johnson will be helping Steve Knowles with buying women's merchandise for the pro
shop. Discussion followed.
• John Kissida said a report is to be sent to the commission indicating how the new tees will be
incorporated into the full set of tees, how to encourage play and the proper use of tees and cart
progression. Discussion followed.
• Jeff Odell spoke about short-game practice as a capital project for the future
• Regarding the solar project,Jay Packett reported work on the parking lot is progressing well.
Twenty modules are being installed per day. The walkways from section to section will be edged
and larger rock will be added for stability. The contractor expects to meet the deadline of May
28. Small projects will be scheduled during the summer. The driving range is just about done.
Patching is being done. Dave Valcourt suggested defining the priorities to be tied into the annual
budget. Bill Meehan urged the commission to discuss priorities among themselves and suggested
itemizing needs, funding, etc. as done by various department heads in town. Peter Lombardi and
Mimi Bernardo will be at the June 22 meeting to go over capital projects and the budgeting
process. John Kissida suggested discussing priorities as set forth by the National Golf
Foundation. Discussion followed. Anne O'Connell will request an outline or an in-writing
description of department head processes for capital projects from Peter Lombardi and/or Mimi
Bernardo.
Refund Request:
• There was a refund request from a gentlemen's son requesting a refund of the year 2 part of his
membership be made to his wife as the individual died prior to April 1.
• A motion was made by Jeff Odell, seconded by John Kissida to approve the requested refund,
making the check payable to the gentleman's wife. Motion passed unanimously.
Questions and comments from Associations and liaisons:
• None.
Review and approve minutes:
• A motion was made by John Kissida, seconded by Wyn Morton to approve the minutes of April
13, 2021 as written. Motion passed unanimously.
• A motion was made by Jphn Kissida, seconded by Jeff Odell to approve the minutes of April 27,
2021 as written. Motion passed unanimously.
Topics the Chair did not reasonably anticipate:
• John Kissida asked about the administrative assistant position and was informed by Jay Packett
that it doesn't appear that there will be a union contract in place prior to the fall town meeting, so
it seems that the position will not be available until then.
• Jay Packett reported that the HVAC in the restaurant is under construction and should be finished
by the end of the week.
• Wyn Morton asked Jay Packett if he would send an email to the members explaining that the lack
of water on the course is a health department decision due to Covid and explaining water will be
available on the course when allowed.
3
Future agenda items and meetings:
• There will be no meeting on May 18, 2021.
• June 8,2021. Business meeting.
• Tee time allocation.
• June 22,2021. Peter Lombardi and Mimi Bernardo.
Capital planning process and budgeting process.
A motion to adjourn was made by John Kissida, seconded by Andrea Johnson.Motion passed
unanimously. The meeting was adjourned at 5:45 pm.
Respectfully submitted,
Dorothy Vesperman
Department Assistant
4
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TOWN OF BREWSTER
Brewster,Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of June 8,2021
Commissioners Present:Anne O'Connell(Chair);Andrea Johnson(Vice-Chair); Wyn Morton,Jeff
Odell and David Valcourt
Others Present: Jay Packett,Director of Operations;Colin Walsh, Golf Course Superintendent; Donna
Potts(9-Hole Women's Assn.); and Bill Meehan(Finance Committee Liaison).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting
may be viewed at: htt[I://video.brewster-ma.pov_/CablecastPublicSite/show/5482?channel=l
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Public Comment:
• Anne O'Connell thanked Carl Blanchard for his service on the golf commission, serving for
seven years.
Refund Requests:
• There are three refund requests:
• A motion was made by Jeff Odell, seconded by Dave Valcourt,to approve the request of Denny
Sheehan for a refund of$1,669.00 representing the second year of his two-year membership.
Motion passed unanimously.
• A motion was made by Jeff Odell, seconded by Wyn Morton,to approve the request of Joe Potts
for a refund of$877.00 representing his full-morning membership. Motion passed unanimously.
• A motion was made by Jeff Odell, seconded by Andrea Johnson,to approve the request of Ms.
Duchaine for a refund of$1,752.00 representing her non-resident membership. Motion passed
unanimously.
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Bench Donations:
• A motion was made by Jeff Odell, seconded by Dave Valcourt,to approve the donation of a bench
in memory of Corky Curtis. Motion passed unanimously.
• Anne O'Connell read a letter from Denny Sheehan's daughter regarding the donation of a
memorial bench.
• A motion was made by Jeff Odell, seconded by Wyn Morton,to approve the donation of a bench
in memory of Denny Sheehan. Motion passed unanimously. The bench will be installed on one
of the holes where he had a hole-in-one.
Anne O'Connell recognized two people in the Zoom waiting room.
Superintendent's Report:
• The weather is clearing. The turf is responding nicely. No. 16 Starboard bunker has been
sodded and No. 13 will be done. Density of the sand in the sand traps was discussed. Greens
are being top-dressed. Spring granular fertilizer is no longer being used and is being replaced
with a small amount of fertilizer spray in conjunction with the Pleasant Bay nitrogen loading
reduction. Test wells will be installed to monitor nitrogen leaching to the water tables. Wetting
agents are being used to try to back down the irrigation numbers.There are now 20 crew
members. Sink holes on Port and Starboard are being addressed. Clover will be mitigated.
Wyn Morton complimented Colin Walsh on the condition of the greens and asked about the
possibility of brick being installed at the bag drop at the front entry. Dave Valcourt asked about
the ball washers being installed. Anne O'Connell received emails regarding the ball washers
and broken tee boxes.
• Sarah Potts submitted questions regarding the changes on Port 8 being on the capital
improvement plan—this will be addressed in the irrigation study and over-all operations. She
also asked about tee box issues, specifically 6 Port. Discussion followed.
Director's report:
• Jay Packett reviewed the financials—the budget looks good. Pro shop sales are down due to the
pandemic.Fiscal year memberships are up. Kudos to Sean Sullivan, Colin Walsh and the pro
shop staff. Total revenue for the fiscal year is up as compared to last year. The calendar year is
up as opposed to last year. Greens fees are as high as they've been since 2018. Total revenues
are the best in the last five years. Projections were discussed. There were 22,000 rounds played
in the calendar year. Water stations were discussed. There is no timeframe for water availability
on the golf course. Dave Valcourt commented on the importance of water stations. Discussion
followed.
Tee Time Allocation:
• Jay Packett has submitted the tee time allocation breakdown. Revenue percentages were
discussed. Discussion followed regarding anticipated potentials. Tee time adjustments were
discussed.Dave Valcourt questioned the formula. Anne O'Connell stated the current formula was
approved in 2010 by the Selectboard and needs to be adhered to for this golf season. Jeff Odell
reviewed a breakdown in the formula. Jay Packett explained the workings of the equations.
Dave Valcourt discussed retained earnings suggesting smaller changes. Discussion followed.
Wyn Morton suggested the commission study this matter further. Jay Packett stated the
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percentage of member tee times cannot change at this point. Discussion followed.
• A motion was made by Andrea Johnson, seconded by Anne O'Connell,that the revised
percentage of 36.8%tee time allocation as presented by Jay Packett,be accepted. Motion passed
3-1 with one abstention.
Back Nine Tee Times:
• Anne O'Connell has received several questions as to tee times for the back 9 and referred the
question to Jay Packett who responded he is in favor of continuing the use of back-9 tee times
through the 2021 season. Discussion followed.
Course Operations Questions and Concerns:
• Ball washers and broken tee boxes-already discussed.
Update on Solar Projects:
• John Kissida's issues regarding the solar project were distributed and responded to by Jay
Packett. Jeff Odell indicated all items raised in John Kissida's memo have been discussed with
the project manager on a weekly basis and with the on-site project manager daily. Landscaping
requirements are so rigid contractors are having trouble finding the necessary wholesale stock;
asphalt repair is such a minor job compared to the Covid projects, contractors are addressing this
as they are able daily.The steel work was completed by the end of the day yesterday. The only
thing left is electrical work on the panels. 90%of the parking lot will be available moving
forward and is expected to be done before the July 41 weekend. Eversource will not commit to a
specific hook-up date, late June looks probable. There is a 40-day administrative period before
they switch it on generating the revenue stream. Jay Packett thanked Jeff Odell for a great job
and gave kudos to the on-site managers. There is minor electrical work to be done during the
summer with minimal interruption to the parking areas.
Strategic Planning Updates:
• Wyn Morton asked Jay Packett for information regarding the Chelsea System which Jay Packett
will be updating this afternoon in order to be current. This information will go out as an email
blast and will be added to the Captains blog. Dave Valcourt had a meeting this week with Colin
Walsh who feels that the numbers and quality of the current equipment is adequate. There will
also be recommendations from the National Golf Foundation. Kudos to Rob Campbell for his
handling of the mechanicals and the shop. Advance planning is necessary for purchasing
inventory. Jeff Odell endorsed Dave Valcourt's overview. Wyn Morton would like to come up
with an acknowledgement of Mark O'Brien's tenure at the golf course. Anne O'Connell will
meet with Wyn Morton to discuss this matter. Regarding golf course security,Wyn Morton plays
golf at twilight and sees non-members accessing the course and would like to discuss this further.
Jay Packett is aware of this issue and will address this topic going forward. Anne O'Connell
suggested Dave Valcourt add this matter to strategic planning. Bill Meehan indicated the
seriousness of unauthorized access should be taken up with the police chief and the town
manager. Jay Packett will check this out.
• The upcoming meeting of 6/22 will be about the capital plan and include Peter Lombardi and
Mimi Bernardo.
• The Town will be implementing a hybrid meeting venue with a maximum amount of six people in
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person at a meeting at town hall. Anne O'Connell noted this would not work for the Golf
Commission as there are approximately 13 people at each meeting. Once a commitment is made
as to the meetings,it must be maintained over the summer. Wyn Morton would like to be on
record as preferring the meetings be held at the golf course as soon as possible. Anne O'Connell
thinks the town will not approve unless there is a way to broadcast live and record the meetings.
Bill Meehan stated the current number policy is not limited to town hall but extends to all town
facilities. Anne O'Connell will advise town hall that golf commission meetings for July and
August will be continued as a Zoom webinar format.
• The remainder of the agenda items were postponed until the meeting of July 13.
Enforcement of playing four times per week:
Questions and comments from Associations and liaisons:
Review and approve minutes:
Topics the Chair did not reasonably anticipate:
Future agenda items and meetings:
• 6/22—Capital plan with Peter Lombardi and Mimi Bernardo; equipment issues;
• Golf course access.
A motion to adjourn was made by Andrea Johnson, seconded by Wyn Morton,to adjourn the meeting.
Motion passed unanimously. The meeting was adjourned at 5:58 p.m.
Respectfully submitted,
Dorothy Vesperman
Department Assistant
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TOWN OF BREWSTER
Brewster,Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of June 22,2021
Commissioners Present: Anne O'Connell (Chair),Andrea Johnson(Vice-Chair), John Kissida,Wyn
Morton,Jeff Odell, and David Valcourt
Others Present: Jay Packett,Director of Operations,Colin Walsh,Golf Course Superintendent,Rob
Harris (CCMGA),Donna Potts(9-Hole Women's Assn.), Sarah Robinson(18-Hole Women's
Association),Bill Meehan(Finance Committee Liaison),Peter Lombardi,Town Administrator,Mimi
Bernardo,Town Accountant,Donna Kalanick,Assistant Town Administrator
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED.The meeting
may be viewed at:http://video.brewster-ma.gov/CablecastPublicSite/show/5507?channel=l
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Review of Tee Time Allocation Process:
• At the last meeting it was decided at Jay Packett's recommendation to adhere to the written policy
that has been in effect since 2010. The vote will have an impact on capital planning and is on
today's agenda. Peter Lombardi reported that in 2010 there was a policy discussion with the
Golf Commission and the Selectboard at the time establishing a formula that determined tee time
allocation for the second course which has been generally adhered to with some minor variations
over the past decade or so. The allocation has been 12 to 14 percent working off the parameters
that were included in that formula. There was not an adjustment to the tee time allocation last
year. The change in allocation from 12 to 23 percent is$350,000,almost 10 per cent difference in
terms of revenues from what had been projected and from what the 2022 budget had been built on
and Town Meeting approved. The interest and demand on tee times from the membership is
understandable, but the Golf Department needs to be on a solid footing not just for 2022,but
beyond. This is the whole point of the work being done with the NGF and their analysis which
will determine strategic decisions going forward. A conversation needs to be held again with the
Golf Commission about the allocation since the increase to 23 percent leaves a small margin of
$60,000 in excess capacity. He thinks that in looking at the budget development process,the rate
setting and approval process this is a third critical factor.For each of those other two steps,there
is a recommendation that gets considered and presented by the Finance Team and the Selectboard.
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Anne O'Connell asked Peter Lombardi about the timing of the presentation to the Seleetboard. It
is his understanding this presentation needs to be made about this time of year. His thought is to
have the NGF run three scenarios: a 15 percent allocation, a 20 percent allocation and a 25
percent allocation so there could be a better understanding of what that might mean for now and
in the coming years regarding the ability to tackle capital in a meaningful way. Anne O'Connell
recognized all Golf Commissioners present for their comments and questions: Jeff Odell did not
vote in favor as he does not agree with the way the formula is applied and explained his thoughts.
Dave Valcourt was the one dissenting vote and agrees with Jeff Odell's observations and
explained his thoughts including capital expenditures; he asked Peter Lombardi to explain
policies. Peter Lombardi stated he has a word document to substantiate the discussions and feels
that this opportunity should be used to develop a formal policy. The NGF analysis should have a
clear goal and come up with a formula that makes sense of member access and that balances with
budget concerns. Discussion followed. Andrea Johnson asked if the commission can decide on
an interim policy. Peter Lombardi explained the Seleetboard could on recommendation make
policy changes and give the Golf Commission discretion in having a transition period to make
reasonable changes to the allocation. John Kissida stated the National Golf Foundation study has
been paid for although not yet received, and he believes that that is critical in making decisions in
allocating funds. The current policy has been in effect for eleven years and times have changed.
Capital has been deferred for a long time. There are many things that need to be done and if more
times are opened up for members,he suggested ultimately there will be rate increases going down
the road;he feels the need to step back and take a more metered look at this, making the right
decisions at the right time for the long-term benefit of the members and the golf course. Wynn
Morton agrees with Peter Lombardi and agrees that the commission needs to use the expertise of
the National Golf Foundation. Anne O'Connell helped Jay Packett track back all the allocations
since 2011 and in looking at a lot of old minutes, she believes Mark O'Brien eliminated capital in
debt in order to maximize the allocation for members, and it was his belief that reducing it below
the 12-1/2 per cent would not make good financial sense since he did not see daily fee players
taking up the unused times and it would only annoy the membership. She does not recall this was
any part of the original discussion. She feels that the policy in writing is the policy in the rules
and information guide and should be followed,but if Peter Lombardi is willing to have the
Selectboard overrule the Golf Commission on this issue she is more than happy to allow that as
long as it is dealt with in a timely fashion. Jeff Odell believes,per Robert's Rules,to rescind the
last vote requires someone who voted in the affirmative making a motion to set that decision
aside and then go forward. Bill Meehan suggested keeping in mind that the golf course is a
Brewster owned facility, and he believes it is in the best long-range interest to everyone
associated with Captains Golf Course that it become entirely self-sufficient in the language of the
law—an enterprise account. There is so much deferred capital that taking a chunk out of
potential revenue at this point would be a critical mistake. He understands the existence of
previous policies and the desire of a growing number of members to have access to a facility they
pay to access. He believes that Peter Lombardi has offered a decent solution and his finance team
and the Selectboard can help work it through. Rob Harris stated he was on the Golf Commission
in 2010 when the current policy was enacted. He understands that capital was not included at that
time and it probably should have been. He explained the differences in funding various accounts
and said the purpose of the policy at the time was to get the Selectboard to raise rates and have
the membership on board with a rate increase. The policy was intended to be an alignment of
goals between the members and the town so that if the members paid more money,they got more
product. He feels this has worked well for the last eleven years and thinks it might work well for
this year and into the future.He believes the membership should have some advantages. He
discussed the budget from last month and the FY22 budget. Jay Packett thanked Rob Harris for
his email and said he was basing his recommendation off past practices,presenting the worst-case
scenarios which he does not believe will happen based on Fiscal 21. He is not opposed to having
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the Selectboard decide policy. Anne O'Connell believes that those commissioners who voted in
the affirmative are not comfortable with the impact it had on the bottom line;it was more a
philosophical issue. She has not heard anyone object to having this dealt with for this year only
by the Selectboard. The Golf Commission needs to wait to hear from the National Golf
Foundation to put together a thought-out proposal and to take a hard look at the formula as it
exists in order to have a better idea as to what will happen in Fiscal 22. Jay Packett feels it is
important that the Golf Department relook at the formula moving to Fiscal 22 and thanked Mark
O'Brien and Rob Harris for their work. Peter Lombardi has not talked to any members of the
Selectboard regarding this matter. Their next regularly scheduled meeting of the Selectboard is
for July 12th. He thinks through the comments made,the sooner decisions can be made and
communicated to the members the better. He also thinks the NGF has dealt with this before, and
it would make sense that the Selectboard knows the Golf Commission is on board with them
over-riding or suspending the policy so an interim measures can be put in place this year. Anne
O'Connell understands that Peter Lombardi,Mimi Bernardo and Donna Kalanick do not have a
recommendation as to what this would look like. Discussion followed. Jay Packett will have a
conversation with Richard Singer at the National Golf Foundation tomorrow to bring him up-to-
speed.Anne O'Connell asked if the Golf Commission would like to rescind the previous approval
of golf policy and wait until the July 12th meeting of the Selectboard to accept their policy
recommendation for this season only.
• Andrea Johnson made a motion, seconded by Wyn Morton,to rescind the Golf Commission's
vote to approve Jay Packett's recommendation for Fiscal 22. Motion passed unanimously.
• Anne O'Connell stated the next meeting of the Golf Commission is July 13 so there will not be an
opportunity to discuss the NGF response before that.The next meeting will be a regular business
meeting. Rob Harris suggested if the Selectboard is not going to decide until July 30I'the cut-off
date for member refunds should be extended . Peter Lombardi indicated the Selectboard will vote
on this on July 12`h. Jay Packett stated the cut-off date for member refunds is June 30"'. Peter
Lombardi indicated his hope that the NGF will be able to do their analysis before the Selectboard
meeting on July 12'. Jay Packett will follow-up with Richard Singer. Dave Valcourt suggested
the membership be informed of what's going on. Discussion followed. Peter Lombardi
suggested the need for setting a policy that's fair and works in terms of granting members more
access to the course since they have contributed a larger share,but not at the expense of
dramatically impacting the bottom line and its ability to cover capital and operating costs going
forward.
Overview of Capital Planning Process and related budgetary issues:
• Peter Lombardi discussed the capital planning process having gone through several cycles. In the
past few years as the plan was put together there was the pandemic which changed the timing in
terms of which fiscal year we're in,which iteration of the budget process should be followed, and
when town meeting is actually held. The Charter has been approved by Town Meeting but not
yet by the State Legislature, so the by-laws are still in place. There is a Capital Planning
Committee and the department heads are asked for input. In the fall this input is assembled and
studied and ultimately included in the five-year capital plan that is finalized by the end of
January.A snapshot version with significant expenses over$100,00 is included in the warrant
booklet for Town Meeting in the spring. Discussion followed as to necessary upcoming capital
needs.The overwhelming funding of the capital improvement plan is through free cash,which is
typically certified in late summer,early fall. The goal going forward is to fund the majority of
capital at special Town Meeting in the fall. Typically, some funding is left in reserve for capital
projects that need to be funded in the spring or for projects that come up in the interim. Golf
should,whether it's an enterprise fund or not, follow a similar schedule. The Golf Department is
included in the five-year capital plan. In the next month or so,department heads will be asked for
their planned capital projects articles for Special Town Meeting in the fall. Peter Lombardi has
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sent out a memo and forms regarding the definition of the capital plan. Discussion followed
regarding revenue, capital articles and reserve funds.Peter Lombardi expressed the importance of
investing and building the reserve funds and balancing that with capital projects. There was more
discussion regarding information anticipated to be received from the NGF. Dave Valcourt
commented on the usefulness of timelines on a calendar.
Discussion of potential transition of golf department to enterprise account:
• Anne O'Connell asked what changes will be necessary once the Golf Department is an enterprise
account.Peter Lombardi transitioned the water department to an enterprise account for the fiscal
year. Similarly, for the Golf Department the NGF study and analysis would be reviewed,and an
enterprise account could be considered for FY23. The Golf Department is operating in a manner
that is self-sufficient and meeting the spirit of being an enterprise fund without being one in the
upcoming fiscal year.The indirect formula needs to be revisited. A full enterprise fund
accounting can be considered after all information from the NGF has been reviewed,thoroughly
discussed and would require Town Meeting approval presumably in May to go live on July 1. It
may not be next year,but that's generally how that would look. Mimi Bernardo talked about the
financial operations of the golf course. She would like to see the golf course operate as an
enterprise fund. Donna Kalanick said the DOR report recommended that both the water and golf
departments operate as enterprise fiends. Discussion followed.
Course Operations Questions and Concerns:
• Dave Valcourt commented on the operations of the Maintenance Department and how buying
parts and machinery at a certain time during the year allows for discounted fees. Donna Kalanick
stated procurement laws in Mass are complicated and need to be followed. She and Colin Walsh
have been working to make sure procurement issues are correct. Discussion followed. Peter
Lombardi explained that capital articles survive the fiscal year. Donna Kalanick explained
capital expenditures cut off at $10,000 and are not fungible to something else. Anne O'Connell
asked what happens to money that is not used for capital items that have been approved,when the
Golf Department would like to proceed with the item. Mimi Bernardo explained when there is an
item voted in a special article at Town Meeting the money can only be spent for the approved
item. In order to spend any remaining money when the project is completed,the funds are closed
out and become free cash. When there is capital money left in a line item in the operating budget,
that money does not carry over from year-to-year. Whatever items are not purchased would have
to be paid for the following year. She feels that is why getting on a good cycle with the capital is
important so the Golf Department would be like the other departments when an article at Town
Meeting says this is what we're going to buy and this is how we're going to pay for it. In an
enterprise fund,the operating budget and the capital items are voted separately. Anne O'Connell
asked if there is an end date for capital items that are specific and approved. Mimi Bernardo said
there is not. Peter Lombardi said the operating budget is approved in one article. All the capital
requests will be in the town's capital article for a specific amount for a specific purpose,carry
forward from fiscal year to fiscal year and don't close out until the project is done. The operating
budget is a bottom-line budget approved by Town Meeting and whatever is unused closes out at
the end of the fiscal year. Anne O'Connell thanked everyone for being at the meeting.
• Jay Packett spoke about the Mass Amateur Qualifier held yesterday. This tournament has been
held at The Captains before,but this is the first to be held recently. Colin Walsh and his staff has
the course in fantastic shape. Jay Packett would like to see events like this held annually at The
Captains. Jeff Odell commented on Pat Fannon's hosting of the Cape Cod Men's Club. Kudos to
Steve Knowles for his work in the pro shop. The 18-hole member-guest today was successful.
4
Process for allocation of additional tee times:
• Jeff Odell spoke about phasing the twilight money tee times to later in the afternoon assignments
adding them in after twilight so that those members have the access they paid for, and if that
comes out of the new formula that would be fine. Anne O'Connell stated that these new tee times
should be distributed in an equitable fashion.
Future agenda items and meetings:
• Requests for events:
Jay Packett received a request from the Superintendents' Association for a tournament on
September 1 for about 105 to 110 players.
• Jay Packett received a request from the Cape Cod Men's Club for a 40-player modified shotgun
tournament on October 14.
• A motion was made by Wyn Morton, seconded by John Kissida,to approve the request of the
Superintendents'Association for a tournament on September 1 for about 105 to 110 players and
the request from the Cape Cod Men's Club for a modified shotgun for 40 players on October 14.
Motion passed unanimously.
• A motion was made by John Kissida, seconded by Andrea Johnson,to adjourn the meeting.
Motion passed unanimously. The meeting was adjourned at 5:59 p.m.
Respectfully submitted,
Dorothy Vesperman
Department Assistant
5