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HomeMy Public PortalAbout06-30-1994 y• BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA,JUNE 30, 1994 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m. Thursday,June 30, 1994, 2 in the Municipal Building in said City. Chairperson Earnest Jarvis presided with Janet Hibner in attendance. 3 Dennis Grimes was absent. The following business was had to-wit: 4 5 APPROVAL OF MINUTES OF JUNE 23, 1994 6 7 The minutes of the June 23, 1994, meeting were approved on a motion by Hibner, second by Chairperson 8 Jarvis and carried on a unanimous voice vote. 9 10 CLAIMS FOR PAYMENT 11 12 Claims submitted by the City Controller's office and read by Chairperson Jarvis were for$100,457.62. He moved 13 for approval,second by Hibner and the motion was carried on a unanimous voice vote. 14 15 REQUESTS 16 17 A. Renewals for handicapped parking spaces requested by Chelcie Shell on North 18th Street, Myrna 18 Knorpp on North C Street and Tami Williams on Pearl Street were read by Hibner who moved for 19 approval, second by Jarvis and the remotion was carried on a unanimous voice vote. 20 21 B. Chairperson Jarvis commented that more than 100 trees have been planted in various areas, 22 purchased with a $10,000 grant and using $5,000 of the City's money. He said the problem is keeping 23 the trees watered, stating that it is difficult because the only way to do that is with the fire trucks and 24 they are not always available. He said the Street Tree Commission asked the Board to talk about the 25 problem and ask those citizens living or having businesses in those areas where the trees have been 26 planted to dump a bucket of water on them at least once a week. Chairperson Jarvis said that would 27 ensure the lives of the young trees, adding that even those planted last year and the year before need 28 to be watered on a regular basis. 29 30 CONTRACTS 31 32 • A. Chairperson Jarvis stated that two bids had been received for the utility tractors and mowers, 33 commenting that because of the need to get on with the project since work is about a couple of months 34 behind, after opening the bids they will be given to Kent Haisley, director of transportation, and T.L. 35 Bosell to take to the City Controller's office to confer with Purchasing Manager Vicki Stevens. He added 36 that this will be done in hopes that the bid can be awarded before the end of the meeting. The first bid 37 opened by Chairperson Jarvis for two John Deere 755 compact utility tractors and two 60-inch belly 38 decks was from Redpath Implement Co. of Eaton, Ohio, less the trade in allowance bringing the total 39 bid to $18,900. The second was from Rickert Equipment Co. of Richmond for a total bid including trade 40 in allowance,for$17,496. 41 42 B. Chairperson Jarvis asked City Attorney Thomas Milligan to step forward, explaining that his 43 appearance would present the opportunity for the City to continue the project for South 37th Street. 44 Using a map, Milligan outlined the area, explaining what had already been done to extend South 37th 45 Street from National Road East to Hodgin Road such as the purchase of the Town and Country Motel 46 and the donation of a right of way by Walmart as well as by the heirs of the John G. and Corinne Graf 47 family. Milligan noted that the donation from the Graf family heirs is being done in exchange for the City 48 extending not only South 37th Street across their property in a north/south direction but to improve 49 South A Street from its present terminus by Stonehenge all the way across to where it would join up in 50 an area east of South 32nd Street. He added that the City's arrangments with the Graf heirs is that this 51 improvement from South 37th to South 32nd Streets will be done on or before December 1, 1999. 52 53 Milligan explained that the portion of South A Street from Stonehenge over to South 37th Street will be 54 done in conjunction with the construction of South 37th Street. He said south of the tract sold by the • 55 Graf heirs to Klem for the bowling lanes to Backmeyer is owned by Star Bank as trustee for Ernest W. 56 Hendricks retirement plan and negotiations with the bank have been completed. Milligan stated that the 57 City is acquiring actually 3.019 acres but paying for 3.519 because of compensation for half an acre 58 isolated by the Scott Ditch. At $7,250 per acre, Milligan said, that means the City will pay a total of 59 $25,513 to Star Bank acting as the trustee. 60 61 Milligan pointed out that Backmeyer Road is in this area and negotiations have been completed to 62 acquire a total of 7.532 acres owned by William E. and Edith E.M. Smith, paying them $54,607 which is 63 also$7,250 per acre. 64 65 Board of Works Minutes Cont'd June 30, 1994 Page 2 1 Continuing, Milligan said the City will be acquiring 2.655 acres from Alton W. Hodgin as trustee for the 2 Alton W. Hodgin Trust, from James E. Carter as trustee for the Anna H. Carter Trust, and from Mary 3 Hodgin Brenneman as an individual. He said those three will be paid a total of $20,000 which 4 represents $7,250 per acre for the 2.655 acres plus the balance of that up to $20,000 represents the 5 purchase of temporary right of way that is needed during the construction process. 6 7 Milligan said the City will employ an on-site inspector during the time the work is being done.Otherwise, 8 he said, the City will be working with INDOT on all other aspects of the project because the state will 9 pay 80 percent of the cost of the construction and the City will pay 20 percent. He stated that all this 10 comes to a little over $100,000 which will be the City's expense and will be appropriated from the local 11 road and street funds which the City accumulates through gasoline tax distributions by the state of 12 Indiana. Milligan said he had contracts prepared for Chairperson Jarvis's signature and are also to be 13 signed by Mayor Roger Cornett. He said the City will be paying an earnest money down payment of 14 $1,000 each, then on delivery of the title insurance commitments which the City will be paying for, the 15 City will then pay the balance with the execution and delivery of their warranty deeds. He added that 16 this will complete the right of way acquisitions to complete the project. 17 18 Hibner moved to enter into the agreements so the City can proceed with the construction of this road, 19 second by Chairperson Jarvis and the motion was carried on a unanimous voice vote. In response to a 20 question about the time schedule, Milligan said once the right of way documents are completed they will 21 be submitted to the state along with a summary of the City's acquisition process. He added that it then 22 takes about three to four months for the state to develop the bids, draw up the final specifications and 23 review what has been done to date then the contracts will be let. Milligan said he estimated that would 24 be about October 1. 25 26 City Engineer Robert Wiwi stated that the piece of South A Street west will be a separate contract and 27 is not a part of the formal state project, adding that all local funds will be used and that contract could 28 be let before the state contract. He said that construction would possibly begin in late October with 29 completion about this time in 1995, adding that it would depend a lot on the weather. Milligan said work 30 on the project will cause a substantial disruption of traffic at the Kroger/Walmart exit off of National 31 Road East which will give the Traffic Safety Division of the Richmond Police Department some 32 headaches. 33 34 C. Bids submitted by Midstate Security Co. of Grand Rapids, Mich. and from Technology for 35 Productivity of Greenville, S.C. for the electronic photo imaging system for the Richmond Police 36 Department were opened by Chairperson Jarvis with Hibner reading the amount of the bids.The Option 37 1 bid by Midstate was for $46,650 and the Option II was for $52,125. Technology for Productivity 38 submitted only a bid for Option 1 which was for $43,215. Chairperson Jarvis moved to take the bids 39 under advisement and award them at a later date, second by Hibner and the motion was carried on a 40 unanimous voice vote. 41 42 OTHER MATTERS 43 44 A. In a letter read by Chairperson Jarvis, Fire Chief James Sticco recommended to the Board the 45 promotion of Kevin Harrell and Vincent DeVito to the rank of Lieutenant. Stepping forward, Chief Sticco 46 commended both Harrell and DeVito on their performances. Chairperson Jarvis moved to accept the 47 recommendation, second by Hibner and the motion was carried on a unanimous voice vote. 48 49 B. Chief Sticco also recommended the appointment of Bobby J. Farris to Chief of Fire Prevention to fill 50 the vacancy created by the retirement of Wayne Jackson. He noted that Farris is a 15 1/2-year veteran 51 of the Richmond Fire Department and has the background of the fire prevention codes, enforcement 52 and investigations. Chairperson Jarvis noted that Farris has been working under Jackson for the past 53 few years and this is the normal progression of advancement before moving to accept the 54 recommendation, second by Hibner and the motion was carried on a unanimous voice vote. 55 56 C. Hibner brought before the Board a request by Donald Wyatt Jr. for a curb cut on the property south 57 of 457 Gravel Pit Road, noting that the engineering department had made some stipulations and 58 encouraging Wyatt to check on those before going ahead with his plans. She said another request had 59 been received from Earl and Emily Thompson for a curb cut at 411 Grace Drive which also had a 60 stipulation made by the engineering department. She moved to approve both requests with the 61 stipulations, second by Chairperson Jarvis and the motion was carried on a unanimous voice vote. 62 63 D. Chairperson Jarvis commented that Indiana Gas had come before the Board at its last meeting to 64 ask permission to do different types of work and Hibner and the City Engineer Bob Wiwi had met with 65 Gas Company representatives this past week. Board of Works Minutes Cont'd June 30, 1994 Page 3 1 Hibner said the Board was given a list of five different locations where the facility wished to place new 2 apparatus which is currently located in pits. She noted that a couple of the requests were for relocation 3 but the others were for the same location and all were for above-ground stations. She said one was 4 located strictly in a residential neighborhood, three are in a commercial zoning designation and the 5 other in a manufacturing zoning designation. She said she and Wiwi felt that in the case of the 6 residential location which is on the south side of Middle Drive about 150 east of Chester Boulevard that 7 the station be placed in a pit but not as far back as originally discussed. Otherwise, she said, they felt 8 that in a commercial and manufacturing zoning classification it was not quite such a problem to place 9 the stations above ground. 10 11 She moved to allow the facility to replace the pits with above-ground stations except for the residential 12 location and also stipulated that Indiana Gas continue to come to the City for approval for any other 13 changes they may make so the engineering department can evaluate them, second by Jarvis who 14 noted that this is not a blanket approval and that all future requests will be evaluated on a case-by-case 15 basis, and the motion was carried on a unanimous voice vote. 16 17 E. Chairperson Jarvis asked Haisley if he was able to arrive at a decision about the bids received 18 earlier and Haisley said Rickert Equipment Co. had been found to be the lowest, most responsive, 19 responsible bidder with its $17,496 bid. Chairperson Jarvis recommended the bid be awarded to 20 Rickert, second by Hibner and the motion was carried on a unanimous voice vote. 21 22 PUBLIC COMMENTS 23 24 ADJOURNMENT 25 26 There being no further business, on a motion duly made seconded and passed and carried on a unanimous 27 voice vote,the meeting was adjourned. 28 29 30 31 32 33 Earnest Jarvis, Chairperson 34 35 36 37 ATTEST: 38 Norma Carnes, Clerk 39 40 41 42 .43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65