HomeMy Public PortalAbout06-06-1994 / I
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA,JUNE 16, 1994
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m.Thursday, June 16, 1994,
2 in the Municipal Building in said City. Chairperson Earnest Jarvis presided with Janet Hibner in attendance.
3 Dennis Grimes was absent.The following business was had to-wit:
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5 APPROVAL OF MINUTES OFJUNE 9,1994
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7 Approval of the minutes was postponed until the next meeting.
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9 CLAIMS FOR PAYMENT
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11 Claims submitted by the City Controller's office were for $93,272.12 comprised of supplies and contractual
12 services.Also, claims for$249,365.65 which included two payments, one for$93,000 and the other for$56,000
13 to Star Bank, and $70,000 to the Wayne County insurance services. Jarvis moved to approve the claims,
14 second by Hibner and the motion was carried on a unanimous voice vote.
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16 REQUESTS
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18 A. Hibner read the requests for handicapped parking spaces which included those made by Blanche
19 Chaney on Boyer Street, Irene and Roy Quillen on North 21st Street, James Downs on South 11th
20 Street, Myrtle Sparks Burton on Glen Court, Evelyn Gamble on South 5th Street and Floyd Lawrence
21 on North 18th Street. Commenting that all had been reviewed by the Traffic Safety Division and met the
22 guideline requirements, Hibner moved to approve all six requests, second by Jarvis and the motion was
23 carried on a unanimous voice vote.
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25 B. George Shade, a local Harley dealer, requested approval of the Board for a Harley Owners Group
26 parade ( H.O.G.) to be held Saturday, July 9. He said the three-day event will include the parade,
27 activities for the members and field events but the public will only be invited to watch the parade and
28 view the motorcycles afterward. He added that an estimated 1,200 people are expected to attend and
29 about 500 to 600 motorcycles.
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31 Speaking on behalf of the event, Randy Kolentus asked the Board's approval of the parade route
32 starting at the Ramada Inn with an escort by the Richmond Police Department, going down Main
33 Street and turning left on North 6th Street where the motorcycles would line up for the bike show.
34 Kolentus asked the Board's approval to block off 6th Street between the north and south service alleys.
35 He said the parade is scheduled to start at 5:30 p.m. and he estimated it would last about 30 minutes
36 so he asked for the street to be blocked off from 4:30 to 9 or 9:30 p.m. He also stated that Mary Walker,
37 director of the Wayne County Convention &Tourism Bureau, had checked with Ted Parker, Manager of
38 Elder Beerman, about whether or not he had any objections to blocking off the street and he had none.
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40 Walker came forward to comment on the Bureau's work with local host groups, noting its support of the
41 Whitewater Valley Chapter of the H.O.G. She commented on the impact the three-day event will make
42 on the community bringing in a minimum of$150,000. She based that on the fact that more than 1,100
43 people will be seeking lodging for two nights, eating three meals a day for three days, children will be
44 participating in several children's activities, spouses will be shopping and the bikers will be visiting the
45 gasoline pumps before leaving town and heading to their homes. Chairperson Jarvis moved to approve
46 the route and the blocking of the street, second by Hibner and the motion was carried on a unanimous
47 voice vote.
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49 C. Hibner read a request from Fairview residents for the Board's approval to block off Boyer Street from
50 noon to 3 p.m.to celebrate being in the neighborhood group of the City. The actual request came from
51 Freddie and Maxcine Bragg, block captains in that area, who asked for barricades to be dropped off at
52 the site by the Street Division and also that tables and chairs be dropped off by the Richmond Parks
53 and Recreation Department. The request also included an invitation to police officers assigned to the
54 district and asked that they join them in eating and allowing children and adults alike to view the police
55 cruisers. It also included an invitation to the bicycle patrol officer who could talk about bicycle safety to
56 the children. Hibner said the Traffic Safety Division had reviewed the request and had no problem with
57 it except to recommend that if the closing of Boyer Street consists of blocking North West I Street a
58 Road Closed sign should be placed on Ridge Street.
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60 Four youngsters came forward to explain to the Board why having a block party is important to them,
61 noting that it is a way to get to know people better and to enjoy each other. Arthur Grimes, a block
62 captain, expressed his appreciation to the Board for allowing him to appear on behalf of the event,
63 commenting that it should be encouraged because it is a wonderful way for neighbors to get together
64 and learn to know each other better. Hibner moved to approve the closing of Boyer Street including a
65 Road Closed sign on Ridge Street, with the stipulation that it will be necessary for the organizers to pick
up the barricades at the Street Division and also that the City has no provision at this time for the
distribution of tables and chairs from the Park Department, second by Chairperson Jarvis and the
motion was carried on a unanimous voice vote.
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Board of Works Minutes Cont'd
June 16, 1994
Page 2
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2 D. A request was read by Chairperson Jarvis made by the Wayne County Fair Committee for approval
3 of the route for the annual parade beginning at 6 p.m. Sunday,July 10 in the areas of Salisbury Road,
4 Peacock Road,West Main and North West 18th Street. He noted the request had been reviewed by the
5 Traffic Safety Division who had no objections since it is the same route as used in years past and
6 on-duty officers will help out which means no overtime expense will be required. Chairperson Jarvis
7 moved to approve the request, second by Hibner and the motion was carried on a unanimous voice
8 vote.
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10 E. Hibner announced that Wayne Jackson, who recently retired from the Richmond Fire Department as
11 Fire Prevention Chief, is now working in the Department of Law, Permits and Inspections and he is the
12 fifth inspector in the department. She said he will be doing permits and building inspections of all types
13 which will increase the effectiveness of that department. She added that his past experience makes him
14 a step ahead of a brand new employee and due to the requirement which goes with that position to
15 write tickets there is a need for him to take an oath. Clerk Norma Carnes officiated at the swearing in
16 ceremony.
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18 CONTRACTS
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20 A. Chairperson Jarvis announced that the bids for the new fire truck had been reviewed by Fire Chief
21 James Sticco and his staff and the purchasing section of the City Controller's office and noted a letter
22 had been received from Chief Sticco. In the letter he stated that KME had met all the requirements and
23 was the lowest responsible bidder for the new 1,500 gallon per minute pumper engine and asked that
24 the bid be awarded to that company. Chairperson Jarvis so moved, second by Hibner and the motion
25 was carried on a unanimous voice vote. A representative of KME was in the audience and in response
26 to a question by Chairperson Jarvis commented that since the truck is custom built delivery will
27 probably take place within 220 to 240 days.
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29 OTHER MATTERS
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31 A. The annual contracts for fire protection in Wayne Township and Spring Grove were renewed on a
32 motion by Hibner, second by Chairperson Jarvis and carried on a unanimous voice vote. Hibner
33 explained that the City provides fire protection in those two areas and is going to gain funds from those
34 contracts.
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36 B. Chairperson Jarvis moved to accept the Richmond Police Department's May crime report submitted
37 by Chief Dennis Rice into the record, second by Hibner and the motion was carried on a unanimous
38 voice vote.
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40 C. City Attorney Thomas Milligan asked for the Board's authorization for its Chairperson to sign the
41 lease purchase agreements for 11 police cruisers and a paver/finisher for the Street Division, noting
42 that the lease itself will be signed by the Mayor as all contracts have to be approved by him. Milligan
43 explained that lease proposals had been received from various financial institutions with Star Bank
44 submitting the successful bid proposal. The 11 cruisers, he said, include three Pontiacs and eight Ford
45 Crown Victorias purchased off the state bid. He added that the agreements enable the City to acquire
46 the equipment now and pay for it over the term of the lease. He noted that the equipment is on hand
47 with the exception of some cruisers being delivered out of Connersville. Milligan recommended
48 approval of the Board and Chairperson Jarvis so moved, second by Hibner and the motion was carried
49 on a unanimous voice vote.
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51 D. Explaining the papers he was submitting to the Board, Milligan gave the background on the subject,
52 noting that it has to do with the dumping, with the City's knowledge, by the contractors to shore up and
53 rehabilitate the shoulder on Sim Hodgin Parkway caused by a series of rains last summer weakening
54 the shoulder and endangering the roadway. He said the Commission received a complaint from
55 someone in the City because the City was dumping along the Whitewater River bank along the
56 roadway. Milligan said the City's engineering department obtained an application after the initial hearing
57 before the Commission and applied for and received an after-the-fact dumping permit which provides
58 that the work is to be completed within six months. He said it authorizes the dumping of slabs of
59 concrete and other materials in order to rehabilitate the bank. He added that this action has been taken
60 and concluded.
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62 Milligan said the permit has been issued and as a result he is recommending the Board authorize its
63 Chairperson to sign a consent decree, noting that he will be signing it as the City Attorney as to its legal
64 form. He added that in recognition of the fact that the City did not have the permit when the dumping
65 occurred it has consented to a fine of$750 to be paid to the Commission which asked that the asphalt
material be removed from the fill. He said City Engineer Bob Wiwi is arranging to do that and it has to
be completed in 60 days.
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Board of Works Minutes Cont'd
June 16, 1994
Page 3
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2 Milligan said the consent decree merely states that the City properly received the after-the-fact dumping
3 permit into the bank along the stream bed and resolving the matter of the complaint filed against the
4 City in this manner with the cost to be City being a fine of $750 paid to the Natural Resources
5 Commission. Chairperson Jarvis moved to approve Milligan's recommendation and the motion was
6 carried on a unanimous voice vote.
7
8 E. A map outlining the Transilwrap project was displayed by Milligan for all the Board members to see,
9 showing a road bed for a lead track and spur track off the Norfolk & Southern railway at the east edge
10 of the City. Milligan noted that it will traverse Lots 3 and 4 on the east side of the Industrial Parkway in
11 the Eastern Indiana Industrial Park. He explained that the Marvel Industries plant is located on Lot 3
12 and the Johnson Metal Products plant occupies Lot 4. He said the City is taking the southwest corner of
13 Lot 3 and paying Marvel Industries $25,000 for the area then will do some grading on the remainder of
14 the Marvel Industries site. He added that that grading will permit the City to have the dirt fill necessary
15 to build the spur track and lead track base as well as enable Marvel to have a future plant expansion
16 site because it will be graded to the level of its present site.
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18 Milligan said that work has been contracted by the Board in previous sessions and the order to proceed
19 has been issued to the contractors. He added that the agreement was reached with the owners of
20 Marvel and Johnson, noting that the City has legal title to both Lots 3 and 4 because of financing
21 arrangements whereby the plants were built during the 1970s. He said the City owns those subject to
22 the rights of both to pay off the leases and the City issued municipal bonds for the two economic
23 development projects and acquire the lots at the end of the lease term which means the end of the
24 bond payment term for$1.
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26 This project, Milligan said, will enable Johnson to acquire a significant addition to its parking lot. He said
27 everything to the north of the railroad right of way and east of the Industrial Parkway will be owned by
28 Marvel and everything to the south will end up with ownership by Johnson. He added that both
29 companies are to be commended for working with the City on this project because it is designed to
30 benefit Transilwrap, their neighbor across the street, which receives a significant price advantage by
31 buying its raw material by railroad car lots rather than in drums shipped by trucks. Milligan added that
32 this puts the City into the railroad business where the City will actually have the right of way and will pay
33 for the construction of the right of way and signal equipment installed on the Industrial Parkway and will
34 have the obligation for maintenance over the years. He said the City is asking the factory owners to do
35 the housekeeping such as picking up the debris and the clearing of ice and snow.
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37 Milligan said the Department of Commerce is making a grant of $150,000 available toward the cost of
38 this project and Transilwrap is conveying to the City a right of way which enables the City to build a lead
39 track to the point where a spur track goes right up to the Transilwrap building and meets its needs. He
40 added that the City will have the right in the future to extend that lead track all the way to the west
41 property line of Transilwrap and that is important because it enables the City to develop with the private
42 landowners in the area an area that is originally part of the east Richmond airport that has been zoned
43 manufacturing and there are prospects coming to the City with the Wayne County Economic
44 Development Corporation all the time who want the ability to ship by rail.
45 -
46 Milligan said the City will have the right to extend rail service to the west of the Eastern Indiana
47 Industrial Park and that area is in that Southeast Annexation area and at such time the court acts upon
48 that it will become part of the City. Milligan said it is prime industrial property for development and the
49 City will be able to offer it as a result of this capital improvement as an area with rail service. He noted
50 that the only cash outlay for acquiring the rights is the $25,000 paid to Marvel and no payment was
51 made to Johnson because of the additional parking lot it will have. Milligan said the agreements which
52 the Board Chairperson needs to sign are in terms of service with the railroad and obligations of the City.
53 He asked for the Board's authorization for its Chairperson to sign those agreements noting the Mayor
54 will be signing off as the issuer of the bonds in all the projects. Chairperson Jarvis so moved, second by
55 Hibner and the motion was carried on a unanimous voice vote.
56
57 G. Major John Farmer of the Richmond Police Department recommended to the Board the retirement of
58 Silver, the Weinheimer purchased about two years ago by the Veterans of Foreign Wars Post. He said
59 the dog is having problems with his immune system which, he added, is not uncommon with that
60 particular breed. Major Farmer said in his short history the dog has recovered significant amount of
61 money and narcotics which has led to several seizures. He said Silver will remain with the family of
62 Officer Ward who has been his handler and the supplier has agreed to supply at no cost another
63 animal which is expected to arrive as early as Monday of next week. He said the new animal will be for
64 narcotics only and Officer Ward will be his handler. Chairperson Jarvis wished the dog a full recovery
65 and Major Farmer said he has become a family pet and his life can't get a whole lot better.
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Board of Works
June 16, 1994
Page 4
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2 PUBLIC COMMENTS
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4 Chairperson Jarvis commented that at the Board meeting last week citizens had been invited to write to the state
5 about the traffic problems on U.S. 27 which is a state highway and he had received a copy of such a letter
6 written by a local couple. He said he hoped others would continue to pursue action on the part of the state,
7 adding that the City will continue its efforts to get the state to react to solving the problems in that area.
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9 ADJOURNMENT
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11 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
12 voice vote,the meeting was adjourned.
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19 Earnest Jarvis, Chairperson
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26 Norma Carnes, Clerk
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