HomeMy Public PortalAbout07-07-1994 t
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, JULY 7, 1994
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m. Thursday, July 7, 1994,
2 in the Municipal Building in said City. Chairperson Earnest Jarvis presided with Dennis Grimes and Janet Hibner
3 in attendance.The following business was had to-wit:
4
5 APPROVAL OF MINUTES OF JUNE 30,1994
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7 The minutes of the June 30, 1994 meeting were approved on a motion by Hibner, second by Grimes and carried
8 on a unanimous voice vote.
9
10 CLAIMS FOR PAYMENT
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12 Claims submitted by the City Controller's office were for$1,526,081.58 which included a check for$1,500,000 to
13 the Sanitary District as a repayment of a temporary loan. Grimes moved to approve the claims, second by
14 Hibner and the motion was carried on a unanimous voice vote.
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16 REQUESTS
17
18 There were none.
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20 CONTRACTS
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22 A. Chief Dennis Rice of the Richmond Police Department stated in a letter sent to the Board that after
23 reviewing the two bids received for the photo electronic imaging system it was found that TFP out of
24 Greenville, S.C.was the lowest, most responsive and responsible bidder and recommended that its bid
25 of$43,215 be approved.
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27 Chief Rice asked Captain Chuck Klein,who has been working on this for the past year,to step forward
28 to answer any questions as to the technical aspects of the system. Captain Klein explained that the
29 photo electronic imaging system will allow the department to accurately and professionally capture
30 information on photographs of suspects encountered on a day to day basis. He said it will allow officers
31 to capture mug shots of arrested individuals and store that information electronically in a computer
32 based system with descriptors, enabling investigators to quickly bring them to the screen to identify
33 possible suspects.
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35 Captain Klein said TFP will provide 24-hour service, adding that this system will greatly enhance
36 investigative facilities and service the citizens of the community well. He said the system also has the
37 capability of being updated and it is hoped that in the future they can do automated fingerprints. This
38 system is utilitzed in several states, Captain Klein said, adding that through the electronic wizardry of
39 the computer and modum the local department could receive and send photos of its suspects
40 electronically throughout the United States. He said this system comes highly recommended, noting
41 that he had spoken with several individuals TFP listed as references and they are pleased with the
42 system. He added that, although similar systems are in other departments in the state, this is the first
43 one from TFP within the state. Another function of this system, Captain Klein said, is that it not only
44 prints black and white photos on the lazer printer but color photos as well.
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46 Chief Rice told the Board that his department is also looking at a reverse 9-1-1 system which could be
47 utilized city wide and would allow public input. Giving an example, Chief Rice said if a burglary is
48 occurring in a particular neighborhood, those who wanted to participate would put in their telephone
49 numbers and his department would have the software set up to call those living in the area and advise
50 them of what is going on and ask them to contact the police. He said it could also be used by the
51 Sanitary District and the Street Division for calls to people to ask them what kind of service they are
52 getting. Chief Rice said it would also have the capability of checking on the welfare of senior citizens in
53 that it would allow three telephone calls daily to separate individuals. He added that once all the
54 information is put together and costs are determined the police department may be back before the
55 Board with a request for funds.
56
57 Hibner moved to accept the recommendation made by Chief Rice and Captain Klein and award the bid
58 for the photo electronic imaging system to TFP for$43,215 as the lowest most responsive, responsible
59 bidder, second by Grimes and the motion was carried on a unanimous voice vote. Chairperson Jarvis
60 asked how soon the system would be put in to service and Captain Klein said the company stated that
61 would take approximately 45 days.
62
63 OTHER MATTERS
64
65 A. Grimes noted that the City had received a check for $10,000 as a part of the present franchise
agreement between TCI and the City through this Board, noting that the agreement calls for WCTV to
receive annual contributions from TCI and this year's requirement is a check for$10,000.
i..c5
Board of Works Minutes Cont'd
July 7, 1994
Page 2
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2 Grimes said he would deposit it and make out a check for$10,000 payable to WCTV to be used for its
3 capital improvements. He said in talking with those who run the cameras he had learned that WCTV
4 has purchased some new equipment and also have the latest technology in communications in bringing
5 the operations of government to the public. Grimes moved to approve the acceptance of the check,
6 second by Chairperson Jarvis and the motion was carried on a unanimous voice vote.
7
8 B. City Attorney Thomas Milligan brought before the Board Resolution No. 3 - 1994 for its
9 consideration. He gave a brief explanation of the background on the Dana Parkway - Industries Road
10 Extension project, noting that the purpose of this resolution is to respond to the concern as to whether
11 or not the project is dedicated to the use of the public.
12
13 He explained the various steps taken included Common Council adopting Resolution No. 17 - 1991
14 declaring the public necessity for taking the land. That was followed by the Board of Works adopting
15 Resolution No. 1 - 1991 noting the decision to condemn the real estate. Then, after a public hearing
16 conducted on September 26, 1991, Common Council adopted Resolution No. 24 - 1991 which
17 approved the damages determined by the Board in acquiring the real estate and the name Dana
18 Parkway- Industries Road Extension was then used when it was decided to relocate Dana Parkway.
19
20 Milligan said the funding for the project required the Richmond, Indiana, Redevelopment Authority to
21 take title and the bonding that was used resulted in a lease between the Redevelopment Authority and
22 the Redevelopment Commission. He said the facts are all recited in the process of making lease
23 payment to pay off the bonds, improvements have been accepted and completed by a contractor and
24 have been in use for several months. Calling attention to the last"Whereas," Milligan read:
25
26 "Now, Therefore, Be It Resolved by the Board that the existing and future use of Dana Parkway -
27 Industries Road extension west of Williamsburg Pike by the public is hereby acknowledged, confirmed
28 and dedicated, and that said use shall belong to the public in perpetuity until such time as the use is
29 lawfully terminated by street vacation proceedings before Council pursuant to Indiana Code 36-7-3-12
30 and all amendments thereto."
31
32 Milligan made the recommendation to the Board that it pass the resolution and sign it and he will see
33 that it is recorded in the Wayne County Recorder's office. Chairperson Jarvis moved to approve,
34 second by Hibner and the motion was carried on a unanimous voice vote.
35
36 C. Chief Rice introduced Captain Michael Chambers as the new Captain of the Police Traffic Safety
37 Division, stating that Captain Danny McClure who had previously held that position has taken over
38 Captain Chambers' duties as second shift supervisor of the patrol division. Chief Rice said Captain
39 Chambers is a 21-year veteran of the police department and had previously worked in the Traffic Safety
40 Division as a traffic homicide investigator. He added that he felt Captain Chambers is capable of
41 handling all the problems that the Division is confronted with on a day to day basis. He also noted his
42 appreciation of the work done in that area by Captain McClure. Captain Chambers told the Board he
43 has a dedicated staff and looks forward to working with them.
44
45 PUBLIC COMMENTS
46
47 ADJOURNMENT
48
49 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
50 voice vote,the meeting was adjourned.
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56 Earnest Jarvis, Chairperson
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60
61 ATTEST:
62 Norma Carnes, Clerk
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