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Home My Public Portal About19-20 Council Rules and ProceduresRESOLUTION NO. 19-20 A RESOLUTION OF THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AMENDING THE CITY COUNCIL RULES OF PROCEDURE, RESOLUTION 13-12, AS AMENDED BY RESOLUTION 13-17, AS AMENDED BY RESOLUTION 15-09, AS AMENDED BY RESOLUTION 16-03, AS AMENDED BY RESOLUTION 16-12, AS AMENDED BY RESOLUTION 16-18, CRESTVIEW CITY COUNCIL RULES AND PROCEDURES, SECTION THROUGH OUT; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has determined that it is in the best interest of the City to amend the Crestview City Council Rules and Procedures as approved in Resolution 13-12; amended by Resolution 13-17;, amended by Resolution 15-09; amended by Resolution 16-03, amended by Resolution 16-12; and further amended by Resolution 16-18; WHEREAS, the City Council recently adopted changes to the City Charter that must be reflected in the Crestview City Council Rules and Procedures; and WHEREAS, Resolution 16-18 needs to be amended to reflect such changes. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, THAT: SECTION I. The Crestview City Council Rules and Procedures shall be amended as per Section II. (Underlined text designates additions; strieken text designates deletions.) SECTION II. 3.8 City Manager: The City Manager or designee, in coordination with the Mayor and or Councilmembers shall establish agendas for all City Council meetings. The City Manager or designee shall attend all City Council meetings. The City Manager may participate in all discussions at any meeting but shall not vote on any subject matter. The City Manager shall perform such other duties as may be requested by the Mayor, Presiding Officer or Council. 4.1 Regular Meeting: The Council shall meet in the Council Chambers or another designated place within the City boundaries, for meetings. Regular Council Meetings are to commence at 6:00 p.m., unless otherwise specified, on the second and fourth Monday of each month. Tho Fourth Monday of oath month will bo a workshop for discussion of upcoming business of tho Council. This workshop will begin at 5:30 PM. 1r the ev nt that action oh uld be needed by the City Council pri r t tho next re_alar C until meeting, a special meeting may be called, as described in the Special Meeting section of these ndon 4.2 Special Meetings: The Mayor, three members of the Council, the City Manager, or the City Clerk may call a special meeting of the Council whenever in their opinion, the public business may require it. The request for such special meeting shall be communicated to the City Manager or, in his or her absence, to the City Clerk_ Administrative Assistant to the Council. Written notice of such special meeting shall thereafter be promptly served upon all members of the Council, either in person or at their place of residence or business or by electronic means. Page 2 of 4 The City Manager or the City Clerk Administrative Assistant to the Council shall, as soon as possible, affix a copy of the written notice calling for the special meeting upon the public bulletin board, front door, or other visible portion of the City Hall. Reasonable notice of such special meeting shall also be given to the local news media. The notice shall state the date, 'hour and place of the meeting and the purpose for which such meeting is being called. Other business may be transacted at a special meeting. Special meetings may be called without written notice if publicly announced, during the course of a regular meeting of the Council. 4.4 Workshop Meetings: The Council may meet informally in workshop meetings, at the call of the PresideniMayor Pro Temp, the City Clerk, or the City Manager Administrativo Assistant with the permission of the Council President Mayor Pro Temp, the Mayor, or of any three (3) Councilmembers. No ordinances, resolutions or other actions may be adopted at such meeting provided that the Council may direct staff to take actions that do not entail the expenditure of City funds. 6.2 Agenda: The order of business of each regular meeting shall be as contained in the Agenda. The Agenda shall be a listing by topic, of subjects to be considered by Council. A request to be on the agenda shall be presented in the prescribed form to the City Clerk or the City Manager Administrative As.,istant t the C uneil, at least 2 weeks prior to the scheduled meeting. All documentation for agenda items will be due by the Wednesday, 12 days prior to the meeting. Presentations from the public are addressed in section 8.2. 6.3 Presentation by Mayor, Councilmembers and City Attorney: The Agenda shall provide times when the Mayor, Councihnembers and City Attorney may bring before the Council any business that he or she feels should be deliberated upon by the Council. These matters need not be specifically listed on the Agenda but may be acted upon, enkfrupen lz an extraordinary vote of the Councilmembers present and eligible to vote on the matter. Except in instances where extraordinary conditions are necessitated, the Mayor, Councilmembers and City Attorney shall notify the City Manager City Clerk of forthcoming agenda topics in keeping with the above deadlines and strive to supply backup materials for timely distribution with the agenda packets. 7.1 Requests for Ordinances, Resolutions or Opinions: Any Councilmember may request the City Attorney, City Manager, City Clerk or a Department Head prepare or have prepared a proposed an ordinance or resolution. The City Attorney may assist the City Manager, City Clerk or a Department Head in the preparation of a proposed ordinance or resolution. Any Councilmember, Mayor, City Manager City Clerk or Department Head may request a legal opinion of the City Attorney. 8.2 Addressing the Council -- Scheduled Presentations: Any person desiring to address the Council by oral communication on any subject not already on the Council meeting agenda shall be recognized under "Scheduled Presentation from the Public." Only those persons who have completed a speaker's form and who have notified the City Manager or City Clerk by 5:00 pin of the Tuesday 13 days prior to the regular meeting will have their name placed on the. Agenda and be recognized under the heading "Scheduled Presentations from the Public." Exceptions to this timeline will be addressed on an individual basis. 8.3 Addressing the Council -- Public Opportunity on Council Propositions: Any person desiring to address the Council by oral communication regarding agendaed Council propositions on the agenda, shall complete and deliver a Speaker Request Card to the City Manager or City Clerk then secure the permission of the Presiding Officer and will be recognized under Public Participation on Council Propositions where that item occurs on the agenda. 8.4 Addressing the Council — Comments from Audience: Any person desiring to address the Council by oral communication shall complete and deliver a Speaker Request Card to the City Manager or City Clerk then secure the permission of the Presiding officer and will be recognized under "Comments from the Audience" where that item occurs on the agenda. Page 3 of 4 8.5 Addressing the Council — Public Opportunity on Public Hearings: Any person desiring to address the Council regarding Agcndacd Public Hearings, on the agenda, by oral communication shall complete and delivery a Request to Speak Card to the City Manager or City Clerk then secure the permission of the Presiding Officer and will be recognized under "Public Hearings" where that item occurs on the Agenda. SECTION III. This Resolution shall become effective upon adoption by the City Council. PASSE OPTED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA ON THE // DAY OF , 2019. ATTEST: 7�3 WHITTEN, Council President Page 4 of 4