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Home My Public Portal About03) 7A2 CCM 2014-03-181. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING MARCH 18, 2014 AGENDA ITEM 7.A-2 Mayor Sternquist called the City Council Regular Meeting to order at 7:34 p.m. in the Council Chambers located at 5938 Kauffman Avenue, Temple City. 2. ROLLCALL PRESENT: ABSENT: ALSO PRESENT: 3. INVOCATION Councilmember-Chavez, Vizcarra, Yu, Blum and Sternquist Councilmember -None Acting City Manager/ Administrative Services Director Hause, City Attorney Vail, City Clerk Kuo, Parks and Recreation Director Burroughs, and Planning Manager Starns Pastor Walden from First Baptist Church of Temple City, 6019 Baldwin Avenue, provided the Invocation. 4. PLEDGE OF ALLEGIANCE Boy Scout Troop #174 led those present in the Pledge of Allegiance to the Flag. 5. CEREMONIAL MATTERS-PRESENTATIONS A. CHAMBER OF COMMERCE MONTHLY UPDATE Peter Choi, President of Temple City Chamber of Commerce, recognized Mayor Sternquist for her accomplishment during her term as Mayor and Rita Padilla, for her accomplishment during her term as the Chamber Board President. B. REORGANIZATION 1) Remarks by outgoing Mayor Mayor Sternquist thanked her family, City Council and the community for their support during her term as the Mayor. City Council Minutes March 18, 2014 Page 2 of 8 2) Presentation to outgoing Mayor by Mayor ProTem Mayor ProTem Blum on behalf of all citizens and the Council expressed appreciation to Mayor Sternquist and presented to her a plant commemorating her dedication and service during her term as Mayor. Mayor Sternquist also received certificates of recognition from the Offices of Senator Ed Hernandez, Assembly Member Ed Chau and Supervisor Michael Antonovich. 3) City Clerk calls for nominations for election of Mayor City Clerk Kuo calls for nomination for the office of Mayor. Councilmember Yu nominated Councilmember Mayor Pro Blum for the office of Mayor, seconded by Councilmember Chavez. There were no other nominations. Mayor Pro Blum was appointed Mayor by the following vote: AYES: NOES: ABSENT: ABSTAIN: Councilmember-Chavez, Sternquist, Vizcarra, Yu Councilmember-None Councilmember-None Councilmember-None 4) New Mayor calls for nominations for election of Mayor ProTem Mayor Blum opens nominations for Mayor ProTem. Councilmember Vizcarra nominates Councilmember Chavez for Mayor ProTem seconded by Councilmember Sternquist. Councilmember Chavez was appointed Mayor Pro Tem by the following vote: AYES: NOES: ABSENT: ABSTAIN: Councilmember-Sternquist, Vizcarra, Yu, Blum Councilmember-None Councilmember-None Councilmember-None 5) Presentation to new Mayor by outgoing Mayor Outgoing Mayor Sternquist presented Mayor Blum with a gavel. 6) Remarks and introductions by new Mayor City Council Minutes March 18,2014 Page 3 of 8 Mayor Blum acknowledged his family, former co-worker and Council for their support. 7) Remarks and introductions by new Mayor ProTem Mayor Pro Tem Chavez acknowledged his fellow Councilmembers and his family for their support. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Dawn Tarin, Camellia Festival, thanked the City Council for their support of their 70th Anniversary Event and presented $2,000 to the City's Gerald Fitzgerald Fund. 7. CONSENT CALENDAR Mayor Pro Tem Chavez moved to approve the Consent Calendar, seconded by Councilmember Yu and unanimously carried. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Special Meeting of March 4, 2014; and 2) Minutes of the City Council Regular Meeting of March 4, 2014. Action: Approved. B. ADOPTION OF RESOLUTION NO. 14-4978 AUTHORIZING FACSIMILE SIGNATURES FOR THE DRAWING OF CITY WARRANTS AND CHECKS In order to guarantee the City can draw warrants and checks in a timely manner if other signers are unavailable, it is recommended the Interim City Manager also be an authorized signer. When a permanent City Manager is appointed, staff will then once again return to the City Council with a Resolution that will include his or her title and signature. Action: Adopted Resolution No. 14-4978, approving a change in the authorized signers for City warrants and checks. C. AUTHORIZE THE INTERIM CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH BOB MURRAY & ASSOCIATES FOR EXECUTIVE RECRUITING SERVICES FOR A PERMANENT CITY MANAGER In an effort to ensure a comprehensive search for a permanent City Manager City Council Minutes March 18,2014 Page 4 of 8 is accomplished, the City Council is requested to approve the contract with Bob Murray & Associates for executive recruiting services. Action: a) Authorized the Interim City Manager to enter into a Professional Services Agreement, in an amount not to exceed $23,400, with Bob Murray & Associates for executive recruiting services for a permanent City Manager; and b) Appropriated $23,400 from the General Fund Undesignated Fund Balance for the executive recruiting services for a permanent City Manager. D. SINGLE AUDIT REPORT As a recipient of Federal grant funds in excess of $500,000, the City is required to be in compliance with the financial reporting requirements of the Office of Management and Budget Circular A-133, Audits of States, Local Governments and Non-Profit Organizations. This reporting process for compliance is commonly known as the "Single Audit". A Single Audit is intended to provide a cost-effective audit of non-Federal entities in that one audit is conducted for all Federal grant funds in lieu of individual audits of each. All Single Audits are due to the Federal reporting agencies nine months after the close of the fiscal year (i.e., March 31, 2014). Filing of the Single Audit Report by March 31 will satisfy the financial reporting requirements of the Federal reporting agencies. Action: Received and filed the Single Audit Report for the year ended June 30, 2013. E. AUDIT REPORTS FOR PROPOSITION A, PROPOSITION C, MEASURE R AND TRANSPORTATION DEVELOPMENT ACT ARTICLE 3 FOR FISCAL YEAR 2012-13 The City Council will review the audit reports for Proposition A, Proposition C, Measure R and Transportation Development Act Article 3 Audit Reports for Fiscal Year 2012-13. Action: Received and filed reports. F. VISA CARD REPORT The City Council is requested to rev1ew, receive and file the Visa Card Report. City Council Minutes March 18,2014 Page 5 of 8 Recommendation: Received and filed. G. ADOPTION OF RESOLUTION NO. 14-4979 APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 14-4979 authorizing the payment of bills. Recommendation: Adopted Resolution No. 14-4979. 8. UNFINISHED BUSINESS-None 9. NEW BUSINESS-None 10. COMMUNICATIONS-None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING At 8:00p.m., the City Council recessed to the Successor Agency Meeting. Minutes of the Successor Agency Meeting are set forth in full in the Successor Agency's records. RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 8:02 p.m. with all Councilmembers present. 12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY-None 13. UPDATE FROM CITY MANAGER-None 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. ROSEMEAD BOULEVARD IMPROVEMENT PROJECT STANDING COMMITTEE (Councilmember Yu and Mayor ProTem Blum)-Formed 6/3/2011 Councilmember Yu reported on the standing committee meeting of March 7, the standing committee had a discussion regarding the close out activities for the Rosemead Boulevard Project. Councilmember Yu also invited the public to attend the grand open ceremony for the Rosemead Boulevard Project on May 10, Saturday. City Council Minutes March 18, 2014 Page 6 of 8 B. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Councilmember Chavez and Mayor ProTem Blum)-Formed 1/3/2012 None C. CITY CODE REVIEW STANDING COMMITTEE (Councilmember Chavez and Vizcarra)-Formed 11/6/2012 Mayor ProTem Chavez reported on the standing committee meeting of March 10, the standing committee met to receive comments from the public and gave direction to staff (i.e., further refine the needs of Blue Star Banner Program) regarding the proposed Street Banner Policy. Staff will bring their recommendation to the City Council during an upcoming meeting City Council meeting. D. CIVIC CENTER MASTER PLAN STANDING COMMITTEE (Councilmember Yu and Mayor ProTem Blum)-Formed 5/13/2013 None E. STRATEGIC PLAN IMPLEMENTATION STANDING COMMITTEE (Councilmember Yu and Mayor ProTem Blum)-Formed 1/27/2014 None F. LAS TUNAS DOWNTOWN REVITALIZATION STANDING COMMITTEE (Councilmember Vizcarra and Yu)-Formed 2/18/2014 None G. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Councilmember Vizcarra and Mayor ProTem Blum)-Formed 2/18/2014 None H. LAS TUNAS DRIVE STREETSCAPE AND PEDESTRIAN IMPROVEMENT (Councilmember Vizcarra and Yu)-Formed 7/3/2012 None I. STRATEGIC PLANNING AD HOC COMMITTEE (Councilmember Yu and Mayor ProTem Blum)-Formed 4/2/2013 None City Council Minutes March 18, 2014 Page 7 of 8 J. AUDIT AD HOC COMMITTEE (Councilmember Chavez and Yu)-Formed 1/27/2014 None K. FACILITIES, PUBLIC WORKS AND INFRASTRUCTURE AD HOC COMMITTEE (Councilmember Chavez and Mayor ProTem Blum)-Formed 2/4/2014 None L. CITY ATTORNEY LEGAL SERVICES AD HOC COMMITTEE (Councilmember Chavez and Mayor Stemquist)-Formed 2/4/2014 None 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. MAYOR BLUM Mayor Blum congratulated the Temple City High School for their Beauty and the Beast Musical Production. He also commented on the joint "Active Shooter training" between the Sheriffs, Fire Department and Temple City High School on Monday, March 17. B. MAYOR PROTEM CHAVEZ Mayor ProTem Chavez welcomed Interim City Manager Penman to the City. He also congratulated Mayor Blum on his appointment to serve as the City's next Mayor. C. COUNCILMEMBER STERNQUIST Councilmember Stemquist congratulated Mayor Pro Tem Chavez and Mayor Blum on their appointment to serve as the City's next Mayor Pro Tem and Mayor. D. COUNCILMEMBER VIZCARRA Acknowledged outgoing Mayor Stemquist for her accomplishments this past year and congratulated Mayor Blum on his appointment to serve as the City's next Mayor. E. COUNCILMEMBER YU City Council Minutes March 18,2014 Page 8 of 8 Thanked outgoing Mayor Sternquist for her contribution this past year and welcomed Interim City Manager Penman to the City. 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER BLUM-None B. COUNCILMEMBER CHAVEZ-None C. COUNCILMEMBER STERN QUIST-None D. COUNCILMEMBER VIZCARRA-None E. COUNCILMEMBER YU -None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA -None 18. CLOSED SESSION -None 19. ADJOURNMENT The City Council's Regular Meeting was adjourned at 8:07 p.m. to the next City Council meeting of April1, 2014. Mayor ATTEST: City Clerk