HomeMy Public PortalAbout04-07-1994 /r
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, APRIL 7, 1994
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 9 a.m.Thursday, April 7, 1994,
2 in the Municipal Building in said City. Chairperson Earnest Jarvis presided with Dennis Grimes and Janet Hibner
3 in attendance.The following business was had to-wit:
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5 APPROVAL OF MINUTES OF MARCH 31.1994
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7 The minutes of the March 31 meeting were approved on a motion by Hibner, second by Grimes and carried by a
8 unanimous voice vote.
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10 CLAIMS FOR PAYMENT
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12 Claims submitted by the City Controller's office were for $358,431.71 and $17,297.22, which included payment
13 of $189,434.77 to the Indiana Police and Fire Pension Fund and $65,755.20 for the Public Employees
14 Retirement Fund. The remaining balance was for various supplies and contractual services. Grimes moved to
15 approve the claims,second by Hibner and the motion was carried on a unanimous voice vote.
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17 REQUESTS
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19 A. Hibner read a request by Schuller to post No Parking signs from Sedgwick Street west to the
20 Schuller facility. Traffic Safety Division evaluated the request and stated that there is currently parking
21 on the South side of the street for residents, and making the North side along the Schuller property No
22 Parking should not inconvenience them. Hibner moved to place No Parking signs on the North side
23 from the Richmond City Street Division Garage gate down to Schuller, second by Grimes and the
24 motion was carried on a unanimous voice vote.
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26 CONTRACTS
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28 A. Grimes reported that after a review of the present system of classifications, personnel policies and
29 practices maintenance, it was determined to call the consulting firm of Waggoner, Irwin, Scheele and
30 Associates, Inc. back to update the classifications at a cost of $2,432. He added that with that figure
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would also be the cost of travel expense reimbursement of 28 cents per mile. He stated that this would
be step one in evaluating the system, adding that it may be necessary to have them go further in the
33 future after determining what needs to be done. Grimes moved to approve the review, second by
34 Hibner who noted that only mileage reimbursement for travel to and from Muncie be paid with no
35 mention of overnight lodging, and the motion was carried on a unanimous voice vote.
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37 B. Grimes opened the six bids received for the City's contract for aggregate bituminous materials for
38 1994, which were from American Aggregates, Ashland Oil, Ernst Enterprises, Stonehenge Concrete
39 and Gravel, Contractors United Inc., and Barrett Paving. Hibner checked the bids to make sure they
40 were accompanied by the proper papers and Chairperson Jarvis read them aloud. Grimes moved to
41 take the bids under advisement, second by Hibner and the motion was carried on a unanimous voice
42 vote.
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44 OTHER MATTERS
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46 A. Fran Carman, president of the Richmond Rose Festival Board of Directors, distributed copies of the
47 calendar of events for the 1994 Festival, going down the list noting the areas where the City will be
48 asked to help. Chairperson Jarvis said all the requests made for the event will have to be reviewed by
49 the Traffic Safety Division and these will be done on an individual basis. Carman asked for the closing
50 of some streets, use of cut ins, service drives and for the North Sixth Street City Parking Lot for Poor
51 Jack's Amusements, starting Tuesday, June 14. She said Stonehenge Concrete & Gravel will donate
52 the sand for the sand volleyball event with Mike DeLucio & Sons delivering it and the Department of
53 Public Works picking it up. Carman noted that maps accompany the list of activities to make it more
54 clear as to what areas will be needed. Chairperson Jarvis thanked her for her presentation. Hibner said
55 since so many departments of the City will be involved she felt there should be a broader assessment
56 of the proposed events.
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58 B. Ray Zaleski, owner of Phillip's Drugs, asked the Board to consider returning Seventh Street to a
59 two-way street. He said he has addressed the issue several times before with no satisfaction in getting
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an answer because he couldn't find anyone who could explain why it was made a one way street
heading north. He said the main reason he is before the Board today is that he understands the state
62 will be doing some work on U.S. 40 and he felt this was a good time to address this situation. He was
63 referring to the Build Indiana funds which will be made known in June of this year. Zaleski said 8th and
64 9th Streets are both U.S. 27 and are one way streets, then you go to 10th Street and it is a two-way,
65 then you head west to 7th and it is one way, and 11th Street is one way north. He added that whoever
set it up surely did not study it very closely.
Board of Works Minutes Cont'd
April 7, 1994
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1 He asked the Board to study the traffic pattern and let him know the result of its findings, adding that he
2 felt in making 7th Street a two-way it would help the traffic layout and be less confusing, especially to
3 out-of-town visitors.
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5 Zaleski said he had collected signatures on a petition that he had at his store, but he would not present
6 that to the Board at this time. He added, however, nobody objected to changing 7th Street back to a
7 two-way street. He mentioned that many of the businesses in the area, including Veach's and Elder
8 Beerman, were in favor of the change. Hibner asked Zaleski if he had other more specific reason to ask
9 for the change and he responded that he felt it would be less confusing and as far as his business was
10 concerned, he would prefer that the traffic would move both ways. Chairperson Jarvis said the Board
11 would look into the situation.
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13 C. City Attorney Thomas Milligan brought before the Board the Carpenter Lease agreements modified
14 with three instruments. He said one is an amendment to the present lease which expands Carpenter
15 leasing from 250,000 to 285,000 and that additional 35,000 was to have been leased effective
16 December 1, 1993. The second document, he said, provides that the sub leasee Productivity Corp.
17 takes on the additional 35,000 square feet then in turn subleases that to Product Components (referred
18 to as Pro-Corn), a local manufacturer for a number of years who had an emergency when its plant
19 lease in Elkhart was terminated as of the first of year and a place to store equipment was needed.
20 Milligan said arrangements at that time were verbal with the understanding they would be formalized
21 with a written document. He added that Pro-Com was then sold, effective January 31, 1994, to a
22 company called Spartech headquartered in St. Louis and that company is assuming all the obligations
23 that Pro-Corn had under the sublease for the 35,000 square feet of space. The third document, he
24 said, is simply an assignment of Pro-Com's rights under their sub lease and the assumption of all the
25 responsibilities.
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27 Milligan continued, noting there are four companies involved, saying that all these documents now
28 provide that the sublease of Productivity and the sub sub lease of Pro-Corn being assigned to Spar
29 Tech,terminate on April 30, 1994. He said these documents also address the sharing of the natural gas
30 bill for the heating of the facility beginning Nov. 1, 1993 and terminating April 30, 1994. The reason
31 being, he explained, is that as of May 1, 1994, Carpenter has notified the City it will be leasing the
32 entire space, 534,000 square feet, for its plant production. He said these earlier arrangements enabled
33 the City to meet the needs of some local manufacturers and enabled them to handle a problem that
34 both of them had over an interim period of time and they have now made other arrangements. He
35 added that it also enabled the City to receive more rent income for this space. Milligan asked the Board
36 to approve the three documents. Hibner so moved, second by Grimes and the motion was carried on a
37 unanimous voice vote.
38
39 D. Curb cuts read by Hibner were for Ryan's Family Steak House and Andrew Grimes at 495 Gravel Pit
40 Road. She said Ryan's curb cut is on Industrial Parkway and Grimes curb cut is a residential curb cut.
41 Both had comments from the engineering department with some special stipulations and Hibner said
42 she would move for approval if those stipulations are met, second by Grimes and the motion was
43 carried on a unanimous voice vote.
44
45 E. Chairperson Jarvis noted that Police Chief Dennis Rice was in the audience along with a new police
46 officer. Officer Paul Phillips of the Canine Unit introduced Putz, a three-year-old dog from Holland. He
47 commented that the dog weighs 78 pounds and will be used for tracking, vehicle stops, building
48 searches and search and rescue. He said all commands are given in Dutch. Chief Rice stated that the
49 dog was purchased with funds donated by the local Eagles Lodge.
50
51 ADJOURNMENT
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53 There being no further business, on a motion duly made seconded and passed and carried on a unanimous
54 voice vote,the meeting was adjourned.
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61 Earnest Jarvis, Chairperson
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ATTEST:
Norma Carnes, Clerk