HomeMy Public PortalAboutSelect Board -- 2021-06-21 Minutes p\\\\lU\UUUUNIIWa,�U U//
#0 ssvow � / � Office of:
j.r �9 Town of Brewster
Select Board
2198 Main Street Town Administrator
w Brewster, MA 02631= 1898
tY ---; w Ar
' Phone : (508) 896 - 3701 - - r
Fax: ( 508) 896 = 8089
is.
4/RjMHIIINOW
UU\\\\�
MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES
DATE : June 21, 2021
TIME : 6 : 00 PM
i
PLACE : Remote Teleconference
i
ALL PARTICIPANTS ARE PARTICIPATING REMOTELY : Chair Bingham , Selectperson Whitney, Selectperson
Chatelain , Selectperson Chaffee, Selectperson Hoffmann , Town Administrator Peter Lombardi, Assistant
Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick, Patrick Ellis, Chris Hardy,
Sheila House, Stephanie Briody, Brian Webb , Brandi Felt- Castellano, Mimi Bernardo, James Gallagher, Lisa
Vitale, Jamie Veara , Chris Miller
Call to Order & Declaration of a Quorum , Meeting Participation Statement and Recording Statement
Chair Bingham called the meeting to order at 6 : OOpm . She announced Selectboard members participating
remotely, declared a quorum present, and read the meeting participation and recording statements .
Public Announcements and Comment : Members of the public may address the Select Board on matters not on the
meeting' s agenda for a maximum 3-5 minutes at the Chair's discretion . Under the Open Meeting Law. the Select Board is unable
to reply but may add items presented to a future agenda .
No discussion , -
Select Board Announcements and Liaison Reports
The Select Board members each read a portion of the Juneteenth Proclamation .
Town Administrator' s Report
Peter Lombardi shared that Governor Baker signed Chapter 20 of the Acts of 2021, extending certain
pandemic related relief measures . These extensions that are pertinent to Brewster are, the time that public
bodies can continue to hold remote public meetings until April 1 , 2022, and the expanded outdoor dining
program extended through next spring . There were some others that are outlined in the public packet .
MEMA issued their last weekly COVID command center report, following the State of Emergency has ended .
Their focus will now be on economic recovery and programs and resources to getting people vaccinated .
The Barnstable County Wide Health Department data shows great progress on Brewster' s vaccination rates,
including the younger ' demographic . Positive cases have been in single digits for almost 2 months, just 2 new
cases in the past 5 weeks .
www . brewster- ma . gov
BoS 06-21 - 2021
Page 1 of 10
Doc ID : 7436800955c82d1ba2aa1252ad584eb961cd556d
Ou
Town of Brewster Office of:dfc
_� ■, •��" 9 ard
o 2198 Main Street Town eAdm lect cost ator
W Brewster, MA 02631= 1898
V0 _ �� Phone : (508) 896 - 3701
Fax: ( 508) 896 - 8089
4j�w�//I11ry111H11411�1�\\\\�\��
Town office & COA are open on Tuesdays and Thursdays to the public and will open on Wednesdays starting
the week of July 6th . Beach Permits are now required at all of our lots as of June 15 , 2021 ; we are continuing
to let everyone know they are available online and through the mail in program . The Ladies Library has
expanded their hours last week to 10am — 5pm Tuesday through Saturday with no time restrictions while in
the library . Programing will take place outside for the summer months . Relative to the State legislation , we
will be starting in - person and hybrid meetings to begin in July, public participation will continue to be by
Zoom . Limitations to in - person meetings , will start in Room A in July and August and hope to add Room B in
September when technology is in place . Boards and Committees have the option to continue to meet
remotely and some have opted to stay fully remote . Face covering requirements are in place through the
end of this month , after the July 4th weekend , this will be rescinded .
Included in the packet is a memo from Donna Kalinick to the schools regarding the Elementary Planning
Study Request for Proposal issued this spring . We received only one bid , a consulting firm that the district
has had experience working with and has excellent references and experience . The cost proposal came in
within budget of the appropriation from Town Meeting in November of 2019 . Peter Lombardi thanked all the
school officials, the school committee and Donna Kalinick for their work . Everyone is eager to get going; the
project timeline is shorter than originally expected , we should have findings in the coming months .
Consent Agenda
• Approval of Regular Session Meeting Minutes : May 15 and May 24, 2021
• Approve a Special Event Permit : Upper Mill Pond
• Approve 13 One - day Entertainment License and Fee Waiver Request : Brewster Historical Society, 51
Drummer Boy Road
• Approve Yard Sale Restriction Waive for Trinity Lutheran Church , 1883 Main Street
• Approve the Acceptance of Gift : Memorial Bench at Captain ' s Golf Course
• Approve Drummer Boy Park Use : Friends of Brewster Dog Park, Antique/ Flea Market (July 6, 20,
August 3 , 17 and October 12 ) ; Brewster Conservation Trust, Brewster Conservation Day (July 10 & 16 )
• Approve the Request for Temporary Signs on Town Property ( Crosby Landing, Breakwater and Saints
Landing; Brewster Whitecaps
• Approve the Renewal of Select Board Policy # 26 ( Hunting at Wing Island )
• Approve a Letter of support of the Community Preservation Committee application to update
Brewster' s Housing Production Plan
• Approve One - Day Entertainment Licenses & One - Day Liquor Licenses; Chatham Bars Inn Farm
Selectperson Hoffmann stated that she will abstain from the votes for meeting minutes of May 15 and May
24 since she was not a Board Member at the time but votes to all other items .
www , brewster- ma . gov
BoS 0 & 21 -2021
Page 2 of 10
Doc ID : 7436800955c82d1ba2aa1252ad584eb961cd556d
k00%a£OWBITky
Town of Brewster Oof.
� Select
Board
i3 �' *+. ' 2198 Main Street Town Administrator
o Brewster, MA 026314898
�r _ 4 ` Phone : ( 508) 896 - 3701
'� Fax : ( 508) 896 -8089
y ' �srow►�t° ��
.o
Selectperson Chatelain moved to approve the June 21 , 2021 , Consent agenda as printed . Selectperson
Chaffee second . A roll call vote was taken . Selectperson Whitney -yes, Selectperson Chatelain -yes,
Selectperson Chaffee -yes, Selectperson Hoffmann -yes, Chair Bingham -yes . The Board vote was 5 -yes, 0- No
Recognition of Patrick Ellis - DPW Director
Chair Bingham spoke of Patrick Ellis' s 6 % years as the DPW Director and added he has always held himself
with a considerable amount of competence, grace, and a wonderful sense of humor . Selectperson Chaffee
added that Brewster has been very fortunate to have Patrick, as he is a remarkable public servant to our
community . His experience in the private sector and as a selectman has made him an effective leader in the
Town of Brewster . Peter Lombardi remarked that Patrick Ellis would always get the job done no matter how
big or small . Patrick was great at putting our residents first, he had a great eye for detail and instincts . Mr .
Lombardi thanked Patrick for his leadership ; he leaves the DPW well positioned .
Patrick Ellis thanked Brewster for everything that Brewster did for him during his time . It is due to the
people behind him that makes a difference ; he never worked anywhere where more joy was brought to him
as the people of Brewster .
Presentation on Recovery Build - Chris Hardy, Behavioral Health Innovators
Chris Hardy opened the discussion to the Board outlining the goal to expand the awareness and
understanding of the recovery build alternative peer group program which is a resource for teens with
substance use challenges . Recovery Build is a program with Behavioral Health Innovators, which is a Cape
based non - profit organization founded in 2017 . The organization was founded by two women who had
family members affected by addiction and personally experienced the need for a program for teens with
substance use challenges on the Cape . Sheila House, Director of Harwich Youth and Family Services and Chair
of the Behavioral Health Innovators Board , provided background on her role with the organization . A short
film was shared , Recovery Build APG Cape Cod , which is available on their website, recoverybuild . org . One
of the founders, Stephanie Briody expressed her appreciation to the Board . She shared that Nauset Regional
High School has been an advocate for this program from the beginning . Over 55 young people have gone
through the program with their families . She commented that we want to be able to talk freely about
substance abuse and get ahead of the addiction problems . It
Members of the Select Board complimented Recovery Build for bringing this program to the Cape' s
communities . It is a wonderful resource for the Cape and by being at the meeting as it will help to spread
the word .
Public Hearing- Renewal of Entertainment Licenses ; Brewster Inn , Inc . d / b/a Woodshed ; Brewster VFW
Post #9917 ; Brown Dog Investments , Inc d / b/a Laurino's Tavern ; Bushwood LLC, d / b/a Harbor Lights Mini
Golf; Cape Cod Repertory Theater; Friends of Brewster Elders/ Brewster Council on Aging ; Ocean Edge
Resort Limited Partnership d / b/a Ocean Edge Inn and Conference Center; Ocean Edge Resort Limited
www , brewster- ma . gov
BoS 0 &21 -2021
Page 3 of 10
Doc ID : 7436800955c82d1ba2aa1252ad584eb961cd556d
\a�kol uuuuwlWiu�ipa /
0VL a U Town of Brewster Office of:
o� o� `` '+ 9\ Select Board
r '• ; 2198 Main Street Town Administrator
- o Brewster, MA 026314898
Y — Phone : ( 508) 896 =3701
" Fax: (508) 896= 8089
"ok�k�
�i,4iuirnutnu�inunt��a�a���
Partnership d / b/a Linx Tavern ; Shady Knoll Tent Sites , Inc . d / b/a Shady Knoll Campground ; Sweetwater
Forest Inc . d / b/a Sweetwater Forest
Selectperson Chatelain moved to open the public hearing . Selectperson Chaffee second . A roll call vote was
taken . Selectperson Chaffee -yes, Selectperson Chaffee -yes, Selectperson Hoffmann-yes, Selectperson
Chatelain -yes, Chair Bingham -yes , The Board vote was 5-yes, 0 - No
Selectperson Chatelain moved that the Board vote to approve the list of the annual Entertainment Licenses
pending all financial obligations have been paid to the Town . Selectperson Whitney second .
Selectperson Hoffmann requested to modify the Ocean Edge application to include the Front Lawn of the
Ocean Edge Resort Limited Partnership d /b/a Ocean Edge Inn and Conference Center, Sue Broderick
confirmed that the License can be amended to include the Front Lawn and any other restrictions on
entertainment . Chair Bingham added that in the packet there are a couple of complaints regarding sound .
Brian Webb, Ocean Edge Resort representative joined the discussion , he commented that Ocean Edge has
been recording decibel readings at various locations on the property and has not topped 60 decibels . As it
relates to the tent, they are restricted until 10pm and instruct their vendors to end by 9 ; 55pm . They do make
sure the wall /flaps are down especially facing the side to 6A . Selectperson Chatelain questioned the
regulatory impacts of including the Lawn at Ocean Edge with the Special Permit that they are operating
under? Peter Lombardi replied that the Planning Board approved the Special Permit for this year, adding the
Lawn to the entertainment license would align with the Special Permit .
Selectperson Chatelain amended his motion to include the Front Lawn at Ocean Edge Resort Limited
Partnership d/ b/a Ocean Edge Inn and Conference Center , Selectperson Hoffmann second . A roll call vote
was taken . Selectperson Whitney -yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson
Chatelain -yes, Chair Bingham -yes . The Board vote was 5 -yes, 0- No
Public Hearing, New Yearly Entertainment License ; BandG LLC d /b/a Apt Cape Cod , 2149 Main Street
Selectperson Chatelain moved that the Board vote to approve an annual Entertainment License for BandG
LLC d/b/a Apt Cape Cod pending all financial obligations have been paid to the Town . Selectperson Whitney
second . A roll call vote was taken . Selectperson Chaffee -yes, Selectperson Chatelain -yes, Selectperson
Whitney-yes , Selectperson Hoffmann -yes, Chair Bingham -yes . The Board vote was 5-yes, 0- No
Selectperson Chatelain moved to close the public hearing . Selectperson Hoffman second . A roll call vote was
taken . Selectperson Chaffee -yes, Selectperson Whitney-yes, Selectperson Chatelain -yes, Selectperson
Hoffmann -yes, Chair Bingham -yes . The Board vote was 5 -yes, 0- No
Status Updated on Finance Team' s Progress Implementing Recommendations from MA Department of
Revenue' s 2019 Report ( Select Board FY21- 22 Strategic Plan Goal G -31
www , brewster- ma . gov
BoS 06-21 -2021
Page 4 of 10
Doc ID : 7436800955c82d1ba2aa1252ad584eb961cd556d
O\ O£� grq/
ion` 01 Town of Brewster Office of:
# Select Board
2198 Main Street Town Administrator
is Brewster, MA 026314898
to --� Phone : ( 508) 896 = 3701
Fax: ( 508) 896- 8089
On fit*
wmirnrnnNnnn�ua���a"`�
Peter Lombardi relayed that it has been two years since the Department of Revenue completed their work
and delivered a report to the Town with their findings of the Town ' s finances . An overall plan and approach
was put together last August on how to collectively tackle the 17 recommendations included in the report .
This is an update on where we stand today and what remains outstanding . Peter Lombardi recognized this
has been a team approach and acknowledged the great work that Mimi Bernardo, Lisa Vitale, James
Gallagher, Donna Kalinick and their staff has completed . Peter Lombardi reviewed the memo addressed to
the Select Board that can be found on the public packet on pages 120- 198 . The 17 recommendations that
were identified and their timeline terms are as follows :
1 . Establish a Town Charter and review Bylaws ( short/medium term )
o Currently at state legislature for approval
2 . Establish a Human Resources Department ( medium /long term )
o Includes a full -time HR Direction (Susan Broderick ) and a part-time HR Generalist, both to be
filled by end of the summer.
3 . Disband the Personnel Board ( medium term )
o Eliminated in new charter, Town Manager assumes primary responsibilities working with the
new Hit Department .
o Select Board retains sole authority to approve all personnel policies and collective bargaining
agreements .
4 . Procure Audit Services ( medium/long term )
o Finance Team will work with the Audit Committee to issue a formal solicitation inviting bids
for audit services this winter .
o Audit Committee will make a recommendation in which the Town Manager will ultimately
award the contract beginning in June 2022 ( FY22 - 24 audits )
5 . Adopt Enterprise Fund Accounting for Water and Golf ( medium /long term )
o Water Department was formally transition to an enterprise fund by a vote of Town Meeting in
September 2020, accounting change was made effective FY21 .
o Golf Department results of a comprehensive analysis are expected to be delivered this
summer . At earliest the transition to an enterprise fund would be effective FY23 .
o The Golf Department is fully self-funded and has contributed to their share of indirect and
OPEB costs .
6 . Codify the Budget Process in Bylaw ( medium term )
o The charter clarified roles, responsibilities, and timelines for the budget ( Chapter 6 of the
Charter ) . Bylaw changes will need to be made after the Charter is adopted .
7 . Revise the Capital Planning Bylaw ( medium term )
o Capital Planning Committee was reconstituted in Fall 2019 and developed a new 5 -year
Capital Improvement Plan which was adopted by the Select Board in February 2020 .
o Generally, the plan assumes Town will $ 1 . 75M/year in free cash to fund capital needs .
www . brewster- ma . gov
BoS 06- 21 -2021
Page 5 of 10
Doc ID : 7436800955c82d1ba2aa1252ad584eb961cd556d
\\a*0q\UAUINIWIp/p�
� /,//
�aWsr ' Town of Brewster Office of:
p� << F9 Select Board
r :� 0 ; 2198 Main Street Town Administrator
W = Brewster, MA 02631- 1898
�Y Phone : ( 508) 896 =3701
" Fax: ( 508) 896 =8089
� rkkoRinixminoin�������"`°��'
o The Capital Planning Committee will now be appointed by the Town Manager, will need to
amend current bylaw once charter is fully approved .
8 . Determine if a Special Purpose Stabilization Fund for Capital Projects is Needed ( short/medium term )
o Town will invest a combination of Free Cash and short-term rental revenues with a goal of
growing the fund up to 10% of the General Operating Budget ( approx . $ 4 . 5M in FY22 dollars )
o Select Board approved a second related policy specific to short-term revenues and their
allocation that at least 25 % of revenues to the Capital fund until it reaches the funding goal .
o Over the past two years we have appropriated $ 750K for the Capital Stabilization .
9 . Seek Municipal Finance Professional Development and Training ( short term )
o Past year a lot of professional associations have provided online training . Our Assistant
Treasure/Collector completed her certification as Collector from the MA Collectors and
Treasurers Association .
o Proactively reach out to Boards/Committees about resources that are available through the
State . We have had a number of new members on Select Board and Finance Committee and
helped to onboard the new members .
o Our approach to joint meetings with Select Board and Finance Committee has helped to
minimize duplication of effort and information .
10 . Clarify the Reporting Structure of the Consolidated Department of Municipal Finance ( short/medium
term )
o Department Heads will report to the Town Manager after soliciting feedback from
stakeholders , it is absolutely a team approach .
11 . Conduct a Workflow Analysis and Create a Procedures Manual ( short term )
o Treasurer/Collector' s and Assessor' s office have put manuals in place and the Finance office
has made some progress and plans to complete their work by next year .
12 . Expand Remote Entry ( short term - accounts payable/medium term - receivables/long term - payroll )
o We have done a lot in this category in the past year plus, transitioned to a cloud - based version
of our accounting software and a new payroll platform .
o Accounts receivables and payroll entry and processing have been decentralized , plan to do the
same with receivables by end of summer .
13 . Shift Water Department Collection to Collector' s Office ( long term )
o Officially transition to the Town ' s VADAR system on July 1, 2021 . Treasurer/Collector' s will be
involved in managing Water Department collection .
o Thought not included in the DOR report, the Treasurer/Collector' s office last spring added a
lockbox feature that has significantly reduced the volume of bills that require processing .
14 . Reposition the IT Department ( short/ medium term )
o DOR recommendation is that IT be co - equal to other Department Heads and not under the
Municipal Finance umbrella . The IT Director will report to the Town Manager .
15 , Explore Software Upgrades ( short/medium/long term )
www , brewster- ma . gov
BoS 06-21 - 2021
Page 6 of 10
Doc ID : 7436800955c82d1ba2aa1252ad584eb961cd556d
oa\\\b \\\9A � �ws k'igo
o� :, , Town of Brewster Office of:
0
,.� "•� ; 2198 Main Street Select Board
ME 3 ON Town Administrator
_ Brewster, MA 02631= 1898
r Phone : ( 508) 896- 3701
Fax: ( 508) 896 = 8089
o In the past month or so, rolled out Microsoft Office 365 , moving the Water Department to
Vadar, utilized a module to directly connect receivables processed by the
Treasurer/Collector' s Office , shifted to a new payroll processing platform, shifted to Zoom and
HelloSign . Plan on transitioning to license plate reader technology at the Recycling Center and
have been paperless for non - resident beach stickers .
o The e- permitting platform and new website though slowed down due to the pandemic hope
to have available in the near future .
o At this time, decided to reinvest our efforts and focus to making the existing accounting
system work for us . Planning to launch a new platform to support development of our budget
and capital budgets to be ready for the FY23 budget cycle .
16 . Implement a Human Resources Information System ( short/ medium term )
o Transitioned to anew payroll platform this winter, once the HR department is established , we
will have better understanding if this is sufficient or need to add additional functionality.
17 . Maintain Vigilant Cybersecurity Awareness (short term )
o See attached updated from IT Directory in the public packet ( pages 197498 ) .
Chair Bingham , Selectboard Chaffee and Selectperson Whitney congratulated the Finance Team for their
tremendous work in the past two years and thanked them and their staff.
Vote on Annual Committee Re -appointments
Selectperson Whitney moved to re-appointment the persons to the Boards/Committees as outlined in the
Board/Committee review memo to the Select Board dated June 1, 2021 . The effective date of re -
appointments will be July 1 , 2021, and expiration will be as outlined in the memo . All persons must be sworn
in with the Town Clerk to be an active member of the Board/Committee . Selectperson Chaffee second .
Selectperson Hoffmann took a moment to thank all the volunteers who have stepped up to these positions .
{
A roll call vote was taken . Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Whitney-yes,
Selectperson Chatelain -yes , Chair Bingham -yes . The Board vote was 5 -yes, 0- No
Annual Select Board Liaison Assignments
Chair Bingham reviewed that each Selectboard member has about 8 Committees, she encouraged the Board
to reach out to the Chairperson of the committees to advise of the liaison assignment .
Discuss and Vote on new Comcast Cable License Agreement and Lower Cape Cable Access Television
Agreement
i
Peter Lombardi reviewed the memo in the public packet regarding the license agreement, the 10-year
license agreement is due to expire in September . The Town Managers of Brewster, Truro, Wellfleet,
www . brewster- ma . gov
BoS 06-21 -2021
Page 7 of 10
Doc ID : 7436800955c82d1ba2aa1252ad584eb961cd556d
Town of Brewster Office of:
Select Board
2198 Main Street Town Administrator
90
Brewster, MA 026314898
_ 1 Phone : ( 508) 896 -3701
it Fax : ( 508) 896= 8089
y%
CORP t�
0/i
��xrnM�Ihul������P��°�
Eastham , and Orleans worked together in terms of negotiating new license agreement as we all rely on and
support Lower Cape TV, the terms include :
• 10-year renewal
• Gross annual revenues for each member town have increased to the maximum allowed under State
i
regulations of 5 % ( based on current subscriber volume this projects to $ 225K/year net to the Town )
• Collectively Included $ 935K in capital including $ 35K for studio relocation costs for Lower Cape TV .
The Net effect of the gross amounts for Brewster is $ 14K/year, fixed dollar amount .
• Annual revenues are split 45/55 with LCTV and capital payments are split 50/50 with LCTV . 1
• Net effect of costs of all of this, that average Brewster Comcast subscriber is $ . 65/mo .
• Add a new HD channel, channel 18 within 3 years .
• Continue with Senior citizen discount .
Both the Comcast agreement and LCTV agreement has been fully vetted through counsel on all sides,
including Town Counsel
Selectperson Chatelain moved to approve the agreements as described by Peter Lombardi . Selectperson
Chaffee second . A roll call vote was taken . Selectperson Whitney -yes, Selectperson Chatelain-yes,
Selectperson Chaffee-yes, Selectperson Hoffmann -yes, Chair Bingham -yes , The Board vote was 5 -yes, 0- No
Discuss Recommended Drummer Boy Park Master Plan Update ( Select Board Strategic Plan Goal OS411
Peter Lombardi noted that on page 277 of the packet is a document produced by CDM , the consultants
working with staff and Drummer Boy Park Advisory Committee . This is provided as follow up from questions
from Board members relative to the bottom - line project costs estimate . Important to acknowledge, the cost
of completing the Master Plan update portion of the project is being funded by State Grants, similarly we
have a consultant under contract who has certain time frames stipulated with the Town . The staff, the
Advisory Committee and stake holders have been working for 6+ months, it is important for the Board to
provide feedback and policy direction . Peter Lombardi clarified that if the Board were to support any part of
the version of the update and bring to Town Meeting, it does not mean that at the same time we are seeking
funding/appropriations from Town Meeting to cover the costs of the projects . Mr . Lombardi also added ,
two grant applications have been submitted to the State seeking funding for design and permitting of an
elevated boardwalk from the northeast corner of park to Wing Island , expect to hear from the State in the
next couple of months .
Selectperson Chatelain commented the work thus far and the plan is well done . He commented that the
following is what he feels is important in Phase 1 ; the shade structure/shade pavilion, site clearing is
sensible, boardwalk connection to Wing Island , the water bubbler and playground . Respect to Phase 2,
paving and parking is further down the line .
www . brewster- ma . gov
BoS 06-21 - 2021
Page 8 of 10
Doc ID : 7436800955c82d1ba2aa1252ad584eb961cd556d
i
°�aa����auuuuu�niwiw,,,� �/,
0aE W8r ' Office of:
Town of Brewster
o �� '.� • Select Board
2198 Main Street Town Administrator
Xs; o " Brewster, MA 02631 = 1898
w Phone : ( 508) 896 - 3701
Fax: (508) 896= 8089
Oil�y�`4iu�mf4
rrnMunniu��a��` \\`a
Selectperson Chaffee commented that the work done to date is very high quality, she is enthusiastic about
anything that connects the trail network . She would like to discuss the playground as she understands that it
still has some life in it and if it does, we should try to extend it if possible . If there is a way to put the
Playground project into Phase 2, it would be helpful . She has some concerns about costs and encourage a
revisit to see how to bring this in at the lowest cost possible .
Selectperson Hoffmann agrees with the previous Board members comments, regarding the playground , she
questioned if the equipment is reusable at another location . Peter Lombardi responded the Town had Nancy
White, a Brewster resident and an expert in this field completed pro bono work about 2 years ago on the
playground structures . She provided a series of recommendations which have been implemented . Based on
her feedback, there is still useful life left in the structures . ADA standards and accessibility are incredibly
important and are major cost drivers to the plan . The playground is workable short term and perhaps could
wait to a future phase for replacement .
Selectperson Whitney strongly supports the updated Master Plan and thinks it should be brought as
presented to Town meeting, as for implementation and funding, it should be for future discussion . Chair
Bingham agrees with Selectperson Whitney' s comments and believes that the playground should be placed
in Phase 2 .
Jamie Veara joined the discussion to comment that these recommendations can be reviewed by the
committee . The charge was for a Master Plan, if approved with the understanding that the Selectboard may
complete it in phases . Chris Miller added that his belief was that once the plan is completed and approved ,
then the committee would come up with the finances and the cost by breaking the plan into segments and
conduct studies and research for finance options .
Chair Bingham requested that the committee work on how the Master Plan would be phased . Jamie Veara
and Chris Miller agreed to work on this request .
For Your Information
No questions or comments on these items .
Matters Not Reasonably Anticipated by the Chair
Selectperson Hoffmann noticed inconsistencies with the Chapter 125 noise bylaw regarding Entertainment
Licenses . She is requesting to review the bylaw and clarify some of the current information . Chair Bingham
asked Selectperson Hoffmann to review the bylaw and suggest updates . Peter Lombardi added that noise
bylaws can be complex and suggested that KP Law and Town Counsel may be a resource . This bylaw can be
tied in with Entertainment Licenses that are issued through the Select Board .
Questions from the Media
None
Next Meetings : June 23 , June 28, July 12, and July 26, 2021
www . brewsterwma . gov
BoS 0& 21 -2021
Page 9 of 10
Doc ID : 7436800955c82d1ba2aa1252ad584eb961cd556d
\\\�aaa� �a£�W�iir�,4i���/
o� o ° •� ; �9 Town of Brewster Office of:
x ' • �'•, # ; Select Board
2198 Main Street
Town Administrator
Brewster, MA 026314898
Y - Phone : ( 508) 896= 3701
Fax: ( 508) 896 -8089
Adjournment
Selectperson Chatelain moved to adjourn the meeting at 8 : 21pm , Selectperson Chaffee second . A roll call
vote was taken . Selectperson Chaffee -yes, Selectperson Whitney-yes, Selectperson Chatelain -yes,
Selectperson Hoffman -yes, Chair Bingham -yes . The Board vote was S -yes, 0- No .
Respectfully submitted by Erika Mawn , Executive Assistant
Approved :
07 / 13 / 2021 Signed : �da✓6o►'d 8 Ctiaofela;n
Date Selectperson Chatelain , Clerk of the Board of Selectman
Accompanying Documents in Packet: Agenda, Juneteenth Proclamation, TA Report, Consent Items, Recovery Build Flyer, Entertainment Licenses,
Finance Memo, Re-appointment memo, Comcast License Agreement & Lower Cape Community Access Television Agreement Documents, Dog
Park Master Plan Updated Memo
i
i
i
i
i
i
3
i
I
www . brewster- ma . gov
BoS 0& 21 - 2021
Page 10 of 10
Doc ID : 7436800955c82d1ba2aa1252ad584eb961cd556d