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Home My Public Portal AboutGolf Commission Packet 07.27.21 MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: Remote Participation Only Date:July 27, 2021 Time:4:00 PM \��p\\1\1111111111 H I I I I I i 1111!///!!//////� a�Ws P��S Cit T e� ,� `�� 6{DEB 1 � ir�� GrP 'off C' — Oys /��/////!/l1111llffJlIIIIIIi1441111\l1\\\\\��\\ BREW;S►� Jay Packett This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts Director of Operations of 2021. No in-person meeting attendance will be permitted.If the Town is unable to live broadcast this Colin Walsh meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent meeting may be viewed by:Live broadcast(Brewster Government TV Channel 18),Livestream (livestream.brewster-ma.aov), or Video recording(tv.brewster-ma.gov) When required by law or allowed by the Chair, persons wishing to provide public comment or Golf Commission otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our j Anne O'Connell posted agenda. ' Chair Andrea Johnson Meetings may be joined by: vice Chair 1. Phone:: +1929 436 2866 or+1 301 715 8592 Webinar ID: 815 2091 1334 John Kissida Passcode:759056 Wyn Morton To request to speak: Press*9 and wait to be recognized. Jeff Odell 2. Zoom Webinar: David Valcourt https://us02web.zoom.us/j/81520911334?j2wd=UUxEOUlyMVBRNkEIR05 lWkl q c VROdz09 The Captains Golf Course 1000 Freemans Way Passcode:759056 Brewster,MA 02631 To request to speak:Tap Zoom "Raise Hand"button,then wait to be recognized. (508)896-1716 www.CaptainsGolfCourse.com AGENDA • Call to Order • Refund Request (Anne O'Connell) • Golf Course Safety(Wyn Morton/Jay Packett) • Enforcement of limiting play to 4 times per week during peak season (p. 9 Rules and Information Guide) (John Kissida) • NGF Report • Course Operations Questions and Concerns • Questions and Comments from Associations and Liaisons • Future Agenda Items and Meetings (8/10;8/24) • Adjourn Date Posted: Date Revised: Received by Town Clerk: From: Mary Mauterstock Sent:Tuesday,July 20, 20217:02 AM To:Golf Commission Cc:Jay Packett Subject: Request for refund of dues Dear Golf Commission, I have been a member of the Captains Golf Course and a member in good standing of the 18-Hole Women's Association for over 12 years. I paid my dues(by check in the amount of$1,093) in May 2021. 1 have not been able to play this year because of my left elbow(chronic tendonitis). I've waited this long because I was hopeful that it would get better. I finally went to an orthopedic surgeon (Dr. Najarian). After an MRI of the elbow, he told me that there's a lot of arthritis and an old fracture, plus several floating fragments. He was going to give me a cortisone shot so I can start playing again. I decided not to get the shot, because my left hand's been giving me problems. I can barely open my fingers in the morning, and even by late afternoon, my third finger's still throbbing. Obviously, I can't hold my clubs. I finally decided to quit golf for this year,and hope I can get back to it next year. I will still fulfill my obligation of running this year's Member-Member Tournament with 2 fellow golfers. I am requesting a refund of my dues. Jay Packet told me yesterday that I've missed both deadlines for a refund. (I've had trouble getting hold of him-"issues with their voicemail", so I finally emailed him.) Please consider my request and let me know your decision. Thank you. Best regards, Mary Mauterstock Individual, as stated, has missed both deadlines; Brewster Early Morning Resident Member; Refund amount=$1,053 PLAYER RESPONSIBILITIES Be at the golf course at least 20 minutes prior to your tee time. Each player must register at the Pro Shop before play. All AFPs must obtain a register slip from the desk and present it to the Starter in order to play. In addition, all AFPs are required to have a member bag tag displayed for the Starter. ■ The policy of checking in at the Pro Shop is necessary in order to accurately maintain play total records for management purposes. ■ During the busy season, the Golf Commission requests that AFPs limit their play to no more than 4 times per week, which includes all tournaments and scrambles, for the period of time from June 15th through September 15th • Each player must have his/her own bag and clubs. ■ The golf course restaurant concessionaire has exclusive right for providing food & beverage on the golf course property. Only food and beverages (including alcohol) purchased from the golf course restaurant concessionaire are allowed on the golf course property. • Please keep golf bags and pull carts off all tees, collars, and approaches. • Maintenance workers cutting greens have the right-of-way if the flagstick is out of the hole. Please allow workers cutting the fairways to get out of your way before hitting. Rev. 12/27/2018 pg. 8 Maintenance Facility and Equipment The space for maintenance support is disjointed, with two separate maintenance shop buildings in two separate locations, plus a materials storage area just west of the parking lot. The primary maintenance shop includes a 5,800sf building that is part of the main maintenance compound just east of the parking lot that was designed for the original 18-hole course, so it is now confined and cluttered for a 36-hole operation. A second maintenance area with similar size is located between holes#1 and#7 on the Port course and functions for additional storage. The NGF has noted concerns in condition that will have to be addressed in the coming years. Enhancement to basic infrastructure (roof leaks, electricity, wiring, lighting, ventilation, etc.) will help improve efficiency and save expenses. The existing pesticide storage locker and wash-down area is sufficient, but not an example of current industry practices, especially for a Town concerned about nutrient levels in the nearby drinking water wells. Inadequate repair space is also an issue for Captains, and is especially significant given the increasingly aging fleet of maintenance equipment. The equipment plan at Captains has recently been to buy equipment outright, in small packages of four to eight pieces. This equipment is then kept in use well beyond service expectations, with careful and attentive preventive maintenance and repair. Much of the equipment has aged to over 12 years, with some as old as 30+years. Most of the equipment has been pushed beyond its serviceable life, often requiring parts and labor costs equaling or exceeding the cost of the piece on the used market, trade-in value, or at auction. Some equipment has become obsolete, to the point where mechanics will have to fabricate parts, scour the internet for parts, and keep retired equipment as "parts machines." This plan of acquiring and owning all maintenance equipment rather than leasing a large fleet is a common practice for golf facilities with a strong equipment maintenance program and a skilled mechanic(like Captains) who can get longer service out of machinery than other facilities. The capital plan recommended by NGF (more below) includes a total of over$900,000 in new equipment purchases over the next four years, which is expected to correct current equipment deficiencies and provide adequate coverage for the next 10-12 years (with some additional equipment purchases). In all, this strategy appears to be preferable to a long-term (possibly indefinite) lease of equipment for a full 36-hole operation that is likely to exceed $300,000 in annual lease expense. Captains CC Capital Investment Considerations (FY2022-FY2030) In order to maintain the highest quality golf facility conditions, Captains GC requires some upgrades to basic infrastructure (irrigation, sinkholes), golf features (tees, bunkers, cart paths), clubhouse features (windows, doors, carpets, theme enhancement) and maintenance equipment. Outlined below are the items that are recommended capital expenditures, in priority order for each year, that will help keep this facility functioning properly and improve its competitiveness in the market place. We note that the dollar costs estimated by NGF are intended to be rough "ballpark" approximations and that more comprehensive cost bids should be obtained before undertaking completion. The figures presented assume local prevailing wage ordinances, and are presented in real 2021 dollars, thus not intended to reflect possible inflation over the next 10 years. Capital Plan Funding Considerations We also note that the capital program includes approximately $9.5 million in capital expenditure over the next 10 years of operation. However, this capital plan will not be uniform in expenditure by year, and capital investments recommended for FY2026 and FY2027 will exceed the Town's stated ceiling of$1.75 million for capital expenditure on the golf course in any one year. As such, the Town will have to consider some mechanism to normalize this capital plan, most likely through the issuance of some form of municipal debt(revenue or general obligation bond). In the last National Golf Foundation Consulting, Inc.—Captains GC Facility&Operations Review-22 several years, Captains GC has been supporting around $840,000+/- in annual debt payment, and it is reasonable to assume that a similar structure of annual debt service could be supported by the ongoing operation of CGC, although high inflation in key areas of expense may challenge this support in the later years of the 10-year capital plan (more later in this report). FY2022 Capital Investments • Sinkhole Repair: Program to continue current efforts to fill sinkholes in and around the cart barn, parking lot and rough areas on the golf course. NGF estimated cost= $40,000(lump sum). • Cart Path Repair& Re-Surface: Begin a program to address damaged cart paths by repairing tree roots and resurface with asphalt. Year 1 of a 5-year upgrade program. NGF estimated cost= $40,000(3,0001f @$13.33/10. • Irrigation Repair: Program to restore the irrigation well#2 to remove debris that has filtered through the well screen. NGF estimates cost=$55,000(lump sum). • Tree Trimming/Thinning: Begin a program to thin overhanging tree limbs and remove dead or dying trees. Year 1 of a 5-year upgrade program. NGF estimated cost = $20,000(lump sum). • Clubhouse Enhancement: Completion of basic improvements to windows, doors and carpets (for both clubhouse and pavilion). NGF estimated cost=$75,000(lump sum). • Theme Enhancement: Full upgrade and replacement of nautical theme accoutrements, including ropes, markers, barrels, planks, etc. NGF estimated cost= $60,000(lump sum). • Equipment: Replace a tractor, sand rake machine, sidewinder mower, rough mower, 2 rough aerators, a triplex mower and backhoe attachment. NGF estimated cost= $242,000($50,000 tractor, $25,000 sand rake, $35,000 sidewinder, $45,000 rough mower, $20,000 aerator, $52,000 Triplex and$15,000 Backhoe attachment). FY2023 Capital Investments • Par-3 Tee Improvements on Starboard Course: Improvement of tee boxes include soil enhancements, leveling and alignment on Starboard Course par-3 holes. This project should be done in advance of a new irrigation system to allow new system to match tee changes. NGF estimated cost= $35,000(10,000sf @$3.50/st). • New Forward Tees on Starboard Course: Add a new forward tee course at 4,600 yards. The unit price for this improvement includes new tee box construction and surfacing at$4,000 per hole. This project should be done in advance of a new irrigation system to allow new system to match tee changes. NGF estimated cost= $72,000(18 holes @$4,000/hole). • Cart Path Repair &Re-Surface: Year 2 of a 5-year upgrade program. NGF estimated cost= $110,000(8,250/f @$13.33/10. • Port Course Hole#8 Project: Project to soften the hole by re-building area from 150- yards in to the green. Project requires tree removal, re-grading, irrigation adjustments, cart path re-alignment and grassing. This project should be done in advance of a new irrigation system to allow new system to match changes and synch with new lateral irrigation lines. NGF estimated cost=$325,000(lump sum). National Golf Foundation Consulting, Inc.—Captains GC Facility&Operations Review—23 • Bunkers: Renovation and/or reduction in the size and number of bunkers in selected non-penal/strategic locations should be implemented to address concerns noted above. This is year 1 of a 4-year program at $2,000 per bunker. NGF estimated cost= $50,000(25 bunkers @$2,000/bunker). • Tree Trimming /Thinning: Year 2 of a 5-year upgrade program. NGF estimated cost = $20,000(lump sum). • Clubhouse Enhancement: Completion of basic improvements to exterior paint, kitchen equipment plus expansion and covering for the outdoor Deck. NGF estimated cost= $125,000($30,000 for paint, $20,000 for kitchen equip., $75,000 for the Deck). • Maintenance Shop Enhancements: Basic/short-term improvements to current maintenance building —year 1 of a 3-year program. NGF estimated cost= $80,000 (lump sum). • Equipment: Replace 4 fairway mowers and the driving range vehicle. NGF estimated cost=$225,000($50,000 each for fairway mowers and$25,000 for range vehicle). FY2024 Capital Investments • Par-3 Tee Improvements on Port Course: Improvement of tee boxes include soil enhancements, leveling and alignment on Port Course par-3 holes. The unit price for this level of improvement is higher than other re-surfacing, or about $3.50 per sf. This project should be done in advance of a new irrigation system to allow new system to match tee changes. NGF estimated cost= $35,000(10,000sf @$3.50/so. • New Forward Tees on Port Course: Add a new forward tee course at 4,600 yards. The unit price for this improvement includes new tee box construction and surfacing at $4,000 per hole. This project should be done in advance of a new irrigation system to allow new system to match tee changes. NGF estimated cost=$72,000(18 holes @ $4,000/hole). • Cart Path Repair & Re-Surface: Year 3 of a 5-year upgrade program. NGF estimated cost=$110,000(8,250/f @$13.33/Ifl. • Driving Range Improvements: Program to improve the driving range tee, including soil enhancements, leveling and alignment. NGF estimates cost=$98,000(28,000sf @$3.50/sf). • Bunkers: Year 2 of a 4-year program at $2,000 per bunker. NGF estimated cost= $50,000(25 bunkers @$2,000/bunker). • Tree Trimming/Thinning: Year 3 of a 5-year upgrade program. NGF estimated cost = $20,000(lump sum). • Pave parking Lot: Re-pave selected areas and improve landscaping. NGF estimated cost=$900,000(lump sum). • Maintenance Shop Enhancements: Basic/short-term improvements to current maintenance building, including some expansion of maintenance space—year 2 of a 3- year program. NGF estimated cost= $220,000(lump sum). • Equipment: Replace 2 sidewinder mowers, and 3 spray rigs. NGF estimated cost= $290,000($50,000 ea. for sidewinders and$63,300 for each spray rig). National Golf Foundation Consulting, Inc.—Captains GC Facility&Operations Review—24 FY2026 Capital Investments • Cart Path Repair &Re-Surface: Year 4 of a 5-year upgrade program. NGF estimated cost=$110,000(8,250/f @$13.33/1fl. • Bunkers: Year 3 of a 4-year program at $2,000 per bunker. NGF estimated cost= $50,000(25 bunkers @$2,000/bunker). • Driving Range: Program to restore the driving range well and remove debris that has filtered through the well screen. NGF estimates cost=$50,000(lump sum). • Tree Trimming/Thinning: Year 4 of a 5-year upgrade program. NGF estimated cost = $20,000(lump sum). • Clubhouse Enhancement: Roof repairs. NGF estimated cost=$60,000(lump sum). • Maintenance Shop Enhancements: Basic/short-term improvements to current maintenance building, including some expansion of maintenance space—year 3 of a 3- year program. NGF estimated cost= $200,000(lump sum). • Equipment: Replace 5 Triplex mowers. NGF estimated cost= $225,000($45,000 for each Triplex mower). FY2026 Capital Investments • New Irrigation System: Complete replacement of the 1998 irrigation system—year 1 of 2-year project. NGF estimated cost= $2,200,000(lump sum). • Sinkhole Repair: Program to address new sinkholes that may appear on golf course property. NGF estimated cost=$40,000(lump sum). • Cart Path Repair & Re-Surface: Year 5 of a 5-year upgrade program. NGF estimated cost=$110,000(8,2501f @$13.33//fl. • Bunkers: Year 4 of a 4-year program at $2,000 per bunker. NGF estimated cost= $50,000(25 bunkers @$2,000/bunker). • Tree Trimming/Thinning: Year 5 of a 5-year upgrade program. NGF estimated cost = $20,000(lump sum). • Cart Storage Enhancement: Additional equipment and repairs to cart storage facilities. NGF estimated cost=$20,000(lump sum). • Equipment: New equipment to be determined. NGF estimated cost=$180,000(lump sum estimate). FY2027 Capital Investments • New Irrigation System: Complete replacement of the 2004 irrigation system—year 2 of 2-year project. NGF estimated cost= $2,200,000(lump sum). • Clubhouse Enhancement: Completion of additional improvements to pro shop carpets. NGF estimated cost= $25,000(lump sum). • Equipment: New equipment to be determined. NGF estimated cost=$100,000(lump sum estimate). National Golf Foundation Consulting, Inc.—Captains GC Facility&Operations Review—25 FY2028-FY2031 Capital Investments The above capital plan for FY2022-FY2027 addresses most all of the defined capital needs at Captains GC as of the end of FY2021. The program of capital expenditures noted below are estimated based on expected needs over the 7-10-year period, include a few repeated items and a large contingency for unforeseen capital requirements. • Additional Sinkhole Repair: Program to address new sinkholes that may appear on golf course property. NGF estimated cost= $40,000(lump sum). • Special Projects: Capital to address other special projects that may arise (such as the Port course#8 project). NGF estimated cost=$100,000(lump sum). • Driving Range: Additional program to address changes to the driving range infrastructure and continue to manage the debris related to the well screen. NGF estimates cost=$50,000(lump sum). • Bunkers: More comprehensive bunker repair and replacement program (not likely needed before 2029—assuming the above-noted 4-year program is undertaken). NGF estimated cost= $200,000(100 bunkers @$2,000/bunker). • Clubhouse Enhancement: New roof, kitchen equipment, new windows/doors, paint additional deck improvements and systems upgrade. NGF estimated cost= $125,000 in FY2028, $120,000 in FY2029, $170,000 in FY2030 and$125,000 in FY2031. • Equipment: New equipment to be determined. NGF estimated cost=$80,000 per year for FY2028 through FY2031. National Golf Foundation Consulting, Inc.—Captains GC Facility&Operations Review—26 Capital Upgrades Summary(FY2022-FY2031) Captains Golf Course Summary of Projected Capital Upgrades(FY2022-FY2031) FY2022 FY2023 FY2024 FY2026 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 Total Golf Course Items Sinkhole Repair $40,000 $0 $0 $0 $40,000 $0 $0 $0 $40,000 $0 $120,000 Tee Projects $0 New Forward Tee $0 $72,000 $72,000 $0 $0 $0 $0 $0 $0 $0 $144,000 Par-3 Hole Tees $0 $35,000 $35,000 $0 $0 $0 $0 $0 $0 $0 $70,000 Cart Paths $40,000 $110,000 $110,000 $110,000 $110,000 $0 $0 $0 $0 $0 $466,400 Irrigation Repairs $55,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $65,000 Special Projects(8th hole project) $0 $325,000 $0 $0 $0 $0 $0 $0 $0 $100,000 $425,000 Driving Range Improvements $0 $0 $98,000 $50,000 $0 $0 $0 $50,000 $0 $0 $198,000 Bunker Upgrades $0 $50,000 $50,000 $50,000 $50,000 $0 $0 $200,000 $0 $0 $400,000 Tree Trimming I Thinning $20,000 $20,000 $20,000 $20,000 $20,000 $0 $20,000 $0 $20,000 $0 $140,000 New Irrigation System(Ong.to 1998) $0 $0 $0 $0 $2,200,000 $0 $0 $0 $0 $0 $2,700,000 New Irrigation System(New in 2004) $0 $0 $0 $0 $0 $2,200,000 $0 $0 $0 $0 . $2.200,Q00 Sub-Total Golf Course ftems $166,000 $612,000 $388,000 1 $230,0001 $2,420,000 1 $2,200,000 $20,000 $250,000 $69,000 $100,000 $6.44000 004 Clubhouse Items FY2022 FY2023 FY2024 FY2026 FY2026 j FY2027 FY2028 FY2029 FY2030 FY2031 Tcul Windows and Doors $50,000 $0 $0 $0 $0 $0 $0 $0 $50,000 $0 $100,000 Carpet $25,000 $0 $0 $0 $0 $25,000 $0 $0 $0 $0 $60,000 Exterior Paint $0 $30,000 $0 $0 $0 $0 $30,000 $0 $0 $0 $60900 Roof $0 $0 $0 $60,000 $0 $0 $0 $120,000 $0 $0 $180,000 Kitchen Equipment $0 $20,000 $0 $0 $0 $0 $20,000 $0 $0 $0 $40,000 Cart Storage Enhancement $0 $0 $0 $0 $20,000 $0 $0 $0 $20,000 $0 $40,000 Deck Improvements $0 $75,000 $0 $0 $0 $0 $0 $0 $0 $75,000 $160,000 Theme Enhancement $60,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $60,000 CH Systems(HVAC,Elect,Plum) $0 $0 $0 $0 $0 $0 $75,000 $0 $0 $50,000 $125,000 Parking Lot Pave/Landscape $0 $0 $100,000 $0 $0 $0 $0 $0 $100,000 $0 $200,00,01 Sub-Total Clubhouse Nims $135,000 $12900 $100,000 $60,000 $20 000 $26,000, $125,000 $120,000 $170,000 $126,000 $1,006,000 National Golf Foundation Consulting,Inc.-Captains GC Facility 8 Operations Review-27 Captains Golf Course Summary of Projected Capital Upgrades(FY2022-FY2031) FY2022 FY2023 , FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 Total ItAsintenanc®•Foci' & uipment Maint Shop Enhancements $0 $80,000 $220,000 $200,000 $0 $0 $0 $0 $0 $0 $500,000 Equipment Tractor,rake,sidemowers,rough,etc. $242,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $242,000 4 fairway mowers+range vehicle $0 $225,000 $0 $0 $0 $0 $0 $0 $0 $0 $228,000 2 sidewinders+2 spray rigs $0 $0 $290,000 $0 $0 $0 $0 $0 $0 $0 $290,000 5 sidewinder mowers $0 $0 $0 $225,000 $226,000 Misc.Equip to be determined $0 $0 $0 $0 $180,000 $100,000 $80,000 $80,000 $80,000 $80,000 $600,044 Sub-Total Maintenance Rems $242,000 $305,000 $510,000 $423,0-0 5180,000 $100,000 $a0,000 580,000 $80,000 $80,000 $2."2,000 Grand Total of capital Projects $532,000 1 $1,042,004 1 $995,000 $716,000 $2,620,000 $2,325,000 $226,000 1 $460,000 $310,000 $305,000 $9,619,000 Capital Upgrades Summary by Cate oty(FY2022-FY20311 Captains Golf Course Summary of Projected Capital Upgrades by Category(FY2022-FY2031) Facility Items FY2022 1 FY2023 FY2024 FY2026 FY2026 FY2027 T FY2028 FY2029 FY2030 FY2031 Total Total Golf Course $155,000 $612,000 $385,000 $230,000 $2,420,000 $2,200,000 $20,000 $250,000 $60,000 $100,000 $6,432,99 Total Clubhouse $135,000 $125,000 $100,000 $60,000 $20,000 $25,000 $125,000 $120,000 $170,000 $125,000 $1,006,000 Total Maintenance $242,000 $305,000 $510,000 $425,000 $180,000 $100,000 $80,000 $80,000 $80,000 $80,000 $2,0l;2,000 Grand Total of CaplM Projects $632,000 $1,042,000 $996,000 $775,800 $2,620,000 $2,326,000 $225,000 $460,009 $310,000 $305,000 $9,61.9,000 NGF Consulting estimates based on architect's input and input from Captains GC staff.This estimate has been provided to allow for preliminary planning and amounts may not reflect actual costs for Town of Brewster.The Town should engage appropriate research to cost out specific projects. National Golf Foundation Consulting,Inc.-Captains GC Facility&Operations Review-26 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 -FY2025 NEW REQUEST FORM PROJECT NAME: Clubhouse carpeting Department Priority Ranking: Original Dept.Request: $25,000 (I =highest, 2=second highest, etc) TA's Rec.for FY22: $ Submitted by: Mark O'Brien Department: Golf Proposed Funding Source(s): Golf Retained Earnings Project Description: Replace existing carpet in pro shop,clubhouse hallway,and pavilion. Project Justification and Purpose:The current carpeting in the pro shop and clubhouse is 9 years old Land the ca ill etin in the pavilion is 20 years old.The carpet is showing wear. r Cost Estimate&Timing: $25,000—January 2022—March 2022. Estimated Annual Cost or Savings of Operation and Maintenance:There are no annual costs or savings associated with this;roject )Fiscal Year Dept.Request/Proposed TA Recommended/Plan 2021 2022 $25,000 2023 2024 2025 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 -FY2025 NEW REQUEST FORM PROJECT NAME: Clubhouse doors and windows replacement Department Priority Ranking: Original Dept.Request: $50,000 (1 =highest, 2=second highest, etc.) TA's Ree.for FY22: $ Submitted by: Mark O'Brien Department: Golf Proposed Funding Source(s): Golf Retained Earnings [Project Description: Replace the damaged windows and warn-out doors in the pro shop,clubhouse and pavilion. Project Justification and Purpose:Many of the windows in the building have broken seals that have caused clouding of the windows.They are unsightly and do not project a good image of the facility.In addition,many of the doors have clouded windows and do not open and close properly.This is largely due to the high volume of traffic throughout the building.All of the doors and windows are 20 years old. Cost Estimate&Timing: $50,000–November 2021 –March 2022. Estimated Annual Cost or Savings of Operation and Maintenance: We are currently required to make minimal repairs to the doors so there would be some cost savings annual for the first several years after installation. Fiscal Year Dept.Request/Proposed TA Recommended/Plan 2021 2022 $50,000 2023 -- - - -^ 2024 2025 - — — - — TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 -FY2025 NEW REQUEST FORM PROJECT NAME: Irrigation well#2 restoration Department Priority Ranldng: #1 Original Dept.Request: $55,000 (1 =highest, 2 =second highest, etc) TA's Rec.for FY22: $ Submitted by: Mark O'Brien Department: Golf Proposed Funding Source(s): Golf Retained Earnings Project Description:This is to restore irrigation well#2 to remove debris that has filtered through the well screen. Project Justification and Purpose: This well was installed in 1999 and this process has never been done before on this well.It should be done approximately every 10 ten years.Once this project is completed it will improve the performance of the well allowing for more gallons per minute of pumping power. Cost Estimate&Timing: $55,000—November 2021—March 2022. Estimated Annual Cost or Savings of Operation and Maintenance: There are no additional operational costs or cost savings.However it should reduce our run times for pumpgperation. Fiscal Year Dept.Request/Proposed TA Recommended/Plan 2021 2022 $55,000 2023 2024 2025 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 -FY2025 NEW REQUEST FORM PROJECT NAME: Sink Hole repair Department Priority Ranking: Original Dept.Request: $20,000 (1 =highest, 2 =second highest, etc.) TA's Rec.for FY22: $ Submitted by: Mark O'Brien Department: Golf Proposed Funding Source(s): Golf Retained Earnings Project Description: This is to repair the sink holes in the cart barn and the parking lot. rProject Justification and Purpose:The sink hole in the cart barn and the parking lot are both safety hazards. Cost Estimate& Timing: $20,000—November 2021 —March 2022. Estimated Annual Cost or Savings of Operation and Maintenance: The repair will result in safer conditions,which may result in savings in the event of an accident. Fiscal Year Dept.Request/Proposed TA Recommended/Plan 2021 2022 $20,000 2023 2024 2025 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 -FY2025 NEW REQUEST FORM PROJECT NAME: Cart Path Improvements Department Priority Ranking: Original Dept.Request: $40,000 (I =highest, 2=second highest, etc.) TA's Rec.for FY22: $ Submitted by: Mark O'Brien Department: Golf Proposed Funding Source(s): Golf Retained Earnings Project Description: This project is to repave and repair some of our current cart paths. Project Justification and Purpose:Many of our cart paths are in disrepair and take away from the overall golfing experience for our customers. Cost Estimate&Timing:$40,000—November 2021 —March 2022 and$120,000—November 2022— March 2023. Estimated Annual Cost or Savings of Operation and Maintenance: There is no additional annual costs or savings associated with this purchase. Fiscal Year Dept.Request/Proposed TA Recommended/Plan 2021 2022 $40,000 2023 $120,000 2024 2025 TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 -FY2025 NEW REQUEST FORM PROJECT NAME: Kitchen equipment replacement Department Priority Ranking: Original Dept.Request: $20,000 (1 = highest, 2=second highest, etc) TA's Ree.for FY22: $ Submitted by: Mark O'Brien Department: Golf Proposed Funding Source(s): Golf Retained Earnings Project Description: This is to replace a stove/oven,flat top grill,pantry prep station, steam table, meat slicer,and auto sham. Project Justification and Purpose: The kitchen equipment is owned by the Town and it is the Town's responsibility to replace.The above referenced equipment is original to the 1999 opening of the new clubhouse.It is well beyond its normal useful life. Cost Estimate&Timing: $20,000—Soon after July 1,2021 Estimated Annual Cost or Savings of Operation and Maintenance: There would be some annual cost savings in the initial v ears resulting from less R&M. Fiscal Year Dept.Request/Proposed TA Recommended/Plan 2021 2022 $20,000 , 2023 2024 2025 - — TOWN OF BREWSTER CAPITAL IMPROVEMENT PROGRAM FY2021 -FY2025 NEW REQUEST FORM PROJECT NAME: Miscellaneous Maintenance Equipment Department Priority Ranking: Original Dept.Request: $242,000 0 =highest, 1 =second highest, etc.) TA's Rec.for FY22: $ Submitted by: Mark O'Brien Department: Golf Proposed Funding Source(s): Golf Retained Earnings Project Description: Replace a tractor,sand rake machine,and sidewinder mower,and add a rough mower,(2)rough aerators,a triflex mower,a backhoe attachment, Project Justification and Purpose: The equipment being replaced is past its useful life and the added equipment will allow us to maintain superior playinL,conditions. Cost Estimate&Timing:Tractor($50,000), Sand Rake($25,000), Sidewinder($35,000),Rough Mower($45,000),(2)Rough Aerators ($$20,000),Triflex Mower($52,000),Backhoe Attachment ($15,000).—Soon after July 1,2021 Estimated Annual Cost or Savings of Operation and Maintenance: There would be some annual cost savings in the initial years resulting from less R&M. 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