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HomeMy Public PortalAbout05-12-1994 :7'�fl BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MAY 12, 1994 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m. Thursday, May 12, 1994, 2 in the Municipal Building in said City. Chairperson Earnest Jarvis presided with Dennis Grimes and Janet 3 Hibner in attendance. The following business was had to-wit: 4 5 APPROVAL OF MINUTES OF MAY 5.1994 6 7 The minutes of the May 5, 1994, meeting were approved on a motion by Hibner,second by Grimes and carried 8 on a unanimous voice vote. 9 10 CLAIMS FOR PAYMENT 11 12 Claims submitted by the City Controller's office were for $490,060.94 most of which was for payroll and payroll 13 taxes and the remainder for supplies and contractual services. Grimes moved to approve the claims,second by 14 Hibner and the motion was carried on a unanimous voice vote. 15 16 REQUESTS 17 18 A. Handicapped parking spaces requested by Gilbert D. Woolworth on South 7th Street, Georgia 19 Peacock on Harris Street, Betty Lou Harness on North 22nd Street,Jerry Spalding Sr.on Lincoln Street 20 and Lowell Nesbitt on South West 3rd Street were read by Hibner who moved approval for all, second 21 by Grimes and the motion was carried on a unanimous voice vote. 22 23 CONTRACTS 24 25 A. Grimes noted that a letter had been received from Purchasing Manager Vicki Stevens who indicated 26 the Police Department is in need of a new copier. She said the present copier is seven years old. He 27 said it was anticipated to purchase the copier but after a review of the state bid for lease purchase the 28 City was able to save$3,000 over the three-year period acquiring the copier for$17,600. He added that 29 payments will be $490.56 for 36 months but the trade in allows those payments to be a little less. 30 Grimes moved to approve the contract for the lease purchase of the copier, second by Hibner and the 31 motion was carried on a unanimous voice vote. 32 33 OTHER MATTERS 34 35 A. After giving the background on the City's acceptance of the single-story attached buildings to the 36 Leland Hotel, Chairperson Jarvis asked City Attorney Thomas Milligan to step to the lecturn. Milligan 37 announced that the City has concluded the arrangements with the Richmond Hotel Limited partnership 38 which is the owner of the Leland Hotel. He stated that pursuant to Ordinance No. 22- 1994, which was 39 adopted by the Common Council whereby the donation to the City was authorized, he had prepared a 40 quit-claim deed from the Leland to the City as well as an agreement which he entitled a Civic 41 Improvement Agreement. The latter one, he said, provides a description of what the City needs to do 42 with regard to the area. 43 44 In brief, he said,the City agrees to demolish the one-story building area between the Leland Hotel and 45 the Bullerdick Furniture parking lot on the east side of South 9th Street. He said the area is to be 46 backhoed and graded to the level of the sidewalk. Also, the City is to maintain lawn, shrubbery and 47 trees in the area and construct a wall on the north side of the Leland Hotel structure which will be 48 exposed as a result of the demolition. He said that wall is to be compatible with the Leland Hotel 49 structure, adding that it is his understanding that it will be made of concrete block with a brick veneer 50 which will be compatible if not matching the brick exterior of the hotel. He said he had also talked with 51 City Engineer Bob Wiwi and the City is agreeing to place marks on the sidewalk on the east edge of 52 South 9th Street and in the alley immediately east of South 9th Street to establish the location of the 53 common property line between the City and the Leland. He noted that the City will acquire 135 foot of 54 frontage along South 9th Street. He added that the City is representing to the Leland it has public 55 liability insurance coverage for its activities in conducting the demoltion and construction work. 56 57 Milligan recommended the contract be approved and Jarvis, as the Board of Works Chairperson, be 58 authorized to enter into it on behalf of the Board. Chairperson Jarvis moved to approve the contract and 59 the Civic Improvement Agreement and that he be authorized to sign those on behalf of the City,second 60 by Hibner and the motion was carried on a unanimous voice vote. 61 62. B. Fire Chief Jim Sticco stepped forward to request the Board's authorization to approve the promotion 63 of probationary Firefighter Christopher Todd Sticco to the rank of First Class Firefighter effective May 64 13, 1994. He also added that Sticco, who is his son and third generation Firefighter, along with seven 65 other Firefighters will receive their Associate Degrees in fire science in August. Chairperson Jarvis moved to approve the request, second by Hibner and the motion was carried on a unanimous voice vote. Board of Works Minutes Cont'd May 12, 1994 Page 2 1 2 C. Bonnie Sykes, manager of Fiesta Hair Fashions, appeared before the Board to request a road block 3 for the benefit of the Children's Miracle Network to be held at the Gateway Plaza Shopping Center on 4 Friday, May 20 from 5 to 7:30 p.m. She said all.proceeds will go to Children's Hospital, adding that a 5 cut-a-thon will be held June 5 with all the proceeds for that day also going to the Children's Hospital. 6 Hibner noted that Sykes had presented a letter signed by the maintenance manager of the shopping 7 center showing the management's support. She also noted that the Traffic Safety Division had no 8 problem with the request since it is being done on private property. Hibner moved to approve the 9 request, second by Grimes and the motion was carried on a unanimous voice vote. 10 11 D.Appearing for the Neighborhood Preservation Services, in place of the group's president,Gertrude L. 12 Ward, was Ruth Adams, who told the Board that all the profits from the Fourth Street Crafts Fair to be 13 held October 1 and 2, with rain dates of October 8 and 9, will go to NPS. A letter from Ward was read 14 by Grimes requesting permission to block off South 4th Street from South E to South A on those dates, 15 noting that this will be the 14th year for the event. She stated that 125 vendors are expected to 16 participate and added that she will provide a certificate of insurance to the City. 17 18 Fire Chief Jim Sticco stepped forward and commented that in the past, the vendors have parked their 19 cars on the curve which does not allow access to South E Street by the fire trucks or any other vehicle. 20 Jarvis suggested that barricades should possibly be placed on the curve to keep that from happening. 21 Grimes said since the request is well in advance to the event he would suggest that the Board take it 22 under advisement and allow it to go through all the departments for review. 23 24 E. Hibner read a request for a moving permit at 1001 South E Street, stating that Rollie North wishes to 25 move a garage across the alley so that he may expand his parking lot for his business at that location. 26 She added that he had provided all the necessary documents which included the certificate of 27 insurance. Hibner moved to approve the request, second by Grimes but before a vote could be taken 28 Alonzo Ewbanks asked permission to speak and Chairperson Jarvis invited him to step forward. 29 30 Ewbanks, a resident of 521 South 10th Street, which is south of North's A-1 Lock business, said 31 moving the garage would block the alley and the view of the traffic on South E Street. He said he feared 32 for the safety of the children walking along there. He added that he felt the Board should look into the 33 issue further about what it will do to the area when the building is moved. Hibner responded that when 34 North gets ready to have the garage put in place, it will have to meet the standard set-back 35 requirements of the City. She said those things will be checked when North actually applies for the 36 building permit. Ewbanks stated again that he knows it will obstruct the view going through the alley. 37 Hibner restated her motion to approve the request made by North to move the garage from one place to 38 another, noting that North will have to get the appropriate building permit to put it on a foundation and 39 meet the City's specifications, second by Grimes and it was carried on a unanimous voice vote. 40 41 F. A request by Chris Barker for a curb cut at 412 South 7th Street to put a driveway on an existing 42 property, was read by Hibner who noted that it had been through all the City departments with no 43 objections or conditions. She moved to approve the request, second by Grimes and the motion was 44 carried on a unanimous voice vote. 45 46 • G. Chairperson Jarvis noted that the Richmond Police Department's crime report for April 1994 had 47 been received and recommended its acceptance into the record, second by Grimes and the motion was 48 carried on a unanimous voice vote. 49 50 H. Fran Carman, president of the Richmond Area Rose Festival, asked for a sound ordinance variance 51 for concerts Thursday through Sunday,June 16 through June 19, during the 1994 Rose Festival. She 52 said five area bands will be competing for the prize of playing for the opening act on Friday and 53 rounding out the four-day music segment will be a gospel fest and a concert by the Ray Bolts band. 54 Grimes asked about the normal 10 p.m. time limit and Carman said the only night that would be a 55 problem would be Friday night, explaining how the bands are scheduled per their contract would mean 56 the concert would not end much before 11 p.m. Hibner noted that since it is on a week-end night she 57 felt that the 10 p.m. time limit could be waived on a one-time basis. Chairperson Jarvis also asked 58 about the five-mile run and if there had been any input from the Traffic Safety Division. Captain Danny 59 McClure was in the audience and stated there would be no problem and Carman said they will be 60 following the same route as last year. Grimes moved to approve the request, second by Hibner and the 61 motion was carried on a unanimous voice vote. 62 63 I. Appearing before the Board was Chuck Roberts speaking on behalf of the Jaycees Grand Prix Race. 64 Grimes asked about the information requested by the Board concerning the breakdown of the money 65 that the Jaycees realize in the running of the race. He said the reason that was asked for was because the Jaycees, for the last two years, have been a part of the Rose Festival and the City budgets its money for overtime for the two weekends it supports each year which are the Rose Festival and the celebration for the Fourth of July. Board of Works Minutes Cont'd May 12, 1994 Page 3 1 2 Chairperson Jarvis said the City also budgets the vacation periods so it has enough to cover these 3 events with the overtime dollars, which means no vacations are allowed during those periods. The 4 breakdown will tell whether or not there would be enough money to cover the Rose City Grand Prix with 5 overtime dollars. It was noted that the Jaycees have opted for different dates than the Rose Festival, 6 choosing Saturday, July 23 and Sunday, July 24. The organization is asking that the designated areas 7 of North and South 5th and 6th Streets be closed from 3 to 8 p.m. for a practice session on Saturday 8 and from 6 a.m. to 7 p.m. for the running of the race on Sunday. Chairperson Jarvis noted that the 9 request included a letter from City Clerk Norma Carnes granting permission to use the municipal 10 parking lot north of Bank One between North 6th and 7th Street. 11 12 Grimes asked Roberts if the Jaycees had contacted businesses in the area such as Elder-Beerman and 13 if the County had been contacted and Roberts said he had been waiting for the Board of Works to get 14 back with him before doing that. Grimes moved to approve the request by the Jaycees to hold the 15 Grand Prix July 23 and July 24 but suggested that if the Jaycees want to have the Grand Prix outside 16 the Rose Festival again that they look at restructuring the race so they can reimburse the City for 17 expenses. He said his motion would allow the race to be run this year only and asked that the Jaycees 18 come to the Board of Works early enough to work out well in advance the types of things that have 19 been creating problems. 20 21 Hibner echoed Grimes's concerns, noting that it is a burden on the City to go outside these events, 22 adding that the Jaycees now are going to establish another event that is going to tax the City services 23 and its employees. She noted that it is rather late to change the date again and she agrees that it is a 24 one-time deal, stating that she wished to remind other people with other organizations that the Board of 25 Works will not repeat this action. Hibner seconded the motion made by Grimes. 26 27 Chairperson Jarvis said he concluded that the Jaycees have four options for 1995:the first is that they 28 not have the race,the second is to have it under the Rose Festival umbrella;the third is to find another 29 place for it;or,fourth, be prepared to pay the overtime involved for the City's services. In a meeting with 30 Roberts earlier in the week Grimes said they talked about, for example, the Gus Macker event at 31 Indiana University East and the Boogie at the Municipal Airport. 32 33 Grimes said crowd control is a concern and the major reason for the insurance. He noted that what the 34 Board is after here is a cooperative effort. Hibner requested a new economic impact statement provided 35 by the Wayne County Convention & Tourism Bureau. Chairperson Jarvis said Roberts had told the 36 Board earlier that the Jaycees had problems communicating with the Rose Festival and Roberts 37 answered that he didn't mean to cast the blame on the Rose Festival because it worked both ways,with 38 the Jaycees also failing to communicate. Chairperson Jarvis stated that the Jaycee representative did 39 not show up to talk with the Rose Festival committee and,therefore, he could understand why they had 40 trouble communicating. Grimes moved to allow the Jaycees to run its Grand Prix July 23-24, second by 41 Hibner and the motion was carried on a 2 to 1 vote, with Chairperson Jarvis voting against. 42 43 PUBLIC COMMENTS 44 45 A. Alonzo Ewbanks came forward again, this time, relating an incident which happened in the City. 46 involving the alleged robbery of a Richmond man by three Dayton,Ohio men. His involvement, he said, 47 came when they ended up in his back yard. He commended the police officers for the apprehension of 48 the individuals in a quiet and orderly manner. He then found fault with the Board of Works for not taking 49 action following an earlier complaint of his about the property next door to him, not allowing him to 50 purchase it and making it a safe haven in which would-be criminals choose to hide. After listening to a 51 lengthy dissertation on the subject, Chairperson Jarvis thanked Ewbanks for his attendance and his 52 comments. 53 54 B. Captain McClure also thanked Ewbanks for his comments about what part the police officers played 55 in the incident. He also noted some difficulty in the adminstrative department of the Police Department 56 with the new phone system which was put into effect Wednesday. He said callers could get through on 57 the 9-1-1 line if they couldn't get through on the main line to the City. 58 59 ADJOURNMENT 60 61 There being no further business, on a motion duly made seconded and passed and carried on a unanimous 62 voice vote,the meeting was adjourned. 63 64 65 Earnest Jarvis, Chairperson ATTEST: Norma Carnes, Clerk