HomeMy Public PortalAbout09-22-1994 oiLp
I BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, SEPTEMBER 22, 1994
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m. Thursday, September 22,
2 1994, in the Municipal Building in said City. Chairperson Earnest Jarvis presided with Dennis Grimes and Janet
3 Hibner in attendance.The following business was had to-wit:
4
5 APPROVAL OF MINUTES OF SEPTEMBER 15, 1994
6
7 The minutes of the September 15 meeting were approved on a motion by Hibner, second by Grimes and carried
8 on a unanimous voice vote.
9
10 CLAIMS FOR PAYMENT
11
12 Claims submitted by the City Controller's office totaled $74,555.47 comprised of various supplies and contractual
13 services.Grimes moved for approval, second by Hibner and the motion was carried on a unanimous voice vote.
14
15 REQUESTS
16
17 A. A request for a handicapped parking space made by Florence Hawkins on Sedgwick Street was
18 read by Hibner who noted that the Traffic Safety Division had reviewed the new request and
19 recommended approval. Hibner so moved, second by Grimes and the motion was carried on a
20 unanimous voice vote.
21
22 B. Hibner stated that a request had been received for a moving permit for Lemon's Aide to move from
23 its current location at 1053 North 10th Street to 850 North 10th Street. Jon Blackwill, owner of Lemon's
24 Florist Inc., stepped forward to explain that the lot on which the building is now located has been sold
25 and the new owners, who want to place a car lot there, are requesting the move be made immediately
26 since they would like to take possession by October 1. Hibner noted the request is in order but
27 Blackwell does not have the state building permits needed. Potter Excavating will be moving the
28 building on September 30 and placing it on the new lot, she said, but since it is a commercial structure
29 he has to have a state building release. Hibner moved for approval of the request, noting that several
30 conditions made by City departments go along with the approval, second by Grimes and the motion
31 was carried on a unanimous voice vote.
32
33 C. Grimes read a request made by Kim Alvey and Jim Brown for a noise permit at 610 and 612 South
34 7th Street for their wedding at 3 p.m. Saturday, September 24. Grimes said normally the time limit is 10
35 p.m. and Alvey, who was present, said that was no problem. Grimes moved to approve the request,
36 second by Hibner and the motion was carried on a unanimous voice vote.
37
38 D. Hibner read the recommendations of the Traffic Safety Division in conjunction with requests for
39 street closings made by organizers of Applefest '94 for September 30, October 1 and 2. The sites
40 addressed were Sixth Street for the commercial vendors,the south service drive between Wayne Bank
41 and Star Bank and North 10th Street from the alley to the Promenade. Hibner moved to approve the
42 request with all the stipulations as spelled out in the recommendation, requesting City Clerk Norma
43 Carnes notify the Applefest organizers, second by Grimes and the motion was carried on a unanimous
44 voice vote.
45
46 CONTRACTS
47
48 A. Chairperson Jarvis asked Police Chief Dennis Rice to step forward and make his requests for a
49 contract extension and some accreditation acknowledgements. Chief Rice said he is asking for the
50 extension of the agreement betweeen the Institute for Public Safety Personnel Inc. and the Board of
51 Works, noting that the agreement has been utilized by the Richmond Police Department for the past
52 year. He said on December 5 tests will be administered by the Institute for Public Safety Personnel Inc.
53 and the Police Merit Commission for an eligibility list for promotions for investigators, sergeants,
54 lieutenants and captains. He added that the corporation has also recently developed a new evaluation
55 for RPD under another agreement and it also continues that agreement as part of this extension. He
56 explained that it enables the corporation to take the evaluations and score them properly so the scoring
57 process can be added to the testing process, seniority and oral inverview to give a total score for the
58 eligibility list for promotion. He said the total figure of the cost is less than RPD was paying in previous
59 years, noting that the actual cost for the testing process is $13,200 plus $2,000 for the four evaluations
60 over the two-year period. Grimes moved to approve the contract extension, second by Hibner and the
61 motion was carried on a unanimous voice vote.
62
63 B. Chief Rice said accreditation has been talked about for several years and finally RPD has been able _
64 to receive an application and has appointed an accreditation manager who is a sergeant in the
65 department who will be responsible for writing the standards.
?17
Board of Works Minutes Cont'd
September 22, 1994
Page 2 •
1
2 Chief Rice explained the steps to go through as required by the Commission on Accreditation for Law
3 Enforcement Agencies, CALEA, noting that the cost will be approximately $7,600 which is in his
4 department's budget.
5
6 The first step is the filing of the application, which is followed by an agency profile. CALEA will send
7 RPD a set of about 450 standards which it will be required to comply with. This is followed by a self
8 assesment and review of the standards and RPD will try to have written policies and procedures which
9 comply with those standards. When that is done, Chief Rice said, those written standards are sent to
10 CALEA where an evaluation will take place. Once done, RPD will become a candidate for accreditation
11 and CALEA will enlist the aid of law enforcement professionals from surrounding states in the midwest
12 who will visit the department and do an evaluation to see if RPD is in complliance with the standards
13 which have been written.
14
15 Chief Rice said RPD is in good shape where written policies and procedures are concerned because
16 June 1 was the date on which all new updates of policies and procedures were made, which had been
17 an ongoing process for about eight months, and these will be utilized in the accreditation process which
18 means RPD is far ahead of a department in which that has not been done. Chief Rice said this can
19 hopefully be done within the two years' time of the agreement. He added that the accreditation will
20 hopefully make RPD a more professional organization than what it is today because it will require
21 compliance with those standards. Grimes moved to approve the request, second by Hibner and the
22 motion was carried on a unanimous voice vote.
23
24 C. Noting that Star Bank administers the City's T.I.F. bonds, Hibner reported that two bills had been
25 submitted for administrative fees for two of the City's specific accounts for wire transfers and
26 exchanges. One is for $744.66 and the other for $846.50. Hibner moved to approve payment of the
27 bills, second by Grimes and the motion was carried on a unanimous voice vote.
28
29 D. Hibner presented the holiday schedule for 1995, explaining that it is established each year so the
30 Parks and Recreation Department can rent the shelters and employees can plan vacations and days
31 off. She moved to approve the schedule, second by Grimes and the motion was carried on a
32 unanimous voice vote.
33
34 E. City Attorney Thomas Milligan presented two sets of agreements to the Board. He explained that the
35 first agreement had to do with Porter Poster Service which owns a lot at the southeast corner of North
36 D and North 7th Street. He said this is a project which will widen North D Street between 7th and its
37 intersection with Fort Wayne Avenue. He added that it will widen North D Street going east for one
38 block over to North 8th Street, noting that there is a narrowing in that street that is only in that one block
39 area. He noted it had presented traffic problems and has been a hazard and needs to be corrected.
40
41 Milligan noted that this move came about as a result of a decision by Van's Meats which has had a
42 building on the 10-foot strip as well as owning the property at the southwest corner of North 8th and
43 North D Street. He said Van's is in the process of tearing down that building now and building a new
44 facility which will front on North 8th Street and North D Street. As a result of this, he said, there is a
45 separate set of agreements with Gary Van Middlesworth,the owner of the lot, which will enable the City
46 to acquire an extra 10 feet and allow the street to be widened. Milligan noted that it is only 30 feet wide
47 now. He said appraisals have been conducted by Tom Dickman and B.C. Emmons which averaged
48 $1,960 for each of the 10 foot strips. Milligan said the contract provides that Porter Poster Service and
49 Gary Van Middlesworth each be paid $1,960. He added that the City anticipates this improvement to
50 be completed this fall.
51
52 Milligan said Van Middlesworth is in the process of removing all the equipment and merchandise stored
53 in the building and it will be removed at his expense. Then, he said, as soon as the building is gone the
54 City has contracts already approved by the Board to widen the street and the funding is already in
55 place. Hibner moved to approve the purchase agreements, second by Grimes and the motion was
56 carried on a unanimous voice vote.
57
58 OTHER MATTERS
59
60 ADJOURNMENT
61
62 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
63 voice vote,the meeting was adjourned.
64
65
Earnest Jarvis, Chairperson
ATTEST:
Norma Carnes, City Clerk