HomeMy Public PortalAbout160_011_Infrastructure Committee Minutes 7.10.14 INFRASTRUCTURE COMMITTEE MINUTES
CITY OF TYBEE ISLAND
July 10, 2014
5:30 P.M.
ATTENDEES: Paul Wolff, Diane Schleicher, Rob Callahan, Joe Wilson, George
Reese, Chris Stovall and Monty Parks. Barry Brown was absent.
Approve the minutes of the previous meetings—Paul Wolff called the meeting to order;
asked for a motion to approve the minutes from the 6.12.14 meeting. Rob Callahan so
moved. Paul Wolff seconded. Vote was unanimous. (approval of two votes)
Old Business:
I. Update on Jones Avenue and Sewer Force Main from#6 Lift Station -Thomas
and Hutton, Chris Stovall
a. Current Construction Schedule—Chris states they're moving forward;
they're up to Carpenter Road; from Jones to Carpenter is completed; the
water line has been slow going; they're just up between 11th and 12th now;
they're coming up on the first really nice paved drive; one of the nice,
brick, pavered ones; we're going to try and go around that; the gentleman
that lives there is very particular about his drive.
Paul Wolff states, he's talking about what's in the right-a-way, isn't he.
Chris states, yes, it is in the right-a-way. George Reese states, it is,but you
would never get it back right. Chris states, they why we talked about, it
could be, that you could put a concrete pad(apron)there; we're probably a
week from that; we'll talk to George about that.
George states, there's quite a few nice pavered driveways down through
there and they all come up to the edge of the road; you've got a choice,
either come back with concrete or like I said, if you try to replace it, you'd
never get it right. Chris states, this homeowner just put this drive in 6
months ago; he's the reason I said that we might not want anymore "new"
driveways going in for now.
Paul states, what we need to do is make sure that our crew knows to pull
those pavers up and stockpile them on the property; make the property
owner aware that they have the option of putting the pavers back at their
expense or we can pour them a concrete apron. George states, we can get a
letter to each one of them. Diane Schleicher states, I think we need to get
something in writing so they can't come back and complain; George,
Chris and I will work on that.
II.Update on Hwy 80 Trails Project- Thomas and Hutton, John Giordano
a. 2nd Phase Approved for TAP funding
b. Current Schedule—Diane Schleicher states that Alton is wrapping up on
the submittals to the Core, Coast Guard and EPD and moving ahead with
construction plans.
i. Permitting
1. Environmental
2. GDOT
ii. Bidding
iii. Construction
III. Sludge Digester
a. Timeline—Diane Schleicher states, this was budgeted.
i. Engineering/Design—Chris states, I can go ahead and get the
proposal in; I think we need very little survey out there, so design
can begin very quickly; so the plan submitted to the State in the
fall and begin in the winter; it could be done by busy season next
year;
ii. Bidding
iii. Construction
IV. Floridian Aquifer Permit Holders Meeting
a. Next Meeting is scheduled for Wednesday, July 23, 2014
New Business:
I. Force Main#7
a. Thomas and Hutton Engineering Proposal - $25,000—Diane Schleicher
states, we have your proposal; this is on the agenda tonight.
Paul Wolff asked for a motion to recommend to Council to approve this
$25,000 proposal. Rob Callahan so moved. Paul Wolff seconded.
b. Discuss Schedule
i. Engineering/Design
ii. Contract Amendment with BRW—Diane states this amendment
will have to go to City Council and also GEFA because it's an
amendment to what they've seen. Chris Stovall states, when we
talked to GEFA originally, we had not designed it yet; they said
before we can approve the construction, we need the design
completed; turn those plans in; get it permitted, then we'll approve
it; it's not that it won't be approved, we just need to follow the
procedures; Paul called the question on the vote; both Rob and
Paul in favor.
iii. Construction
II. Gym HVAC System
a. Review Weather Doctors, Inc. Assessment/Proposal—Joe Wilson states,
what you're looking at is a proposal to replace two, 20 ton units; there's
no crane included to have to set those; that could run anywhere from
$1200 - $2000 depending on how long it takes them to put them in and
take them down; if we went up there and took them both down and put
them both up there, and then he worked on them, there would be no heat
or air in the Gym, at that time; What I'm proposing to do is take one of
them off line at a time.
Rob Callahan asked if this needs to be done now. Joe states look at page 2;
what I have listed is the problems that each unit has and the invoice for the
cost of repairs for each unit; what I've also found out is, over here and the
Gym, the Ecobees need to be put in the correct locations; this is what it's
going to take; you're looking at 2 units and installation at$65,660,plus
the cost of the crane ($2000 or less).
Diane S. states this will have to be bid out; we have the scope of work by
having this analysis; I would also like to add the cost of the electrical for
relocating the Ecobee systems; include that in the RFP, as well as the
crane; I would also like an efficiency rating of like a 95-98, that we can
put in the RFP.
Paul Wolff asked if we could just do a RFP for re-positioning the
thermostats. Joe states you would probably see some efficiency in them.
Diane states it might make them last longer until we can get the RFP done.
Joe states there are no guarantees on this. Diane states, Joe why don't we
get a proposal from the electrician to move the Ecobees where they should
be here (City Hall) and the Gym, and also any issues that we may have at
the old school building.; let's go ahead and do that for now; it will
probably be under the amount that has to go to Council; in the meantime
we can get a RFP for just this portion. Paul states let's see what it would
cost to move all the Ecobees to where they belong; try to do that as
quickly as possible; then get the RFP together at the same time and let's
get the Gym's HVAC the way it should be.
b. Discuss Funding Source
c. Discuss Schedule for RFP Process
With no further business to discuss, Rob Callahan motioned to adjourn;
Paul Wolff seconded.
A quorum of city council members may be present which would constitute a meeting.
Respectfully submitted by Karen Reese on 8.12.14